FileBank

FileBank's $15.00 Minimum Wage

2016-04-05T08:52:00.000-04:00

As you may already know, the states of California and New York recently passed a bill of mandatory $15.00 minimum wage. Little did they know that FileBank was a year ahead of them. We have been practicing the $15.00 minimum wage since 2015, and we have to say, our employees are very happy.

More money for our employees means productive workflow, as well as motivation to be the best at their position. Not only does it make for easier living for our employees, it also bridges the gap between the struggling working middle class, and the comfortable working middle class.

We are excited to share our story of how this enhanced minimum wage has positively affected our employees, and are anxiously awaiting the rest of the country to follow suit.

Wish to learn more about our services, make sure to check out our website.

Stay connected!

Sincerely,

Greg Copeland

President, FileBank Inc.

Our Mission, Our Philosophy, Our Success.

2016-03-24T09:18:00.002-04:00

FileBank is a company that specializes in Enterprise Content Management (ECM). We are committed to delivering solutions that offer unmatched security, and that address industry-specific issues with both innovation and leading-edge technology. Customer driven, our world–class Enterprise Content Management (ECM) solutions are deployable at both the departmental and enterprise levels. Since 1987, FileBank’s solutions have updated operations, reduced costs, and simplified information sharing. These new advances have affected our employees, customers, and municipalities. They have also benefited government agencies, medical institutions, practices, charities, and theatre companies.

Mission Statement and Philosophy FileBank's Mission is to provide groundbreaking and accurate archival and storage services to our clients. By doing so, we insist on using advanced technologies to create new solutions. Our goal is to fulfill all of our commitments to employees, suppliers, and stockholders. At FileBank, we adhere to a philosophy of quality above all. Every day, we seek new ways to improve efficiency and lower costs to benefit our clients. We are dedicated to delivering quality services with great speed, friendliness and accuracy.

Wish to learn more about our services, make sure to check out our website

Sincerely,
Greg Copeland
President, FileBank Inc.

Don't forget to stay connected!

Jump to Digital Service

2016-03-24T09:16:00.002-04:00

According to our clients, we at FileBank are constantly outdoing ourselves. With our excellent Sales and Customer Service team, who act as liaisons between our clients and the company, we have a very secure organization. All of our services benefit our clients in their own unique way. Our groundbreaking service of Jump To Digital brings a whole meaning to document management.

Jump To Digital is able to manage and archive digital and physical documents, books, artifacts, and medical records all with one specific service. Our clients will be supplied with their very own desktop scanner, a tablet, and all the tutorials they need with a click of a button. Not to mention our professional team is always on standby for all questions that arise regarding the implementation of this service in their company.

Once a document is scanned by our clients, it is either put in a FileBank box, or a shred bin, also, supplied, and they will never have to worry about them again. We visit each client periodically, or per their request to pick up any full containers for storage and to empty their shred bins, providing them with empty bags for their next batch.

FileBank has proven to do it all in the document management world!

Wish to learn more about Jump To Digital, and our other services, check out our website.

Make sure to stay connected!

Sincerely,
Greg Copeland
President, FileBank Inc.

FileBank’s Digtial Document Management Services Equipped For All Organizations

2016-03-23T10:03:00.000-04:00

All Document Management Companies have their one niche that makes them stand out from others; FileBank has multiple services that make us the thumb in the world of fingers.

1.       Jump To Digital: FileBanks Jump to Digital program is designed to enhance our client’s organization’s technology savings, streamline office procedures, reduces costs, all attributes that make your life easier in the workplace. This program delivers 7 tools to enhance how your office produces, and gives you the peace of mind that you will be able to find what you need, exactly when you need to. We deliver to our clients a scanner and a tablet to scan imperative information. This scanner allows clients to index the documents with imperative keywords that will help them retrieve the documents immediately. Once the documents are all scanned in, they are put in a FileBank box that is eventually picked up from our organization to be stored forever!
Benefits: Increase efficiency by 66%, or more! Find and view your documents instantly. Rapid deployment. User friendly.

2.       Infrastructure as a Service (IaaS): This allows clients to pay as you grow virtual data centers, which is extremely powerful and flexible. It allows clients to only use what they need, when they need it.
Benefits:
Scalable
Customizing
Affordable
No Capital Expense
No Hardware
No Maintenance
No Upgrade

3.       FileBacker: This is our automated data backup service. You never have to worry about natural disasters at your organization, ruining imperative documents, when FileBank already has all your information stored on a different server. The benefits are pretty much self-explanatory here, no?

