PowerPoint and Presenting Stuff

presentaid Design Checker: Conversation with Laszlo Diewald

Geetesh Bajaj — Mon, 03 Aug 2026 04:00:42 +0000

Laszlo Diewald has been working as a consultant for more than 10 years now. He started his career as an employee right after his study at the Technical University of Munich. Shortly after, he decided to become self-employed as a freelance consultant. In 2017, he founded his own consultancy, with a focus on large scale projects in the financial sector. In parallel, he started working on presentaid, which was finally launched in April 2022.

In this conversation, Laszlo talks about presentaid’s new Design Checker option.

Geetesh: Laszlo, let’s start with the “why.” Your documentation frames Design Checker around brand drift, where decks slowly lose their polish as they get copied, edited, and rushed under deadline pressure. Was there a specific moment or piece of customer feedback that convinced you that Design Checker was worth building as part of presentaid, or had it been on the roadmap for a while?

Laszlo: It had been on my mind for a while, but it wasn’t one dramatic moment. It was a pattern that kept repeating in customer conversations. I come from a PMO and project management background myself, so I’ve lived through the exact scenario Design Checker is built for: a deck gets built, then copied, then edited by three more people, then merged with slides from last quarter’s version, all under the usual deadline pressure before a steering committee or client meeting. Nobody sets out to ship an off-brand slide; it just accumulates, one small edit at a time, until suddenly there’s a stray font, or a color that’s close-but-not-quite.

What convinced me that this was worth building as a dedicated feature, rather than leaving it as something our Quick Styles and the Color Pane will mostly prevent, was realizing those tools only protect what happens going forward. They don’t catch what’s already in a 60-slide deck someone inherited eight revisions ago. Once I framed it that way – an automated pass that catches what slipped through, rather than another way to apply styles, the rest of the feature basically designed itself around that single job.

Geetesh: Design Checker works against either a deck’s own theme or a company-wide standard, lets users fix, jump to, or ignore each finding. Tell us more about how the feature works day to day, and where it’s headed next.

Laszlo: Day to day, it’s meant to feel like having a very meticulous colleague proofread your deck before you have to. You open the Design Checker pane, hit Check Presentation (or just the slides you’ve got selected), and it scans everything against rules: off-theme fonts and colors, inconsistent titles and footers, shapes hanging off the slide, orphaned footnotes, double spaces, that sort of thing. Findings show up grouped either by slide or by rule, with a severity slider so you can filter down to just errors if you’re in a hurry.

For each finding, you get three options:

Fix it with one click (works across every occurrence of that issue at once),
Jump straight to the slide to look at it yourself (we draw a highlight box right around the offending shape), or
Ignore it if it was intentional.

Everything’s undoable independently of PowerPoint’s own undo history, which matters more than people expect once they start using it.

For teams, there’s a company profile an admin can define: approved fonts, sizes, bullet formatting, so the checker enforces an actual organizational standard, not just internal consistency.

Where is it headed? More rule coverage based on what customer feedback surfaces, and tighter integration with the rest of our library and brand-control tooling, since brand drift and stale content are really two sides of the same problem.

Geetesh: Let us talk about practicalities. How would you frame presentaid’s cost to benefit ratio for someone weighing it against their current workflow, and is there a trial version available for readers who want to try it before committing?

Laszlo: I’d frame it less as a tool that costs X and more as what’s an hour of a senior person’s time worth the night before a board deck. A single user license of presentaid is €23/month or €248/year per user, so it’s well under €1 a day, and that’s for the full toolset, not just Design Checker.

If Design Checker alone saves you from manually eyeballing a deck once a month, it’s already paid for itself many times over, and that’s before counting our automated reports, libraries, agenda, or any of the other features. If you want hard facts, we also have a ROI calculator on our website.

And yes, there’s a 30-day free trial with full functionality, no credit card required. I’d genuinely encourage anyone reading this to just install it and run Design Checker against whatever deck is sitting open on their desktop right now. It tends to be a more convincing argument than anything I can say in an interview. The free trial can be requested on our website.

The views and opinions expressed in this blog post or content are those of the authors or the interviewees and do not necessarily reflect the official policy or position of any other agency, organization, employer, or company.

