Tally ERP 9 Tutorial with Examples

Tally Tutorial Accounting Basics

2090-10-13T11:47:00.000-07:00

TALLY - TUTORIAL

A tally is a complete business accounting software developed by Tally Solutions Pvt. Ltd, Bangalore , India.

Now we are going to learn tally here.
(with Video Tutorials also)

First you need to know, some accounting basics

Accounting Basics

Every Transaction in any business, there must be ledger accounts for record transaction details.
For Every Transaction, there are minimum 2 entries for ledger accounts, one for Debit(Dr) and another for Credit(Cr).
Debit(Dr) means what comes-in (For Particular Ledger A/C).
Credit(Cr) means what goes-out.
All expenses are comes under Debit(Dr).
All Incomes are comes under Credit(Cr).
All purchases are comes into the purchase Ledger a/c.
All sales are out from the sales Ledger A/c.

Here is an Example of Transaction.

"Payment made of Rs. 2000/- for 'Room Rent'".

Ledgers to be Effected:- 1. Room Rent A/c 2. Cash.

Transaction Flow as follows:

Transaction for Debit and Credit

see more examples
Next Lesson

Tally Tutorial Editing Vouchers

2012-11-13T06:31:00.001-08:00

Tally Tutorial Editing Vouchers

After Entering voucher, you need to check the entries whether it is correct enter or not.

Steps to Check/Edit/Alter Voucher Entries

1. Goto Display (D)
2. Goto Daybook (D).
The Screen look like as follows

Configuration

Tally Shows Current Date Transactions only (in above for 1-4-2012). If you need to view particular period of transactions, Press Alt+F2 (Period), then set starting date and ending date.

See the below picture (after changing the period)

And Also you need to set Order of Voucher Entries in Daybook.
For that, Press F12 (Configuration) , set as Sorting Method as "In Sequence of Entry"

Steps

1. Display-->Daybook-->

2. For Period Alt+F2

3. For Order F12

4. To Delete aa Entry: Ctrl+D

5. To Alter an Entry: Select the Row and press enter

For more information see the video tutorial

Tally Tutorial Sales Voucher

2012-11-13T06:11:00.003-08:00

Tally Tutorial Receipt Voucher

2012-11-13T06:11:00.000-08:00

Tally Tutorial Payment Vouchers

2012-11-13T04:54:00.002-08:00

Tally Tutorial - Payment Vouchers

Transaction Examples

1. Paid for Room Rent Rs. 9000.
2. Paid for Stationary of Rs. 1500
3. paid for Travelling Expenses Rs. 2000
4. paid to "Krishna Mohan A/c" of Rs. 12000
5. Paid To "Mehatha G/s" of Rs. 7500 and Cash Discount Rs. 250
6. Paid to "Siva Mohan Agency" of Rs. 25000 by SBI Bank.

Additional Ledgers to be needed:

1. Room Rent A/c, Stationary A/c, Travelling Expenses A/c (under Indirect Expeses)

Ledgers to be Needed
1. Room Rent A/c        Under Indirect Expenses
2. Stationary A/c        Under Indirect Expenses
3. Travelling Exp A/c      Under Indirect Expenses
4. Krishna Mohan A/c    Under Sundry Creditors (if not Exist)
5. Mehatha G/s A/c Under Sundry Creditors (if not Exist)
6. Siva Mohan Agency A/c Under Sundry Creditors (if not Exist)
7. Cash Discount Cr Under Indirect Incomes
8. Cash Discount Dr Under Indirect Expense

Keyboard Shortcut keys

Settings: F12
Use single Entry Mode : NO
Use Cr/Dr Instead of To/By : YES)

Payment Voucher : F5

Instantly Save : Ctrl+A (otherwise we need to press enter untile end of voucher)