4.       FileAnalytics: This service analyzes all your data, and combines data from any sources with extremely high performance. It provides the fastest way to gain insight into how different parts of a business relates. We offer specific analytics for Government Agencies, schools, retail corporations, and Non-Profit Organizations.
Benefits:
Rapid Deployment
Low total cost of hosting
Very simple to use
Pulls data from almost any data source, and visualizes the data in one combined Dashboard

Make sure to stay connected by checking out our YouTube and Facebook pages!

Also, visit our website to learn more about our many services.

Sincerely,
Greg Copeland
President, Filebank Inc.

Additional Services That FileBank Has That Makes Clients Running To The Phone To Call Us!

2016-03-22T09:56:00.000-04:00

If you have been following our posts, you are aware that we recently published an article explaining our services. Here, we will give you a continuation of our services, and exactly how they can benefit your company.

1. FileTrack-N-Shred: FileBank offers full shredding of documents for our clients either in-house or at the client’s location. Many police departments, as we may assume, have an array of confidential documentation they throw out on a daily basis; we serve them by going to their location, have an officer witness the shred being processed. We can do that with all clients if they request it. We have a huge shred truck that goes around the Tri-State area to shred our client’s documents, as well as having the service of picking up the boxes and shredding them at our location. In addition to shredding documents, we also provide our client with state-of-the-art, sturdy shred bins to have in their office space. Once the shred bins become too full, FileBank visits our client’s location and replaces the full bin with an empty one, and will either shred the contents of the bag at the client’s location, if they request that, or back at FileBank.

Benefits: Comply with local, state & federal laws. Save money in storage facilties.

2. FileRetention: This service schedules and monitors documents ready for destruction, according to state and federal laws. We have a Retention Specialist who is certified in compliance regulations, for all document management state, federal, and local laws.

Benefits: Expert advice in identifying expired records. Regular monitoring of account by in-house Archivist for retention compliance.

3. P-Cabinet: This application is a secure web-based records management server that allows clients to be able to view their entire inventory, department by department, box number by box number, all on their fingertips.

Benefits: finds a box or files in seconds. Requesting files to be scanned-on-demand. Manage inventory. Request supplies.

Make sure to stay connected.

Wish to learn more about our services, checkout our YouTube and Facebook sites!

Sincerely,

Greg Copeland

President, FileBank

FileBank’s Document Management Service Proves We Are The Best Company For You

2016-03-21T09:57:00.001-04:00

FileBank has an array of different services that fit each and every one of our clients. Below are the descriptions for all of the Physical Document Management Services:

1. FileOrganize: All new clients are the most intrigued by our services because we provide full document storage. Our in-house Data Center currently holds over 1,000,000 files from our many clients. This service is when we come to our client’s location and pick-up all the containers requested to be stored at our facility. We pack, label and organize all content, ensuring easy access to all files when they are requested.

Benefits: Get your files/boxes fully organized in just a few days! Gain detailed information on all types of records.

2. FileBox: This service is considered our most simple service. It is simply holding our client’s physical data in our warehouse, without categorizing them by date, item types, etc. This service is the best for those who just would like to relieve the clutter in their office, and make room for more office productivity. It is an extremely flexible program that is customizable to suit each customer’s unique needs.

Benefits: Reduces the cost of storing / managing records. Frees up valuable storage space within your organization. Provides access to your records via the physical web portal, P-Cabinet.

3. Instant Access: This service is a little more in-depth than the services previously mentioned. This is when we categorize, barcode/index all files in your containers, to prep for future requests. This service is usually done in school districts in the HR / Guidance / Special Education files, considering those departments’ files are frequently requested. Just to give you an idea of exactly what occurs during a scan of an instant accessed file: The file is processed, and scanned into the client’s virtual cabinet, called V-Cabinet. This is a software that the clients will be able to access files requested from their very own work desktop, ensuring the quickest retrieval any Document Management Company can offer.

Benefits: Find your files instantaneously. Request files for scanning within 30 minutes.

4. FileCapture: This service allows active files to be scanned into a digital format, and make them available instantly to you through our V-Cabinet. This is different than the Instant Access service. Instant Access indexes/barcodes the files, however, the client would then have to request the file to be scanned into their V-Cabinet. FileCapture indexes/barcodes the files the same exact way, however, also scans them into their V-Cabinet. So, instead of a client having to request the files being scanned, they can simply go into their V-Cabinet and retrieve the files they need without having to contact us for assistance!

Benefits: Find, view, share, and collaborate you files 24/7 via V-Cabinet document portal. Print e-mails instantly, saving time with correspondence, simultaneously increasing productivity.

Wish to learn more about our services, make sure to check out of website.

Make sure to always stay connected and check out our YouTube & Facebook!

Sincerely,

Greg Copeland

President, FileBank Inc.

