To participate in the beta program a Connect membership and a registration to the ClearContext online forums is required.

Private Connect forums have been created that are visible and accessible only to Connect members. Beta information, downloads and discussion will take place in these private forums. Access to these forums is granted automatically based on a matching email address between a Connect subscription and the email address used to register on the forums. If assistance is needed in enabling the private Connect forums for your user account, please contact us at support at clearcontext.com

• Refreshed and streamlined user interface for ClearContext windows and toolbars
• Inbox and sent mail processing for multiple email accounts. Prioritization and automated actions such as AutoFile will now be supported in multiple mail files.
• Unicode support to properly handle multi-byte languages
• Performance improvements for Project selection to support thousands of entries
• Dynamic creation of ClearContext folders so they do not appear if unused
• Addition of Google Apps to supported configurations
• Addition of “Window 8” to supported configuration
• Other enhancements for multiple mail file support and configuration

In addition to these highlights, ClearContext v6 will also incorporate many other tweaks and enhancements to improve usability or address known issues. Some of these come from our own lists and planning, and many will come from feedback during testing from our Connect members.

As we mentioned previously, access to the v6 beta will be an exclusive benefit for Connect members. If you would like to check your membership status, please visit our Connect Subscription Status page. Also, you should be receiving a special offer in your inbox if you need to subscribe to or renew Connect. If you do not receive this email, please send an email to sales@clearcontext.com and we would be happy to add you to the mailing list.

We’ve received inquiries asking about what specific changes have been incorporated into these maintenance releases. As we transition into v6 development, we thought it would be a good time to do a wrap-up of these changes in the v5.4 maintenance releases:

V5.4.5

• Automatically detect a loss of connection to Public Folders and attempt to restore the connection
• Use different icons in the Project selector for Public Folders to better distinguish them from local folders
• More effective deletion of Project suggestions from the Edit Suggestions function

V5.4.4

• Fix a stability issue when using Word as an editor for composing emails in Outlook 2003
• Prevent a rare problem of a loss of connection to the suggestion database in Outlook 2010 while running
• Filter out disabled AutoFile Groups in the AutoFile create rule window
• Adjust Windows XP Theme detection to prevent UI color mismatches in certain environments
• Translate Exchange addresses to more readable email addresses when creating Tasks/Appointments from messages
• Fix crash when contact support button is pressed on severe error dialog before the application is initialized

V5.4.3

• Fix issue where categories are not saved in task creation from Dashboard when Project to category synchronization is disabled

V5.4.2

• Fix issue with suggestions database where version was not being incremented

V5.4.1

• Fix stability issue with loading recurring Appointments from the MessageContext
• Set defaults for Dashboard in the TWC version
• Allow selection of !next category in Organizer review

The latest version of ClearContext is always available by downloading from clearcontext.com.

Along with these infrastructural changes, the other main goal of the v6 release is redesigning a number of features to make them more efficient and useful. To do the best job possible at incorporating feedback from our users, we will be handling the beta and pre-release development a bit differently from prior beta cycles. Beta participation will be limited exclusively to Connect members, and the beta program will be more focused on addressing user feedback.

As a reminder, Connect is our yearly subscription program for free upgrades, priority support and access to pre-release software. Before we begin beta testing of v6, we will provide opportunities for those who are not members or whose memberships have lapsed to join Connect.

Stay tuned over the coming weeks for additional information on ClearContext v6. We look forward to kicking off the beta program soon and having you involved in developing the next version of ClearContext!

“My strong encouragement to use next actions in your MYN Now-Tasks list (see Lesson 6 in my Outlook book) is about the extent of the obvious overlap between MYN and GTD. MYN’s unique approach to task management is otherwise a quite different system. But they can easily be used together and so you can get the best of both. If you are a GTD user and are looking for more ways to integrate MYN with GTD, here are some ideas on how to do that.”

For more information on MYN and ClearContext, see our TWC partner page.  Download our free Outlook GTD setup guide here.

“ClearContext Personal… actually works in a similar manner to Smart Labels, filing unimportant emails, like social network notifications, newsletters, e-commerce emails and other bacn into categorized groups, taking it out of your inbox. It’s all done completely automatically, with no need to set up complex inbox rules.”

If you’re looking for a free Outlook-based alternative to Gmail’s Smart Labels, give ClearContext Personal a run.

Dashboard

From the Context Category view in the Summary Dashboard, double click a context to quickly jump to your action lists (@Work, @Phone, etc.) or a list of all Next Actions. From the Project view, pin the projects that are most important to you. Identify Next Actions by Project. Double click a project name to take notes and display all related tasks, appointments, contacts and files.

Inbox Processing

Process the inbox using the ClearContext workflow buttons (task, schedule, defer, etc.), answering those emails that you can, deleting those that you don’t need, filing reference material using ClearContext File buttons, and creating tasks or appointments for future work. As tasks and appointments are created, assign a category context using Outlook’s native category assignment feature and one the categories created above. This will automatically associate the item with the appropriate action list.

Work on Next Actions

Select a Context Category view from the Summary Dashboard menu (Active in the image to the left). Double-click !Next to open the Next Actions Detail Dashboard, showing all tasks designated !Next. This allows you to focus on those tasks that are most important to the progress of your Projects.

