http://brigham1.botcodelocal.com Brigham and Women's Hospital RSS Jobs Null Null none Null
Responsibilities: GENERAL SUMMARY / OVERVIEW STATEMENT:

The Grant Administrator is responsible for the pre- and post-award management of a portfolio of grants and contracts within a group of divisions and centers within the Department of Anesthesia. These groups shall include divisions assigned by the Administrative Director of Research.
Primary responsibilities include working with Principal Investigators to develop and fully manage and coordinate the funding proposal preparation for new, continuing, and competing grant and contract applications; effort management including tracking, resolution and reporting, budget forecasting and cost assignment; ongoing monitoring of fund statements for erroneous issues and resolution of accounting problems/errors via journal entry or data changing; and functioning as liaison to federal and non-federal grantor agencies and subcontracting institutions. Maintain timely coordination and communication with involved parties regarding grants management issues. Serves as liaison between internal and external groups to manage programs and funds. Oversee implementation of policies and procedures under the general direction of the Office of Research Management (pre-award) and the Office of Research Finance (Post-award). Expedite the approval of industrial grants and contracts with the Office of Corporate Sponsored Research and Licensing and clinical trials with the Partners Clinical Research Office. Serve as primary resource for Principal Investigators with respect to updates/changes in regulations and policies of grantor agencies.

The incumbent will report directly to the Administrative Director and#x2013; Research for the Department of Anesthesia and will work closely with the assigned physicians and their staff. The candidate is required to maintain a collaborative working relationship with the division chiefs, investigators, research fellows, research nurses and all other related research personnel within the group and to maintain a constant and open communication with the Administrative Director of Research.

PRINCIPAL DUTIES AND RESPONSIBILITIES:
Responsible for the oversight of research administrative activities including:

and#x2022; Work with Principal Investigators and their support staff to coordinate all aspects of grants submission; prepares budgets and budget justification; ensures proposal compliance with Hospital and grantor policies and procedures, as well as those of subcontracting institutions.
and#x2022; Assist investigators in identifying potential funding sources.
and#x2022; Apprise investigators of submission dates and changes in the application, submission, and funding guidelines of the institution and of various funding agencies.
and#x2022; Monitor all assigned monthly financial reports to ensure accuracy and budget integrity. Work with PIand#x2019;s monthly to provide fund projections and to identify variations, trends, issues, etc. in a timely fashion.
and#x2022; Facilitate Principal Investigatorsand#x2019; interaction with the Partners Human Research Committee and Subcommittee on Research Animal Care on all applicable human and animal protocols, consents and related compliance issues including subject reimbursement. This includes BWH and other local, national, and international sites.
and#x2022; Work closely with Research Management, Research Finance and PIand#x2019;s to set-up, maintain and close-out assigned grants.
and#x2022; Verify that funds are available for all equipment, personnel and major purchases. Assure compliance with federal purchase and contract requirements.
and#x2022; In coordination with PIs, Chief, Administrative Directors, complete all information and report requests from Research Management, including cost transfers, audit requests, budget changes, etc.
and#x2022; Develop primary working relationships with local, national, and international site administrators of assigned grants/contracts.
and#x2022; Initiate and process reimbursements, purchase requisitions, and check requests for assigned grants/contracts. Coordinate with appropriate Lab Manager(s) on supplies spending for assigned grants/contracts.
and#x2022; Review, adjust and have approved quarterly and#x201c;Time and Effortand#x201d; reports for all sponsored activities in order to ensure compliance with government guidelines.
and#x2022; In coordination with the PIs, Chief, and Administrative Directors, participate in development and coordination of long-range plans and funding strategies for activities of assigned PIs.
and#x2022; Develop collaborative working relationships with ancillary services such as, Research Management, Corporate Sponsored Research and Licensing, Partners Human Research Committee, CCI, Subcommittee on Research Animal Care, Accounts Payable, Purchasing, Human Resources, Partners International Office, etc.
and#x2022; Implement new technologies used to enhance efficiency and administrative workflow within the groups.
and#x2022; Attend monthly BRISC and Department of Anesthesia Research Administrator meetings to keep current with federal (NIH in particular), state and other sponsor requirements, timelines and policy issues.
and#x2022; Assist Administrative Director and#x2013; Research for the Department with research related requests and initiatives impacting the entire Department. Qualifications QUALIFICATIONS:

and#x2022; Bachelorand#x2019;s degree in Business or equivalent.
and#x2022; Demonstrated grant application experience.
and#x2022; General knowledge of NIH and other federal, state and foundation regulations and requirements.
and#x2022; Ability to develop projects and proposals using sponsor and institutional guidelines.

SKILLS / ABILITIES / COMPETENCIES REQUIRED:

and#x2022; Exceptional analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures.
and#x2022; Interest and enthusiasm for change.
and#x2022; Ability to resource efficiently.
and#x2022; Excellent interpersonal/communications skills.
and#x2022; Demonstrated proficiency in Microsoft Office, Word, Excel, Access and Internet applications.
and#x2022; Demonstrated ability to be organized and flexible in an environment, which requires continuous monitoring of priorities.
and#x2022; Highly goal oriented, self-motivated, and able to work independently as well as in coordination with various teams.
and#x2022; Willingness to take on new challenges and openness to change.

WORKING CONDITIONS:
Normal office conditions.

SUPERVISORY RESPONSIBILITY:

None.

FISCAL RESPONSIBILITY:
Responsible for a portfolio of research grants and sundry funds within the Department of Anesthesia.
Shift: Day Shift
EEO Statement: An EEO, AA, VEVRAA Employer ]]> 7/19/2011 0.00 Null Null none Null
Responsibilities: GENERAL SUMMARY/ OVERVIEW STATEMENT:
The Financial Analyst II will report to the BWH Director of Finance and Accounting and will work closely with all BWH Radiology Finance Staff and Administration, as well as the Budget Office and Partners Corporate personnel to help to provide, understand and evaluate financial analysis for BWH Radiology organization. BWH Radiology is a dynamic department which employees 150 clinical Radiologist providing care to patients at numerous locations located across eastern Massachusetts. The Department also has a large research group which has complex overlaps into the clinical area which require financial oversight.

PRINCIPAL DUTIES AND RESPONSIBILITIES:
The joband#x2019;s primary responsibilities, but not limited to, include the following:
1. Participate in the coordination and consolidation of an operating budget, balance sheet and cash flow statement
2. Assist in the production of the Budget Package, including Analysis, Reporting, Forecast, Planning and Consolidation
3. Coordinate with professional billing office on reporting and revenue issues
4. Assist in overseeing and monitoring hospital and research finance
5. Work with divisions on review and forecasts of operating results
6. Perform monthly actual to budget variance analysis related to Profit and Loss and Balance Sheet. Responsible for measuring and understanding the financial performance of the assigned areas of responsibility and to recommend actions based on these analysis
7. Coordinate the business requirements and enhancements related to BWPO Budget Package, including Analysis, Reporting, Forecast and Consolidation
8. Assist with benchmarking analyses, other strategic analyses in support of business decision -making, including revenue and FTE metrics
9. Position will be responsible for management and oversight of Harvard funds
10. Assists with other analytical assignments; ad hoc reporting as required
11. Effectively communicates and presents issues to appropriate level of finance, management and external customers
12. Assist with physician compensation as necessary
13. Assist with physician requests
14. Other request as necessary
Requirements: QUALIFICATIONS:
1. Bachelorand#x2019;s degree in Accounting or Finance or equivalent. Three to five years of prior experience in big four public accounting preferred. CPA preferred.
2. Relevant experience in healthcare with progressive financial analysis responsibilities
3. Strong computer skills especially in Excel and Word. Knowledge of Access a plus
4. Excellent interpersonal skills, including strong customer service orientation

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:
1. Must be able to adapt to a fast paced environment and adhere to established deadlines
2. Excellent communication (both oral and written) and collaboration skills
3. Proficient in financial and accounting principles, including the ability to analyze financial statements
4. Ability to work independently and in a teamwork environment, as well as have the ability to prioritize workload and handle multiple tasks
5. Excellent interpersonal skills, strong customer service orientation, and be able to productively work with other team members as well as developing relationships with staff in other areas of the organization
6. Strong computer skills especially in Word, Excel, and Access with an emphasis on spreadsheets.

WORKING CONDITIONS:
Due to the size, complexity and multi-institutional nature of this position, the pace of the work is hectic and challenging. The workload could necessitate working evenings and portion of weekends. Additionally due to the ever changing environment this position will at times be required to work without guidance to accomplish their goals.

FISCAL RESPONSIBILITY:
and#x2022; Operating budget of $80+ Million for the Professional Staff.
Shift: Day Shift
EEO Statement: An EEO, AA, VEVRAA Employer ]]> 7/19/2011 0.00 Null Null none Null
Responsibilities: GENERAL SUMMARY/ OVERVIEW STATEMENT:

Under the very general supervision of the Finance Director of the Department of Pathology, and the direct supervision of the Financial Manager, independently manages a wide variety of financial and other data in support of the Department of Pathology across its clinical BWH cost centers. Working directly with Partners Purchasing and Accounts Payable Departments and Technical Directors, Medical Directors, and other departmental staff, troubleshoots problems with individual orders or complex invoices, and identifies and resolves issues of contract pricing discrepancies, unexpected price increases, unusual vendor problems, and invoice payment and processing problems. Working independently initiates complex instrumentation or supply purchase contracts, and provides Partners Contracts with technical contractual specifications. Approves all orders purchase orders, within guidelines set by Finance Manager. Serves as departmental resource on all Purchasing and Accounts Payable policies for laboratory issues. The annual budget for supplies and other expenses in the Department, excluding blood purchases, is approximately $18 million.

