Comments for Each Day Empty http://www.eachdayempty.com/blog Using Outlook to Get Things Done Mon, 27 Feb 2012 19:26:19 +0000 http://wordpress.org/?v=2.5 Comment on Interested in processing e-mail at warp speed? Read on! by Taco Oosterkamp http://www.eachdayempty.com/blog/art/upgrade-your-team/2009/06/15/#comment-1255 Taco Oosterkamp Mon, 27 Feb 2012 15:51:48 +0000 http://www.eachdayempty.com/blog/art/upgrade-your-team/2009/06/15/#comment-1255 Hi Constance, I'm sorry, but I'm not aware of a function in Outlook that would do what you're looking for. Hi Constance, I’m sorry, but I’m not aware of a function in Outlook that would do what you’re looking for.

]]> Comment on Interested in processing e-mail at warp speed? Read on! by Constance http://www.eachdayempty.com/blog/art/upgrade-your-team/2009/06/15/#comment-1254 Constance Fri, 24 Feb 2012 23:54:43 +0000 http://www.eachdayempty.com/blog/art/upgrade-your-team/2009/06/15/#comment-1254 Taco, Is there a feature to identify which e-mails in a conversation are exact copies of the e-mail string with the newest item on top? For example, I have 40 e-mails saved in a string because I can't quickly determine if the seven conversationalists responded to the LAST e-mail in the string. When you are later searching all your e-mails for a specific string, you end up getting each of these 40 e-mails added to your results list and it quickly becomes overwhelming if you often function as part of a group. It isn't enough to sort by the Subject line because it doesn't guarantee they are exact copies. Any tips? Constance Taco,

Is there a feature to identify which e-mails in a conversation are exact copies of the e-mail string with the newest item on top? For example, I have 40 e-mails saved in a string because I can’t quickly determine if the seven conversationalists responded to the LAST e-mail in the string. When you are later searching all your e-mails for a specific string, you end up getting each of these 40 e-mails added to your results list and it quickly becomes overwhelming if you often function as part of a group. It isn’t enough to sort by the Subject line because it doesn’t guarantee they are exact copies. Any tips?

Constance

]]> Comment on Only CC’d? Please display in another color by Taco Oosterkamp http://www.eachdayempty.com/blog/art/only-ccd-please-display-in-another-color/2008/04/05/#comment-1253 Taco Oosterkamp Wed, 25 Jan 2012 10:43:55 +0000 http://www.eachdayempty.com/blog/?p=18#comment-1253 Hi Berend, I'm sorry, but I don't know the answer to that question. Hi Berend, I’m sorry, but I don’t know the answer to that question.

]]> Comment on Only CC’d? Please display in another color by Berend http://www.eachdayempty.com/blog/art/only-ccd-please-display-in-another-color/2008/04/05/#comment-1252 Berend Wed, 25 Jan 2012 08:23:46 +0000 http://www.eachdayempty.com/blog/?p=18#comment-1252 I have created many subfolders in my inbox. Is there a way to specify automatic formatting rules for all folders? I have created many subfolders in my inbox. Is there a way to specify automatic formatting rules for all folders?

]]> Comment on Focus on Your Work, Not on Your Email by Taco Oosterkamp http://www.eachdayempty.com/blog/art/focus-on-your-work-not-on-your-email/2010/04/14/#comment-1251 Taco Oosterkamp Fri, 20 Jan 2012 11:40:45 +0000 http://www.eachdayempty.com/blog/?p=51#comment-1251 Hi Dawn, No concrete plans for Outlook 2010 yet, but some vague ideas to start working on this a bit more this year. Maybe I'll wait for Outlook 2012. But if you send me an e-mail at taco@eachdayempty.com, I'll send you a small PDF with some instructions for Outlook 2010. The process I describe in my current e-book on this site works very well for Outlook 2010, but the setup is a little different. That is spelled out in the PDF. I'm afraid that is the best I can do right now. Cheers, Taco Hi Dawn,
No concrete plans for Outlook 2010 yet, but some vague ideas to start working on this a bit more this year. Maybe I’ll wait for Outlook 2012.
But if you send me an e-mail at taco@eachdayempty.com, I’ll send you a small PDF with some instructions for Outlook 2010. The process I describe in my current e-book on this site works very well for Outlook 2010, but the setup is a little different. That is spelled out in the PDF.
I’m afraid that is the best I can do right now.
Cheers, Taco

]]> Comment on Focus on Your Work, Not on Your Email by Dawn http://www.eachdayempty.com/blog/art/focus-on-your-work-not-on-your-email/2010/04/14/#comment-1250 Dawn Fri, 20 Jan 2012 00:07:15 +0000 http://www.eachdayempty.com/blog/?p=51#comment-1250 I have Outlook 2010 and would love to be notified when you have a book that supports 2010. Any ideas on when that might be? Thanks! Dawn I have Outlook 2010 and would love to be notified when you have a book that supports 2010. Any ideas on when that might be?

