Google Apps update alerts

Multiple calendars and more in new version of Google Apps Sync for Microsoft Outlook

2009-11-06T09:39:00.000-08:00

Version 1.6.155.1603 of Google Apps Sync for Microsoft Outlook has been released for new installs and updates.

Editions included:
Premier and Education Editions

Languages included:
Available worldwide with US English interface

How to access what's new:
- Multiple calendars
You can now create new calendars in Outlook and they will sync with Google Apps. For any of your Google Apps calendars for which you have write permissions, and that appear unhidden in your Google Apps Calendar list, these will also now be synced to Outlook.

- Support for querying free/busy information for Exchange users
If you are using Google Apps Sync in a mixed Google Apps/Exchange environment, you can query free/busy information for Exchange users by implementing Google Calendar Connectors and adding a new registry key to each computer on which Google Apps Sync is installed.

Get information about the Google Calendar Connectors here. Get information about setting up the new registry key here.

For more information:
https://www.google.com/support/a/bin/answer.py?hl=en&answer=153463

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Download options for Offline Gmail

2009-11-05T02:51:00.000-08:00

You now have more options to configure offline settings and manage messages for offline use.

Editions included:
Standard, Premier, Education and Partner Editions

Languages included:
All languages supported by Gmail Labs

How to access what's new:
In your Gmail settings, go to 'Offline' if you have offline enabled.

- In 'Download options', select the timeframe for messages you want to download for offline use e.g. 4 days, 1 month etc. The timeframe that you choose will then show under the options when changing offline label settings.
- Click on 'Change label settings' to modify which labelled messages you download for offline use. For a particular label, choose between 'All', 'Timeframe selected' or 'None'.

For more information:
http://gmailblog.blogspot.com/2009/11/choose-which-messages-get-downloaded.html

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More interface consistency launched in Google Docs

2009-10-27T10:05:00.000-07:00

Google Docs editors are now more consistent across each product. The links, title area, menus, menu terminology, and toolbar are now nearly uniform across documents, spreadsheets and presentations.

Editions included:
Standard, Premier, Education, Team and Partner Editions

Languages included:
All languages supported by Google Docs

For more information:
http://googledocs.blogspot.com/2009/10/google-docs-now-more-consistent.html

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New export options and more launched in Google Docs

2009-10-27T02:08:00.000-07:00

We've added some new features to the Docs list:

- New export features which allow you to select multiple documents, convert them into your chosen format and download them as a zip file.
- Indicators to show if a document has been viewed already or not.
- A 'New!' indicator that shows you when a new document has been shared with you.

Editions included:
Standard, Premier, Education, Team and Partner Editions

Languages included:
All languages supported by Google Docs

How to access what's new:
-Select one or more files and then click on "Export" from the "More Actions" menu. Next, pick the format (e.g. PDF, Microsoft Word, etc) you want for your exported files. Finally, click "Continue" and it will create a zip file to download that has all your content. You can "export" up to 500 MB of content in a single zip file. It can sometimes take a few minutes to download so you also have an "email when ready" option to notify you when the zip file is ready.

- "Unviewed" files are in bold, while "viewed" files are not. You can toggle this setting by selecting the item and clicking on "mark as (Un)Viewed" in the "More Actions" menu.

- When an item is first shared to you, it will be bold ("Unviewed") and marked as "New!". Once you view this item, it's listed normally. If the item is updated by someone else, then it will be marked as "Unviewed" again.

For more information:
http://googledocs.blogspot.com/2009/10/data-liberation-mark-as-viewed-and-new.html

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More features in administrator Chat settings

2009-10-26T10:44:00.000-07:00

Administrators now have more control over how their users use Chat and can:
- Enable/disable their user's ability to chat outside the domain.
- Enable a setting to automatically accept chat invitations between users in their domain.

Editions included:
Premier and Education Editions

Languages included:
US English

How to access what's new:
Go to Chat settings in the control panel, and enable/disable the checkbox 'Users can chat with other users outside this domain'. This will also affect the ability to chat within the Google Network.

To set automatic acceptance of invitations to chat, enable/disable the checkbox 'Automatically accept chat invitations between users in this domain'. Please note that your users will be able to override this setting and it's a default setting only.