PRINCIPAL DUTIES AND RESPONSIBILITIES:
1. Work closely with the Financial Manager in charge of monitoring expenses for all clinical budgets to track variances from budget plan around supply expenses, other expenses (e.g. reference laboratory testing, off-site storage costs, etc.), identifying variances, reviewing information regarding utilization or pricing issues, and preparing analytical reports as necessary, only consulting with Finance Director in the event of major issues.
2. Working independently with Technical/Medical Directors and Partners Contracts develop technical, contractual specifications for all large supply purchase contracts (e.g. chemicals and reagents) or large instrumentation purchases in the various clinical laboratories in the Department. This routinely involves the comparison of different supplier options or evaluation of new technologies, analyzing comparative costs and different acquisition options (e.g. lease vs. buy options, or reagent rental vs. lease vs buy), as well as a full analysis of all of the technical or operational impacts of the new supply/instrumentation proposal. This includes providing financial analytical support within the Department to new and on-going costs savings initiatives (e.g. chemicals and reagents) both at BWH and across the other Partners Healthcare institutions. These can require complex analysis and close attention to detail, considering the financial andamp; clinical care consequences of a failure to consider all aspects of proposal. Work closely with Partners Purchasing to construct overall contract with vendor. Consult with Finance Director. Maintains contract files, and working with Finance Manager to develop and manage contract database to manage future renewals or contract modifications.
3. Assist the Finance Director with financial or other data analysis related to efficiency enhancement or process improvement opportunities across the Department, as requested. Work independently with other departments (e.g. Center for Clinical Excellence) as necessary to gather data and prepare reports.
4. Independently responsible for overseeing and troubleshooting problems with the accurate and timely processing of departmental purchase orders for all clinical accounts in the Department. This involves working directly with Technical Directors, Managers, Partners Purchasing and Accounts Payable managers and staff, to resolve both recurring and unusual problems.
5. Responsible for on-line approval of a large number of routine and non-routine orders, making sure that all requisitions are complete and conform to Partners policies. Work closely with the Financial Manager (Clinical Operations) in charge of monitoring expenses for all clinical budgets regarding any unusual orders, reviewing information with requester to resolve any discrepancies, only consulting with Finance Director in the event of major issues.
6. Proactively manage purchasing andamp; contract system issues for the Department such as updating product prices in Partners contract databases, reviewing discrepancies between vendor pricing issues on a review of invoices, resolving unexpected price increases, or in highlighting variances or inconsistencies between contract terms for BWH Pathology contracts as opposed to those for other Partners entities. Tracks budgeted versus actual expense for all new projects and acquisitions, working with vendors and PHS Contracts to investigate issues with contract and leasing implementations, and bringing any significant variables to the attention of Financial Manager.
7. Serve as primary departmental liaison between technical and administrative management staff and management staff of Partners Purchasing andamp; Accounts Payable, researching and interpreting new or existing Partners policies for departmental staff, as well as presenting issues that arise in the Department to Partners Purchasing andamp; Accounts Payable management, discussing possible ways to meet the needs of both organizations. As required, conduct in-service training sessions for departmental staff on new policy changes or regarding internal system improvements to resolve purchasing or accounts payable management issues.
8. Working closely with the Financial Manager, reviews monthly expense activity for all purchases or invoices processed to research any unusual items or sizable deviations from planned expenditures, directly with Technical Directors and Managers, helping to prepare expense variance explanations for Finance Director, but also taking responsibility for researching and resolving those variances which relate to problems with Partners Purchasing and Accounts Payable departments.
9. Set up new reagent rental agreements in conjunction with laboratory Technical Director, Medical Director, and Finance Director, working directly with Partners Purchasing. This will entail sometimes complex financial arrangements including an analysis of whether or not a particular reagent rental agreement is preferable to a capital purchase option. Working with Financial Manager review closely all previous and existing contract data to help evaluate a specific proposal.
10. Design and maintain equipment service contract database, working with laboratory Technical and Medical Directors. Notifies appropriate individuals of pending expiration dates, works with vendors and Partners Materials Management to ensure smooth transitions to renewed contracts. Work with Technical and Medical Directors to track end of new equipment warranties for potential new service contract issuance, and coordinates execution, notifying Financial Manager for financial tracking purposes.
11. Assist Technical Directors, Managers, and other technical staff in the preparation of all summary, blanket, and standing orders, consulting with Partners Purchasing as necessary.
12. Prepare purchase orders as necessary, working with technical and administrative personnel to capture all necessary information and working with Partners Purchasing to comply with all policies
13. Assist Financial Manager with special financial projects as necessary.
Requirements: QUALIFICATIONS:

and#x2022; B.A. or B.S. highly required. Accounting background strongly preferred.

and#x2022; 4- 6 years of relevant financial management experience, preferably in an academic department handling a large number of diverse accounts. Direct experience working on
complex purchasing or accounts payable management issues highly desirable.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:

and#x2022; Must have advanced expertise with of Microsoft applications such as Excel, Access, and Word, experience with Peoplesoft a plus.

and#x2022; Must be extremely accurate working with a large amount of financial data, as the consequences of erroneous financial data is significant. Extremely well organized, self-starting, with high level of interest in laboratory operations.

and#x2022; Possess excellent written and oral communications skills.

and#x2022; Must exhibit a high degree of initiative

and#x2022; Ability to independently identify and solve problems.

and#x2022; Must be very well organized, to be able to work under time constraints and deadlines, and to balance multiple competing priorities.

WORKING CONDITIONS:

and#x2022; Busy office environment with a large number of multiple projects needing to be completed, under tight deadlines.

SUPERVISORY RESPONSIBILITY:

and#x2022; None at present, although position may supervise some aspects of temporary or permanent clerical or administrative support staff work assignments.

FISCAL RESPONSIBILITY:

and#x2022; Together with Finance Director, responsible for the management of approximately $18 million of annual expenditures of non-personnel expense in the Department
Shift: Day Shift
EEO Statement: An EEO, AA, VEVRAA Employer ]]> 7/19/2011 0.00 Null Null none Null
Responsibilities: GENERAL SUMMARY/ OVERVIEW STATEMENT
The Grants Administrator reports directly to the Senior Research Administrator and supports research staff that otherwise do not have administrative support in the preparation of grant applications, federal and#x201c;just-in-timeand#x201d; submission, and continuing review submissions. Also the position provides general administrative support to the Pulmonary Research Division as assigned.

PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Works closely with investigators and the Sr. Research Administrator in preparing and overseeing relevant grant components. Specifically: Bio-sketches, NIH Other Support pages, resource pages, signed conflict of interest forms and collecting and assembling IRB and IACUC protocol approvals, abstracts and letters.
2. Drafts letters and memoand#x2019;s for investigators in reference to grant applications, renewals, modifications and carryforward requests.
3. Maintain schedule of upcoming grant deadlines and progress report due-dates.
4. Serves as a liaison with internal staff and external administration to resolve pre-award grant issues.
5. Meets with the Senior Research Administrator on a regular basis to discuss issues involving ongoing projects and tasks
6. Supports general research meetings by reserving conference rooms, A/V equipment and ordering food as necessary.
7. Maintain Pulmonary Research website links and research summary overviews for asSigned labs.
8. Maintains Pulmonary Fellowship website.
9. Coordinate all paperwork associate with appointing and terminating T32 trainees.
10. Assist division in preparing the competitive renewal of T32.
11. Maintain Trainee tables for non-competitive T32 renewals
12. Performs routine clerical duties such as sorting mail.
13. Performs other duties as assigned. Qualifications QUALIFICATIONS
1. Four-Year college degree required
2. Experience with federal and/or non-profit grants highly desirable.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED
1. Excellent organizational skills in order to maintain control and produce quality results on many competing priorities.
2. The ability to prioritize tasks and to easily assimilate a large quantity of information, thereby ensuring the smooth and efficient conduct of several different projects simultaneously. This is followed by an ability to constantly re-prioritize due to the demands of complex and interconnect projects.
3. The ability to work independently and to accept responsibility for designated assignments.
4. The ability to interact competently with individuals from various fields of expertise and various levels of experience.
5. Ability to quickly learn the complex rules around federal grant applications and become a resource for investigators and the division.
6. Good verbal and written communication skills.
7. Extensive knowledge of computer applications required.
Shift: Day Shift
EEO Statement: An EEO, AA, VEVRAA Employer ]]> 7/19/2011 0.00 Null Null none Null
Responsibilities: GENERAL SUMMARY/ OVERVIEW STATEMENT
Reporting to and working closely with the Administrator and Operations Manager, is responsible for post-award financial research administration and grant management activities for a number of active grants and subcontracts in the Division of Preventive Medicine. Current, the Division has ~80 active grants totaling ~$30 million in direct costs annually.

PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Assumes responsibility for preparing and submitting non-competing renewals of several current NIH- and foundation-funded grants. Has primary responsibility for maintaining Other Support for Division faculty members.
2. Responsible for maintaining solvency of funds within the Division. This includes being familiar with approving all expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings and rebudgeting, based on thorough understanding of study requirements and funding agencyand#x2019;s regulations.
3. Interacts extensively with Research Administration to ensure compliance with all Hospital, government (NIH) and funding agency policies.
4. Interacts extensively with Administrative team to assess administrative and financial needs of Division. Assists with revision of policies and procedures to meet changing needs of Division.
5. Performs other duties as assigned or requested. Qualifications QUALIFICATIONS
1. Bachelorand#x2019;s degree
2. Minimum of one year of experience in research financial management.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED
1. Experience and proven ability with post-award research administration and grants management activities preferred.
2. Excellent organizational skills to manage many competing timetables and responsibilities.
3. Excellent verbal and written communication skills to communicate effectively with Division personnel, members of other BWH offices, and outside funding agencies (NIH, industry and foundations).
4. Ability to work independently and to accept responsibility for complex and sensitive decision-making as it relates to the overall conduct of the Division.
5. High degree of analytic ability to manage the financial aspects of the position.
6. Knowledge of personal computers and the ability to operate word-processing, spreadsheet and database software.
Shift: Day Shift
EEO Statement: An EEO, AA, VEVRAA Employer ]]> 7/19/2011 0.00 Null Null none Null
Responsibilities: GENERAL SUMMARY/ OVERVIEW STATEMENT:
The Finance Coordinator is a member of the Department of Obstetrics and reports to the Sr. Financial Analyst.

PRINCIPAL DUTIES AND RESPONSIBILITIES:
Accounts Payable Responsibilities:
and#x2022; Prepare and process departmental expenses, invoices, Tandamp;E requests, PO and other check requests.
and#x2022; Assist with the preparation of A/P entries and payments, including professional fund and miscellaneous transactions.
and#x2022; Ensure accurate and timely delivery of all checks (expenses) from Partners HealthCare System.
and#x2022; Maintain internal vendor files and spreadsheets related to A/P activity.
and#x2022; Monitor sundry/discretionary accounts, as well as track professional funds and other miscellaneous sundry amounts for physicians and researchers.
and#x2022; Process all patient and insurance refunds, keeping accurate records. Ensure timely delivery of files to Billing Agent for posting issued refunds in IDX.

Accounts Receivable Responsibilities:
and#x2022; Deposit all checks received and log on the monthly cash log for PHS. Make copies of checks and deposit slips for files and distribute copies of checks according to department policy. Note the proper account and cost center to book each deposit to on the cash log.

General Ledger Responsibilities:
and#x2022; Assist Staff Accountant in generating backup for the A/P accrual entry.
and#x2022; Maintain monthly Document Direct / Vision reports, financial reports, and all financial data in neat and organized binders.

Administrative Responsibilities:
and#x2022; Assist all Finance Department members in an administrative capacity when requested to do so. This includes but is not limited to: mailing all checks, making copies, filling, delivering memos and reports, collecting and distributing mail.
and#x2022; Maintain Finance Managerand#x2019;s calendar.
and#x2022; Order supplies and maintain office machines for the Finance department.
and#x2022; Send out copies of Board Report and minutes to members.

