Bryan opened the meeting with discussion:

1. Minutes of October 2010 were reviewed and approved.

2.    Debrief from October Fall Summit held in Florence SC

a.    Point presentations, photos and videos now available via web

3.    Pre-Summit Seminar in October 2010 by CURISA Project Management Seminar  – program a success

4.    Return on Investment at GA State Conference

5.    Name badges for recognition at events?   Group decided yes, order ribbons

6.    Financial Report 12/1/10 – Rich Hamilton (Treasurer)

a.    Current GAASC balance = $4,142.19

b.    Received this year = $4,620.00

c.    Expenses for year = $4,502.14

d.    Net income for year = $117.86

e.    All summit expenses closed

7.    Membership Report – Rich Hamilton (Treasurer)

a.    Three new members since the Summit!

8.    Members benefits flyer will be prepared for marketing and informational purposes and will be made available at SCARC

9.    Website needs more!  GAASC will add RSS feeds, update bios, pictures, condensed minutes, etc.

10. ESRI (Ed Yankowski) will allow us to continue to utilize the conference call line for our monthly board meetings.  No charge.

11. NCGIS conference in February 2011 the week before the SC GIS conference

12. SCGIS conference.

a.    GAASC will provide help with AV and use of presentation equipment

b.    Moderators are needed.

13. GAASC Spring meeting for 2011. When and where?  April in Columbia?

14. Tax Situation – Rich researched and discussed options. Group approved tax plan

15. Monthly call ok on the 3^rd Thursday of each month?  Group approved

16. Kevin discussed marketing our organization.  The member benefit flyer will help.

17. Bryan discussed a GAASC or SC list serve

18. Bryan discussed future direction of next meeting

There being no further business the meeting was adjourned at 3:20 p.m.

Minutes respectfully submitted by Crystine M. Rathburn, GAASC Secretary

WP GALLERY EXAMPLE:

[Show as slideshow]

2009 Fall Summit, Aiken, SC

We hope you will take some time to review this webinar, the recorded version can be watched at the link below.

https://www2.gotomeeting.com/register/155825346

————————————————————-

Directions Media’s sponsored webinar entitled “Learn about Esri’s Free Community Maps” will take place next Thursday (August 19) at 2 p.m. Eastern.

Community-built basemaps reduce the cost of making data widely available and offer a reliable way to access critical information for use during disasters and other emergencies. Join Bern Szukalski, senior product manager and technical evangelist at Esri, and Twyla McDermott, who manages the City of Charlotte Enterprise GIS program across 14 departments, for a discussion about the Community Maps Program.

Join us to learn more about:
• How organizations benefit from contributing their data
• What types of data are needed
• The tools and templates available to make it easy to prepare the data for online publication
• How these free basemaps can be accessed to build Web or desktop mapping applications

Through the Community Maps Program initiative, Esri is collaborating with user organizations around the world to build cartographically uniform and highly detailed global basemaps that GIS users can freely access for their projects.

Who Should Attend:
• GIS managers and IT managers/directors whose organization has data that they would like to contribute to the Community Maps Program
• Web developers who need access to free, high-quality and accurate basemaps
• Commercial data providers who would like to make their data more broadly available

When: Thursday, August 19, 2010
2 – 3 pm Eastern
1 – 2 pm Central
Noon – 1 pm Mountain
11 am – Noon Pacific

Produced By:
Directions Media
194 Green Bay Rd
Glencoe, IL 60022

GAASC Data Policy Famework - In many organizations, the GIS manager has been charged with establishing GIS data access policy for the organization without the official authority to do so and without understanding the implications associated with policy implementation. Often, the result is a policy that is not formally adopted or a policy that has been established strictly from a legal perspective.

 This document serves as a process framework for developing an effective GIS data access policy. Local government GIS managers can use this framework to help decision makers understand and formulate a GIS data access policy for their entire organization. The process encourages decision makers to review options for data distribution and carefully consider how implementing a policy will impact the organization, staff, private citizens, the business community, and other government agencies.

The goal is to enlighten and inform decision makers about specific GIS data access policy decisions. The goal is not for all local governments to have the same policies, but for each organization to formulate policies using an informed and well thought-out process.

The document outlines a series of data access policy components that should be considered during policy development. Information about the components, suggested participants, and potential implications are presented for each. Readers are encouraged to utilize these components as a framework for policy development and to expand the content as needed to address the specific concerns of their organization.