FileBacker Secures All Of Your Important Documents On Our Internal Server

2016-03-21T09:01:00.002-04:00

FileBank is aware that not one company can promise that human error, natural disasters, or other unexpected factors will be able to save critical information stored on hard drives. Fortunately for our clients, FileBank’s Remote Online Backup greatly increases the odds that information stored on work computers will not be compromised.

FileBacker habitually backs up desktop and laptop computers as our client’s go about their usual projects – giving them the assurance of knowing their organization’s most valuable information is safe at all times. This service becomes a primary aspect of our client’s disaster recovery plan by transporting information from their site to FileBank’s remote secure server. This enables them to quickly restore systems to their full working capacity in the event of a system failure.

In addition, FileBacker helps organizations comply with laws pertaining to the preservation of electronic computer information.

Benefits using FileBacker:

Assisting disaster recover/business continuity plans;
Validating the integrity of our client's database, and ensuring imperative content stored on their systems are present and always accessible;
Allowing personnel employees to focus on core business tasks;
Reducing organization and management expenses;
Creates a centralized repository for all data stored on our remote secure server.

Wish to learn more about our services, and how FileBacker may be the perfect service for you, visit our website

Make sure to stay connected with our YouTube and Facebook pages!

Sincerely,

Greg Copeland

President, FileBank Inc.

The Benefits of Document Archiving & Instant Access

2016-03-18T15:10:00.000-04:00

There are numerous businesses are implementing a document archiving system in their organization. This is solely to assist them to securely store their important files, as well as being able to retrieve when easily. This solution has many benefits that will essentially help the way a company is being run, while saving time and money.

Implementing a document management solution like FileBank, according to the applications being bought, clients have the opportunity to scan and upload all documents, typed or written, onto their office computer. When a document is scanned by FileBank’s scanning system, it is immediately accessible from the client’s end. This service is called Instant Access. This service fundamentally means there will no longer be wasted time searching for information, which allows staff to better use their time with important decision making, amongst their other responsibilities.

There are many other benefits from investing in a document archiving/scanning solution like FileBank:

1. Once the documents are in digital form, there is no longer any need to keep the paper copy of the document. Which will not only save the environment, but will also save much needed space in the office.

2. The name of our scanning service speaks for itself; you will have instant access to all corporate documents. This allows the company to access files INSTANTLY, and you can say goodbye to searching in file cabinets! All documents are available via our Virtual Portal, V-Cabinet.

3. Once the digital copy is scanned into V-Cabinet, clients are then able to print/email/fax or whatever else they wish to do with the documents.

4. FileBank’s secure document storage always meets legal and compliance requirements. We have an in-house certified Retention Specialist who will assist all clients with meeting the legal requirements and assist them with any questions they may have.

Wish to learn more about FileBank’s document storage system, make sure to check out our website. http://filebankinc.com/

Make sure to stay connected!

Sincerely,

Greg Copeland

President, FileBank Inc.

What FileBank Is All About

2016-03-18T15:08:00.000-04:00

As a Document Management Company serving the Tri-State Area, we are constantly making sure that we are fully aware of the needs of our clients. Any service the client may need, we have a service for. We will fully explain the services and benefits that we have for all Physical Document Management.

1. FileOrganize – With this service, we pack, barcode, label and fully organize our client’s inventory. We visit the client’s location, and so what we call “purges,” when FileBank’s FileOrganize department spends the day packing up old files, as well as answering any and all questions the clients may have regarding their files. The benefits of this service is that the client’s inventory are 100% organized by our team of experienced professionals, and they will also be able to gain detailed information on all types of records being packed and stored at FileBank.

2. FileBox - This is the generic record storage service. It is a flexible program that is customizable to sit each customer’s unique needs. If a client solely needs a company that will store their files, and nothing more, this is the service to choose. The benefits of FileBox is that it reduces the cost of storing, as well a completely managing the records. It allows the client’s working environment to be free from clutter and unnecessary storage space. It provides access to records on a 24/7 basis via the Virtual Portal V-Cabinet, which is our secure web client portal

3. Instant Access – This service is one of the most popular for the schools that we serve. It is when we store all containers requested to be stored by the client, as well as taken a through indexing of each file in the boxes. We provide each file with its own barcode, which immensely cuts the time for searching for files. All files are indexing with certain keywords, chosen by the clients. Once a file is requested, FileBank scans and imports the files into the web client based portal, V-Cabinet, within a 30 minute timespan. The benefits of our Instant Access service are that clients can find files almost instantaneously, which definitely comes in handy in time-sensitive situations.