Change Voucher Date : F2

Create Ledger in Ledger Field : Alt+C

Video Tally Tutorial for Payment Entry

Transaction Journal Entries for above Example as follows

1. Paid for Room Rent Rs. 9000.

Dr. Room Rent A/c 9000
Cr. Cash 9000

2. Paid for Stationary of Rs. 1500

Dr. Stationary A/c 1500
Cr. Cash 1500

3. paid for Travelling Expenses Rs. 2000

Dr. Travelling Expenses A/c 2000
Cr. Cash 2000

4. paid to "Krishna Mohan A/c" of Rs. 12000

Dr. Krishna Mohan A/c 12000
Cr. Cash 12000

5. Paid To "Mehatha G/s" of Rs. 7500 and Cash Discount Rs. 250

Dr. Mehatha G/s 7500
Cr. Cash Discount Cr 250
Cr. Cash 7250

6. Paid to "Siva Mohan Agency" of Rs. 25000 by SBI Bank.

Dr. Siva Mohan Agency 25000
Cr. SBI Bank 25000

Tally Tutorial Purchase Voucher Entry

2012-11-13T04:38:00.003-08:00

Tally Tutorial :- Purchase Voucher Entry

Transaction Examples

1. Purchase Goods for Rs. 45000 by Cash

2. Purchase Goods for Rs.8500 by SBI Bank.

3. Purchase Goods from "Krishna Mohan " for Rs. 67500 for Credit.

4. Purchase Goods from "Siva Mohan Agency" for Rs. 7200 and paid by SBI Bank Cheque.

5. Purchase Goods from "Mehatha G/s" for Rs. 15000 and Cash Discount received @ 2%.

6. Cash Purchase Goods from "Krishna G/s" for Rs. 12000. (There are two vouchers 1. Purchase 2. Payment)

Ledgers To Be Needed

1. SBI Bank under Bank Accounts.

2. Krishna Mohan A/c under Sundry Creditors

3. Siva Mohan Agency under Sundry Creditors.

4. Mehatha G/s under Sundry Creditors.

5. Cash Discount Received under Indirect Incomes.

and also needed purchase a/c under purchase account

to store all purchase goods values.

Keyboard Shortcut keys

Settings: F12 (Use single Entry Mode : NO, Use Cr/Dr Instead of To/By : YES)

Purchase Voucher : F9

Instantly Save : Ctrl+A (otherwise we need to press enter untile end of voucher)

Change Voucher Date : F2

Create Ledger in Ledger Field : Alt+C

See Video Tutorial for Purchase Voucher Entry Tutorial

Transaction Journal Entries for above Example as follows

1. Purchase Goods for Rs. 45000 by Cash

Cr. Cash 45000
Dr. Purchase A/c 45000

2. Purchase Goods for Rs.8500 by SBI Bank.

Cr. SBI Bank 8500
Dr.Purchase A/c 8500

3. Purchase Goods from "Krishna Mohan " for Rs. 67500 for Credit.

Cr. Krishna Mohan 67500
Dr.Purchase A/c 67500

4. Purchase Goods from "Siva Mohan Agency" for Rs. 7200 and paid by SBI Bank Cheque.

There are two transaction, one for purchase and another for payment

Purchase Voucher : F9

Cr. Siva Mohan Agency 7200
Dr.Purchase A/c 7200

Payment Voucher : F5

Dr. Siva Mohan Agency 7200
Cr.SBI Bank 7200

5. Purchase Goods from "Mehatha G/s" for Rs. 15000 and Cash Discount received @ 2%.

Cr. Mehatha G/s 14700 (15000-15000*2/100 )
Dr.Purchase A/c 15000
Cr. Cash Discount Cr 300

6. Cash Purchase Goods from "Krishna G/s" for Rs. 12000. (There are two vouchers 1. Purchase 2. Payment)

Purchase Voucher : F9

Cr. Krishna G/s 12000
Dr.Purchase A/c 12000

Payment Voucher : F5

Dr. Siva Mohan Agency 12000
Cr. Cash 12000

Tally Tutorial - Voucher Basics

2012-11-13T04:17:00.000-08:00

Tally Tutorial Voucher Basics Rules

The following videos are show the basic Entries of Voucher Entries in Tally

Voucher Entry Rules in Tally

(must see)

Voucher Enter video

Inventory Management System With Accounts in VB.Net

2012-10-20T11:32:00.001-07:00

See for more details for Inventory management System in VB.NET Free Source Code

Inventory Management System in VB.NET Source Code

Features

My Inventory Management System supports more form of Invoice and Multiple Printing Layouts
Multiple Invoice Entry (Various Forms of Invoice are allowed, See Screen Shots for more details)
Vouchers (Purchase Invoice & Voucher, Sales Invoice & Voucher, Payment Voucher, Receipt Voucher, etc)
Accounts and Account Groups
Purchase Invoice ,Sales Invoice, Purchase Returns Invoice, Sales Returns Invoice
Stock Management
Stock Groups
Supports MRP TAX Discount format
Automatic Cash and Credit Billing
Discounts
VAT Taxes and VAT Forms
Transactions Reports
Production
Day Book and Cash Book (With Multiple options)
Ledger Management (Ledger can be grouped with Account Groups)
Customize Printing (Invoice Format can be changes as you require)
Printing in Multiple Paper Size
Support Printing schemes
Rich Reports (Transactions, Day book, Cash Book, Group Summary, Vat reports, Voucher Reports, Ledger Reports, Ledger Balance Sheet and more)
Auto Backup and Restore (Automatically Backup and you can also restore )
and much more

See for more details for Inventory management System in VB.NET Free Source Code

Tally Tutorial Creating A Company

2012-10-14T06:47:00.001-07:00

CREATE A COMPANY INFORMATION

The very first time you start Tally, you would require to 'create' a company. 'Create Company' simply means giving basic information about the company whose books of accounts Tally is to maintain for you. Tally is smart, but it does need an introduction to your company.

For Example, Ramana Furniture shop purchase stock and sales that stock to their customers and also the shop may have exenses such as electricity or room rent etc.,

So First You need to create a Company for the "Ramana Furniture".