For more information:
http://www.google.com/support/a/bin/answer.py?hl=en&answer=60767

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New features added to Google Calendar

2009-10-21T10:29:00.000-07:00

Some enhancements to Google Calendar have been released:
- Snooze alerts: Ability to be reminded again after a pop-up notification.
- Hide calendar from the list: Ability to hide unwanted calendars from your list of calendars.
- Your primary calendar timezone is now synced to your display timezone.

Editions included:
Standard, Premier, Education, Team and Partner Editions

Languages included:
All languages supported by Google Calendar

How to access what's new:
- When alerted to an event via a pop-up notification and dismissing it, the calendar interface will show you an option to remind you again shortly. Click on that link if you want to be reminded of the event again.
- If you want to hide a particular calendar from your list of calendars, click on the drop down arrow to the right of the calendar name, then select 'Hide this calendar from the list'.
- You can adjust your display timezone in 'calendar settings' then in the 'general' section.

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Shared folders and more in Google Docs

2009-10-13T09:43:00.000-07:00

The following enhancements have been made to Google Docs:

- Shared folders: You now have the ability to share entire folders with other collaborators.
- Upload multiple files: You can now upload multiple files to Docs simultaneously instead of uploading individually.
- Return of 'Items not in folders' section.

Editions included:
Standard, Premier, Education, Team and Partner Editions

Languages included:
All languages supported by Google Docs

How to access what's new:
Shared folders: Select the folder in your docs list, then select 'share this folder' beside the folder name. The sharing dialog is just like sharing an individual document.

Upload multiple files: Click on 'Upload', then click on 'Select files to upload' and use 'Shift' or 'Ctrl' to pick multiple files. Then press 'Start upload' to upload and convert the files to Google Docs all in one go.

Items not in folders: In the navigation on the left of the Docs list, Click 'More searches' and then 'Items not in folders'.

For more information:
http://googledocs.blogspot.com/2009/10/shared-folders-and-more-in-google-docs.html

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Enhancements to Google Sites

2009-10-10T10:35:00.000-07:00

The following updates have been made in Google Sites:
- Page Templates: Lets you define default content as well as settings, like layout, that other collaborators can use when they create a new page.
- Ability to subscribe to an RSS feed from an 'announcements' page.

Editions included:
Standard, Premier, Education, Team and Partner Editions

Languages included:
All languages supported by Google Sites

How to access what's new:
- To create a page template, create a new page with your template design and content, then from the 'More Actions' menu, select 'save as a page template'. This page template will now be an option when you create a new page or can change the page template type.
- To subscribe to an RSS feed from an announcements page, click on the 'subscribe to posts' link on that page.

For more information:
Read about these changes here

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New features for drawings in Google Docs

2009-10-10T10:21:00.000-07:00

You now have additional drawing features in Google Docs

Editions included:
Standard, Premier, Education, Team and Partner Editions

Languages included:
All languages supported by Google Docs

How to access what's new:
In any document, spreadsheet or presentation, choose 'Insert Drawing' to see the drawing tools. The new features are:

Custom shapes and lines: Use the new 'Polyline' tool to create custom shapes, close shapes, fill them and reposition points.
Snap to Guides: Helps you align shapes with the canvas and other shapes when dragging and resizing.
Draw multiple lines: Start drawing a new line immediately after finishing a line, without having to re-select the line type.

For more information:
http://googledocs.blogspot.com/2009/10/new-features-for-drawings-in-google.html

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Translation functions in Google Spreadsheets

2009-10-02T09:52:00.000-07:00

You can now use functions in spreadsheets that can automatically detect and translate languages.

Editions included:
Standard, Premier, Education, Team and Partner Editions

Languages included:
All languages supported by Google Spreadsheets

How to access what's new:
To detect and translate languages on a spreadsheet, use the new functions:

=GoogleTranslate("field one","field two","field three")
=DetectLanguage("field one")

For the translate function, the fields should contain a combination of the text you want to translate, the two letter language code of the text and the language code you want the text to be translated into.

For the detection function, simply enter the text in the field and it will output the two letter language code of the text.

For more information:
http://googledocs.blogspot.com/2009/10/translation-functions-in-spreadsheets.html

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Increased upload limit for Google Video

2009-09-30T08:22:00.000-07:00

You can now upload larger videos to Google Video. The individual video upload limit has been increased from 1GB to 16GB if you have Google Gears installed.