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PowerPoint and Presenting News: July 28, 2026

Geetesh Bajaj — Tue, 28 Jul 2026 04:30:11 +0000

This issue has a quiet theme running through it: intention before action. Gavin McMahon’s Story Business interview argues that good communication starts with the audience, not with slides. Ramgopal’s Presentation Process AI Club is built on the same belief: clarity comes from thinking, not from generating. And the tutorial on adding guides in PowerPoint 365 is about exactly that, placing every element where it belongs, on purpose. Whether you are crafting a story, structuring an argument, or laying out a slide, this issue is about doing it with a plan.

Stay updated with the latest tutorials, tips, and news on PowerPoint and presentation techniques

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Adding More Guides in PowerPoint 365 for Windows

Geetesh Bajaj — Fri, 24 Jul 2026 03:45:00 +0000

Have you watched an expert tailor at work? They start by marking the pattern on the fabric. They don’t just slap down one chalk mark on the fabric and call it a day. There’s one chalk mark for the hem, another for the waist, and yet another for the sleeve length. Every single mark earns its place on that fabric. PowerPoint hands you the design equivalent of that very first chalk mark: one horizontal guide, one vertical guide, crossing politely at dead center of your slide. That works well for simple layouts, but more complex designs call for a more complete guide structure. Just like the tailor who can add chalk marks as needed, you can add more guides to create a proper visual structure for your slides.

Learn how to add more guides in PowerPoint 365 for Windows.

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AI Club from Presentation Process: Conversation with Ramgopal M. S.

Geetesh Bajaj — Thu, 23 Jul 2026 04:00:00 +0000

Ramgopal M. S. is the founder of Presentation Process and author of Clear Slides. Over the past 20 years, he has helped millions of professionals communicate complex ideas through clear, engaging presentations. His YouTube channel has over 560,000 subscribers, where he shares practical PowerPoint and presentation design techniques.

In this conversation, Ramgopal discusses the Presentation Process AI Club initiative.

Geetesh: Ramgopal, you’ve spent years teaching presenters to think before they design. What was the moment or realization that convinced you this needed an AI Club rather than another course or template bundle? And how do you make sure the AI tools reinforce that thinking-first philosophy instead of undermining it?

Ramgopal: For close to two decades, through our Presentation Process YouTube channel and our courses, we’ve been teaching one simple principle: Don’t open PowerPoint first. Think first.

Before you create a single slide, you need to figure out what you’re really trying to say. What are your key assertions? Do they tell a logical, cohesive story? What evidence supports each point? Once that thinking is clear, designing the slides becomes relatively straightforward.

Then AI presentation tools arrived, and they encouraged people to do almost the exact opposite. The message suddenly became, “Just type a one-line prompt and your presentation is ready.” People started treating AI slide generators like an ATM for presentations. To be fair, the slides often looked polished and professionally designed. It’s easy to see why people assumed that was all a good presentation required.

But when they stood up to deliver those presentations, reality caught up with them. The slides looked finished. The thinking wasn’t. The content was often generic. The message lacked depth. More importantly, presenters felt they weren’t really speaking with their own voice or expertise. Their credibility took a hit. That experience brought them back to something we’ve been saying all along: clear presentations begin with clear thinking.

That’s when we started hearing a different kind of request from our community. People weren’t asking for more templates. They weren’t asking for another course on slide design. They wanted help thinking through their presentations. That was the reason we created the AI Club.

A course has an important role, but it teaches a process once. A template bundle helps after you’ve already decided what to say. Neither one helps you every single time you’re building a presentation from scratch.

We wanted something that could become a thinking partner. Every tool inside the AI Club has a very specific job. One helps you define your presentation objective. Another helps you identify the evidence you need. Others help you digest research, organize your ideas, stress-test your arguments, and refine your message. Only after that work is done do we move anywhere near slide layouts or design.

That sequence is intentional. If one of our AI tools allowed someone to skip straight to “Make my slides,” I would consider that a failure, not a feature. In my view, slide creation is the last step in presentation building, not the most important one. The AI Club exists to support the part of the presentation process where people need the most help: thinking. The AI isn’t there to replace judgment. It’s there to make better judgment easier.

How I Create Memorable Presentations.
How I Create Memorable Presentations

Geetesh: How has the feedback been from early users? Are members using it the way you expected, and has anything surprised you, about how they’re steering the AI?

