Jhpiego seeks a Finance and Operations Manager for the USAID-funded Maternal and Child Health (MCHIP) global award. The Finance and Operational Manager will provide leadership in overseeing the financial, contractual, program operations and administrative aspects of the project. The Finance and Operations Manager works closely with the Program Director, Executive Management Team, Global Program Staff, and others to ensure accurate financial, contractual and administrative reporting to the management team and to agencies external to Jhpiego. The Finance and Operations Manager will also ensure financial systems and reports are compatible with standard accounting practices and follow USAID and Jhpiego rules and regulations.

Responsibilities:
Act as a resource to the Project Management team and serve as Jhpiego’s primary representative when the Project Director is out of the office
Develop and/or refine systems, tools, manuals and other resources for the successful management and operations of the project; train staff in their use
Oversee procurement and proper inventory of supplies, office equipment, and capital expenditures and purchases such as furniture, appliances, etc.
Work with the Country Support Team Leader to standardize field operations and resolve operational issues in the field
Provide guidance to the Project Director regarding the financial requirements of the project and office operations
Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
Ensure that required financial controls are in place and adhered to, prevent over expenditure of budgets, ensure proper safeguards of funds, and ensure compliance with established USAID, JHU and Jhpiego financial and accounting procedures
Oversee the monthly financial reporting process by using adapted finance software
Determine updated monthly accruals and projections to support forecasting accuracy and project completion as required
Work very closely with the Project Deputy Director on preparation, monitoring and reporting on core budget and the specific budget elements thereof
Provide quarterly financial reports, including pipeline analysis
Provide leadership and supervision to the F&A team to ensure smooth and accurate operations
Implement and maintain detailed financial reporting and reimbursement process in accordance with Jhpiego’s established financial system
Review, reconcile and monitor all accounts, including major project operating accounts, and petty cash operations involving cash advances
Direct the annual budgeting process for all assigned accounts
Work with the Project Director to provide oversight to program staff in developing work plans and annual budgets for program activities and local office costs
Serve as the primary resource person for non-finance staff on USAID, JHU and Jhpiego rules and policy
Work closely with auditors during audit of the program
Make budget adjustments, and other cost improvement measures, as required
Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphic packages to assemble, manipulate, and format data and/or reports
Prepare responses to donor’s questions on financial information or budget application/proposal numbers
Ensure compliance by all assigned staff to the JHU and Jhpiego timekeeping requirements, as well as, timely approval of timesheets
Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
Manage partner agencies subagreements and perform site financial site visits annually

Required Qualifications:
10+ years’ experience providing administrative and financial management of large USAID funded international programs ($10M+)
Advanced degree in business administration, finance, accounting or related field
Experience managing or working with local organizations as part of sub-grants or sub-contracts
Demonstrated financial analysis, financial reporting, cash flow analysis, budget development and forecasting experience
Knowledge of US government cost principles,GAAP accounting rules, and grant/contract management
Expert knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing required. Packages include: Microsoft Outlook, Access, Excel and Word plus university-specific accounting & reporting packages
Strong interpersonal, writing, and oral presentation skills
Excellent problem solving skills

Overview
WRI is seeking an accomplished, highly-motivated Foundation Relations Manager to implement an ambitious fundraising strategy designed to maximize and leverage foundation revenue to advance WRI’s mission and goals. This position will oversee WRI’s portfolio of foundations, and work in close coordination with WRI programs and leadership to develop the best strategies for foundation fundraising. The Foundation Relations Manager provides the expertise to link institutional and programmatic priorities with foundation priorities and interests, manage and grow donor relationships, and ensure institutional coordination for excellent foundation stewardship.

Responsibilities
Prospect Research & Internal Communications
Identify and research potential funding sources for flagship and priority projects;
Ensure key interactions with donors are tracked in fundraising database;
Develop and maintain up-to-date donor background materials and donor histories and prepare WRI leadership and staff for donor meetings;
Follow and disseminate news regarding current or prospective funders as appropriate;
Serve as “point person” for addressing WRI staff funding questions.

Funding Strategy Development & Implementation
Identify and cultivate new sources of support to WRI, including emerging environment and/or development-focused foundations and foundations based outside of the US;
Develop and implement of strategies to initiate or expand institutional relationships with top foundation donors and prospects, engaging WRI board and leadership as needed;
Advise and assist programs with strategies for approaching donors for priority projects;
Track and analyze foundation priorities to identify points of intersection with WRI objectives and work plan.

Proposal Writing & Internal Coordination
Creatively leverage the knowledge, experience, and passion of program colleagues to develop crisp and effective pitches to donors;
Serve as point person for coordination and development of institute or multi-program proposals;
Assist in writing and editing proposals as necessary;
Participate in developing training materials and presentations for WRI staff on fundraising best practices, prospect research, proposal development and donor stewardship for the foundation sector.

Donor Stewardship & External Communication
Work in partnership with WRI programs and leadership to ensure excellent foundation relations and robust stewardship of foundation support;
Coordinate regular outreach and communications with foundation donors and prospects;
Maintain up-to-date foundation contacts and actions in Raiser’s Edge including tracking donor subject and geographic interest areas for improved outreach;
Ensure appropriate and timely WRI follow-up to donor requests.