To help facilitate understanding and discussion, this document is written from the perspective of a non-GIS practitioner. This is the product of a collaborative effort among members of the Geospatial Administrators Association of South Carolina (GAASC). GAASC would also like to thank ESRI for publication assistance. The following contributed to the development of this document:

Connie Banegas, GIS Manager, Charleston Water, Charleston,  SC
 Mark DePenning, GIS Administrator, City of Greenville,  SC
 Tim De Troye, State GIS Coordinator, State of  SC
 Rich Hamilton, GIS Administrator, Town of Hilton Head,  SC
 Crystine Rathburn, GIS Manager, Florence County,  SC
 Bryan Townsend, GIS Administrator, York County,  SC
 Lynda Wayne, Federal Geographic Data Committee (GeoMaxim)

GAASC is a network of local government management professionals from both GIS and IT disciplines. Our purpose is to share knowledge, experience, and resources, as well as to collaborate on common issues, problems, and needs. Our focus is on GIS/IT business management, interagency cooperation, technology standards, member communications, and education/outreach.

Fall Summit 2008 – Beaufort, SC

October 23 – 24, 2008

Hilton Garden Inn

This 2 day summit focused on local government GIS and emergency operations, and local government data access and distribution.

On Day 1 we received presentations on:

Looking Back at Katrina: A GIS Perspective, Daniel Morgan, Beaufort County GIS

Local Government GIS and the Hazus Program, Clayton Wine, City of Charleston

Local Government EMD Perspective on GIS, William Winn, Beaufort County EMD

GAA-SC Project: GIS Mutual Aid Clarification Memorandum, Frank Bishop, Aiken County GIS

GIS in the EOC – Charlotte Urban Area Security Initiative, Cotton Howell, York County EMD

Role of GIS in Emergency Management: A State Perspective, Melissa Berry, SCEMD

Closing the Gap Between GIS and Emergency Management Operations, Panel Discussion, all speakers

On Day 2 we focused on GIS data access and distribution and received the following presentations:

GAA-SC Project: Report on Local Government Data Survey – Bryan Townsend, York County GIS, Crystine Rathburn, Florence County GIS

GIS Copyrights and the Supreme Court Decision – Jane Trinkley, McNair Law Firm, P.A.

Horry County: “Now What?”, Tim Oliver, Horry County IT/GIS

Spring Summit 2008 – Columbia, SC

April 29, 2008

City of Columbia hosting

This 1-day meeting included a summary of GAA-SC involvement in the SCARC conference, current project status, the ESRI GeoPortal Toolkit, and several statewide initiatives. Briefings and discussions were held on GAA-SC’s CAP grant submittal, local GIS and State EPD, State coordination for CAP grant, and statewide LiDAR.

View GAA SC Spring Meeting in a larger map

Fall Summit 2007 – Columbia, SC

October 19, 2007

City of Columbia hosting

This 1-day meeting will focus on review and delivery of projects initiated from the Spring meeting in Greenville. New projects will be nominated, prioritized, and initiated with new teams. Emphasis will be placed on networking and establishing improved communications and relationships between member organization GIS/IT leadership.

Spring Summit – Greenville, SC

Hampton Inn Riverplace

April 19 – 20, 2007

This 2 day summit focused on review and delivery of projects initiated from the October meeting in Columbia. New projects were nominated, prioritized, and initiated with new teams. Project teams were formed and details will be posted (see GAASC Projects page).

This 2 day summit will focus on review and delivery of projects initiated from the October meeting in Columbia. On Day 1 we will receive presentations and reports from project teams on:

GIS Mutual Aid

Data Standard

Standardized GIS Job Titles

Resource Inventory & Cataloging

The evening will offer a sponsor dinner and networking opportunities with your peers and vendor members.

On Day 2 we will evaluate new opportunities such as grants and a proposal for sponsoring a state-wide LIDAR project as well as nominate, prioritize, and initiate new project teams for the Fall Summit.

Click here for a more detailed Summit schedule

Fall Kickoff – Columbia, SC

Harbison Environmental Ed. Ctr.

October 4, 2006

Initial membership and organizational kickoff meeting was held on October 4 at the Harbison Environmental Education Center, 5600 Broad River Road in Columbia.

This meeting was open to both existing and prospective members.

Project teams were formed and details posted (see GAASC Projects page).

Data Policy Executive Summary (pdf) –  a 2 page description of the survey results.

Data Policy Results (pdf) or (ppt) –  A more detailed description of our project and its results.

Developing a Data Sharing Policy – Description of the components for a policy.

GAASC has launched a data policy survey using the GIS Inventory.  The following presentation slides describe the process required to complete the survey and why we believe it to be so important everyone participates.

If you are looking for the membership form, first click on “Member Resources” and then find the ‘Membership Form’ page.