Ramgopal: The early feedback has been very encouraging, and in many ways, it has confirmed what we hoped would happen. But it also revealed a few things we didn’t expect.

The most heavily used tool inside the AI Club is our Blueprint Studio. That wasn’t a surprise. It takes people from a raw idea to a presentation-ready plan. It helps them build an opening, structure their argument, anticipate objections, and create a complete presentation outline, slide by slide, with speaker notes. For someone starting with a blank page, it removes a huge amount of uncertainty.

What did surprise us was how much people use the Presentation Thinking Studio. Most presenters usually want to jump straight into making slides. This tool doesn’t let them do that. Instead, it asks a series of questions that force them to think: Who am I speaking to? What am I really trying to argue? What evidence supports my message? What objections might I face? By the time they’re done, they know exactly where they stand before a single slide is created. The popularity of that tool taught us something important. People don’t struggle with slides as much as they struggle with knowing what to say before the slides.

Every other AI tool in the Club assumes you already know your message. The Presentation Thinking Studio is different. Its job is to help you discover that message. It helps you find the core idea around which the entire presentation should be built. Judging by how often members use it, that’s the problem many presenters have been trying to solve all along.

Another surprise was who showed up. Historically, our YouTube channel has attracted business presenters and people creating persuasive presentations. Inside the AI Club, however, we’ve seen many teachers, researchers, doctors, engineers, trainers, and other technical professionals become active members. When we thought about it, it made perfect sense. A persuasive presentation already has built-in tension. Someone is deciding whether to buy, approve, invest, or decide. Informational presentations are different. Their challenge is creating clarity and maintaining interest while explaining dense, technical material. That’s arguably the harder communication problem.

Our thinking-first workflow seems to resonate particularly well with these presenters because they’re not looking for prettier slides. They’re trying to explain complex ideas in a way that people can understand. In fact, we’ve since added a dedicated set of AI tools specifically for technical and educational presentations, and those have been seeing strong usage as well.

Finally, we’ve also realized just how much confusion exists in the market today. With so many AI slide generators promising instant presentations, many presenters have been led to believe that creating slides is the hard part. Our members are discovering the opposite.

The hardest part isn’t designing the slides. It’s developing a clear message and a logical structure. That’s exactly where the AI Club is designed to help. Rather than replacing the thinking process, it gives people a framework for doing that thinking better. And judging by the feedback so far, that’s the support many presenters have been looking for.

Geetesh: How can someone try the AI Club? Is there a trial available?

Ramgopal: Yes, we offer a free 7-day trial at our site. The idea behind the trial is very simple. Don’t use it to experiment with random prompts. Use it on a real presentation that truly matters to you. Bring the presentation you’re currently working on. Maybe it’s an important client meeting, a conference talk, a technical presentation, a lecture, or a board presentation. Put it through the same process you normally would, but this time let the AI Club help you think through it.

Use the Blueprint Studio to turn a rough idea into a structured presentation. Run your argument through the Presentation Thinking Studio and see whether your message is as clear as you thought it was. Ask Ramgopal AI the questions you’ve been struggling with. Challenge your assumptions. Refine your outline. Stress-test your reasoning.

That’s the best way to judge whether the Club is useful. Seven days is usually enough for people to know. If you don’t find that it improves the way you think through presentations, simply cancel before the trial ends. You won’t be charged, and there are no questions asked.

If you do find it valuable, your membership continues at $39 per month, and you’re free to cancel at any time after that as well. We’d be happy to extend $10 off our monthly subscription—bringing the price down to $29/month (regularly $39/month) for Indezine readers. They can simply enter the coupon code INDZ at checkout to claim the offer.

The philosophy behind the trial is the same philosophy behind the AI Club itself. You can’t really evaluate a thinking tool by trying a few prompts. The only meaningful test is to use it on a presentation you genuinely care about.

If it helps you think more clearly, organize your ideas better, and build a stronger presentation, you’ll know it. If it doesn’t, you’ll know that too. We felt that was the fairest way to let people decide.