4. FileCapture – This service can arguably be the most convenient one for our clients. This service is when we scan all active files, including blueprints, and immediately making them available in V-Cabinet. So, instead of requesting a certain file to be scanned into V-Cabinet, our clients can simply go in their V-Cabinet and have access to the file immediately, and would not have to wait the 30 minutes it takes to request/scan a file in. We can also convert all active files into a disc! The benefits of FileCapture is to be able to find, view, share and collaborate your files on a 24/7 basis via V-Cabinet. Also, clients are able to print or e-mail files instantly, which saves time with correspondences and in essence, increases productivity.

5. FileTrack-N-Shred – Let’s face it; what company doesn’t need a reliable company to shred their documents, confidential or not? FileBank provides shredding services with our shred truck for On-site locations, as well as Off-site. Scheduling either On-demand, or as a monthly reoccurrence, FileBank ensures the client is aware that they can either witness the shred being done, or allow us to take the contents back into our Data Center and shred them there. Nonetheless, we are completely confidential in regards to what we shred. The benefits of FileTrack-N-Shred are that all companies will be able to comply with local, state and federal laws in regards to documents that have a certain mandatory lifespan. Also, it saves an immense amount of money in storage.

6. FileRetention – this services goes hand-and-hand with FileTrack-N-Shred. We have a certified Retention Specialist who can assist all customers with any and all questions customers may have in regards to the lifespan of certain files. They monitor files for compliance with local, state and federal laws. The benefits of FileRetention are as follows:

a. Clients are able to receive expert advice in identifying records

b. Regular monitoring of account.

7. P-Cabinet – Our secure web-based records management application. This application allows clients to have full access to what FileBank stores at our Data Center. It also allows clients to request web work orders for our Customer Service Department. The benefits of using P-Cabinet is that clients will be able to find a file or a box to request in seconds, and managing inventory. Clients may also be able to request supplies via P-Cabinet such as empty storage boxes, box barcode labels and Manifest Forms.

Wish to learn more about our Physical Document Management Services, make sure to check out o r website

Make sure to stay connected.

Sincerely,

Greg Copeland

President, FileBank Inc.

FileBank's Infamous Capabilty Statement Breakdown

2016-03-04T09:43:00.000-05:00

Capability Statement

"Manage your world through our private could SaaS portals"

Data Center: Infrastructure as a Service (IaaS) and Software as a Service (SaaS) are provided by the FileBank Data Center. SaaS Portals allow you to:

· Access physical objects and virtual documents;

· Analyze data, workflow, and online back-up and disaster recovery services;

· View and manage medical records

Archive Center:

· 610,000 cubic foot vault;

· Climate-controlled and secure to store documents and objects;

· Retention schedules monitored by our in-house Archivists;

Sincerely,

Greg Copeland

FileBank Inc

· Automatically archive and link e-mails, photos, videos, spreadsheets, projects and blueprints with each other;

· Our Jump to Digital program enables you to scan files from your desktop directly into your private document management system.

· File destruction by our in-house shredding services;

· HIPPA complaint;

· Scrubbing of data files;

· Conversion of documents, books, manuscripts, blueprints, microfilm and microfiche to date.

What FileBank Can Offer To Your Growing Business

2016-03-01T08:31:00.002-05:00

FileBank provides varied document management services to clients in the Tri-state Area. With more than 400 clients, many of whom have been with us for a decade or more, we follow time consuming procedures that will help them manage their documents more efficiently.

We provide high quality services while customizing them to meet our clients every need; that is something that is black and white in our mission statement.

Here is where it starts. FileBank Inc. provides a team to pack, organize, categorize and archive your past clutter; Providing safe and secure storage for client records. Plus, all indexing and physical storage takes place at one location, at FileBank's archive center in Oakland, New Jersey, which is also home to the Corporate Headquarters.

In addition, we offer a Retention Specialist to establish preservation dates for your documents. We do this to determine what should be saved and what should be shredded in the future. The Retention Specialist analyzes your files to determine expiration dates, and works with relevant government and nongovernmental agencies. ensuring the certified destruction of records. We take pride in knowing that in doing these steps, no file is ever destroyed that should not have been.

Moreover, FileBank will also provide a team to set up an electronic document management system, FileBank's V-Cabinet application. V-Cabinet Plus service is designed to move your organization toward a more productive and organized work environment. We configure the application FileBank's cloud servers so that you are able to reduce document management costs by more than half! Not only do this application reduce costs, V-Cabinet has helped streamline many organizations, and increase accountability and productivity.

This is why, we do what we do.

Wish to learn more about our document management services, make sure to check out our website

Make sure to stay connected!

Sincerely,

Greg Copeland

President, FileBank Inc.