Summary Dashboard

The Summary Dashboard in the ClearContext Sidebar is the control panel for your day. If you close the Sidebar, access the Dashboard from the button in the toolbar or via the ClearContext menu.

Categories and Projects

The top half of the Dashboard allows you to quickly see which Context Categories or Projects require your attention. Select either a Context Category or Project view of tasks via the menu at the top right of the Dashboard (Active in the image to the right).

The Context Category view only displays categories with special characters in front of them (i.e. @Phone). The large count to the left of each category indicates the total number of due tasks. Counts highlighted in red indicate categories with overdue tasks. Double-click to open a list of all tasks for the selected category. Double-click !Next to see all tasks that have been marked as Next Actions. Double-click <Unassigned Tasks> to open the Organizer and view a list of all tasks that have not had a category assigned to them.

When viewing Projects in the Dashboard, large counts to the left of each Project give the total number of due tasks, highlighting in red those Projects with overdue tasks. Projects with Next Actions assigned show a small arrow next to the Task count.

Use the pin icon to pin your most important Projects. To view only pinned Projects, select a view from the Project header (Active in the picture to the left). Double-click <Unassigned Tasks> to view all your tasks without Project assignment. Double-click individual Projects to open a Project Dashboard.

Tasks/Appts

The Tasks and Appointments section of the Summary Dashboard shows all of your Tasks across projects and Categories. Use the filter selector in the header (All in the picture to the left) to filter by date or priority. When ready to focus on a single context (i.e. @Phone) or a single project, open a Detail Dashboard.

The Due Date and Priority buttons at the bottom of the Dashboard can be used to quickly change task information. Highlight multiple tasks and click the Due Date button to change the date due for all selected tasks. Assign Next Action, Date and Priority by right-clicking a Task.

Detail Dashboard

When ready to focus on an individual project or category, open the Detail Dashboard by double-clicking a Project or Context Category in the Summary Dashboard.

Category Detail

When viewing the detail for a Context Category, ClearContext displays all tasks and appointments with the current category assigned. When you’re ready to work on a single context/action list (i.e. @Phone), this is the place to do it. As in the Summary Dashboard, right click a task to assign Due Date, Start Date, Priority or Next Action.

Project Detail

In the Project Detail, add project related notes and view all tasks and appointments assigned to the Project. Use the Change menu in the Project header to quickly open pinned Projects. Click Folder to open the associated Project folder. Move or Pin a Project from the Actions menu. As in the Summary Dashboard, right click a task to assign Due Date, Start Date, Priority or Next Action.

Files and Contacts

Click the Files tab at the bottom of a Project Dashboard to view all attachments that have been emailed for this Project. Click the Contacts tab to view all Contacts you have corresponded with for this Project.

Download our complete GTD setup guide, Using ClearContext Pro for Microsoft Outlook with Getting Things Done.  See What is GTD? to learn more about the GTD system.  GTD and Getting Things Done are registered trademarks of David Allen & Company. ClearContext Corporation is not affiliated with David Allen & Company in any manner.

GTD users and other users who organize their tasks using special Outlook categories can download a GTD setup guide for ClearContext with detailed setup instructions.  Here’s a quick overview of some key features to help GTD users stay organized with ClearContext:

• Context Categories – You can now manage your tasks based on either categories or projects. Select a category view on the ClearContext Summary Dashboard to display a count of tasks and appointments by context category in the dashboard, highlighting due and overdue categories.  Context categories are denoted by a special character in front of the category name (i.e. @Calls, !Next, *Phone).  
• Category Dashboards – Double-click a context category on the Dashboard to open it in the Detail tab (formerly the Project tab).  This will show all tasks and appointments with the assigned category.  Add new tasks to the category using the Add Task function on the detail dashboard and ClearContext will automatically append the current context category to the task.
• Next Actions -  Right click tasks in the Dashboard or Organizer to mark them as Next Actions.  A small arrow will appear next to those items you have identified as Next and a category of !Next will be assigned to the task. Use the Next Action filter on your task list in the Dashboard to see only those tasks marked !Next.

More details on these and other GTD-related features can be found in the GTD setup guide.

The v5.4 upgrade is complimentary for registered v5 customers, registered v5-TWC users and active Connect members.  Download here.

GTD and Getting Things Done are registered trademarks of David Allen & Company. ClearContext Corporation is not affiliated with David Allen & Company in any manner.

“Conventional email programs and newer cloud-based services such as Gmail let users organise incoming email using folders and filters. But most people cannot be bothered or do not know how to set up the filters, says Sara Radicati, CEO of analyst firm Radicati Group.

That has spurred the development of “inbox management solutions” that automate the filtering.

For example, ClearContext offers a plug-in for Microsoft Exchange that highlights important email and automatically files unimportant email from automated senders. In similar vein, Google recently added a “priority intray” feature to Gmail that tries to guess which emails are most important.

v5.3 adds the ability to quickly add tasks from the Organizer.  Create new tasks on the fly via the Add Task box at the bottom of the window of the pane. Type the task subject and press ENTER to create the task with a date of today.  If you have instructed ClearContext to ask for a project assignment on save, the project selector will appear.  Assign a project or date via the options to the right of the Add Task text entry field.  For more detail, see our User Guide.