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Story Business: Conversation with Gavin McMahon

Geetesh Bajaj — Wed, 22 Jul 2026 04:00:29 +0000

Gavin McMahon is a founder and Chief Content Officer for fassforward consulting group. He leads the design and product development of fassforward’s services. This crosses diverse topics, including Leadership, culture, decision-making, information design, storytelling, and learning design.

In this interview, Gavin talks about his new book, Story Business.

Geetesh: Gavin, Story Business grew out of your work in strategy, leadership, and consulting. What kept going wrong in the way good ideas were communicated, and why did that make you want to write the book?

Gavin: I kept seeing the same problem through different doors. Clients would come to us with a strategy people weren’t executing, a leadership message that wasn’t landing, or a capability they needed to build. On the surface, these looked like different problems. Underneath, they are all translation problems.

Leaders had good ideas, solid data, and plenty of PowerPoint. Yet people couldn’t see what the idea meant for them or what they were supposed to do next. The strategy stayed in the boardroom, and people went back to doing yesterday’s work. That is the gap I wanted to address.

Story Business treats storytelling as a practical business skill. It helps people package ideas so others can understand them, believe them, remember them, and act on them. The central idea is simple: It’s not the best idea that wins; it’s the best-packaged idea.

When you ask, “Why now?” I would say storytelling is humanity’s oldest technology. It matters now more than ever as frontier technologies produce more information, more channels, and more content than we know what to do with.

Meaning is still scarce. Leaders need a better way to take complexity and make it simple. To share context. To frame the way people see the world and move them to action.

Geetesh: Story Business has won Gold in the Business & Career category at the 2026 IBPA Book Awards and earned praise from Ken Blanchard and other respected leaders. What does that recognition mean to you, and what do you hope it signals to readers?

Gavin: Thank you. The book has also been shortlisted for Business Book of the Year and nominated for other awards. The good news is that someone has read it. When you’re in the middle of writing a book, the thought that no one might read it crosses your mind…

The awards and accolades mean a great deal. A book begins as a private act. It is years of work, experience, and ideas rattling around in your head. Recognition like this tells me those ideas have made their journey out into the world and connected with people.

Ken Blanchard’s praise is especially meaningful. And a huge surprise. He has spent a career taking management ideas and making them simple, memorable, and useful. That is what I wanted Story Business to do. For readers, I hope the recognition acts as a signal. Storytelling belongs to the center of how we lead, sell, build products, shape culture, and create value. It shapes how we think. It’s part of the human condition.

Hopefully, an award helps someone pick up the book. If you’re reading this, I hope you do. The real success comes when that reader takes one idea from the book to make a strategy clearer, a presentation stronger, or a decision easier. That is the win.

Geetesh: Indezine readers know PowerPoint inside out. What is the one change you hope they make in their next presentation after reading Story Business?

Gavin: I would say, don’t open PowerPoint first.

Start with the audience. Write down three things:

What do they feel now?
What do they need to know?
What do you want them to do?

That small pause changes the whole deck. It’s the start of your storytelling journey. It’s the beginning of making your audience the hero of the story.

Most presentations begin in the presenter’s world: the title, the company, the agenda, and everything we want to say.

A strong presentation begins in the audience’s world: the decision they face, the problem in their way, and the better future they can see. Make them the hero.

Then build a clear path: a Hook that earns attention, enough Meat to make the case, and a Payoff that makes the next move obvious.

In practice, replace “Q3 transformation update” with something like “Three decisions that will get the transformation back on track.” Same material. Better headline. Better story. Clearer action. You can tell great stories in PowerPoint, but first you have to tell them in your mind.

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PowerPoint and Presenting News: July 21, 2026

Geetesh Bajaj — Tue, 21 Jul 2026 04:30:25 +0000

Every presentation problem has a root cause. Most of the time, it’s structure. Jerry Weissman’s piece on writer’s block makes the case for starting with your goal, not your slides. The note on converting text boxes to placeholders tackles a structural problem that quietly undermines thousands of decks. And Peter Claus Lamprecht’s PPTX Toolkit interview goes deeper still, into the XML layer that governs how placeholders behave when layouts change. Three topics at different levels of depth, all pointing to the same truth: get the structure right first, and everything else follows.

Stay updated with the latest tutorials, tips, and news on PowerPoint and presentation techniques.