FileBank's Archive Center - Where Documents Go to Die

2016-03-01T08:31:00.000-05:00

Archiving and tracking files is not just about storage. A company needs to do some major research when searching for a facility that is safe enough to store their documents. FileBank tracks our client’s files and advises them when they are ready for destruction. Clients also have the option of shredding their own files. Or, they would rather have the full service by us, which is shredding documents either at our facility, or at the client’s facility with one of our shred trucks. Our point here is, if need be, clients can store their documents with us, and never have to worry about them, or see them again.

Our shred truck is of extremely high technology, and is the most used truck we own. The metal teeth of the motor turn hot, the paper turns into dust, and before you know it, there is a combustible solution; completely eco-friendly.

FileBank’s Archive Center currently stores over 700,000 cubic feet of containers, and over one million individual files, with still more room to grow. We are 4-stories tall and completely fire-proof and flood-proof. One major test with our facility to our clients was when Hurricane Sandy attacked New Jersey. Massive flooding all over the Tri-State Area, and we at FileBank were able to sleep well at night knowing our building was able to withstand winds up to 125 miles per hour. Also we are the very first building to be built in Bergen County, New Jersey, with an underground rainwater collection system, which obviously helped tremendously during Hurricane Sandy.

Our main concern of ours is to ensure that we have all the amenities needed to make our clients feel like they chose the right facility for their files, and I believe we've done a pretty good job thus far.

Wish to learn more about our services, make sure to check out our website.

Make sure to stay connected!!

Sincerely,
Greg Copeland
President, FileBank Inc.

New FileBank Retention Policy

2016-03-01T08:30:00.001-05:00

All companies experience issues with clients. FileBank Inc. is proud to say that our complaints are extremely uncommon; we are constantly brainstorming more efficient ways to serve them. FileBank’s core priority is to ensure that we keep all clients pleased. What better way than to introduce them to a retention service that will eliminate the amount of cubic feet they use at our facility, and ensuring that this retention service is continuously 100% accurate? With this being said, we have implemented a new retention policy for our customers who store their files at our state-of-the-art Archive Center.

This new FileBank policy is to simply ask our clients for a detailed description of each container stored at FileBank and give them retention dates, if necessary. This detailed description will not only benefit the client by knowing exactly what is in each container, but also our Sales Team and Customer Service Team when assisting them in searching for imperative documents in time-sensitive situations.

Considering we serve an immense amount of school districts, government entities and municipalities, their documents possess state retention guidelines, and may not be destroyed until the mandatory lifespan of their documents pass. Luckily, FileBank has trained and certified Retention Specialists who will assist the appropriate clients with retention dates, when they are not familiar with the lifespan of their stored documents.

Wish to learn more about our company, make sure to check out our website.

Make sure to stay connected!

Sincerely,

Greg Copeland

President, FileBank Inc.

What ECM Can Do For Your Company

2016-03-01T08:30:00.000-05:00

Enterprise Content Management is a tool that permits all organizations, no matter the caliber, to take control of their organization's important information. ECM companies do not discriminate against any type of documents, and neither does FileBank. We manage physical and digital documents, emails, invoices, microfilms, microfiche, CD-ROMs and so much more.

By governing this information, companies will then be able to do the following when starting to use FileBank’s services:

Reduce operating costs

Recovers efficiency by providing instant access to documents, and are able to access it from anywhere, even a mobile device.
Automating foreseeable choices, while providing useful tools to manage all the surrounding tasks, and increases productivity without increasing your employees.

Improves Customer Service

Recovers time spent searching for imperative document in time-sensitive situations. FileBank has an excellent customer service and sales team waiting for any and all work orders to be imported and processed immediately.
Provides online access to customer’s entire content stored at FileBank, as well as efficient customer service representatives, giving the play-by-play regarding the status of work orders

Minimizes Risk

At FileBank, we have an extremely strict policy of security clearances for our clients. Absolutely no individual is allowed access to information that is not a part of their department, or if they are not on their customer’s security list. We do this for one simple reason: to ensure that no one gets information and contents their superiors in their organizations are not consenting to.
Enables reportage and auditing on all contents you possess.
Our Retention Specialist automates your retention and records management requirements according to state guidelines.

Wish to learn more about our services and exactly how ECM Solutions can benefit your company, make sure to check out our website.

Make sure to stay connected.

Sincerely,

Greg Copeland

President, FileBank Inc.

Going Green? Choose FileBank’s Enterprise Content Management

2016-02-18T09:33:00.001-05:00

Paper has become a growing concern for the environment; Trees are falling left and right, just for the benefit of the world. Fortunately, companies are still feeling out Earth-friendly advantages to better benefit the environment. Well, many of them have found everything they’ve ever needed and wanted in an eco-friendly company like FileBank.

