https://docutrax.com/blog/index.php Everything you ever wanted to know (or should know) about Certificates of Insurance...and more. Fri, 6 Mar 2020 02:36:12 +0000 en-US hourly 1 https://wordpress.org/?v=5.3.1 https://docutrax.com/blog/working-in-the-age-of-corona.php https://docutrax.com/blog/alone-together.php We are alone yet together, if only in spirit, suspended, waiting for an end that always seems just out of reach. https://docutrax.com/blog/working-in-the-age-of-corona.php https://docutrax.com/blog/working-in-the-age-of-corona.php One of my favorite sayings is that you get resourceful when there is a gun to your head. https://docutrax.com/blog/corona-virus-and-business-risk.php https://docutrax.com/blog/corona-virus-and-business-risk.php With more than three thousand fatalities and more than a hundred thousand diagnosed patients... https://docutrax.com/blog/artificial-intelligence-liability-and-risk-management.php https://docutrax.com/blog/artificial-intelligence-liability-and-risk-management.php In the world of insurance, “AI” has long referred to Additional Insured. However,... https://docutrax.com/blog/ransomware-attacks-continue-to-grow.php https://docutrax.com/blog/ransomware-attacks-continue-to-grow.php The seemingly endless assault on our privacy, our businesses and our government continues to increase.... https://docutrax.com/blog/seven-mistakes-you-are-making-tracking-certificates-of-insurance.php https://docutrax.com/blog/seven-mistakes-you-are-making-tracking-certificates-of-insurance.php We don’t do it. I know, it’s like going to the dentist. You know you have to do it but you’d rather not... https://docutrax.com/blog/rethinking-third-party-relationships.php https://docutrax.com/blog/rethinking-third-party-relationships.php In an age of complex strategic relationships where the parties are highly dependent on each other, future events can’t be predicted... https://docutrax.com/blog/the-social-media-conundrum.php https://docutrax.com/blog/the-social-media-conundrum.php Is there anyone left who doesn’t have a smartphone welded to the palm of their hand? https://docutrax.com/blog/ai-to-the-compliance-rescue.php https://docutrax.com/blog/ai-to-the-compliance-rescue.php These days it is difficult to pick up a business journal without finding a story about Artificial Intelligence. https://docutrax.com/blog/ten-things-not-to-do-when-tracking-certificates-of-insurance.php https://docutrax.com/blog/ten-things-not-to-do-when-tracking-certificates-of-insurance.php This column has been strong on advice about best-practices when tracking Certificates of Insurance, yet ... https://docutrax.com/blog/nailing-down-that-hammer-clause.php https://docutrax.com/blog/nailing-down-that-hammer-clause.php On the job site, a hammer is a pretty durable tool. But in the world of insurance hammers come in several different forms... https://docutrax.com/blog/parametric-insurance-what-is-it.php https://docutrax.com/blog/parametric-insurance-what-is-it.php At its most basic, insurance in a transactional exercise based on probability. https://docutrax.com/blog/cybersecurity-insurance-a-new-twist-on-a-vexing-problem.php https://docutrax.com/blog/cybersecurity-insurance-a-new-twist-on-a-vexing-problem.php As the pace of cyber attacks continues unabated we can reasonably assume that the number of targets of those attacks will grow and the economic cost will increase accordingly. https://docutrax.com/blog/is-cyber-risk-insurable.php https://docutrax.com/blog/is-cyber-risk-insurable.php It depends on what you think the word “war” means. https://docutrax.com/blog/gdpr-at-one-year.php https://docutrax.com/blog/gdpr-at-one-year.php In May the European Union’s comprehensive data privacy regulations will have been effect for one year... https://docutrax.com/blog/the-death-of-privacy.php https://docutrax.com/blog/the-death-of-privacy.php Sit at a bar and talk to a stranger. Maybe get their first name, the town they live in and one other tidbit. Then... https://docutrax.com/blog/cyber-risk–are-ceos-walking-the-talk.php https://docutrax.com/blog/cyber-risk–are-ceos-walking-the-talk.php A new report produced by Marsh and Microsoft raises concerns that although senior management is highly aware of the escalating threat posed by cyber-attacks... https://docutrax.com/blog/insurance-industry-waits-for-blockbuster-from-blockchain.php https://docutrax.com/blog/insurance-industry-waits-for-blockbuster-from-blockchain.php There is no question that blockchain technology offers obvious benefits to the world of insurance... https://docutrax.com/blog/the-tyranny-of-silence.php https://docutrax.com/blog/the-tyranny-of-silence.php There is the story of Ralph Waldo Emerson, America’s great essayist and civil libertarian, who found himself incarcerated... https://docutrax.com/blog/five-kpis-for-effective-contract-management.php