Other Duties:
and#x2022; Work with other and#x201c;teamand#x201d; members when appropriate.
and#x2022; Update sundry balance file monthly.
and#x2022; Send monthly sundry and BWPO operating reports to designated physicians and other employees.
and#x2022; Maintain balances of all professional funds and miscellaneous departmental funding internally tracked by Finance.
and#x2022; Set up binders for Payroll for weekly and monthly employees.
and#x2022; Additional duties and responsibilities as time permits.
Requirements: QUALIFICATIONS:
and#x2022; Bachelorand#x2019;s in accounting / finance preferred
and#x2022; One to two years in the field of health care

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:
and#x2022; Highly confidential and complex tasks
and#x2022; Demonstrates advanced computer skills
and#x2022; Data base/spreadsheet knowledge
and#x2022; Excellent communication and organizational skills
and#x2022; Basic accounting skills
and#x2022; Ability to prioritize
Shift: Day Shift
EEO Statement: An EEO, AA, VEVRAA Employer ]]> 7/19/2011 0.00 Null Null none Null
Responsibilities: PRINCIPAL DUTIES AND RESPONSIBILITIES:
and#x2022; Achieve excellence in performance by working collaboratively with others on BWPO initiatives.

and#x2022; Supports and demonstrates the values of the BWPO by conducting activities in an ethical manner with integrity, honesty, and confidentiality. Demonstrates a positive, open-minded, can-do attitude. Represents a team perspective and willingness and enthusiasm to collaborate with others. Follows through on commitments and achieves desired results. Exhibits sound judgment, obtains the facts, examines options, gains support, and achieves positive outcomes.
and#x2022; Maintain high standards of professional conduct at all times.
and#x2022; Enthusiastically promote a cooperative team environment to provide value to all departments and customers. Act as a leader in creating a positive atmosphere within the team. Listen and interact tactfully, diplomatically and effectively without alienating others.

Cash/Account Management

and#x2022; Demonstrate competency and a thorough understanding of IDXBAR. Navigate patient accounts utilizing the IDX system to effectively problem solve issues.

and#x2022; Apply knowledge of insurance rules and regulations with regards to coinsurance, deductibles, and co-pays for the efficient handling of payments.

and#x2022; Meet deadlines as well as quality and productivity standards for IDX including but not limited to:
1. Manual posting of funds
2. Manual posting of rejections received
3. Accurately interpret insurance EOBand#x2019;s with appropriate rejection codes
4. Reconciliation of IDX batches posted to deposit total
5. Correspondence andamp; phone inquiries
6. Accurately and timely processing of deposits

and#x2022; Apply transfers, payments and/or adjustments to invoices as necessary to complete the resolution of each invoice.

and#x2022; Ensure that all areas that have a direct relationship to cash flow (ie cash posting edit lists) are worked as assigned by Manager.

and#x2022; Interpret issues through effective review of accounts while posting within IDX. Assist in the identification of root causes.

and#x2022; Maximize all features of IDX to ensure thorough and accurate postings occur and to trouble shoot issues. Identify and recommend adjustments to workflow's as it relates to current AR issues.

and#x2022; Demonstrate proficiency with a variety of automations, including but not limited to IDXBAR, Microsoft Word, Excel, E-mail.

and#x2022; Participate in continuous quality improvement efforts on an ongoing basis. Establish goals with Manager and track progress. Comply with hospital confidentiality policy. Manage special projects as assigned.

and#x2022; Perform other duties as assigned
Requirements: QUALIFICATIONS:
and#x2022; One to Three years experience in medical billing and AR systems required.

and#x2022; Effective communication, organizational and problem solving skills

and#x2022; IDXBAR knowledge preferred

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:

and#x2022; Excellent customer service skills

and#x2022; Excellent computer keyboard skills

and#x2022; Effective communication and interpersonal skills to successfully interact with internal and external customers

and#x2022; Effective organizational and problem solving skills

and#x2022; Ability to manage multiple tasks/projects simultaneously

and#x2022; Knowledge of medical insurance rules and regulations with regard to patient responsibilities preferred

and#x2022; Detail oriented

and#x2022; Adapt positively to changes in the work setting with ease

WORKING CONDITIONS:
Office environment

- The work environment is very busy and dynamic

- Staff is very collaborative and work together to solve issues with particular practice issues
Shift: Day Shift
EEO Statement: An EEO, AA, VEVRAA Employer ]]> 7/19/2011 0.00 Null Null none Null
Responsibilities: GENERAL SUMMARY/ OVERVIEW STATEMENT
The Grant Administrator/Grant Manager is responsible for the pre- and post- award management of a portfolio of complex grants and contracts within the Division of Aging, Department of Medicine.

Primary responsibilities include working with Principal Investigators to develop, fully manage and coordinate the funding proposal preparation for new, continuing, and competing grant and contract applications; budget forecasting and cost assignment; ongoing monitoring of fund statements for erroneous issues and resolution of accounting problems/errors via journal entry or data changing; and functioning as liaison to federal and non-federal grantor agencies and subcontracting institutions. Maintain timely coordination and communication with involved parties regarding grants management issues. Oversee implementation of policies and procedures under the general direction of the Office of Research Management (pre-award) and the Office of Research Finance (Post-award). Serve as primary resource for Principal Investigators with respect to updates/changes in regulations and policies of grantor agencies.

The incumbent will report directly to the Division of Aging Administrator and will work closely with the assigned Principal Investigators and their support staff. The candidate is required to maintain a collaborative working relationship with the investigators, research fellows, administrative staff and all other related research personnel within the group and to maintain a constant and open communication with Division Administration.

PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Manage administrative and fiscal aspects of awarded projects, which requires sensitivity to the needs of individual investigators, knowledge of sponsor, institutional and departmental requirements, ability to interpret sponsor requirements and competency in addressing all of the in-house systems and departments (Accounts Payable, Purchasing, Accounting, Property Control, Pharmacy, and Accounts Receivable).
2. Work with Principal Investigators and support staff to coordinate all aspects of grants submission; prepares budgets and budget justification; ensures proposal compliance with Hospital and grantor policies and procedures, as well as those of subcontracting institutions.
3. Review expenditures for specific projects, including purchase requisitions, purchase orders, check request vouchers, travel advances, etc. The Division currently has $8 million (Fiscal Year 2011) in sponsored research involving approximately 20 projects.
4. Ensure that the principal investigators conduct research projects with approvals from appropriate committees (humans, animals, biohazards) on an ongoing basis. Maintain communications with review committees to learn of any new requirements. Take necessary steps to prevent initiation of projects which have not been properly approved or updated.
5. Determine, qualitatively, which investigators or administrators need closer monitoring to prevent activity which could affect the institution negatively, such as monetary loss due to audit disallowances, loss of funding or liability incurred due to research conducted without necessary approvals, and intervene to point out available resources or alternative procedures as appropriate. Work closely with the Division Administrator to identify areas of research requiring risk assessment and develop strategies to minimize risk.
6. Institute and maintain an accounting shadow system for accurate forecasting for each investigator. This often involves specific accounting activities, responsibility for all accounting adjustments, and closeout of research accounts, taking into consideration specific reports to sponsors if applicable. This also includes scheduling and holding meetings with division principal investigators on a regular basis to review expenditures and management of individual grants, sometimes necessitating resolution of problem accounts. Review and/or prepare all Division Employee Data Changes (EDCs) and Manual Journal Entries. Work with Division Administrator to process transfers on a timely basis.
5. Manage Division grant activity calendars and work with grant team to ensure timely notification of required reports. Prepare Division portfolio reports for Division Administration. Take lead in implementing Division/Department/Hospital initiatives.
6. Oversee all aspects of T35 and T32 Training Grants. This includes managing the on boarding of trainees through Sponsored Staff, payment of stipends, and assisting with progress reports. Complete all NIH appointment and termination paperwork as required by the grant.
7. Assist in maintaining records of grant related activities and to clean up database of sponsored activities. Provide accurate information for preparation of other support page and effort reports.
8. Prepare and maintains memorandum of understanding for all Faculty with Activities at the Veteran Administrators Hospital.
9. Any other activity as required.
Requirements: QUALIFICATIONS
1. Requires verbal, quantitative and interpersonal skills normally acquired through the completion of an undergraduate degree.
2. Requires knowledge of business, finance, and accounting practices normally acquired through the completion of an undergraduate degree.
3. Minimum of one year of experience in research financial management.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED
1. Experience and proven ability with post-award research administration and grants management activities preferred.
2. Excellent organizational skills to manage many competing timetables and responsibilities.
3. Excellent verbal and written communication skills to communicate effectively with Division personnel, members of other BWH offices, and outside funding agencies (NIH, industry and foundations).
4. Ability to work independently and to accept responsibility for complex and sensitive decision-making as it relates to the overall conduct of the Division.
5. High degree of analytic ability to manage the financial aspects of the position.
6. Knowledge of personal computers and the ability to operate word-processing, spreadsheet and database software. Experience with Excel with the ability to create and work with formulas.
Shift: Day Shift
EEO Statement: An EEO, AA, VEVRAA Employer ]]> 7/19/2011 0.00 Null Null none Null
Responsibilities: General Summary:
Reporting to the Finance Manager, this accounting position is responsible for supporting BWPO-Surgeryand#x2019;s financial accounting, reporting processes, selected budget matters and ad hoc analysis and projects.

Major Responsibilities:
1. Provide accounting support to the Finance Manager in the maintenance of Surgeryand#x2019;s general ledger and reconciliation process. Review financial operating data relating related to both physician practice and non-clinical cost centers for completeness and accuracy.
2. Prepare and document monthly/quarterly journal entries for the PeopleSoft G/L. Review all non-feed journal entries impacting BWPO-Surgeryand#x2019;s general ledger. Work closely with senior finance staff and Partners accounting staff in preparation/analysis of entries. Cross train with Senior Accountant to provide coverage for all standard departmental journal entries.
3. Maintain Cashbook for BWPO-Surgery. Distribute cash reports on a daily basis. Reconcile credit card postings to documentation prepared by McKesson (outside billing company). Reconcile postings to non-patient cash postings deposited by business office or clinical program staff (PWM and Bariatric). Prepare related cash entries.
4. Perform the key activities on a daily basis relating to BWPO-Surgery and#x201c;Other Incomeand#x201c; revenue stream of approximately $ 5 million . Including invoice generation, distribution and ensuring proper receipts and accounting for these activities. Responsible for submitting PeopleSoft BAR programming requests for new customers, charge codes, distribution codes and maintain the Billing Master.
5. Provide data entry support for salary data, loans and other key benefits and update as needed to administer monthly payroll, bonuses and deferred compensation awards for physicians.
6. Assist Finance Manager/Staff Accountant III with analysis, review, budgeting and reporting of approximately $ 21 million BWPO-Surgery and#x201c;Other Incomeand#x201d; revenue stream as well as Other Income stream with BWH-Surgery.
7. Assist in preparation of the Departmentand#x2019;s general/administrative and unallocated cost budgets of $8 million.
8. Assist Finance Manager/Staff Accountant III in analysis of various BWH Department of Surgery (BWH-DOS) cost centers, including operating and sundry funds. Utilize PeopleSoft and Excel to download detail activity in BWH-DOS funds and perform fluctuation analysis.
9. Responsible for general accounting for Research andamp; Education cost centers as well as various Research seed money as budgeted by Department under direction of the Finance Manager.
10. Prepare standard and ad hoc basis analysis for review with the Finance Manager, other business office staff and division staff. Prepare any resulting or related journal entries with appropriate supporting analysis and backup.
11. Review balance sheet account reconciliation prepared by PHS. Recommend adjustments and prepare appropriate journal entries.
12. Other duties/projects as assigned.
Requirements: Knowledge, Skills and Abilities Required:
1. Understanding of basic accounting principles and controls.
2. Ability to interact and take direction from different levels of employees.
3. Detail oriented.
4. Discretion in dealing with confidential information.
5. Ability to work under pressure and flexibility in managing multiple tasks.
6. Good communication, organization and interpersonal skills.
7. Analytical skill and Excel proficiency.
8. Must be able to work evenings/weekends during peak periods.

