Collection Agency

Welcome to Collection Agency information. Our goal is to provide free and accurate information on collection agencies, debt collection laws and best practices for in-house collections. We are committed to finding the freshest and relevant collection agency information for you from multiple sources including industry publications and expert authors. We have high standards and we want you to recover your money as quickly as possible.

Collection Agency

Collection Agencies

We know that the decision to use a collection agency isn’t one to be taken lightly. What will happen to your reputation? What will your customers or patients think of you? How will the collections agency treat your customers? You should know that professional collection agencies do exist that can help you recover you money and keep your customers.

The real challenge is to create the most efficient in-house collections process and find the ‘sweet spot’, or best time to turn over the non-paying accounts to collections. Then you have to research, find, interview and select a collections firm. You must also be aware of Fair Debt Collection Practices Act and other debt collections laws as well.

Collection Agency

We hope you enjoy all the free collection agency information provided.

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Medical Collection Letter Example

Medical Collection Letter Example is free for your practice’s use. The Medical Collection Letter Example should be used as a first reminder notice to gently remind your patients to pay, or get in touch with your office to work out payment arrangements. The Medical Collection Letter Example is a first effort to motivate your patients to pay now; without harming your relationship. Just cut, paste, fill in your information and send.

Medical Collection Letter Example

[Your Name]
[Street Address]
[City, ST ZIP Code]
May 15, 2013

[Patient Name]
[Street Address]
[City, ST ZIP Code]

Dear [Patient Name]:

It is our office policy to contact patients who received a billing statement from us in the past 30 days, but have not responded yet.

You currently have a balance of $175.00. As of today, May 15, 2013, not received your payment.

If you have a question regarding your medical bill or need help reading your insurance’s Explanation of Benefits (EOB), we would be be happy to help. We understand medical billing and insurance is not always simple to understand.

We also understand that sometimes our patients experience financial difficulties. Please let us know if you need to set up payment arrangements. We are able help you pay for the care you were provided without causing undue hardship.

If you have already sent payment in, then please, disregard this letter. Otherwise, we look forward to receiving your payment within five days of this letter. Dr. Smith will appreciate your prompt attention to this matter.

Sincerely,
[Your Practice Name]
[Title]

Medical Collection Letter Example

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Letter For Debt Collection

Letter For Debt Collection is free for your use. The Letter For Debt Collection should be used when a customer refuses to pay their delinquent balance, but before you send them on to collections. The Letter For Debt Collection is an attempt to motivate clients or patients to settle their bills before taking debt collection action. Just cut, paste, fill in your information and send.

Letter For Debt Collection

[Your Name]
[Street Address]
[City, ST ZIP Code]
May 15, 2013

[Recipient Name]
[Title]
[Company Name]
[Street Address]
[City, ST ZIP Code]

Dear [Recipient Name]:

We have attempted to reach you over the last 90 days without success regarding your past due invoice number 1111 for $4,000.00.

If payment has not already been sent, please send your payment today in order to prevent us from forwarding your account to debt collection agency.

Please resolve this balance promptly.

Should you have any questions or problems regarding this invoice, please give me a call at 310 555-1212.

Thank you for your attention to this matter.

Sincerely,
[Your Name]
[Title]

Enclosure

Letter For Debt Collection

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Debt Collection Letter

Debt Collection Letter is free for your use. The Debt Collection Letter should be used to get a customer to pay their overdue balance before you send them on to collections. The Debt Collection Letter is an attempt to motivate clients or patients to pay to avoid debt collection action. Just cut, paste, fill in your information and send.

Debt Collection Letter

[Your Name]
[Street Address]
[City, ST ZIP Code]
May 15, 2013

[Recipient Name]
[Title]
[Company Name]
[Street Address]
[City, ST ZIP Code]

Dear [Recipient Name]:

As you are aware, payment is past due on your account in the amount of 12,971.33. Copies of the outstanding invoices are re-enclosed for your reference.

We have tried to be patient and sensitive to your financial situation; however due to the delinquency and amount of this debt, I am sure you can understand that a sense of urgency is involved in resolving this debt.

Please call us at 310 555-1212 within the next week to pay in full or discuss a reasonable payment plan that will work for you and your company. If we do not hear from by, May 15, 2013, we will consider turning this matter over to our collection agency in accordance with our company collections policy.

Sincerely,
[Your Name]
[Title]

Enclosure

Debt Collection Letter

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Collection Agency Letter

Collection Agency Letter is free for your use. The Collection Agency Letter is an example of softer collection letter. The Collection Agency Letter is an example of what a collection agency could send as a payment reminder when the debt is not that old.

Collection Agency Letter

ABC Collection Agency
[Street Address]
[City, ST ZIP Code]
800 555-1212
May 15, 2013

[Recipient Name]
[Title]
[Company Name]
[Street Address]
[City, ST ZIP Code]

Dear [Recipient Name]:

As a professional courtesy, XYZ Company has requested out involvement in the unresolved account #1234567 in the amount of $431.21.

Both XYZ Company and ABC Collection Agency understand that in your everyday activities this could certainly be an oversight. We wish to encourage the resolution of your account.

We understand there might be a misunderstanding and utilize the debt verification process described below. Our request does not affect your right to dispute this debt.

Send correspondence, other than payments to:

ABC Collection Agency
[Street Address]
[City, ST ZIP Code]
800 555-1212

This communication is from a debt collector. This is an attempt to collect a debt and any information obtained will be used for that purpose.

Unless you notify this office within 30 days of receiving this notice that you dispute the validity of this debt or any portion thereof, this office will assume this debt is valid. If you notify this office in writing within 30 days from receiving this notice that you dispute the validity of this debt or any portion thereof, this office will obtain verification of the debt or obtain a copy of a judgement and mail you a copy of said judgment or verification. If you request this office in wiring within 30 days of receiving this notice, this office will provide you with the name and address of the original creditor if different than the current creditor.