https://docutrax.com/blog/five-kpis-for-effective-contract-management.php KPIs (Key Performance Indicators) are a powerful set of quantifiable measurements that allows managers to quickly evaluate... https://docutrax.com/blog/marriott-asleep-at-the-switch.php https://docutrax.com/blog/marriott-asleep-at-the-switch.php Here we go again...500 million records of personal data from Marriott-owned Starwood hotel guests has been stolen... https://docutrax.com/blog/time-for-a-cybersecurity-assessment.php https://docutrax.com/blog/time-for-a-cybersecurity-assessment.php “If you don’t know where you’re going any road will get you there.” This well-worn adage certainly applies the current state of corporate cybersecurity, https://docutrax.com/blog/risk-management-for-the-rest-of-us.php https://docutrax.com/blog/risk-management-for-the-rest-of-us.php We are at risk from birth. From the air we breath to the food we eat to crossing the street, driving a car or finding a partner... https://docutrax.com/blog/the-case-for-caution-in-construction-insurance-compliance.php https://docutrax.com/blog/the-case-for-caution-in-construction-insurance-compliance.php We’ve all heard that an ounce of prevention is worth a pound of cure. This was never more true than when we recently heard the story of an uninsured crane operator... https://docutrax.com/blog/pace-of-technology-impact-on-insurance-industry-accelerates.php https://docutrax.com/blog/pace-of-technology-impact-on-insurance-industry-accelerates.php Insurtech remains one of the hottest business sectors impacted by an ever-expanding and diversified universe of technical innovation... https://docutrax.com/blog/what-is-grc.php https://docutrax.com/blog/what-is-grc.php It is said there is nothing new under the sun, just new ways of looking at the same problem. This is certainly applicable to the burgeoning topic of... https://docutrax.com/blog/why-do-it-additional-insured-part-three.php https://docutrax.com/blog/why-do-it-additional-insured-part-three.php Contractual risk transfer is considered a valid method for transferring risk. Simply put, it involves an attempt to allocate any potential liability... https://docutrax.com/blog/does-that-blanket-cover-you.php https://docutrax.com/blog/does-that-blanket-cover-you.php Additional insured (AI) status is a common and effective method for protecting one party (the indemnitee) from certain risks that may arise from the actions of another party (the indemnitor). https://docutrax.com/blog/additional-insureds-and-certificates-of-insurance.php https://docutrax.com/blog/additional-insureds-and-certificates-of-insurance.php Little in the world of commercial insurance can be as complex or confusing as the subject of Additional Insured (AI) status. https://docutrax.com/blog/third-party-contract-insurance-guidelines.php https://docutrax.com/blog/third-party-contract-insurance-guidelines.php It is understood that anytime an Entity (your business) contracts with a third-party there are risks. When crafting the contract, there are three essential elements to keep in mind: https://docutrax.com/blog/umbrellas-excess-and-certificates-of-insurance.php https://docutrax.com/blog/umbrellas-excess-and-certificates-of-insurance.php The central purpose of commercial Umbrella and Excess Liability policies is to provide coverage above the limits of the underlying coverage. https://docutrax.com/blog/waivers-of-subrogration-and-contractual-risk-transfer.php https://docutrax.com/blog/waivers-of-subrogration-and-contractual-risk-transfer.php “Subrogation” is a legal term commonly used in contracts or used by insurers when they seek reimbursement for damages. https://docutrax.com/blog/subcontractors-and-certificates-of-insurance.php https://docutrax.com/blog/subcontractors-and-certificates-of-insurance.php It would not be an exaggeration to say that without subcontractors there would be no construction industry. https://docutrax.com/blog/new-concerns-with-standard-construction-insurance-agreement.php https://docutrax.com/blog/new-concerns-with-standard-construction-insurance-agreement.php For many years, The American Institute for Architects (“AIA”) has developed and published standardized contract forms to achieve some consistency in construction agreements between owners and contractors. https://docutrax.com/blog/perfect-is-the-enemy-of-good.php https://docutrax.com/blog/perfect-is-the-enemy-of-good.php Although the proverb is now more than 250 years old, Voltaire’s observation that you might never complete a task if you decide not to stop until it is perfect remains true and in daily practice. https://docutrax.com/blog/nobody-understands-what-they-dont-do.php https://docutrax.com/blog/nobody-understands-what-they-dont-do.php Sometimes the most obvious observations are made in hindsight, and sometimes they are not only obvious, but