Education:

Bachelors degree and/one to three years of significant experience in G/L and cash accounting.

Experience:

1-3 years of applicable accounting experience. PeopleSoft a plus.
EEO Statement: An EEO, AA, VEVRAA Employer ]]> 7/19/2011 0.00 Null Null none Null
Responsibilities: GENERAL SUMMARY/ OVERVIEW STATEMENT:

Under the very general supervision of the Finance Director of the Department of Pathology, and the direct supervision of the Financial Manager, independently manages a wide variety of financial and other data in support of the Department of Pathology across its clinical BWH andamp; BWPO cost centers. This includes providing support to major cost management initiatives in the Department; routine management of financial, purchasing, and accounts payable activities, and financial analytical support to cost savings initiatives coordinated by Partners Contracts Department both at BWH and across the other Partners Healthcare institutions. Working directly with Partners Purchasing and Accounts Payable Departments and Technical Directors, Medical Directors, and other departmental staff, troubleshoots problems with individual orders or complex invoices, and identifies and resolves issues of contract pricing discrepancies, unexpected price increases, unusual vendor problems, and invoice payment and processing problems. Working independently initiates complex instrumentation or supply purchase contracts, and provides Partners Contracts with technical contractual specifications. Approves all orders purchase orders, within guidelines set by Finance Manager. Serves as departmental resource on all Purchasing and Accounts Payable policies for laboratory issues. The annual budget for supplies and other expenses in the Department, excluding blood purchases, is approximately $18 million.

PRINCIPAL DUTIES AND RESPONSIBILITIES:
1. Provide lead support in building financial and statistical data collection and reporting systems to implement and closely monitor a major initiative to more effectively manage advanced diagnostics reference laboratory testing utilization at BWH. This entails working closely with technical, administrative, information systems, medical, and financial staff at multiple levels of the organization in order to gather relevant clinical and cost information, generate detailed analytical reports, including utilization guideline exception reports. This also includes a close monitoring of initiatives to in-source advanced diagnostic testing from outside reference laboratories, preparing detailed financial tracking reports against planned budget savings targets. Update the Finance Director on a regular basis.
2. Work closely with the Financial Manager in charge of monitoring expenses for all clinical budgets to track variances from budget plan around supply expenses, other expenses (e.g. reference laboratory testing, off-site storage costs, etc.), identifying variances, reviewing information regarding utilization or pricing issues, and preparing analytical reports as necessary, only consulting with Finance Director in the event of major issues.
3. Working independently with Technical/Medical Directors and Partners Contracts develop technical, contractual specifications for all large supply purchase contracts (e.g. chemicals and reagents) or large instrumentation purchases in the various clinical laboratories in the Department. This routinely involves the comparison of different supplier options or evaluation of new technologies, analyzing comparative costs and different acquisition options (e.g. lease vs. buy options, or reagent rental vs. lease vs buy), as well as a full analysis of all of the technical or operational impacts of the new supply/instrumentation proposal. This includes providing financial analytical support within the Department to new and on-going costs savings initiatives (e.g. chemicals and reagents) both at BWH and across the other Partners Healthcare institutions. These can require complex analysis and close attention to detail, considering the financial andamp; clinical care consequences of a failure to consider all aspects of proposal. Work closely with Partners Purchasing to construct overall contract with vendor. Consult with Finance Director. Maintains contract files, and working with Finance Manager to develop and manage contract database to manage future renewals or contract modifications.
4. Assist the Finance Director with financial or other data analysis related to efficiency enhancement or process improvement opportunities across the Department, as requested. Work independently with other departments (e.g. Center for Clinical Excellence) as necessary to gather data and prepare reports.
5. Provides financial analytical support to other major Department of Pathology cost management initiatives, such as the one to more effectively manage blood product utilization in Blood Bank/Transfusion Medicine, as necessary.
6. Independently responsible for overseeing and troubleshooting problems with the accurate and timely processing of departmental purchase orders for all clinical accounts in the Department. This involves working directly with Technical Directors, Managers, Partners Purchasing and Accounts Payable managers and staff, to resolve both recurring and unusual problems.
7. Responsible for on-line approval of a large number of routine and non-routine
orders, making sure that all requisitions are complete and conform to Partners policies. Work closely with the Financial Manager (Clinical Operations) in charge of monitoring expenses for all clinical budgets regarding any unusual orders, reviewing information with requester to resolve any discrepancies, only consulting with Finance Director in the event of major issues.
8. Proactively manage purchasing andamp; contract system issues for the Department such as updating product prices in Partners contract databases, reviewing discrepancies between vendor pricing issues on a review of invoices, resolving unexpected price increases, or in highlighting variances or inconsistencies between contract terms for BWH Pathology contracts as opposed to those for other Partners entities. Tracks budgeted versus actual expense for all new projects and acquisitions, working with vendors and PHS Contracts to investigate issues with contract and leasing implementations, and bringing any significant variables to the attention of Financial Manager.
9. Serve as primary departmental liaison between technical and administrative management staff and management staff of Partners Purchasing andamp; Accounts Payable, researching and interpreting new or existing Partners policies for departmental staff, as well as presenting issues that arise in the Department to Partners Purchasing andamp; Accounts Payable management, discussing possible ways to meet the needs of both organizations. As required, conduct in-service training sessions for departmental staff on new policy changes or regarding internal system improvements to resolve purchasing or accounts payable management issues.
10. Working closely with the Financial Manager, reviews monthly expense activity for all purchases or invoices processed to research any unusual items or sizable deviations from planned expenditures, directly with Technical Directors and Managers, helping to prepare expense variance explanations for Finance Director, but also taking responsibility for researching and resolving those variances which relate to problems with Partners Purchasing and Accounts Payable departments.
11. Set up new reagent rental agreements in conjunction with laboratory Technical Director, Medical Director, and Finance Director, working directly with Partners Purchasing. This will entail sometimes complex financial arrangements including an analysis of whether or not a particular reagent rental agreement is preferable to a capital purchase option. Working with Financial Manager review closely all previous and existing contract data to help evaluate a specific proposal.
12. Design and maintain equipment service contract database, working with laboratory Technical and Medical Directors. Notifies appropriate individuals of pending expiration dates, works with vendors and Partners Materials Management to ensure smooth transitions to renewed contracts. Work with Technical and Medical Directors to track end of new equipment warranties for potential new service contract issuance, and coordinates execution, notifying Financial Manager for financial tracking purposes.
13. Assist Technical Directors, Managers, and other technical staff in the preparation of all summary, blanket, and standing orders, consulting with Partners Purchasing as necessary.
14. Prepare purchase orders as necessary, working with technical and administrative personnel to capture all necessary information and working with Partners Purchasing to comply with all policies
15. Assist Financial Manager with special financial projects as necessary.
Requirements: QUALIFICATIONS:

and#x2022; B.A. or B.S. highly required. Accounting background strongly preferred.
and#x2022; 4- 6 years of relevant financial management experience, preferably in an academic department handling a large number of diverse accounts. Direct experience working on complex purchasing or accounts payable management issues highly desirable.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:

and#x2022; Must have advanced expertise with of Microsoft applications such as Excel, Access, and Word, experience with Peoplesoft a plus.
and#x2022; Must be extremely accurate working with a large amount of financial data, as the consequences of erroneous financial data is significant. Extremely well organized, self-starting, with high level of interest in laboratory operations.
and#x2022; Possess excellent written and oral communications skills.
and#x2022; Must exhibit a high degree of initiative
and#x2022; Ability to independently identify and solve problems.
and#x2022; Must be very well organized, to be able to work under time constraints and deadlines, and to balance multiple competing priorities.

WORKING CONDITIONS:

Busy office environment with a large number of multiple projects needing to be completed, under tight deadlines.

SUPERVISORY RESPONSIBILITY:

None at present, although position may supervise some aspects of temporary or permanent clerical or administrative support staff work assignments.

FISCAL RESPONSIBILITY:

Together with Finance Director, responsible for the management of approximately $18 million of annual expenditures of non-personnel expense in the Department.
Shift: Day Shift
EEO Statement: An EEO, AA, VEVRAA Employer ]]> 7/19/2011 0.00 Null Null none Null
Responsibilities: GENERAL SUMMARY/ OVERVIEW STATEMENT
Responsible for the post-award management of the portfolios of over 25 principal investigators within the Channing Laboratory division of the Department of Medicine.

PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Prepares financial summary reports for review and discussion with principal investigators on at least a quarterly basis
2. Meets regularly with the Division Administrator to update her on the status of the portfolio.
3. Responsible for review and implementation of personnel effort changes.
4. Reviews financial status reports and requests for and#x201c;no-costand#x201d; extensions.
5. Reviews and approves expenditure requests for consideration of hospital and sponsor guidelines. Makes decision on proper allocation of costs by providing project/grant numbers for expenditures.
6. Interacts with various departments within Partners including, but not limited to, Research Administration and Research Finance.
7. All other duties as assigned.
Requirements: QUALIFICATIONS
1. A four-year college degree
2. Experience with financial analysis and projections. Experience with federally funded research grants a plus.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED
1. Excellent organizational skills.
2. The ability to prioritize tasks to easily assimilate a large quantity of information, thereby assuring smooth and efficient conduct of several projects simultaneously. This is followed by the ability to constantly re-prioritize due to the demands of complex and interconnected projects.
3. The ability to work independently and to accept responsibility for designated assignments.
4. The ability to work as part of a team.
5. Good interactive skills a must.
6. Good verbal and written communication skills a must.

WORKING CONDITIONS
Busy research environment.