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PPTX Toolkit: Conversation with Peter Claus Lamprecht

Geetesh Bajaj — Fri, 17 Jul 2026 04:00:22 +0000

Peter Claus Lamprecht is a presentation consultant based in Hamburg, Germany, with more than 37 years of experience. He helps self-employed professionals, sales and marketing teams, executives and consultants develop presentations that persuade and deliver results—from storyline to slide design to delivery. His specialty is PowerPoint slide masters, that work flawlessly on a technical level, implement the given design precisely and thus save time when working in PowerPoint. With the PPTX Toolkit, he is currently building a tool for direct access to the XML structure of PowerPoint files.

In this conversation, Peter talks about PPTX Toolkit.

Geetesh: Peter, your new PPTX Toolkit gives users direct control over things PowerPoint’s interface deliberately hides, such as placeholder types, idx, inheritance, and guides. Can you tell us more about what motivated you to create this product?

Peter: I have been building Slide Masters for years. Some projects are complex—for example, those from advertising agencies that send me templates designed in Adobe InDesign, or from consulting firms with high demands on the flexibility and functionality of their layouts.

PPTX Toolkit – Importing guides from another file

Over time, I kept running into the same limit: as soon as you go beyond simple formatting—changing a placeholder type after the fact, tracing the inheritance chain between master and layout, checking and editing the actual idx order—the only option left is editing the XML code directly. That takes a lot of time and is error prone. PPTX Toolkit grew out of this need of my own: a tool that makes these hidden XML structures visible and directly editable, without having to search through the code manually every time.

Geetesh: For anyone who has built templates and Slide Masters in PowerPoint, it’s easy to encounter roadblocks: placeholders you can’t reclassify and idx order you can’t see without diving into raw XML. Among these, what’s the single capability that will save them the most time once they start using PPTX Toolkit? Also, can you explain the term idx order for the benefit of users who don’t know about this challenge?

Peter: The biggest time saver is changing a placeholder type after the fact. If you want to turn a generic content placeholder into a picture placeholder, for example, PowerPoint normally forces you to delete it and create it from scratch—a procedure with many mouse clicks that quickly becomes tedious in larger templates. PPTX Toolkit changes the placeholder type directly via a dropdown menu.

idx order: Every placeholder in a layout has a unique idx number. The title placeholder always carries idx 0, for example, and the first content placeholder idx 1. This becomes relevant as soon as a Slide Master contains several layouts with several content or picture placeholders: the idx order determines which content ends up in which placeholder when the slide layout is switched.

Let us explore with some screenshots. This layout contains three picture placeholders with the idx order 1, 2, and 3.

PPTX Toolkit idx Example 1

A second layout contains four picture placeholders, but here the order is 1, 3, 2, 4 — placeholders 2 and 3 are swapped.

PPTX Toolkit idx Example 2

If a slide with three images arranged side by side switches from the first to the second layout, images 2 and 3 automatically swap positions.

PPTX Toolkit idx Examples 3 and 4

With simple layouts you can still fix this manually by swapping the positions of the two placeholders in the second layout in the master. With more complex layouts, you simply edit the idx numbers directly in the PPTX Toolkit.

By the way, PowerPoint does not display idx values anywhere—not even via VBA. The only access is through the XML.

Geetesh: How can one get access to PPTX Toolkit? Also, is a trial version available?

Peter: PPTX Toolkit is currently in active development. It is programmed in Python with the help of Claude Code and runs on Windows. I grant access on request to up to ten test users. There is no official trial version or fixed price yet. The launch is planned for late summer/autumn 2026.

Current features include:

Editing placeholder attributes (type, idx, size, position, resetting individual properties to master inheritance)
Convenient adding and editing of custom colors
Importing guides from another file
User interface in English and German

Roadmap for more features may include:

Removing all userDrawn flags
Editing tables and charts at XML level

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PowerPoint and Presenting News: July 7, 2026

Geetesh Bajaj — Tue, 07 Jul 2026 04:30:25 +0000

This issue is about what happens when the right tool removes the friction. Ampler Charts takes the repetitive work out of building and updating business charts in PowerPoint, so you spend less time fixing visuals and more time using them. The KPIs article makes the case that performance indicators are far less intimidating than the acronym suggests. And AKVIS Retoucher AI 13 shows how AI can quietly restore damaged photographs without demanding expert skills. Three very different tools, one shared idea: the best technology gets out of your way.