succinctly elegant. https://docutrax.com/blog/doing-it-right-business-process-outsourcing.php https://docutrax.com/blog/doing-it-right-business-process-outsourcing.php Businesses continue to increase their dependency on outsourcing to improve productivity, streamline processes and achieve efficiencies. Yet contracting with third-parties to provide specific back-office or knowledge-based services can be challenging... https://docutrax.com/blog/tracking-certificates-of-insurance-is-a-four-way-street.php https://docutrax.com/blog/tracking-certificates-of-insurance-is-a-four-way-street.php While preparing to onboard a new customer, it became apparent that there was a need to better explain the complexities of how certificates of insurance (COIs) are tracked and managed. https://docutrax.com/blog/the-challenge-of-operational-risk-classification.php https://docutrax.com/blog/the-challenge-of-operational-risk-classification.php One of the most common strategies of risk management is through the imposition of insurance requirements on third-party contractual relationships, such as with tenants, vendors, suppliers and contractors. https://docutrax.com/blog/the-pii-dilemma.php https://docutrax.com/blog/the-pii-dilemma.php It’s impossible to pick up an insurance magazine, online or in print, and not find it filled with articles on the challenge of protecting the public’s Personally Identifiable Information (PII). https://docutrax.com/blog/blockchain-and-proof-of-insurance-part-three.php https://docutrax.com/blog/blockchain-and-proof-of-insurance-part-three.php At the annual RIMS conference held in San Antonio this past week, insurance broker giant Marsh announced it will begin testing the use of blockchain technology later this year with its client, ISN. https://docutrax.com/blog/choosing-an-insurance-compliance-vendor-transparency.php https://docutrax.com/blog/choosing-an-insurance-compliance-vendor-transparency.php We know of a situation where a large retail chain was unable to determine whether the company it had hired to track certificate of insurances was doing its job. https://docutrax.com/blog/choosing-an-insurance-compliance-vendor-security.php https://docutrax.com/blog/choosing-an-insurance-compliance-vendor-security.php Did you just hear that loud crunching noise? That was the sound of another Chief Security Officer clamping down on the security protocols of its vendors. https://docutrax.com/blog/choosing-an-insurance-compliance-vendor-expertise.php https://docutrax.com/blog/choosing-an-insurance-compliance-vendor-expertise.php It is not surprising you may wish to consider off-loading the task of insurance compliance verification and management. The work is challenging, never-ending and thankless. https://docutrax.com/blog/the-true-risk-of-false-security.php https://docutrax.com/blog/the-true-risk-of-false-security.php As we all have learned - often the hard way - things aren't always what they seem. In other words, perception isn't always reality. In fact, sometimes it can be just the opposite. https://docutrax.com/blog/contract-audit-and-certificates-of-insurance.php https://docutrax.com/blog/contract-audit-and-certificates-of-insurance.php The importance of ensuring tenant/vendor insurance coverages are in alignment with the contract cannot be overstated. Failure to properly manage this essential component of risk management can result in claims liability reverting back to you instead of the other way around. https://docutrax.com/blog/the-certificate-of-insurance-value-chain.php https://docutrax.com/blog/the-certificate-of-insurance-value-chain.php Remember Maslow's hierarchy of needs? That was from the psychology course you skipped over... https://docutrax.com/blog/the-insurance-tsunami-ai-isnt-what-you-think-it-is.php https://docutrax.com/blog/the-insurance-tsunami-ai-isnt-what-you-think-it-is.php A succession of technical advances is propelling the insurance industry into a new era at a rate faster than can be understood, much less absorbed, in an orderly way. https://docutrax.com/blog/insurance-policy-endorsements-are-a-cois-best-friend.php https://docutrax.com/blog/insurance-policy-endorsements-are-a-cois-best-friend.php In the world of service providers who track and manage certificates of insurance on behalf of others, it is commonly held that more than 70% of COIs do not meet the insurance coverage requirements stipulated in the contract. https://docutrax.com/blog/gdpr-are-you-ready.php https://docutrax.com/blog/gdpr-are-you-ready.php General Data Protection Regulation. Raise your hand if you've even heard of it. https://docutrax.com/blog/four-more-things-to-know-about-certificates-of-insurance.php https://docutrax.com/blog/four-more-things-to-know-about-certificates-of-insurance.php Having previously posted on this topic I'd like to offer four more best practices to