Thanks!
Dawn

]]> Comment on Only CC’d? Please display in another color by Steve H http://www.eachdayempty.com/blog/art/only-ccd-please-display-in-another-color/2008/04/05/#comment-1248 Steve H Thu, 05 Jan 2012 16:16:13 +0000 http://www.eachdayempty.com/blog/?p=18#comment-1248 Duplicate email remover http://www.vaita.com/ODIR.asp This is a fairly basic plugin for Outlook, but is free and does the job. Just be aware of its limitations http://www.mapilab.com/outlook/duplicate_remover/ This is a fantastic plugin, very configurable. The only downside is the $24 price tag. Duplicate email remover
http://www.vaita.com/ODIR.asp
This is a fairly basic plugin for Outlook, but is free and does the job.
Just be aware of its limitations

http://www.mapilab.com/outlook/duplicate_remover/
This is a fantastic plugin, very configurable.
The only downside is the $24 price tag.

]]> Comment on Save attachments with the keyboard by Taco Oosterkamp http://www.eachdayempty.com/blog/art/save-attachments-with-the-keyboard/2008/10/13/#comment-1247 Taco Oosterkamp Tue, 06 Dec 2011 11:40:28 +0000 http://www.eachdayempty.com/blog/art/save-attachments-with-the-keyboard/2008/10/13/#comment-1247 Hi Pedro, In Outlook 2010 it is Alt+F, M. Does that help? Or do you use yet another version of Outlook? Taco Oosterkamp Hi Pedro,
In Outlook 2010 it is Alt+F, M.
Does that help? Or do you use yet another version of Outlook?
Taco Oosterkamp

]]> Comment on Save attachments with the keyboard by Pedro http://www.eachdayempty.com/blog/art/save-attachments-with-the-keyboard/2008/10/13/#comment-1245 Pedro Tue, 06 Dec 2011 10:37:47 +0000 http://www.eachdayempty.com/blog/art/save-attachments-with-the-keyboard/2008/10/13/#comment-1245 Hi this hasn't worked with me. From the Reading pane Atl+F, or Alt+N doesn't work. any thoughts ? Many thanks Hi this hasn’t worked with me. From the Reading pane Atl+F, or Alt+N doesn’t work. any thoughts ? Many thanks

]]> Comment on Only CC’d? Please display in another color by Michael http://www.eachdayempty.com/blog/art/only-ccd-please-display-in-another-color/2008/04/05/#comment-1241 Michael Fri, 05 Aug 2011 07:29:05 +0000 http://www.eachdayempty.com/blog/?p=18#comment-1241 Dear all, I also receive a lot of CC mails a day. What i started using a couple of years back is instead of using colours, i created a separate folder named CC. I made a rule just like above mentioned, instead of using colours i mentioned that the mail where i am in CC should be moved directly in this CC folder. I then told the people with whom i am working that i only 2-3 a week check my folder CC mails and read them as it was just for my infomation to know. I know then what is happening in my team. 99% of the time you receive CC mails, it is only FYI and no action needed. I also mentioned to the team that if the want action from me, they should put me in the TO address and not CC address.... This works for me perfect, and also the team knows exactly what they can expect from me.... Saves me a lot of time in the week! Hope it helps, Michael Dear all,

I also receive a lot of CC mails a day. What i started using a couple of years back is instead of using colours, i created a separate folder named CC. I made a rule just like above mentioned, instead of using colours i mentioned that the mail where i am in CC should be moved directly in this CC folder.
I then told the people with whom i am working that i only 2-3 a week check my folder CC mails and read them as it was just for my infomation to know. I know then what is happening in my team.
99% of the time you receive CC mails, it is only FYI and no action needed.
I also mentioned to the team that if the want action from me, they should put me in the TO address and not CC address…. This works for me perfect, and also the team knows exactly what they can expect from me….
Saves me a lot of time in the week!
Hope it helps,
Michael

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