One of the main ways businesses can begin to become eco-friendly is to become a paperless organization. FileBank would be able to assist all organizations with this, what seems to be, nearly impossible task. We can completely declutter your office space, and relieve your headache of searching papers upon papers for 1 single document needed. Our many services may the perfect fit for exactly what your organization is looking for.

Enterprise Content Management technology not only cuts down on paper waste, but also streamlines workflow and eliminates unnecessary steps.

Wish to learn more about our company, make sure to check out our website.

Make sure to stay connected.

Sincerely,
Greg Copeland
President FileBank Inc.

FileBank's In-House Shredding Services

2016-02-15T11:15:00.000-05:00

In a continuation from the previous post entitled "FileBank's Infamous Shredding Services, FileTrack-N-Shred," this post will focus on our in-house shredding services, right from our warehouse, with the boxes already stored at our facility.

FileBank has an in-house Retention Specialist who is trained to assist clients with the Federal and State document management laws and already scheduled retention dates. Most documents have a lifespan of a certain amount of years that must be abided by.

Our Retention Specialist advises the clients when they have containers stored at or facility that have an upcoming destruction dates, and will help the client with the following steps:

destruction of documents
FileBank's liability documents that need signing
documents proving and clarifying the shred is complete

Once the client is aware of the documents that are ready to be shredded, the client is given an Authority for Destruction. This document contains all of the boxes that are ready for destruction, and the client will have to give their consent with which boxes they would like to be shredded.

Once the client chooses the containers they will to proceed with the shredding, the shredding can then begin.

The boxes are pulled from our racks in our Archive Center, and brought to the loading dock, where the shred truck is implemented from.

Once the containers requested to be shredded is complete, FileBank then signs the Authority for Destruction, and sends it back to the client, which is confirmation that the destruction is complete.

Wish to learn more about our services, make sure to check out our website.

Make sure to stay connected!

Sincerely,

Greg Copeland

President, FileBank Inc.

FileBank’s Infamous Shredding Services, File-Track-N-Shred.

2016-02-15T10:38:00.002-05:00

FileBank offer affordable services for all clients throughout the Tri-State Area. We are completely infamous for ensuring our client’s obsolete files are destroyed accordingly, and we have the certified employees to show for it. We assist your organization comply with state and federal document management laws, as well as enlightening you with upcoming retention scheduled dates.

FileBank is very diverse when it comes to our shredding services. We offer in-house and off-site shredding services for all of our client’s needs. This is especially convenient for Government Agencies who have very confidential documents they may need shredded. Most of these agencies request to witness the shred being done, and FileBank satisfies that request with our state-of-the-art shred truck, used for shredding at our client’s location, right where it can be witnessed.

We deliver our shredding services on a box-by-box basis. If particular files are requested to be shredded, we advise the clients to manually pull the files out and let us know the ones to shred, for liability purposes. Nonetheless, upon all destructions, FileBank provides our clients with a Certificate of Destruction, that must be signed before the shred can begin. This document is also used as proof of destruction, one the destruction is complete.

Let FileBank help you dispose of your documents and begin saving office space and money now!!

Wish to learn more about our shredding services, we also offer in-house destruction that is explained in the next post entitled, “FileBank’s

In-House Destruction Services.” Also, make sure to check out our website.

Make sure to stay connected.

Sincerely,

Greg Copeland

President, FileBank Inc.

FileBank is Part of Educational Data Services - Learn The Perks.

2016-01-28T08:56:00.002-05:00

How often does an opportunity come along that saves your district money, creates enormous administrative savings, reduces the overall workload, and helps your district maintain complete purchasing obedience? Working with well over 50 municipalities, we are well aware of the tight budgets that all municipalities and government agencies experience. We are dedicated to working with them to meet all document management needs, without going a penny over the annual budget. FileBank is a certified Educational Data Services Vendor, and are excited to deliver the benefits offered with such a service to our applicable clients.

With schools asked to do more with less, this service will allow administrators, government officials, and staff officials to dedicate their time where it’s most needed, which is educating children and providing them with the safest environment possible.

FileBank and Educational Data Services are pleased to bid all potential clients to join the over 450 school districts already benefiting from Educational Data Services alone, which has been recognized as a Best Practice by Rutgers University, Institute on Education Law and Policy.

Acquire the document management services from FileBank that your schools need on a supportive basis from the feasibility of your computer

See all Educational Data Services districts in New York, New Jersey, and Connecticut Districts at www.ed-data.com.

Find out why school districts and municipalities in New Jersey, New York, and Pennsylvania are raving about FileBank’s document storage and management solutions by checking out our website.

Wish to learn more, stay connected at all times!

Sincerely,

Greg Copeland

President, FileBank Inc.

FileBank's Shredding Services Helps The Environment...Always!