consider... https://docutrax.com/blog/primary-and-noncontributory-can-we-all-be-number-one.php https://docutrax.com/blog/primary-and-noncontributory-can-we-all-be-number-one.php It is natural, some might even argue necessary, to think of ourselves as primary , as number one, both in our personal and professional relationships. https://docutrax.com/blog/rethinking-third-party-contractual-compliance-part-four.php https://docutrax.com/blog/rethinking-third-party-contractual-compliance-part-four.php Third-party risk is the cause of much unease, not only to the risk manager but in the C-suite and the boardroom. And no wonder... https://docutrax.com/blog/risk-the-good-the-bad-and-the-necessary.php https://docutrax.com/blog/risk-the-good-the-bad-and-the-necessary.php Here's a seemingly simple question – Is risk good or bad? https://docutrax.com/blog/supply-chain-risk-management-are-you-prepared.php https://docutrax.com/blog/supply-chain-risk-management-are-you-prepared.php The smooth and orderly movement of goods and services from inception to end point is an integral part of business success... https://docutrax.com/blog/ten-coi-risk-management-resolutions-for-the-new-year.php https://docutrax.com/blog/ten-coi-risk-management-resolutions-for-the-new-year.php Every week we cajole, lecture (and perhaps sometimes hector) you, our loyal readers, with an endless variety of ... https://docutrax.com/blog/a-holistic-approach-to-third-party-risk-management-part-three.php https://docutrax.com/blog/a-holistic-approach-to-third-party-risk-management-part-three.php Relationships between the organization and third-party service providers are commonly decentralized and are typically formed on an ad-hoc, as-needed basis. https://docutrax.com/blog/why-your-compliance-is-low.php https://docutrax.com/blog/why-your-compliance-is-low.php We all know the challenges of tracking certificates of insurance and maintaining proper coverage compliance – too many moving parts, technically complex, not enough resources, not enough knowledge, or time, and so on. But wait a minute. At the end of the day, are these reasons or excuses? Is something else going on? https://docutrax.com/blog/third-party-risk-management-part-two-reputational-risk.php https://docutrax.com/blog/third-party-risk-management-part-two-reputational-risk.php Regardless of the nature of the exposure from any third-party risk, the even larger risk of brand damage is ever present - and it can happen in an instant. Like raising your children, you cannot afford to blink. https://docutrax.com/blog/the-third-party-risk-management-ecosystem.php https://docutrax.com/blog/the-third-party-risk-management-ecosystem.php John Donne may have been onto something when he observed "no man is an island entire of itself" but ... https://docutrax.com/blog/four-must-haves-for-21st-century-risk-management.php https://docutrax.com/blog/four-must-haves-for-21st-century-risk-management.php Whether you are focused on improving vendor risk management practices, tracking certificates of insurance or coping with the burgeoning requirements of GRC... https://docutrax.com/blog/four-things-to-know-about-certificates-of-insurance.php https://docutrax.com/blog/four-things-to-know-about-certificates-of-insurance.php One day, you're asked to provide a Certificate of Insurance (COI) to someone with whom you're doing business. The next day, you request a COI from another business. https://docutrax.com/blog/construction-worker-safety-added-to-risk-manager-responsibilities.php https://docutrax.com/blog/construction-worker-safety-added-to-risk-manager-responsibilities.php The statistic is disturbing – 32 deaths in as many months in New York City related to construction worker injuries or falls from buildings. https://docutrax.com/blog/certificates-of-insurance-are-just-the-start.php https://docutrax.com/blog/certificates-of-insurance-are-just-the-start.php One of the most fundamental goals of any risk management program is to control risk through transference of liability away from you and onto another entity. https://docutrax.com/blog/certificates-of-insurance-are-just-the-start.php https://docutrax.com/blog/certificates-of-insurance-are-just-the-start.php A great deal of emphasis is placed on the need to collect, verify and track certificates of insurance in order to reduce risk associated with the actions of third-parties. https://docutrax.com/blog/las-vegas-the-risk-management-nightmare.php https://docutrax.com/blog/las-vegas-the-risk-management-nightmare.php It is ironic that there was an insurance industry conference held in Las Vegas this past week, one that began less than a day after the horror that occurred two miles south of where we convened. https://docutrax.com/blog/insurance-technology-the-next-next-thing.php https://docutrax.com/blog/insurance-technology-the-next-next-thing.php For those