THIS HAS BENT SENT TO YOU BY A COLLECTION AGENCY

This debt may be settled by utilizing the attached remittance slip and envelope.

Collection Agency Letter

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Bill Collection Letter

Bill Collection Letter is free for your use. The Bill Collection Letter should be used to try get a customer to pay their delinquent balance before you send them on to collections. The Bill Collection Letter is an attempt to motivate clients or patients to pay now to avoid debt collection action. Just cut, paste, fill in your information and send.

Bill Collection Letter

[Your Name]
[Street Address]
[City, ST ZIP Code]
May 15, 2013

[Recipient Name]
[Title]
[Company Name]
[Street Address]
[City, ST ZIP Code]

Dear [Recipient Name]:

Your account is seriously delinquent and has been assigned to our collections department. Our instructions are to have you pay your bill in full, make reasonable payment arrangements or send it to debt collections agency.

Only immediate payment in full or payment arrangements will stop further action. If you are unable to pay in full, please call our office at 310 555-1212 to make payment arrangements.

Please give this matter the attention it deserves today. If we do not have payment or suitable arrangements by May 15, 2013, we will forward your account to a collection agency.

Sincerely,
[Your Name]
[Title]

Enclosure

Bill Collection Letter

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Service Disconnection Letter

Service Disconnection Letter is free for your use. The Service Disconnection Letter should be used to get a customer to pay before you disconnect them from your service. The Service Disconnection Letter is a try to motivate clients or patients to pay now to so you don’t disconnect them. Just cut, paste, fill in your information and send.

Service Disconnection Letter

[Your Name]
[Street Address]
[City, ST ZIP Code]
May 15, 2013

[Recipient Name]
[Title]
[Company Name]
[Street Address]
[City, ST ZIP Code]

Dear [Recipient Name]:

Over the last few months we have attempted to resolve the outstanding balance on your account. Still, the unpaid balance of $49,000.00 remains overdue.

Please arrange to have payment delivered to our office by 5:00 PM on May 15, 2013.

If you payment is not received, your service with YOUR COMPANY NAME will be disconnected. In addition to other actions, there will be a service fee required to use our services in the future.

You can avoid the added fees and further collection procedures if your payment reaches us in time.

Should you have any questions or want to handle this now, please call our office at 310 555-1212.

Sincerely,
[Your Name]
[Title]

Enclosure

Service Disconnection Letter

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Service Discontinue Letter

Service Discontinue Letter is free for your use. The Service Discontinue Letter should be used to get a customer to pay before you discontinue services to them. The Service Discontinue Letter is an attempt to motivate clients or patients to pay now to avoid losing your services. Just cut, paste, fill in your information and send.

Service Discontinue Letter

[Your Name]
[Street Address]
[City, ST ZIP Code]
May 15, 2013

[Recipient Name]
[Title]
[Company Name]
[Street Address]
[City, ST ZIP Code]

Dear [Recipient Name]:

It is our normal policy to call and send reminder notices to our past due accounts. We have done this with you and tried to work with you to resolve the unpaid balance of $17,499.98

If payment for the above amount is not received by 5:00 PM on May 15, 2013, we have no alternative but to pursue additional action.

Please take this last opportunity to send your payment so that your service will not be interrupted.

Should you have any questions or want to handle this now, please call our office at 310 555-1212.

Sincerely,
[Your Name]
[Title]

Enclosure

Service Discontinue Letter

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Legal Proceedings Letter

Legal Proceedings Letter is free for your use. The Legal Proceedings Letter should be used as last try to get customers to pay their outstanding, before initiating legal action. The Legal Proceedings Letter is a last attempt to motivate clients or patients to pay now; and avoid costly legal proceedings and costs to defend themselves. Just cut, paste, fill in your information and send.

Legal Proceedings Letter

[Your Name]
[Street Address]
[City, ST ZIP Code]
May 15, 2013

[Recipient Name]
[Title]
[Company Name]
[Street Address]
[City, ST ZIP Code]

Dear [Recipient Name]:

A balance of $15,000.00 has been past due for X months. Although we have tried to work with you to resolve this balance, it still remains unpaid.

Please have your certified check on money order for $15,000.00 in our office before 5:00 PM on May 15, 2013.

If your payment is not received by that date we plan to initiate legal proceedings. This may result in significant additional costs for you.

If this action is needed, it will be taken without further notice.

Should you have any questions or want to handle this now, please call our office at 310 555-1212.

Sincerely,
[Your Name]
[Title]

Enclosure

Legal Proceedings Letter

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Legal Collection Letter

Legal Collection Letter is free for your use. The Legal Collection Letter should be used as final attempt to get customers to pay, before taking legal action. The Legal Collection Letter is a final effort to motivate clients or patients to pay now; and avoid costly the legal consequences a lawsuit may involve, such as; discovery, depositions, judgements, credit damage, liens, writs of execution and the cost of time and money spent for their defense. Just cut, paste, fill in your information and send.

Legal Collection Letter

[Your Name]
[Street Address]
[City, ST ZIP Code]
May 15, 2013

[Recipient Name]
[Title]
[Company Name]
[Street Address]
[City, ST ZIP Code]

Dear [Recipient Name]:

Every effort to resolve this outstanding balance has been made without success. At this point in time we feel our only recourse is to proceed with legal action.

If it is your intention to pay the outstanding amount of $15,000.00, please do so immediately. If payment is not received by May 15, 2013 legal proceedings will be initiated.

Should you have any questions or want to handle this now, please call our office at 310 555-1212.

Sincerely,
[Your Name]
[Title]

Enclosure

Legal Collection Letter

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