Editions included:
Premier and Education Editions

Languages included:
All languages supported by Google Video

How to access what's new:
- Install Google Gears from http://gears.google.com/.
- Upload a video as normal in Google Video by clicking on the Upload tab.

For more information:
Google Video Overview

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View online files using the Google Docs Viewer

2009-09-26T06:50:00.000-07:00

Google Docs Viewer allows you to view certain files online. Enter the URL of a PDF, Powerpoint or TIFF document in the Viewer and we'll display it directly in the browser with no download required.

Editions included:
Standard, Premier, Education, Team and Partner Editions

Languages included:
US English

How to access what's new:
Visit the Google Docs Viewer to generate the URL.

For more information:
http://googledocs.blogspot.com/2009/09/view-online-files-using-google-docs.html

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New API for Google Sites

2009-09-25T07:06:00.000-07:00

There's now a new Google Sites Data API in Labs that allows client applications to access, publish and modify content within a Google Site.

With this new API, Google Apps administrators can:

- Retrieve, create, modify, move, and delete pages, comments, attachments and other content.
- Review the revision history across the Site.
- Monitor all, add, modify and delete activity for a Site.
- Upload/download attachments and files.
- Create customized gadgets for your users.

Editions included:
Standard, Premier, Team, Education and Partner Editions

Languages included:
US English

How to access what's new:
Visit the Google Sites Data API overview site to get started.

For more information:
http://googleenterprise.blogspot.com/2009/09/import-export-and-more-with-new-google_24.html

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Push mail on iPhone and Windows Mobile devices

2009-09-23T06:09:00.000-07:00

Push mail is now supported on iPhone and Windows Mobile devices using Google Sync.

Editions included:
Standard, Premier, Education and Partner Editions

Languages included:
US English

How to access what's new:
Administrators first need to enable Google Sync in the administrator control panel under 'Mobile Settings'. If you're already using Google Sync for contacts and calendar, push mail is automatically enabled but you may need to switch it on on your device.

Click here to get the instructions on how to set up Google Sync on an iPhone.

Click here to get the instructions on how to set up Google Sync on a Windows Mobile device.

For more information:
http://googleenterprise.blogspot.com/2009/09/push-mail-for-iphone-and-windows-mobile.html

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Additional sharing feature in Google Docs

2009-09-18T07:01:00.000-07:00

You can now have more control about how documents, spreadsheets and presentations are published and can control your user's ability to publish documents to the Internet.

Editions included:
Premier, Education and Partner Editions

Languages included:
US English

How to access what's new:
Administrators can allow users to make published docs available to the public by going to 'Service Settings' and 'Docs' in the administrator control panel, then 'Sharing Options' and checking the checkbox 'Users can publish documents to the public internet'. If you don't want your users doing this, then make sure to leave the checkbox unchecked.

For more information:
http://www.google.com/support/a/bin/answer.py?hl=en&answer=60781

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Remove access privilege in Google Sites

2009-09-09T09:48:00.000-07:00

You can now remove yourself from the Owner, Collaborator, or Viewer lists in Google Sites

Editions included:
Standard, Premier, Education, Team and Partner Editions

Languages included:
All languages supported by Google Sites

How to access what's new:
To remove access privileges, click the 'Remove Access' link in the page footer of your site.

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New Grid question type, bi-directional language support, improved summary charts, pre-populated form fields and sign-in to view forms in Google forms

2009-09-03T22:11:00.000-07:00

The following updates have been made in Google forms:
– A new Grid question type has been added
– Support for bi-directional languages
– Improved formatting of statistics and better formatting of charts for each question type
– The ability to pre-populate responses in form fields using URL parameters
– The ability to create forms which require sign-in to access

Editions included:
Standard, Premier, Education, Team and Partner Editions

Languages included:
All languages supported by Google Docs

How to access what's new:
To use the new Grid question type, select 'Grid' from the Question type dropdown.

To learn how to pre-populate a form response, click here.

To create a form that requires sign-in to access, click the 'Require sign-in to view this form' option at the top of the form.