2016-01-27T10:07:00.000-05:00

FileBank takes much pride in being considered a "green business." After all, we possess all of the resources in order to do so. We believe it is extremely imperative to take care of the environment, as well as play a major role in ensuring it's well being. Below are the major ways FileBank, and our great customers benefit the environment:

Shredding Services - Where They Go Once Shredded. As many of our readers are aware of, FileBank has a shredding service that can either be done on-site at the client's location, or off-site at FileBank's Data Center. What not many of our clients/potential clients are aware of, is how adamant we are with ensuring after each shredding project, the contents are taken to a recycling company, instead of to the dump.

Shred Bins - Paperless environment. Those clients who request them, are given a shred bin, which in turn, are not only beneficial to the environment (considering the above occurs each time a shred bin is emptied), but also very beneficial to their office environment. It eliminates clutter and overwhelming amounts of obsolete paperwork, and ensures of better office productivity as a whole.

Wish to learn about our "green business," make sure to check out our website!

Make sure to stay connected.

Sincerely,
Greg Copeland
President, FileBank Inc.

How FileBank's FileOrganize Can Benefit Non-Profit Organizations

2016-01-27T09:24:00.000-05:00

At FileBank, we know that non-profit organizations have specific needs and limited resources when it comes to document management. We have a solution helps these organizations address both shrinking budgets and liability requirements. FileOrganize (FileOrg), comprised of both virtual and physical records management services, increases productivity and lessens costs, while simplifying obedience with government regulations, as well as your own company policy.

FileBank has implemented its FileOrg solution with triumph for many non-profits and charities, including Good Shepherd Services. With our clients knowing we represent such respected organizations, potential clients and their colleagues may rest assured understanding that the experts at FileBank will handle critical records with security and care, which makes clients prioritize what is most important to their company – the mission and philosophy.

Wish to learn more about our services and FileOrganize, make sure to check out our website!

Make sure to stay connected:

Sincerely,

Greg Copeland

President, FileBank Inc.

FileBank's ECM Company Explains IaaS and SaaS

2016-01-27T09:17:00.000-05:00

We are a company that performs Enterprise Content Management (ECM) from beginning to the end.

1. IaaS: The beginning of our service is on a piece of hardware. We supply as our most basic and most digital services. IaaS - (Infrastructure as a Structure). Software resides on the hardware.

2. SaaS: The next level is SaaS (Software as a Service). FileBank current offers various applications for SaaS. The software that we own resides on the company servers, supplying the application to clients through the Internet.

On-line back up of client data is one of the SaaS offered and retrieval of damaged files.
P-Cabinet is another of the SaaS offered. It provides a portal for clients to completely manage their physical inventory. Retention dates are used to track documents life cycle.
V-Cabinet is the SaaS that manages the portal of virtual documents. Retention dates are used to track documents life cycle.
M-Cabinet is identical to P-Cabinet but is meant for medical records. The difference is different security measures. Retention dates are used to track documents life cycle.
D-Cabinet is the portal for total data management backup and retrieval of digital data.
A-Cabinet is the portal for analytic data analysis.
F-Vault is similar to V-Cabinet by the technology is based on metadata or name archiving as opposed to file type filing. This tool archives data files any type of files by drag and drop into the application.
Jump to Digital a client driven method of inserting paper documents into their V-Cabinet's document archives. A desk top scanner to feed documents into the document system.

FileBank provides several services in support of these various SaaS portals

These service can originate by requests to customer service, Client Representative of the the portal.

Archiving by box or object (FileBox)
Archiving by file (Instant Access)
File conversion of paper to digital, microfilm or microfiche to data, blueprints to date, books and manuscripts to data (FileCapture)
Destruction of both physical and digital documents (File-Track-Shred)
Organizing and packing of client files at their site. We box, bar-code, and label clients records for the archiving for off-site storage. (FileOrganize)
Pick up and deliver physical files from client or return to clients files on a standard basis, next day, Rush basis within five hours and an emergency basis within two hours.
Retention planing and document certification conforming to the oversight party of client.

Please feel free to check out our website for further information regarding these and other services.

Make sure to stay connected.

Sincerely,
Greg Copeland
President, FileBank Inc,

How Accounts Receivable Companies Benefit From V-Cabinet

2016-01-27T09:15:00.000-05:00

In the grand scheme, companies that use V-Cabinet, along with their Accounts Receivable software have a much better handle of cash-flow; something that many companies wish for. Isn't it about time that you experience the same with your company? Let FileBank help you!

V-Cabinet assimilates with your own billing software to put Accounts Receivable documents, old and new, scanned right at your fingertips. Whether using software for medical billing or an ERP, it is time to add V-Cabinet and improve your bottom line.