FISCAL RESPONSIBILITY
Ability to monitor spending of research grants to ensure budget integrity as well as project expenses to keep PI abreast of their spending trends.
Shift: Day Shift
EEO Statement: An EEO, AA, VEVRAA Employer ]]> 7/19/2011 0.00 Null Null none Null
Responsibilities: GENERAL SUMMARY / OVERVIEW STATEMENT:

The Grant Administrator is responsible for the pre- and post-award management of a portfolio of grants and contracts within a group of divisions and centers within the Department of Anesthesia. These groups shall include divisions assigned by the Administrative Director of Research.
Primary responsibilities include working with Principal Investigators to develop and fully manage and coordinate the funding proposal preparation for new, continuing, and competing grant and contract applications; effort management including tracking, resolution and reporting, budget forecasting and cost assignment; ongoing monitoring of fund statements for erroneous issues and resolution of accounting problems/errors via journal entry or data changing; and functioning as liaison to federal and non-federal grantor agencies and subcontracting institutions. Maintain timely coordination and communication with involved parties regarding grants management issues. Serves as liaison between internal and external groups to manage programs and funds. Oversee implementation of policies and procedures under the general direction of the Office of Research Management (pre-award) and the Office of Research Finance (Post-award). Expedite the approval of industrial grants and contracts with the Office of Corporate Sponsored Research and Licensing and clinical trials with the Partners Clinical Research Office. Serve as primary resource for Principal Investigators with respect to updates/changes in regulations and policies of grantor agencies.

The incumbent will report directly to the Administrative Director and#x2013; Research for the Department of Anesthesia and will work closely with the assigned physicians and their staff. The candidate is required to maintain a collaborative working relationship with the division chiefs, investigators, research fellows, research nurses and all other related research personnel within the group and to maintain a constant and open communication with the Administrative Director of Research.

PRINCIPAL DUTIES AND RESPONSIBILITIES:
Responsible for the oversight of research administrative activities including:

and#x2022; Work with Principal Investigators and their support staff to coordinate all aspects of grants submission; prepares budgets and budget justification; ensures proposal compliance with Hospital and grantor policies and procedures, as well as those of subcontracting institutions.
and#x2022; Assist investigators in identifying potential funding sources.
and#x2022; Apprise investigators of submission dates and changes in the application, submission, and funding guidelines of the institution and of various funding agencies.
and#x2022; Monitor all assigned monthly financial reports to ensure accuracy and budget integrity. Work with PIand#x2019;s monthly to provide fund projections and to identify variations, trends, issues, etc. in a timely fashion.
and#x2022; Facilitate Principal Investigatorsand#x2019; interaction with the Partners Human Research Committee and Subcommittee on Research Animal Care on all applicable human and animal protocols, consents and related compliance issues including subject reimbursement. This includes BWH and other local, national, and international sites.
and#x2022; Work closely with Research Management, Research Finance and PIand#x2019;s to set-up, maintain and close-out assigned grants.
and#x2022; Verify that funds are available for all equipment, personnel and major purchases. Assure compliance with federal purchase and contract requirements.
and#x2022; In coordination with PIs, Chief, Administrative Directors, complete all information and report requests from Research Management, including cost transfers, audit requests, budget changes, etc.
and#x2022; Develop primary working relationships with local, national, and international site administrators of assigned grants/contracts.
and#x2022; Initiate and process reimbursements, purchase requisitions, and check requests for assigned grants/contracts. Coordinate with appropriate Lab Manager(s) on supplies spending for assigned grants/contracts.
and#x2022; Review, adjust and have approved quarterly and#x201c;Time and Effortand#x201d; reports for all sponsored activities in order to ensure compliance with government guidelines.
and#x2022; In coordination with the PIs, Chief, and Administrative Directors, participate in development and coordination of long-range plans and funding strategies for activities of assigned PIs.
and#x2022; Develop collaborative working relationships with ancillary services such as, Research Management, Corporate Sponsored Research and Licensing, Partners Human Research Committee, CCI, Subcommittee on Research Animal Care, Accounts Payable, Purchasing, Human Resources, Partners International Office, etc.
and#x2022; Implement new technologies used to enhance efficiency and administrative workflow within the groups.
and#x2022; Attend monthly BRISC and Department of Anesthesia Research Administrator meetings to keep current with federal (NIH in particular), state and other sponsor requirements, timelines and policy issues.
and#x2022; Assist Administrative Director and#x2013; Research for the Department with research related requests and initiatives impacting the entire Department. Qualifications QUALIFICATIONS:

and#x2022; Bachelorand#x2019;s degree in Business or equivalent.
and#x2022; Demonstrated grant application experience.
and#x2022; General knowledge of NIH and other federal, state and foundation regulations and requirements.
and#x2022; Ability to develop projects and proposals using sponsor and institutional guidelines.

SKILLS / ABILITIES / COMPETENCIES REQUIRED:

and#x2022; Exceptional analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures.
and#x2022; Interest and enthusiasm for change.
and#x2022; Ability to resource efficiently.
and#x2022; Excellent interpersonal/communications skills.
and#x2022; Demonstrated proficiency in Microsoft Office, Word, Excel, Access and Internet applications.
and#x2022; Demonstrated ability to be organized and flexible in an environment, which requires continuous monitoring of priorities.
and#x2022; Highly goal oriented, self-motivated, and able to work independently as well as in coordination with various teams.
and#x2022; Willingness to take on new challenges and openness to change.

WORKING CONDITIONS:
Normal office conditions.

SUPERVISORY RESPONSIBILITY:

None.

FISCAL RESPONSIBILITY:
Responsible for a portfolio of research grants and sundry funds within the Department of Anesthesia.
Shift: Day Shift
EEO Statement: An EEO, AA, VEVRAA Employer ]]> 7/19/2011 0.00 Null Null none Null
Responsibilities: GENERAL SUMMARY/ OVERVIEW STATEMENT:
The Financial Analyst II will report to the BWH Director of Finance and Accounting and will work closely with all BWH Radiology Finance Staff and Administration, as well as the Budget Office and Partners Corporate personnel to help to provide, understand and evaluate financial analysis for BWH Radiology organization. BWH Radiology is a dynamic department which employees 150 clinical Radiologist providing care to patients at numerous locations located across eastern Massachusetts. The Department also has a large research group which has complex overlaps into the clinical area which require financial oversight.

PRINCIPAL DUTIES AND RESPONSIBILITIES:
The joband#x2019;s primary responsibilities, but not limited to, include the following:
1. Participate in the coordination and consolidation of an operating budget, balance sheet and cash flow statement
2. Assist in the production of the Budget Package, including Analysis, Reporting, Forecast, Planning and Consolidation
3. Coordinate with professional billing office on reporting and revenue issues
4. Assist in overseeing and monitoring hospital and research finance
5. Work with divisions on review and forecasts of operating results
6. Perform monthly actual to budget variance analysis related to Profit and Loss and Balance Sheet. Responsible for measuring and understanding the financial performance of the assigned areas of responsibility and to recommend actions based on these analysis
7. Coordinate the business requirements and enhancements related to BWPO Budget Package, including Analysis, Reporting, Forecast and Consolidation
8. Assist with benchmarking analyses, other strategic analyses in support of business decision -making, including revenue and FTE metrics
9. Position will be responsible for management and oversight of Harvard funds
10. Assists with other analytical assignments; ad hoc reporting as required
11. Effectively communicates and presents issues to appropriate level of finance, management and external customers
12. Assist with physician compensation as necessary
13. Assist with physician requests
14. Other request as necessary
Requirements: QUALIFICATIONS:
1. Bachelorand#x2019;s degree in Accounting or Finance or equivalent. Three to five years of prior experience in big four public accounting preferred. CPA preferred.
2. Relevant experience in healthcare with progressive financial analysis responsibilities
3. Strong computer skills especially in Excel and Word. Knowledge of Access a plus
4. Excellent interpersonal skills, including strong customer service orientation

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:
1. Must be able to adapt to a fast paced environment and adhere to established deadlines
2. Excellent communication (both oral and written) and collaboration skills
3. Proficient in financial and accounting principles, including the ability to analyze financial statements
4. Ability to work independently and in a teamwork environment, as well as have the ability to prioritize workload and handle multiple tasks
5. Excellent interpersonal skills, strong customer service orientation, and be able to productively work with other team members as well as developing relationships with staff in other areas of the organization
6. Strong computer skills especially in Word, Excel, and Access with an emphasis on spreadsheets.

WORKING CONDITIONS:
Due to the size, complexity and multi-institutional nature of this position, the pace of the work is hectic and challenging. The workload could necessitate working evenings and portion of weekends. Additionally due to the ever changing environment this position will at times be required to work without guidance to accomplish their goals.

FISCAL RESPONSIBILITY:
and#x2022; Operating budget of $80+ Million for the Professional Staff.
Shift: Day Shift
EEO Statement: An EEO, AA, VEVRAA Employer ]]> 7/19/2011 0.00 Null Null none Null
Responsibilities: GENERAL SUMMARY/ OVERVIEW STATEMENT:

Under the very general supervision of the Finance Director of the Department of Pathology, and the direct supervision of the Financial Manager, independently manages a wide variety of financial and other data in support of the Department of Pathology across its clinical BWH cost centers. Working directly with Partners Purchasing and Accounts Payable Departments and Technical Directors, Medical Directors, and other departmental staff, troubleshoots problems with individual orders or complex invoices, and identifies and resolves issues of contract pricing discrepancies, unexpected price increases, unusual vendor problems, and invoice payment and processing problems. Working independently initiates complex instrumentation or supply purchase contracts, and provides Partners Contracts with technical contractual specifications. Approves all orders purchase orders, within guidelines set by Finance Manager. Serves as departmental resource on all Purchasing and Accounts Payable policies for laboratory issues. The annual budget for supplies and other expenses in the Department, excluding blood purchases, is approximately $18 million.

