Comments for Each Day Empty

Comment on [w] = I’m waiting for you by Taco Oosterkamp

Taco Oosterkamp — Thu, 18 Feb 2010 13:34:13 +0000

Hi David, I will probably put a [w] in the e-mail that I sent back to the person when he/she sends me input for the first time. While asking for further details, I can easily add the [w] to my mail.

However, if I request more details in a phonecall or other conversation, I’ll just put a note in my stuff-folder - which I will then move to my Waiting For list. Or, using Fingertips, I will put it on my Waiting For list immediately.

I will never move the first input mail from somebody else to my own Waiting for mail folder. I use that folder only for copies of emails that I have sent myself. That means that I can easily delete these items during my Weekly Review. They are just copies anyway. The original is still in my archive.

I hope this helps, Taco

Comment on [w] = I’m waiting for you by David

David — Wed, 17 Feb 2010 07:56:13 +0000

can you please explain what would be the best place to file [w] mails for which you received a first input and you’re awaiting further details?
Do you create a Waiting for task item of that first response message?
Or do I move this first input mail (ALT + 2) to the Waiting for mail folder?
(In the Each Day Empty book, ALT+2 is only used to move items to the short archive.)
Thanks, David

Comment on Only CC’d? Please display in another color by nagels

nagels — Thu, 11 Feb 2010 16:20:22 +0000

Thanks, it works and will be very useful!

Comment on Only CC’d? Please display in another color by Taco Oosterkamp

Taco Oosterkamp — Fri, 04 Dec 2009 14:59:52 +0000

Hi Julie,
Yes, it looks like you can. I haven’t tried it, but this looks promising.

1. From the Outlook (2007) main menu, choose: Tools | Rules and Alerts.
2. Then click ‘New Rule…’.
3. Select ‘Check messages when they arrive’, and press ‘Next >’.
4. Select ‘which is a meeting invitation or update’, and press ‘Next >’.
5. Select ‘move it to the specified folder’, then click the link ’specified’ at the bottom of the screen.
6. Select the folder you want to use, and press the ‘OK’, then press ‘Next >’.
7. Press ‘Next >’ again.
8. Specify a name for your rule, then press ‘Finish’.

That should do it.
Please let me know if this helps.
- Taco Oosterkamp

Comment on Only CC’d? Please display in another color by Julie

Julie — Thu, 03 Dec 2009 14:16:12 +0000

My boss does not want to see Outlook meeting requests in his inbox. Is there a way to set up rules in his email so those emails go to a seperate folder?

Comment on Only CC’d? Please display in another color by Tamarra

Tamarra — Thu, 22 Oct 2009 13:34:06 +0000

This is a fantastic tip!

Comment on Save attachments with the keyboard by Taco Oosterkamp

Taco Oosterkamp — Thu, 01 Oct 2009 09:27:24 +0000

Hi Tess, I wouldn’t know if this is possible with standard Outlook rules, but you can choose from several Outlook add-ins that would do this for you. I’d start by searching in Google, or on http://www.download.com and http://www.softpedia.com.

Comment on Only CC’d? Please display in another color by Taco Oosterkamp

Taco Oosterkamp — Wed, 30 Sep 2009 13:07:48 +0000

Hi Dave, glad to hear that you fixed it and it now works for you. I’m still not sure why it didn’t work in the first place, but at least it got you thinking and tinkering Enjoy.

Comment on Only CC’d? Please display in another color by Dave

Dave — Tue, 29 Sep 2009 15:58:34 +0000

Taco and Jacky,

I FIXED IT!!! With a little wrangling and few work-arounds. Here’s what worked for me:

1. For the Cc condition, I do NOT check the box “Where I am on the CC line with other people” in the Filter screen.
2. Go to Advanced in the Filter screen and define three CC field entries for special criteria. In the first CC field, I entered my last name in lower case. In the second Cc field, I entered my last name with the first letter capitalized. In the third Cc field, I entered my last name and first name, with the first letters of both names capitalized. All this is probably overkill on the rules, but I wanted to make sure I captured all the possible options for the Cc line, not knowing what Bill Gates hath wrought here.

Result? It works like your original rule should have worked for me. Not sure if this is a problem with our organizaiton’s implementation of Outlook 2007, or if it could be seen by others.

Whew! I’m happy now.

Comment on Only CC’d? Please display in another color by Dave

Dave — Tue, 29 Sep 2009 15:36:34 +0000

Taco and Jacky, thanks for responding. I just checked Outlook again, and it appears that I set up the rule correctly. I color-coded the emails with me as a Cc to appear in green. It’s easier to first describe which emails appear in default black:
1. Emails sent only to me (my address is all that is in the To line, no one else is Cc’d).
2. Emails sent to me and others, with no one Cc’d.
3. Emails sent to me as part of a generic alias, with no one Cc’d.
4. Some emails sent with my name in the To line, and others in the Cc’d line.

So, all would be fine and dandy (except for item 4 above) if that were the whole story, assuming the green emails were working as they should. Here is the list of emails which appear in green, which should only be those showing my name (alone or with others) in the Cc line:
1. Emails sent to me with my name in the To line, Cc’d to others (top email of a thread)…see 4 above…some are black, some are green…
2. Emails sent to me with my name in the To line, Cc’d to others (not part of a thread)…see 4 above…
3. Emails sent to me with my name in the Cc line (this one is actually correct!)

So, I’m still stumped. Not sure if this added info is helpful or not. I have also turned off all other color-coding options except the Cc green option, and the results remain the same.

Any more ideas? I’ve tried every option I could think of.

Thanks!