Below are the benefits that companies experience with their Accounts Receivable software after utilizing V-Cabinet:

Accelerates cash-flow by minimizing collection cycle period
Resolves customer disputes regarding payments with absolutely immediate access to AR documents.
Reduces risk of money wasted by overpaying from our audit trails

Wish to learn more about our services, make sure to check out our website.

Make sure to stay connected!

Sincerely,
Greg Copeland
President FileBank Inc.

FileOrganize Is The Best Team For ECM!

2016-01-27T08:38:00.004-05:00

Filebank has a unique team that visits our clients and does the dirty work on their documents, sometimes literally! FileOrganize, or what we like to call it, the PURGE team, goes to our client’s location and repacks, and barcodes all of their documents and organizes them back at our facility.

Not only does this help with extreme clutter at our client’s facility, but it also allows FileBank to prove to clients that we are capable of handling their documents with care, and organizing them to the best of our ability.

Below are some benefits of using FileOrganize: • Eliminates frustration and fall out caused by lost records.

Enables on-demand access to less often used files. • Increases staff efficiency by eliminating search time.
Facilitates records retention planning and inventory control. • Ensures that information assets are secured and preserved.
Guarantees that obsolete records are securely shredded and recycled.

In addition to these benefits, FileBank has a brand new truck used especially for FileOrganize projects that can hold up to 350 boxes! That is definitely essential for these jobs, considering we can pick-up around 1000 boxes at a time for big organizations!

Wish to learn more about our services, make sure to check out our website.

Make sure to stay connected!

Sincerely,
Greg Copeland
President, FileBank Inc.

FileBank's SaaS

2015-12-30T09:32:00.003-05:00

FileBank’s Software as a Service (SaaS) offers elevated computing to a new level. Managing your entire document lifecycle, our SaaS simplifies our services to a complete digital environment. It also ensures preservation, management and disposal of confidential paperwork and digital documents. This service enables clients to locate all digital and physical documents in an instant, all from the comfort of their own work desktop. They can analyze data using FileBank’s optional Analytic Software Package.

Customized to out organization’s specific needs, our comprehensive SaaS package offers security and support in one easy to access location. The services may include the following:

· Access to digital and paper documents via FileBank’s secure web server

· Business applications via FileBank’s secure web server

· Routing of digital documents to FileBank’s server (from your location to ours)

· No costly software or hardware; no cost maintenance service and upgrades

· Simple, intuitive design that requires minimal necessary training

· Complete document lifecycle management – from archiving to destroying of documents

Delivering document management that is high-performance, cost-effective and flexible, FileBank’s SaaS is an adaptable way to manage a variety of paperwork, while also meeting regulatory compliance laws. It also provides security, increases productivity, improves morale and cuts an immense amount of costs. Additionally, many industries benefit from SaaS systems including healthcare and educational organizations, law offices, government agencies, banks, and more!

Benefits of SaaS

1. High security storage and document access via FileBank’s Data and Archive Center

2. Comprehensive software upgrades and updated product maintenance support

3. Easily engineered, highly adaptable solutions with a minimal learning curve

4. Reduced capital outlay and lower TCO

5. Minimal IT Support needed

6. Endless integration and customization capabilities

7. Guarantees that obsolete records are securely shredded and recycled

Wish to learn more about our SaaS services, make sure to check out our website!

Make sure to stay connected.

Sincerely,

Greg Copeland

President, FileBank Inc.

V-Cabinet™ Solution - For Active records

2015-12-30T09:04:00.000-05:00

FileBank’s virtual cabinet solution, V-Cabinet transforms your time consuming manual filing system into an intuitive digital environment using its FileCapture™ service. This document imaging service scans your paper records and converts them into digital images – allowing you to locate and share documents across your organization. V-Cabinet integrates document management and retrieval solutions, and consolidates and manages multiple content types in a single repository. This makes it possible to share and locate files quickly right from your desktop, and enables users to communicate with other users more effectively via the V-Cabinet Web portal. Your organization’s V-Cabinet is user ID/password protected, so only authorized individuals may view or upload any information, and individual level of access is assigned based on user type.

Benefits:

· Locates and accesses files immediately

· Increases staff efficiency by eliminating search time

· Gives you more control with your retention plan

· Provides an overview of a record’s entire history

· Offers simultaneous file access

·Facilitates better project management

· Enhances decision-making information

· Improves governance, risk, and compliance

· Accelerates search and retrieval

· Creates a centralized repository for all data

· No hardware or software to buy, and no internal IT support needed

Wish to learn more about our services, make sure to check out our website!

Stay connected.

Sincerely,

Greg Copeland

President, FileBank Inc.