For more information:
http://googledocs.blogspot.com/2009/09/new-features-in-forms.html

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Directory Sync now supports user suspend and other new use cases

2009-09-03T10:20:00.000-07:00

The latest Google Apps Directory Sync version (1.6.7) now supports suspend user functionality and other new use cases to make deployment easier such as:
– The ability to sync users as suspended from LDAP
– The ability to suspend a user in Apps, when the user is deleted from LDAP

Editions included:
Premier and Education Editions

Languages included:
US English

How to access what's new:
To learn more about the latest version of Google Apps Directory Sync, click here

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Google Finance for Google Apps Script

2009-09-03T10:08:00.000-07:00

The new Finance Service in Google Apps Script supports two new function calls:
– getStockInfo which returns the current market information for a given stock symbol
– getHistoricalStockInfo which returns the historical information for that stock during a specified date range

Editions included:
Premier and Education Editions

Languages included:
All languages supported by Google Docs

How to access what's new:
To learn more about using these functions, click here.

For more information:
http://googleappsscript.blogspot.com/2009/09/google-finance-for-apps-script.html

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New flowchart shapes and multi-line text drawings in Google Docs

2009-09-03T09:55:00.000-07:00

The following updates have been made in Google Docs:
– 20 new shapes for standard flowchart components have been added
– Explicit line breaks are supported within text boxes and for text within shapes to provide better control over text layout

Editions included:
Standard, Premier, Education, Team and Partner Editions

Languages included:
All languages supported by Google Docs

How to access what's new:
To begin using these features, select 'Insert' and choose 'Drawing'.

For more information:
http://googledocs.blogspot.com/2009/09/new-flowchart-shapes-and-multi-line.html

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Copy your site, more search options, better announcements and Start Page for all editions in Google Sites

2009-08-28T12:08:00.000-07:00

The following updates have been made in Google Sites:
– The ability to copy an entire site.
– The "recent announcement" gadget now allows you to control how much text is shown in the post summary. You can also configure the gadget to show a thumbnail of the first photo in the post.
– More control over the search box to do things like search across multiple sites.
– The Start Page is now available in all editions of Google (previously available in Premier Edition only).

Editions included:
Standard, Premier, Education, Team and Partner Editions

Languages included:
All languages supported by Google Sites

How to access what's new:
To copy your entire site, click 'More actions', select 'Manage site', then 'General' and then 'Copy site'.

To configure the search box, click 'More actions', select 'Manage site', then 'Site layout' and then 'Configure search'.

To create a Start Page, click 'Create new page' and select the 'Start Page' template.

For more information:
http://googleappsposts.blogspot.com/2009/08/copy-your-site-more-search-options-and.html

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Translate Document in Google Docs

2009-08-27T13:52:00.000-07:00

You can now translate a document into any of the 42 languages supported by Google Docs.

Editions included:
Standard, Premier, Education, Team and Partner Editions

Languages included:
All languages supported by Google Docs

How to access what's new:
To translate a document, click 'Tools' and select 'Translate document '. After selecting your language, a new tab will open with your translated document.

For more information:
http://googleenterprise.blogspot.com/2009/08/google-docs-now-with-translation.html

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Speed selection in Google Video

2009-08-25T14:27:00.000-07:00

You can now select which speed to play a video in Google Video.

Editions included:
Premier and Education Editions

Languages included:
All languages supported by Google Video

How to access what's new:
To select your speed, use the speed control to watch a video at slower or greater than real time.

For more information:
http://googleenterprise.blogspot.com/2009/08/getting-up-to-speed-in-google-video-for.html

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Google Apps Connector for BlackBerry® Enterprise Server

2009-08-21T16:41:00.000-07:00

Google Apps Connector for BlackBerry® Enterprise Server allows users to access Gmail, Google Calendar and Contacts using built-in BlackBerry® applications. Google Apps Connector installs on BlackBerry® Enterprise Server, connecting it to the Google Apps servers and synchronizes email, calendar and contacts for BlackBerry® users.

Editions included:
Premier and Education Editions

Languages included:
US English

How to access what's new:
Click here to get started with Google Apps Connector for BlackBerry® Enterprise Server.

Learn how to upgrade to Google Apps Premier Edition to use this feature.

For more information:
http://googleenterprise.blogspot.com/2009/08/google-apps-connector-for-blackberry.html

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Tip: Connect with other Google Apps admins in the Google Apps admin community.

Email task list in Gmail

2009-08-21T10:59:00.000-07:00

You can now email a task list from Gmail.

Editions included:
Standard, Premier, Education and Partner Editions

Languages included:
All languages supported by Gmail

How to access what's new:
To email a task list, click 'Actions' and select 'Email task list'.

For more information:
http://gmailblog.blogspot.com/2009/08/email-task-list.html

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