PRINCIPAL DUTIES AND RESPONSIBILITIES:
1. Work closely with the Financial Manager in charge of monitoring expenses for all clinical budgets to track variances from budget plan around supply expenses, other expenses (e.g. reference laboratory testing, off-site storage costs, etc.), identifying variances, reviewing information regarding utilization or pricing issues, and preparing analytical reports as necessary, only consulting with Finance Director in the event of major issues.
2. Working independently with Technical/Medical Directors and Partners Contracts develop technical, contractual specifications for all large supply purchase contracts (e.g. chemicals and reagents) or large instrumentation purchases in the various clinical laboratories in the Department. This routinely involves the comparison of different supplier options or evaluation of new technologies, analyzing comparative costs and different acquisition options (e.g. lease vs. buy options, or reagent rental vs. lease vs buy), as well as a full analysis of all of the technical or operational impacts of the new supply/instrumentation proposal. This includes providing financial analytical support within the Department to new and on-going costs savings initiatives (e.g. chemicals and reagents) both at BWH and across the other Partners Healthcare institutions. These can require complex analysis and close attention to detail, considering the financial andamp; clinical care consequences of a failure to consider all aspects of proposal. Work closely with Partners Purchasing to construct overall contract with vendor. Consult with Finance Director. Maintains contract files, and working with Finance Manager to develop and manage contract database to manage future renewals or contract modifications.
3. Assist the Finance Director with financial or other data analysis related to efficiency enhancement or process improvement opportunities across the Department, as requested. Work independently with other departments (e.g. Center for Clinical Excellence) as necessary to gather data and prepare reports.
4. Independently responsible for overseeing and troubleshooting problems with the accurate and timely processing of departmental purchase orders for all clinical accounts in the Department. This involves working directly with Technical Directors, Managers, Partners Purchasing and Accounts Payable managers and staff, to resolve both recurring and unusual problems.
5. Responsible for on-line approval of a large number of routine and non-routine orders, making sure that all requisitions are complete and conform to Partners policies. Work closely with the Financial Manager (Clinical Operations) in charge of monitoring expenses for all clinical budgets regarding any unusual orders, reviewing information with requester to resolve any discrepancies, only consulting with Finance Director in the event of major issues.
6. Proactively manage purchasing andamp; contract system issues for the Department such as updating product prices in Partners contract databases, reviewing discrepancies between vendor pricing issues on a review of invoices, resolving unexpected price increases, or in highlighting variances or inconsistencies between contract terms for BWH Pathology contracts as opposed to those for other Partners entities. Tracks budgeted versus actual expense for all new projects and acquisitions, working with vendors and PHS Contracts to investigate issues with contract and leasing implementations, and bringing any significant variables to the attention of Financial Manager.
7. Serve as primary departmental liaison between technical and administrative management staff and management staff of Partners Purchasing andamp; Accounts Payable, researching and interpreting new or existing Partners policies for departmental staff, as well as presenting issues that arise in the Department to Partners Purchasing andamp; Accounts Payable management, discussing possible ways to meet the needs of both organizations. As required, conduct in-service training sessions for departmental staff on new policy changes or regarding internal system improvements to resolve purchasing or accounts payable management issues.
8. Working closely with the Financial Manager, reviews monthly expense activity for all purchases or invoices processed to research any unusual items or sizable deviations from planned expenditures, directly with Technical Directors and Managers, helping to prepare expense variance explanations for Finance Director, but also taking responsibility for researching and resolving those variances which relate to problems with Partners Purchasing and Accounts Payable departments.
9. Set up new reagent rental agreements in conjunction with laboratory Technical Director, Medical Director, and Finance Director, working directly with Partners Purchasing. This will entail sometimes complex financial arrangements including an analysis of whether or not a particular reagent rental agreement is preferable to a capital purchase option. Working with Financial Manager review closely all previous and existing contract data to help evaluate a specific proposal.
10. Design and maintain equipment service contract database, working with laboratory Technical and Medical Directors. Notifies appropriate individuals of pending expiration dates, works with vendors and Partners Materials Management to ensure smooth transitions to renewed contracts. Work with Technical and Medical Directors to track end of new equipment warranties for potential new service contract issuance, and coordinates execution, notifying Financial Manager for financial tracking purposes.
11. Assist Technical Directors, Managers, and other technical staff in the preparation of all summary, blanket, and standing orders, consulting with Partners Purchasing as necessary.
12. Prepare purchase orders as necessary, working with technical and administrative personnel to capture all necessary information and working with Partners Purchasing to comply with all policies
13. Assist Financial Manager with special financial projects as necessary.
Requirements: QUALIFICATIONS:

and#x2022; B.A. or B.S. highly required. Accounting background strongly preferred.

and#x2022; 4- 6 years of relevant financial management experience, preferably in an academic department handling a large number of diverse accounts. Direct experience working on
complex purchasing or accounts payable management issues highly desirable.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:

and#x2022; Must have advanced expertise with of Microsoft applications such as Excel, Access, and Word, experience with Peoplesoft a plus.

and#x2022; Must be extremely accurate working with a large amount of financial data, as the consequences of erroneous financial data is significant. Extremely well organized, self-starting, with high level of interest in laboratory operations.

and#x2022; Possess excellent written and oral communications skills.

and#x2022; Must exhibit a high degree of initiative

and#x2022; Ability to independently identify and solve problems.

and#x2022; Must be very well organized, to be able to work under time constraints and deadlines, and to balance multiple competing priorities.

WORKING CONDITIONS:

and#x2022; Busy office environment with a large number of multiple projects needing to be completed, under tight deadlines.

SUPERVISORY RESPONSIBILITY:

and#x2022; None at present, although position may supervise some aspects of temporary or permanent clerical or administrative support staff work assignments.

FISCAL RESPONSIBILITY:

and#x2022; Together with Finance Director, responsible for the management of approximately $18 million of annual expenditures of non-personnel expense in the Department
Shift: Day Shift
EEO Statement: An EEO, AA, VEVRAA Employer ]]> 7/19/2011 0.00 Null Null none Null
Responsibilities: GENERAL SUMMARY/ OVERVIEW STATEMENT
The Grants Administrator reports directly to the Senior Research Administrator and supports research staff that otherwise do not have administrative support in the preparation of grant applications, federal and#x201c;just-in-timeand#x201d; submission, and continuing review submissions. Also the position provides general administrative support to the Pulmonary Research Division as assigned.

PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Works closely with investigators and the Sr. Research Administrator in preparing and overseeing relevant grant components. Specifically: Bio-sketches, NIH Other Support pages, resource pages, signed conflict of interest forms and collecting and assembling IRB and IACUC protocol approvals, abstracts and letters.
2. Drafts letters and memoand#x2019;s for investigators in reference to grant applications, renewals, modifications and carryforward requests.
3. Maintain schedule of upcoming grant deadlines and progress report due-dates.
4. Serves as a liaison with internal staff and external administration to resolve pre-award grant issues.
5. Meets with the Senior Research Administrator on a regular basis to discuss issues involving ongoing projects and tasks
6. Supports general research meetings by reserving conference rooms, A/V equipment and ordering food as necessary.
7. Maintain Pulmonary Research website links and research summary overviews for asSigned labs.
8. Maintains Pulmonary Fellowship website.
9. Coordinate all paperwork associate with appointing and terminating T32 trainees.
10. Assist division in preparing the competitive renewal of T32.
11. Maintain Trainee tables for non-competitive T32 renewals
12. Performs routine clerical duties such as sorting mail.
13. Performs other duties as assigned. Qualifications QUALIFICATIONS
1. Four-Year college degree required
2. Experience with federal and/or non-profit grants highly desirable.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED
1. Excellent organizational skills in order to maintain control and produce quality results on many competing priorities.
2. The ability to prioritize tasks and to easily assimilate a large quantity of information, thereby ensuring the smooth and efficient conduct of several different projects simultaneously. This is followed by an ability to constantly re-prioritize due to the demands of complex and interconnect projects.
3. The ability to work independently and to accept responsibility for designated assignments.
4. The ability to interact competently with individuals from various fields of expertise and various levels of experience.
5. Ability to quickly learn the complex rules around federal grant applications and become a resource for investigators and the division.
6. Good verbal and written communication skills.
7. Extensive knowledge of computer applications required.
Shift: Day Shift
EEO Statement: An EEO, AA, VEVRAA Employer ]]> 7/19/2011 0.00 Null Null none Null
Responsibilities: GENERAL SUMMARY/ OVERVIEW STATEMENT
Reporting to and working closely with the Administrator and Operations Manager, is responsible for post-award financial research administration and grant management activities for a number of active grants and subcontracts in the Division of Preventive Medicine. Current, the Division has ~80 active grants totaling ~$30 million in direct costs annually.

PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Assumes responsibility for preparing and submitting non-competing renewals of several current NIH- and foundation-funded grants. Has primary responsibility for maintaining Other Support for Division faculty members.
2. Responsible for maintaining solvency of funds within the Division. This includes being familiar with approving all expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings and rebudgeting, based on thorough understanding of study requirements and funding agencyand#x2019;s regulations.
3. Interacts extensively with Research Administration to ensure compliance with all Hospital, government (NIH) and funding agency policies.
4. Interacts extensively with Administrative team to assess administrative and financial needs of Division. Assists with revision of policies and procedures to meet changing needs of Division.
5. Performs other duties as assigned or requested. Qualifications QUALIFICATIONS
1. Bachelorand#x2019;s degree
2. Minimum of one year of experience in research financial management.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED
1. Experience and proven ability with post-award research administration and grants management activities preferred.
2. Excellent organizational skills to manage many competing timetables and responsibilities.
3. Excellent verbal and written communication skills to communicate effectively with Division personnel, members of other BWH offices, and outside funding agencies (NIH, industry and foundations).
4. Ability to work independently and to accept responsibility for complex and sensitive decision-making as it relates to the overall conduct of the Division.
5. High degree of analytic ability to manage the financial aspects of the position.
6. Knowledge of personal computers and the ability to operate word-processing, spreadsheet and database software.
Shift: Day Shift
EEO Statement: An EEO, AA, VEVRAA Employer ]]> 7/19/2011 0.00 Null Null none Null
Responsibilities: GENERAL SUMMARY/ OVERVIEW STATEMENT:
The Finance Coordinator is a member of the Department of Obstetrics and reports to the Sr. Financial Analyst.

PRINCIPAL DUTIES AND RESPONSIBILITIES:
Accounts Payable Responsibilities:
and#x2022; Prepare and process departmental expenses, invoices, Tandamp;E requests, PO and other check requests.
and#x2022; Assist with the preparation of A/P entries and payments, including professional fund and miscellaneous transactions.
and#x2022; Ensure accurate and timely delivery of all checks (expenses) from Partners HealthCare System.
and#x2022; Maintain internal vendor files and spreadsheets related to A/P activity.
and#x2022; Monitor sundry/discretionary accounts, as well as track professional funds and other miscellaneous sundry amounts for physicians and researchers.
and#x2022; Process all patient and insurance refunds, keeping accurate records. Ensure timely delivery of files to Billing Agent for posting issued refunds in IDX.

Accounts Receivable Responsibilities:
and#x2022; Deposit all checks received and log on the monthly cash log for PHS. Make copies of checks and deposit slips for files and distribute copies of checks according to department policy. Note the proper account and cost center to book each deposit to on the cash log.

General Ledger Responsibilities:
and#x2022; Assist Staff Accountant in generating backup for the A/P accrual entry.
and#x2022; Maintain monthly Document Direct / Vision reports, financial reports, and all financial data in neat and organized binders.

Administrative Responsibilities:
and#x2022; Assist all Finance Department members in an administrative capacity when requested to do so. This includes but is not limited to: mailing all checks, making copies, filling, delivering memos and reports, collecting and distributing mail.
and#x2022; Maintain Finance Managerand#x2019;s calendar.
and#x2022; Order supplies and maintain office machines for the Finance department.
and#x2022; Send out copies of Board Report and minutes to members.