After Create a company, we need to record all transactions for this company.

To Create a Company

–Goto Gateway of Tally > Company Info. > Create–Shortcut key Alt+F3 -Fill required fields such as company name, address, sales tax no, account type and etc,.

Video Tutorial to Creating A Company in Tally 9 ERP in Telugu

tally-Lesson-4-create company

2012-10-14T06:33:00.000-07:00

TALLY TUTORIAL

STARTING A TALLY

Before you going to create a company, we need to know , how to start a tally

Tally can be opened as following ways

–From Desktop Shortcut of Tally–From Start Menu, Programs, and select tally7.2

Gateway of Tally

Tally shows the first screen as Gateway of Tally

The Gateway of Tally Screen contains 5 major areas (parts).
–Production Info
–Current Status
–Tally Main Menu
–Button Bar
–Tally Calculator/Command line

Product Info

At the top part of Gateway of Tally Screen, the Product Info as following information
–Version & Release–System Date–User Version
–System Time

–Copyright Notice
–User Serial Number

Current Status

At left part of Gateway, you get the following information about current working status.
–Current Period:

–Current Tally Voucher Date
–Active Company ( Current Working Company)
–List of Selected Companies (Current Open Companies list)

Tally Main Menu

At right part of the Gateway of Tally Menu appears showing the list of Menu Option or Menu Items
Select a Menu item to invoke a particular task.
You can select Menu Options by using mouse click or by using keyboard control keys with Enter key and by keyboard shortcut keys.
Keyboard Short cut keys are shown in bold red color letters. You may have to drill down several levels of Menu (sub Menu).

Button Bar

At rightmost part of the Gateway, the Button bar shows several buttons vary according to screen in work area.
These Buttons provide quick and direct access to various options & tasks.
You may Invoking a Buttons in 3 ways

–By Mouse: Click the button at the button bar.
–By Function Key: Some buttons are named by Function Keys ( F1 to F12)

Calculator

• Used to Calculate a expression and can be pasted in to any Numeric Field.
• To Activate Tally Calculator Press Ctrl+N.
• To copy to the Numeric Field, Press Alt+C From the Numeric Field.

ShortCut Keys in Tally

Red Color Letter - For Red Color Menu or Button Bar Item (example: Account Info-> A)

Alt+underline Letter: For single underline letter (example: F3 Comp Info -> Alt+F3)

Ctrl+Double Under Line Letter: For Double Under Letter(example: As Voucher: Ctrl+V)

Tally Tutorial Features

2012-10-14T06:17:00.002-07:00

TALLY TUTORIAL (TALLY LESSONS)

INTRODUCTION

Tally Software is developed by Tally Solutions India Private Limited.
Tally is a complete business solution, which provides the solution of the accounting needs for business for all types and it supports many currencies as well as multi user interface.
It is user friendly account package for computerized accounting software.
It contains Accounting, Book – Keeping, Inventory Accounting, Management Information System (MIS) and Payroll (only tally 9 ) etc,.

TALLY SOFTWARE VERSIONS

Tally Solutions India Private Limited has developed Tally Software in the Year 1988.

The First Version of Tally is 4.5 (Dos Based) 1988

Later They developed 5.0 (Windows Based) in 1992

Tally 5.4 version developed in 1994.

Tally 7.2 Version developed in 2005

Tally 8.1 & 9 version developed in 2006

TALLY FEATURES

•GENERAL FEATURES

–SIMPLE INSTALLATION
– CODE-LESS SYSTEM
–QUICK ENTRY / ALTERATION OF MASTERS
–E-MAIL CAPABILITY
–WEB PUBLISHING
–EXPORT OF DATA
–DISTRIBUTED DATA
–MULTIPLE YEAR ACCOUNTS
–SECURITY CONTROL–REPORTS WITH GRAPH
–BACK UP & RESTORE–PRINTING

•ACCOUNTS FEATURES
–NO CLOSING OF ACCOUNTS
–MULTI-CURRENCY ACCOUNTING
–SINGLE MODE VOUCHER ENTRY
–INCOME & EXPENDITURE STATEMENTS
–RECEIVABLES AND PARABLES
–CHEQUE PRINTING
–INTEREST CALCULATION
–BANK RECONCILIATION
–CASH & FUNDS FLOW STATEMENTS

•INVENTORY FEATURES
–AUTOMATICALLY SET CLOSING STOCK VALUE
–SALES & PURCHASE ORDERS
–SUPPORTS STOCK GROUP, STOCK CATEGORY AND STOCK ITEMS.
–MULTI UNITS OF MEASURE
–GODOWNS–DUTIES & TAXES COMPUTATION IN SALES INVOICE
–VALUE ADDED TAX (VAT)
–TAX DEDUCTION AT SOURCE (TDS).–SERVICE TAX

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Tally Tutorial- Voucher Examples

2012-10-13T12:35:00.000-07:00

Now We are going to see some more examples

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