investors and visionaries with their sights on tomorrow, look no further than the burgeoning field of tech startups focused on making over one of the last major holdouts to embrace 21st century innovation and imagination. https://docutrax.com/blog/when-the-unexpected-happens-its-already-too-late.php https://docutrax.com/blog/when-the-unexpected-happens-its-already-too-late.php Harvey. Irma. Maria. Three names that strike dread in the minds of too many risk managers. https://docutrax.com/blog/the-weak-link-in-risk-management.php https://docutrax.com/blog/the-weak-link-in-risk-management.php Cybersecurity is top of mind for a lot of people this week, not least the 143 million Americans affected by the massive Equifax breach of their personal information. https://docutrax.com/blog/you-think-I-need-an-insurance-compliance-system.php https://docutrax.com/blog/you-think-I-need-an-insurance-compliance-system.php Companies spend millions of dollars on professional fees drafting contracts for tenants and vendors. Virtually all of them contain language specifically related to the type and extent of insurance coverage required. The deal is signed, the work begun (or the tenant moves in) and then...what? Did anyone bother to check if the terms of the agreement were actually met? https://docutrax.com/blog/insurance-issues-in-contracts-and-leases.php https://docutrax.com/blog/insurance-issues-in-contracts-and-leases.php Sometimes attorneys are expected to be all things to all people. As stalwarts for protecting clients, they often are expected to have uncanny knowledge of other industries such as property and casualty insurance. This is no easy feat... https://docutrax.com/blog/rolling-stones-concert-leads-to-insurance-compliance-lawsuit.php https://docutrax.com/blog/rolling-stones-concert-leads-to-insurance-compliance-lawsuit.php You can't always get what you want, but when it comes to proper insurance you better get what you need. OK, they really didn't sing that, but it was heard in Judge Jane Magnus-Stinson's courtroom. Ruling on a motion to dismiss, the Chief Judge of Indiana's Southern District reminded all parties to the action of this fact, and in a moment of legal levity incorporated the band's song lyrics into her ruling. https://docutrax.com/blog/the-hidden-benefits-of-tracking-certificates-of-insurance.php https://docutrax.com/blog/the-hidden-benefits-of-tracking-certificates-of-insurance.php We tend to naturally avoid, or at least delay, doing those things we would rather not, and the process of creating and managing an insurance compliance program might certainly be one example looked upon with fear and loathing by risk managers. https://docutrax.com/blog/certificate-of-insurance-management-pulling-it-all-together.php https://docutrax.com/blog/certificate-of-insurance-management-pulling-it-all-together.php Whether you're leasing property, hiring a contractor or signing on a new vendor, there are basically three "insurance" components that come into play: https://docutrax.com/blog/blockchain-and-the-insurance-industry-part-two.php https://docutrax.com/blog/blockchain-and-the-insurance-industry-part-two.php If interest in insurance technology (InsureTech) is a hot topic, no area of it is hotter than the rapidly burgeoning interest in the application of blockchain technology to the insurance industry at large. https://docutrax.com/blog/certificates-of-insurance-the-new-profit-center.php https://docutrax.com/blog/certificates-of-insurance-the-new-profit-center.php As any manager can tell you, it's not just government that has budgetary constraints imposed on purchases. And as important as it is to verify insurance compliance of your tenants, vendors and suppliers, it doesn't come free. https://docutrax.com/blog/insurance-agencies-and-certificates-of-insurance.php https://docutrax.com/blog/insurance-agencies-and-certificates-of-insurance.php It goes almost without saying that handling requests related to certificates of insurance (COIs) are a vexing task for the insurance agency. https://docutrax.com/blog/insurance-endorsements-one-more-piece-of-the-COI-puzzle.php https://docutrax.com/blog/insurance-endorsements-one-more-piece-of-the-COI-puzzle.php The choice of documentation available to the risk manager to ascertain insurance coverage represented by contractors, vendors or tenants (the Insured) is considerable. It can range from requesting a certificate of insurance to collection of the actual insurance policy of the Insured. https://docutrax.com/blog/pollution-liability-clean-up-your-certificates-of-insurance.php https://docutrax.com/blog/pollution-liability-clean-up-your-certificates-of-insurance.php I swear this is true: A friend of mine is an environmental engineer. His firm specializes in cleaning up contaminated land. Long ago his company worked with a prominent college. It seems their