Other Duties:
and#x2022; Work with other and#x201c;teamand#x201d; members when appropriate.
and#x2022; Update sundry balance file monthly.
and#x2022; Send monthly sundry and BWPO operating reports to designated physicians and other employees.
and#x2022; Maintain balances of all professional funds and miscellaneous departmental funding internally tracked by Finance.
and#x2022; Set up binders for Payroll for weekly and monthly employees.
and#x2022; Additional duties and responsibilities as time permits.
Requirements: QUALIFICATIONS:
and#x2022; Bachelorand#x2019;s in accounting / finance preferred
and#x2022; One to two years in the field of health care

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:
and#x2022; Highly confidential and complex tasks
and#x2022; Demonstrates advanced computer skills
and#x2022; Data base/spreadsheet knowledge
and#x2022; Excellent communication and organizational skills
and#x2022; Basic accounting skills
and#x2022; Ability to prioritize
Shift: Day Shift
EEO Statement: An EEO, AA, VEVRAA Employer ]]> 7/19/2011 0.00 Null Null none Null
Responsibilities: PRINCIPAL DUTIES AND RESPONSIBILITIES:
and#x2022; Achieve excellence in performance by working collaboratively with others on BWPO initiatives.

and#x2022; Supports and demonstrates the values of the BWPO by conducting activities in an ethical manner with integrity, honesty, and confidentiality. Demonstrates a positive, open-minded, can-do attitude. Represents a team perspective and willingness and enthusiasm to collaborate with others. Follows through on commitments and achieves desired results. Exhibits sound judgment, obtains the facts, examines options, gains support, and achieves positive outcomes.
and#x2022; Maintain high standards of professional conduct at all times.
and#x2022; Enthusiastically promote a cooperative team environment to provide value to all departments and customers. Act as a leader in creating a positive atmosphere within the team. Listen and interact tactfully, diplomatically and effectively without alienating others.

Cash/Account Management

and#x2022; Demonstrate competency and a thorough understanding of IDXBAR. Navigate patient accounts utilizing the IDX system to effectively problem solve issues.

and#x2022; Apply knowledge of insurance rules and regulations with regards to coinsurance, deductibles, and co-pays for the efficient handling of payments.

and#x2022; Meet deadlines as well as quality and productivity standards for IDX including but not limited to:
1. Manual posting of funds
2. Manual posting of rejections received
3. Accurately interpret insurance EOBand#x2019;s with appropriate rejection codes
4. Reconciliation of IDX batches posted to deposit total
5. Correspondence andamp; phone inquiries
6. Accurately and timely processing of deposits

and#x2022; Apply transfers, payments and/or adjustments to invoices as necessary to complete the resolution of each invoice.

and#x2022; Ensure that all areas that have a direct relationship to cash flow (ie cash posting edit lists) are worked as assigned by Manager.

and#x2022; Interpret issues through effective review of accounts while posting within IDX. Assist in the identification of root causes.

and#x2022; Maximize all features of IDX to ensure thorough and accurate postings occur and to trouble shoot issues. Identify and recommend adjustments to workflow's as it relates to current AR issues.

and#x2022; Demonstrate proficiency with a variety of automations, including but not limited to IDXBAR, Microsoft Word, Excel, E-mail.

and#x2022; Participate in continuous quality improvement efforts on an ongoing basis. Establish goals with Manager and track progress. Comply with hospital confidentiality policy. Manage special projects as assigned.

and#x2022; Perform other duties as assigned
Requirements: QUALIFICATIONS:
and#x2022; One to Three years experience in medical billing and AR systems required.

and#x2022; Effective communication, organizational and problem solving skills

and#x2022; IDXBAR knowledge preferred

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:

and#x2022; Excellent customer service skills

and#x2022; Excellent computer keyboard skills

and#x2022; Effective communication and interpersonal skills to successfully interact with internal and external customers

and#x2022; Effective organizational and problem solving skills

and#x2022; Ability to manage multiple tasks/projects simultaneously

and#x2022; Knowledge of medical insurance rules and regulations with regard to patient responsibilities preferred

and#x2022; Detail oriented

and#x2022; Adapt positively to changes in the work setting with ease

WORKING CONDITIONS:
Office environment

- The work environment is very busy and dynamic

- Staff is very collaborative and work together to solve issues with particular practice issues
Shift: Day Shift
EEO Statement: An EEO, AA, VEVRAA Employer ]]> 7/19/2011 0.00 Null Null none Null
Responsibilities: GENERAL SUMMARY/ OVERVIEW STATEMENT
The Grant Administrator/Grant Manager is responsible for the pre- and post- award management of a portfolio of complex grants and contracts within the Division of Aging, Department of Medicine.

Primary responsibilities include working with Principal Investigators to develop, fully manage and coordinate the funding proposal preparation for new, continuing, and competing grant and contract applications; budget forecasting and cost assignment; ongoing monitoring of fund statements for erroneous issues and resolution of accounting problems/errors via journal entry or data changing; and functioning as liaison to federal and non-federal grantor agencies and subcontracting institutions. Maintain timely coordination and communication with involved parties regarding grants management issues. Oversee implementation of policies and procedures under the general direction of the Office of Research Management (pre-award) and the Office of Research Finance (Post-award). Serve as primary resource for Principal Investigators with respect to updates/changes in regulations and policies of grantor agencies.

The incumbent will report directly to the Division of Aging Administrator and will work closely with the assigned Principal Investigators and their support staff. The candidate is required to maintain a collaborative working relationship with the investigators, research fellows, administrative staff and all other related research personnel within the group and to maintain a constant and open communication with Division Administration.

PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Manage administrative and fiscal aspects of awarded projects, which requires sensitivity to the needs of individual investigators, knowledge of sponsor, institutional and departmental requirements, ability to interpret sponsor requirements and competency in addressing all of the in-house systems and departments (Accounts Payable, Purchasing, Accounting, Property Control, Pharmacy, and Accounts Receivable).
2. Work with Principal Investigators and support staff to coordinate all aspects of grants submission; prepares budgets and budget justification; ensures proposal compliance with Hospital and grantor policies and procedures, as well as those of subcontracting institutions.
3. Review expenditures for specific projects, including purchase requisitions, purchase orders, check request vouchers, travel advances, etc. The Division currently has $8 million (Fiscal Year 2011) in sponsored research involving approximately 20 projects.
4. Ensure that the principal investigators conduct research projects with approvals from appropriate committees (humans, animals, biohazards) on an ongoing basis. Maintain communications with review committees to learn of any new requirements. Take necessary steps to prevent initiation of projects which have not been properly approved or updated.
5. Determine, qualitatively, which investigators or administrators need closer monitoring to prevent activity which could affect the institution negatively, such as monetary loss due to audit disallowances, loss of funding or liability incurred due to research conducted without necessary approvals, and intervene to point out available resources or alternative procedures as appropriate. Work closely with the Division Administrator to identify areas of research requiring risk assessment and develop strategies to minimize risk.
6. Institute and maintain an accounting shadow system for accurate forecasting for each investigator. This often involves specific accounting activities, responsibility for all accounting adjustments, and closeout of research accounts, taking into consideration specific reports to sponsors if applicable. This also includes scheduling and holding meetings with division principal investigators on a regular basis to review expenditures and management of individual grants, sometimes necessitating resolution of problem accounts. Review and/or prepare all Division Employee Data Changes (EDCs) and Manual Journal Entries. Work with Division Administrator to process transfers on a timely basis.
5. Manage Division grant activity calendars and work with grant team to ensure timely notification of required reports. Prepare Division portfolio reports for Division Administration. Take lead in implementing Division/Department/Hospital initiatives.
6. Oversee all aspects of T35 and T32 Training Grants. This includes managing the on boarding of trainees through Sponsored Staff, payment of stipends, and assisting with progress reports. Complete all NIH appointment and termination paperwork as required by the grant.
7. Assist in maintaining records of grant related activities and to clean up database of sponsored activities. Provide accurate information for preparation of other support page and effort reports.
8. Prepare and maintains memorandum of understanding for all Faculty with Activities at the Veteran Administrators Hospital.
9. Any other activity as required.
Requirements: QUALIFICATIONS
1. Requires verbal, quantitative and interpersonal skills normally acquired through the completion of an undergraduate degree.
2. Requires knowledge of business, finance, and accounting practices normally acquired through the completion of an undergraduate degree.
3. Minimum of one year of experience in research financial management.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED
1. Experience and proven ability with post-award research administration and grants management activities preferred.
2. Excellent organizational skills to manage many competing timetables and responsibilities.
3. Excellent verbal and written communication skills to communicate effectively with Division personnel, members of other BWH offices, and outside funding agencies (NIH, industry and foundations).
4. Ability to work independently and to accept responsibility for complex and sensitive decision-making as it relates to the overall conduct of the Division.
5. High degree of analytic ability to manage the financial aspects of the position.
6. Knowledge of personal computers and the ability to operate word-processing, spreadsheet and database software. Experience with Excel with the ability to create and work with formulas.
Shift: Day Shift
EEO Statement: An EEO, AA, VEVRAA Employer ]]> 7/19/2011 0.00 Null Null none Null
Responsibilities: General Summary:
Reporting to the Finance Manager, this accounting position is responsible for supporting BWPO-Surgeryand#x2019;s financial accounting, reporting processes, selected budget matters and ad hoc analysis and projects.

Major Responsibilities:
1. Provide accounting support to the Finance Manager in the maintenance of Surgeryand#x2019;s general ledger and reconciliation process. Review financial operating data relating related to both physician practice and non-clinical cost centers for completeness and accuracy.
2. Prepare and document monthly/quarterly journal entries for the PeopleSoft G/L. Review all non-feed journal entries impacting BWPO-Surgeryand#x2019;s general ledger. Work closely with senior finance staff and Partners accounting staff in preparation/analysis of entries. Cross train with Senior Accountant to provide coverage for all standard departmental journal entries.
3. Maintain Cashbook for BWPO-Surgery. Distribute cash reports on a daily basis. Reconcile credit card postings to documentation prepared by McKesson (outside billing company). Reconcile postings to non-patient cash postings deposited by business office or clinical program staff (PWM and Bariatric). Prepare related cash entries.
4. Perform the key activities on a daily basis relating to BWPO-Surgery and#x201c;Other Incomeand#x201c; revenue stream of approximately $ 5 million . Including invoice generation, distribution and ensuring proper receipts and accounting for these activities. Responsible for submitting PeopleSoft BAR programming requests for new customers, charge codes, distribution codes and maintain the Billing Master.
5. Provide data entry support for salary data, loans and other key benefits and update as needed to administer monthly payroll, bonuses and deferred compensation awards for physicians.
6. Assist Finance Manager/Staff Accountant III with analysis, review, budgeting and reporting of approximately $ 21 million BWPO-Surgery and#x201c;Other Incomeand#x201d; revenue stream as well as Other Income stream with BWH-Surgery.
7. Assist in preparation of the Departmentand#x2019;s general/administrative and unallocated cost budgets of $8 million.
8. Assist Finance Manager/Staff Accountant III in analysis of various BWH Department of Surgery (BWH-DOS) cost centers, including operating and sundry funds. Utilize PeopleSoft and Excel to download detail activity in BWH-DOS funds and perform fluctuation analysis.
9. Responsible for general accounting for Research andamp; Education cost centers as well as various Research seed money as budgeted by Department under direction of the Finance Manager.
10. Prepare standard and ad hoc basis analysis for review with the Finance Manager, other business office staff and division staff. Prepare any resulting or related journal entries with appropriate supporting analysis and backup.
11. Review balance sheet account reconciliation prepared by PHS. Recommend adjustments and prepare appropriate journal entries.
12. Other duties/projects as assigned.
Requirements: Knowledge, Skills and Abilities Required:
1. Understanding of basic accounting principles and controls.
2. Ability to interact and take direction from different levels of employees.
3. Detail oriented.
4. Discretion in dealing with confidential information.
5. Ability to work under pressure and flexibility in managing multiple tasks.
6. Good communication, organization and interpersonal skills.
7. Analytical skill and Excel proficiency.
8. Must be able to work evenings/weekends during peak periods.