Stay updated with the latest tutorials, tips, and news on PowerPoint and presentation techniques.

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Breaking Through Writer’s Block – I

Geetesh Bajaj — Mon, 06 Jul 2026 04:00:59 +0000

By Jerry Weissman

Writer’s block is the proverbial stuff of legend and literature. A variation on the theme is Limitless, a Hollywood film starring Bradley Cooper and Robert De Niro. In it, Mr. Cooper plays a down-and-out writer who beats his severe case of writer’s block with a new drug that not only jump-starts his creative output, but gives him many other advanced mental capabilities. Of course, the story is fictional—A.O. Scott’s review of the film in the New York Times called it, “an energetic, enjoyably preposterous compound… a paranoid thriller blended with pseudo-neuro-science fiction and catalyzed by a jolting dose of satire”—but the situation is very real: writers do run dry.

Mr. Scott went on to list the real attempts tortured writers have made to get past their paralysis: “Sharpen 10 pencils. Eat a sandwich. Pretend that the first chapter of your long-overdue opus is a casual letter to your grandmother. Weep quietly. Have another drink.”

However, writer’s block is not limited to aspiring and professional writers who are trying to craft their next article on deadline or write The Great American Novel. Presenters, too, are frequently faced with having to crank out their next great pitch. Their bar is not as high as that of a solitary writer staring at a blank computer screen or a yellow legal pad. Most presenters belong to a team—a business unit in a large company or a small start-up—and so they have access to their colleagues’ slide shows.

Therein lies the problem: businesspeople consider their presentations to exist primarily in their decks. Many companies amass a large, searchable database of slides for anyone in the organization to access. Enter “corporate strategy” and dozens of slides containing those words download in an instant. The problem is then compounded when presenters pick out what they think are the appropriate slides and then assemble them in a meaningful order—but meaningful only to them. The resultant aggregation is what is known as a “Frankendeck.”

It gets worse. Having to rely on a set of disparate slides created by others, the presenter reads the slides verbatim to the audience. The inevitable result is a train wreck.

The problem with this method of preparation is that it starts in the middle of the creative process and then jumps to the end, skipping several important steps along the way.

A simple solution is to begin at the end instead. Do what author Stephen R. Covey recommends: begin with the end in mind—which in a presentation, is the goal or objective of your pitch.

By beginning with the objective and not with the slides, the entire story has an overarching focus. Then, still working without slides, follow these next steps:

Analyze your audience and how they will react to your objective.
Brainstorm ideas that support your objective and address your audience’s needs.
Identify the key ideas and discard the irrelevant ones.
Organize the key ideas into a logical flow.

Only then are you ready to design slides that serve their sole purpose: to illustrate the key ideas.

This step-by-step process is a prescription not for a magical drug but a solution that will enable you to realize your own creative process—and create presentations that win.

This blog is an excerpt from my book Winning Strategies for Power Presentations published by Pearson. Also, check out my newly released Presentation Trilogy—Presenting to Win, The Power Presenter, and In the Line of Fire—available on Amazon and other retailers.

Jerry Weissman is the founder and president of Suasive, Inc., formerly Power Presentations, Ltd. Jerry founded Suasive in 1988 and quickly established himself as the coach for Silicon Valley CEOs delivering critical presentations for their IPO roadshows. He taught them to tell their company stories through the eyes of their investors, and in so doing, significantly increased the valuations of their companies. He amassed an elite client list and soon widened his focus to helping public and privately held companies develop and deliver all types of business presentations.

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PowerPoint and Presenting News: June 30, 2026

Geetesh Bajaj — Tue, 30 Jun 2026 04:30:15 +0000

Good presentations don’t happen by accident. They begin long before the first word is spoken, with decisions about structure, layout, and precision. This issue covers all three. Smart Dynamic Guides help you place and align objects on a slide without the guesswork. Slide layouts give every slide a purposeful foundation rather than a blank panic. So, we teach you how to change onle layout to another. And the Presentation Formula article revisits the art of building a presentation that actually moves an audience. Three different topics, one underlying idea: when the fundamentals are solid, everything else gets easier.

Stay updated with the latest tutorials, tips, and news on PowerPoint and presentation techniques.

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