Physics department had the bad habit of tossing leftover radioactive material out the laboratory window where it ended up in a garden below. https://docutrax.com/blog/the-end-of-innocence-ransomware-as-a-service.php https://docutrax.com/blog/the-end-of-innocence-ransomware-as-a-service.php Yes, you read it right. First there was Software-as-a-Service (the ubiquitous "SaaS" now part of the vocabulary of every tech startup), then Platform-as-a-Service (think Salesforce) and now, not illogically, we have ... https://docutrax.com/blog/risk-assessment-compliance-and-the-law-of-diminishing-returns.php https://docutrax.com/blog/risk-assessment-compliance-and-the-law-of-diminishing-returns.php We were talking a few days ago with the risk manager of a large national developer. He told us his vendor insurance compliance rate was 97% but that senior management of the company demanded 100%. https://docutrax.com/blog/keeping-old-insurance-polocies-really.php https://docutrax.com/blog/keeping-old-insurance-polocies-really.php Companies often face a dilemma when relocating, merging or closing: After years in business, insurance records can amass and nobody seems to know what to keep and what to toss. Next thing you know everything's going in the shredder... https://docutrax.com/blog/wannacry-healthy-paranoia-and-certificates-of-insurance.php https://docutrax.com/blog/wannacry-healthy-paranoia-and-certificates-of-insurance.php Attention risk managers – do you still think you can dodge the cyber bullet? Last week's ransom attack on 200,000 computers in 70 countries using malicious code gleaned from the stolen records of the U.S. National Security Agency and posted online for all the bad guys to use should leave no doubt that we are truly at the end of any remaining illusions about personal or corporate data security. https://docutrax.com/blog/five-tools-everyone-tracking-certificates-of-insurance-should-have.php https://docutrax.com/blog/five-tools-everyone-tracking-certificates-of-insurance-should-have.php It is more common than not that those who choose to track Certificates of Insurance (COI) themselves have a harder time of it than those who do it professionally, such as with an outsourced tracking service. There are a lot of reasons for this condition – lack of time, resources and knowledge are leading causes. Nevertheless, both the pros and those who manage COIs in-house have similar needs when it comes to finding ways to make the process go smoother and with greater accuracy. https://docutrax.com/blog/archives-records-retention-and-certificates-of-insurance.php https://docutrax.com/blog/archives-records-retention-and-certificates-of-insurance.php Archive. Even the word sounds old, conjuring up an image of dusty bins of old papers consigned to the graveyard of past events. Archives are accumulations of history, source documents of potentially enduring cultural or evidentiary value. They are also a challenge to define and manage. https://docutrax.com/blog/super-powers-notice-of-cancellation-and-certificates-of-insurance.php https://docutrax.com/blog/super-powers-notice-of-cancellation-and-certificates-of-insurance.php If you had a super power what would it be? Last week the nation celebrated Super Power Day. As many people reflected on the question and debated whether it would be better to have supernatural powers or the ability to fly, I was thinking back to when Certificates of Insurance had super powers - Notice of Cancellation super powers. https://docutrax.com/blog/blockchain-and-certificates-of-insurance.php https://docutrax.com/blog/blockchain-and-certificates-of-insurance.php Those who attend insurance industry trade shows cannot but be struck by the near-breathtaking pace of technologic innovation on display. For example, one entire industry sector – personal lines – is being relentlessly savaged by tech startups (including newly-formed special purpose carriers) with the net result of efficiencies and significant economics for purchasers of home, life and auto coverage gained through disintermediation (no more middleman brokers), cloud and telematics. Need I add all this can be done on your smartphone? Of course. And this is just the beginning... https://docutrax.com/blog/think-you-can-track-your-own-certificates-of-insurance.php https://docutrax.com/blog/think-you-can-track-your-own-certificates-of-insurance.php It's harder than you think. And the consequences of not doing it correctly can be significant. Inefficiencies in COI collection, processing and monitoring can lead to huge risk exposures that can quickly translate to costly claims, litigation and possible catastrophe. Be honest with yourself and answer the following questions: https://docutrax.com/blog/certificates-of-insurance-and-compliance.php https://docutrax.com/blog/certificates-of-insurance-and-compliance.php Following