Education:

Bachelors degree and/one to three years of significant experience in G/L and cash accounting.

Experience:

1-3 years of applicable accounting experience. PeopleSoft a plus.
EEO Statement: An EEO, AA, VEVRAA Employer ]]> 7/19/2011 0.00 Null Null none Null
Responsibilities: GENERAL SUMMARY/ OVERVIEW STATEMENT:

Under the very general supervision of the Finance Director of the Department of Pathology, and the direct supervision of the Financial Manager, independently manages a wide variety of financial and other data in support of the Department of Pathology across its clinical BWH andamp; BWPO cost centers. This includes providing support to major cost management initiatives in the Department; routine management of financial, purchasing, and accounts payable activities, and financial analytical support to cost savings initiatives coordinated by Partners Contracts Department both at BWH and across the other Partners Healthcare institutions. Working directly with Partners Purchasing and Accounts Payable Departments and Technical Directors, Medical Directors, and other departmental staff, troubleshoots problems with individual orders or complex invoices, and identifies and resolves issues of contract pricing discrepancies, unexpected price increases, unusual vendor problems, and invoice payment and processing problems. Working independently initiates complex instrumentation or supply purchase contracts, and provides Partners Contracts with technical contractual specifications. Approves all orders purchase orders, within guidelines set by Finance Manager. Serves as departmental resource on all Purchasing and Accounts Payable policies for laboratory issues. The annual budget for supplies and other expenses in the Department, excluding blood purchases, is approximately $18 million.

PRINCIPAL DUTIES AND RESPONSIBILITIES:
1. Provide lead support in building financial and statistical data collection and reporting systems to implement and closely monitor a major initiative to more effectively manage advanced diagnostics reference laboratory testing utilization at BWH. This entails working closely with technical, administrative, information systems, medical, and financial staff at multiple levels of the organization in order to gather relevant clinical and cost information, generate detailed analytical reports, including utilization guideline exception reports. This also includes a close monitoring of initiatives to in-source advanced diagnostic testing from outside reference laboratories, preparing detailed financial tracking reports against planned budget savings targets. Update the Finance Director on a regular basis.
2. Work closely with the Financial Manager in charge of monitoring expenses for all clinical budgets to track variances from budget plan around supply expenses, other expenses (e.g. reference laboratory testing, off-site storage costs, etc.), identifying variances, reviewing information regarding utilization or pricing issues, and preparing analytical reports as necessary, only consulting with Finance Director in the event of major issues.
3. Working independently with Technical/Medical Directors and Partners Contracts develop technical, contractual specifications for all large supply purchase contracts (e.g. chemicals and reagents) or large instrumentation purchases in the various clinical laboratories in the Department. This routinely involves the comparison of different supplier options or evaluation of new technologies, analyzing comparative costs and different acquisition options (e.g. lease vs. buy options, or reagent rental vs. lease vs buy), as well as a full analysis of all of the technical or operational impacts of the new supply/instrumentation proposal. This includes providing financial analytical support within the Department to new and on-going costs savings initiatives (e.g. chemicals and reagents) both at BWH and across the other Partners Healthcare institutions. These can require complex analysis and close attention to detail, considering the financial andamp; clinical care consequences of a failure to consider all aspects of proposal. Work closely with Partners Purchasing to construct overall contract with vendor. Consult with Finance Director. Maintains contract files, and working with Finance Manager to develop and manage contract database to manage future renewals or contract modifications.
4. Assist the Finance Director with financial or other data analysis related to efficiency enhancement or process improvement opportunities across the Department, as requested. Work independently with other departments (e.g. Center for Clinical Excellence) as necessary to gather data and prepare reports.
5. Provides financial analytical support to other major Department of Pathology cost management initiatives, such as the one to more effectively manage blood product utilization in Blood Bank/Transfusion Medicine, as necessary.
6. Independently responsible for overseeing and troubleshooting problems with the accurate and timely processing of departmental purchase orders for all clinical accounts in the Department. This involves working directly with Technical Directors, Managers, Partners Purchasing and Accounts Payable managers and staff, to resolve both recurring and unusual problems.
7. Responsible for on-line approval of a large number of routine and non-routine
orders, making sure that all requisitions are complete and conform to Partners policies. Work closely with the Financial Manager (Clinical Operations) in charge of monitoring expenses for all clinical budgets regarding any unusual orders, reviewing information with requester to resolve any discrepancies, only consulting with Finance Director in the event of major issues.
8. Proactively manage purchasing andamp; contract system issues for the Department such as updating product prices in Partners contract databases, reviewing discrepancies between vendor pricing issues on a review of invoices, resolving unexpected price increases, or in highlighting variances or inconsistencies between contract terms for BWH Pathology contracts as opposed to those for other Partners entities. Tracks budgeted versus actual expense for all new projects and acquisitions, working with vendors and PHS Contracts to investigate issues with contract and leasing implementations, and bringing any significant variables to the attention of Financial Manager.
9. Serve as primary departmental liaison between technical and administrative management staff and management staff of Partners Purchasing andamp; Accounts Payable, researching and interpreting new or existing Partners policies for departmental staff, as well as presenting issues that arise in the Department to Partners Purchasing andamp; Accounts Payable management, discussing possible ways to meet the needs of both organizations. As required, conduct in-service training sessions for departmental staff on new policy changes or regarding internal system improvements to resolve purchasing or accounts payable management issues.
10. Working closely with the Financial Manager, reviews monthly expense activity for all purchases or invoices processed to research any unusual items or sizable deviations from planned expenditures, directly with Technical Directors and Managers, helping to prepare expense variance explanations for Finance Director, but also taking responsibility for researching and resolving those variances which relate to problems with Partners Purchasing and Accounts Payable departments.
11. Set up new reagent rental agreements in conjunction with laboratory Technical Director, Medical Director, and Finance Director, working directly with Partners Purchasing. This will entail sometimes complex financial arrangements including an analysis of whether or not a particular reagent rental agreement is preferable to a capital purchase option. Working with Financial Manager review closely all previous and existing contract data to help evaluate a specific proposal.
12. Design and maintain equipment service contract database, working with laboratory Technical and Medical Directors. Notifies appropriate individuals of pending expiration dates, works with vendors and Partners Materials Management to ensure smooth transitions to renewed contracts. Work with Technical and Medical Directors to track end of new equipment warranties for potential new service contract issuance, and coordinates execution, notifying Financial Manager for financial tracking purposes.
13. Assist Technical Directors, Managers, and other technical staff in the preparation of all summary, blanket, and standing orders, consulting with Partners Purchasing as necessary.
14. Prepare purchase orders as necessary, working with technical and administrative personnel to capture all necessary information and working with Partners Purchasing to comply with all policies
15. Assist Financial Manager with special financial projects as necessary.
Requirements: QUALIFICATIONS:

and#x2022; B.A. or B.S. highly required. Accounting background strongly preferred.
and#x2022; 4- 6 years of relevant financial management experience, preferably in an academic department handling a large number of diverse accounts. Direct experience working on complex purchasing or accounts payable management issues highly desirable.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:

and#x2022; Must have advanced expertise with of Microsoft applications such as Excel, Access, and Word, experience with Peoplesoft a plus.
and#x2022; Must be extremely accurate working with a large amount of financial data, as the consequences of erroneous financial data is significant. Extremely well organized, self-starting, with high level of interest in laboratory operations.
and#x2022; Possess excellent written and oral communications skills.
and#x2022; Must exhibit a high degree of initiative
and#x2022; Ability to independently identify and solve problems.
and#x2022; Must be very well organized, to be able to work under time constraints and deadlines, and to balance multiple competing priorities.

WORKING CONDITIONS:

Busy office environment with a large number of multiple projects needing to be completed, under tight deadlines.

SUPERVISORY RESPONSIBILITY:

None at present, although position may supervise some aspects of temporary or permanent clerical or administrative support staff work assignments.

FISCAL RESPONSIBILITY:

Together with Finance Director, responsible for the management of approximately $18 million of annual expenditures of non-personnel expense in the Department.
Shift: Day Shift
EEO Statement: An EEO, AA, VEVRAA Employer ]]> 7/19/2011 0.00 Null Null none Null
Responsibilities: GENERAL SUMMARY/ OVERVIEW STATEMENT
Responsible for the post-award management of the portfolios of over 25 principal investigators within the Channing Laboratory division of the Department of Medicine.

PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Prepares financial summary reports for review and discussion with principal investigators on at least a quarterly basis
2. Meets regularly with the Division Administrator to update her on the status of the portfolio.
3. Responsible for review and implementation of personnel effort changes.
4. Reviews financial status reports and requests for and#x201c;no-costand#x201d; extensions.
5. Reviews and approves expenditure requests for consideration of hospital and sponsor guidelines. Makes decision on proper allocation of costs by providing project/grant numbers for expenditures.
6. Interacts with various departments within Partners including, but not limited to, Research Administration and Research Finance.
7. All other duties as assigned.
Requirements: QUALIFICATIONS
1. A four-year college degree
2. Experience with financial analysis and projections. Experience with federally funded research grants a plus.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED
1. Excellent organizational skills.
2. The ability to prioritize tasks to easily assimilate a large quantity of information, thereby assuring smooth and efficient conduct of several projects simultaneously. This is followed by the ability to constantly re-prioritize due to the demands of complex and interconnected projects.
3. The ability to work independently and to accept responsibility for designated assignments.
4. The ability to work as part of a team.
5. Good interactive skills a must.
6. Good verbal and written communication skills a must.

WORKING CONDITIONS
Busy research environment.

FISCAL RESPONSIBILITY
Ability to monitor spending of research grants to ensure budget integrity as well as project expenses to keep PI abreast of their spending trends.
Shift: Day Shift
EEO Statement: An EEO, AA, VEVRAA Employer ]]> 7/19/2011 0.00