further with our discussion of what certificates of insurance actually are - and are not - the next misconception to dispel is the view of some that a certificate of insurance is somehow proof of compliance. https://docutrax.com/blog/COIs-and-proof-of-insurance.php https://docutrax.com/blog/COIs-and-proof-of-insurance.php Much has been made of the limitations of certificates of insurance, the common refrain being they don't offer proof of insurance. The fact that this was never the intent of the COI document has been examined in prior discussion and need not bear repetition. But the observation does beg a larger question – what document(s) do we require in order to actually obtain that proof? https://docutrax.com/blog/in-defense-of-certificates-of-insurance.php https://docutrax.com/blog/in-defense-of-certificates-of-insurance.php First, let's take this quiz. Which do you hate more?... https://docutrax.com/blog/five-ways-tracking-certificates-of-insurance-will-reduce-your-risk-exposure.php https://docutrax.com/blog/five-ways-tracking-certificates-of-insurance-will-reduce-your-risk-exposure.php Here are five benefits derived from tracking certificates of insurance:... https://docutrax.com/blog/protect-against-those-dreaded-action-over-insurance-claims.php https://docutrax.com/blog/protect-against-those-dreaded-action-over-insurance-claims.php When it comes to double-dipping, most people think of ice cream. However, there's another, much less pleasant kind that relates to an employee injured... https://docutrax.com/blog/aligning-contractual-insurance-requirements-with-perceived-risk.php https://docutrax.com/blog/aligning-contractual-insurance-requirements-with-perceived-risk.php Determining the appropriate level of insurance requirements to include in the contract can be a vexing task. In this article we discuss some key issues and show examples of actual insurance requirements in use for a variety of risk types. https://docutrax.com/blog/fraudulent-certificates-of-insurance-continue-to-be-a-source-of-concern.php https://docutrax.com/blog/fraudulent-certificates-of-insurance-continue-to-be-a-source-of-concern.php Although almost all U.S. states now have laws on their books regulating the issuance of Certificates of Insurance, problems continue to plague the process and fraud remains a major concern. https://docutrax.com/blog/certificate-of-insurance-tracking-eight-rules-you-must-follow.php https://docutrax.com/blog/certificate-of-insurance-tracking-eight-rules-you-must-follow.php There are a lot of things that can go wrong when dealing with certificates of insurance (COIs). Mistakes are made, things fall through the crack and some important details are completely overlooked. The checklist below covers the most common problems found in issuance, collection, evaluation, notification and monitoring of COIs. https://docutrax.com/blog/double-your-coi-compliance-in-30-days.php https://docutrax.com/blog/double-your-coi-compliance-in-30-days.php Yes, it can be done, but like all complex processes it requires discipline, attention to detail, and consistency. https://docutrax.com/blog/five-things-you-probably-didnt-know-about-ACORD-and-certificates-of-insurance.php https://docutrax.com/blog/five-things-you-probably-didnt-know-about-ACORD-and-certificates-of-insurance.php We take the ACORD form for granted, we see hundreds every day, but many people find the whole certificate of insurance process confusing. Here's a few questions we get asked all the time: https://docutrax.com/blog/having-a-certificate-of-insurance-on-file-isnt-enough.php https://docutrax.com/blog/having-a-certificate-of-insurance-on-file-isnt-enough.php Once we finally receive the much sought after Certificate of Insurance and place it in our electronic folder we sigh with relief. Well not so fast... https://docutrax.com/blog/certificate-of-insurance-basics.php https://docutrax.com/blog/certificate-of-insurance-basics.php There are numerous topics of discussion available on the internet pertaining to certificates of insurance (COI). However, there is very little information regarding the management of certificates of insurance and other related insurance documents. https://docutrax.com/blog/coi-showing-the-holder-as-additional-insured-not-binding-on-the-insurer.php https://docutrax.com/blog/coi-showing-the-holder-as-additional-insured-not-binding-on-the-insurer.php Facts: On June 16, 2016, the Federal District Court for the Northern District of Indiana affirmed the general rule that certificates of insurance cannot alter the terms of a policy. https://docutrax.com/blog/youre-telling-me-they-dont-have-coverage.php https://docutrax.com/blog/youre-telling-me-they-dont-have-coverage.php When was the last time you or someone within your organization reviewed the insurance provisions contained in your various lease and vendor agreements?