Qualifications
A bachelor’s degree and minimum of 6 years of foundation relations experience required;
Strong candidates will have demonstratedexperience developing, implementing and/or participating in a successful foundation relations strategy and a track record of securing gifts at the six-figure level from foundations.
Candidates will have established relationships with national and international foundation contacts, demonstrated experience initiating and closing solicitations, and a proven understanding of the engagement and accountability expected by foundation donors.
Experience in helping foundations shape program strategies or evaluating grants a plus.
This position requires a highly organized individual with excellent writing and interpersonal skills, and experience defining and sharpening program strategy.
The successful candidate will be comfortable working with a diverse staff, across multiple program areas, and negotiating competing demands and interests.
Must be able to prioritize projects and deadlines, and balance a focused approach with a flexible attitude.
Experience working on global environment and socio-economic development issues a plus;
A working knowledge of Microsoft Office is required;
Knowledge of Raiser’s Edge a plus.

Salary Range:
Commensurate with education, experience and position responsibilities. WRI offers a comprehensive benefits package.

The World Resources Institute ( http://www.wri.org/wri ) is an environmental and development research and policy organization that creates solutions to protect the Earth and improve people’s lives. As an Equal Opportunity Employer, it is WRI’s policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, sex, national origin, age, citizenship, marital status, sexual preference, parental status, or disability. WRI’s global agenda requires a staff that is diverse – with respect to race, gender, cultural, and international background. Diverse perspectives and experience enhance the way WRI selects and approaches issues, as well as the creativity and applicability of WRI’s policy research and analysis. WRI, therefore, encourages applications from U.S. minorities, persons from other countries (especially developing nations), and from women of all background.

UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need. Working in some of the world’s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness. By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground. UNOPS employs more than 6000 personnel and on behalf of its partners creates thousands more work opportunities in local communities. With its headquarters in Copenhagen, Denmark, a network of five regional offices and a further 20 operations and project centres, UNOPS oversees activities in more than 80 countries. UNOPS is committed to achieving a truly diverse workforce.

Background Information – MAC
Mine Action Cluster
The UNOPS Mine Action Cluster was established in 1997. Based in New York, it has helped partners to significantly improve the lives of people in more than 30 countries across the world. The UNOPS Mine Action Cluster has supported Mine Action efforts in both emergency and post conflict settings. It delivers fast procurement, recruitment and management services to facilitate humanitarian aid and launch emergency mine clearance. Background Information – Job-specificUnder the guidance and supervision of Chief, Mine Action Cluster, GPSO, the Associate Portfolio Support Officer is responsible for updating the Mine Action Cluster with all new policy and tools, providing the timely advices on them to Mine Action Cluster, contributing to development of a better organization and process in Mine Action Cluster to the achieve higher quality and efficient service delivery for projects under Mine Action Cluster, and providing administrative assistance to as clearly defined by Chief, Mine Action Cluster. In performing her/his work, Associate Portfolio Support Officer works with minimal supervision and promotes a client, quality and results-oriented approach. Associate Portfolio Support Officer reports to Chief, Mine Action Cluster and works in close collaboration with UNOPS GPSO Mine Action staff as well as UNOPS HQs to exchange information and ensure consistent service delivery.

Functional Responsibilities
Functions / Key Results Expected Summary of Key Functions:
a) Budgetary and Accounting support to Mine Action Cluster
b) Human Resource and Procurement support to Mine Action Cluster
c) Administrative support to Mine Action Cluster
d) Support to knowledge building and knowledge sharing in Mine Action Cluster

a) Ensures efficient budgetary and accounting support to Mine Action Cluster focusing on achievement of the following results: Monitoring and review of status of budgetary allocation and expenditures and maintaining the overview of the consolidated performance in Mine Action Cluster on an ongoing basis. Continuous networking with finance in North America Office as well as HQs to provide feedback and mutually agree on corrective actions, when required. Maintaining the consolidated cash-flow projection in Mine Action Cluster and providing the timely advices to portfolio teams through Chief, Mine Action Cluster. Monitoring the UNOPS Dashboard and providing the constant update to Chief, Mine Action Cluster. Monitoring all new developments of policy, rules and tools in UNOPS in relation to budgetary and accounting system, particularly being affected by the introduction of IPSAS, and providing the timely update to portfolio teams through Chief, Mine Action Cluster. Monitoring the reporting requirement of all Financial Agreements to the client, keeping track of the submission of such reports, and providing the timely advice to the portfolio teams as well as Regional Finance Management team. Review the UNOPS Dashboard, produce expenditure reports and recognize incomplete or wrong transactions such as vouchers with matching errors. Communication with colleagues on areas requiring verification, correction, additional information to improve quality of output and /or account submission and increase knowledge base in the process.
b) Ensure efficient and effective human resources and procurement support through the following: Constantly learning all new development in human resources related policy, guidelines and tools, ensuring the appropriate interpretation of, and compliance with them in Mine Action Cluster in close consultation with IPAS. Preparation of recruitment and extension of staff in Mine Action Cluster; this includes: developing and/or revising TOR in consultation with IPAS, scheduling the written assignment and interview, consolidating the required documents and information for the ASB submission, drafting an RPA for Chief, Mine Action Cluster. Identification of consultants/experts, initiation of recruitment and preparation of TOR. Processing of all administrative requirements, including preparation of an award document and a contract through GLOCON, and undertaking recruitment action and following-up to completion in collaboration with IPAS. Preparing the purchase order for the fee payment to consultants through ATLAS, ensuring the timely submission of COPs, and keeping track of the expenditure for consultants. Monitoring the payroll expenditure and providing the update to Chief, Mine Action Cluster. Maintaining the leave and mission plan and record of all staff and consultants in Mine Action Cluster. Maintaining the personnel record for all staff and consultants in Mine Action Cluster. Providing inputs for the preparation of procurement plans of Mine Action cluster. Initiation of procurement of goods or services for Mine Action Cluster by requesting quotations, examining cost estimates, evaluating cost effectiveness and compliance with provisions contained in the UNOPS Procurement Manual and related guidelines. Active follow-up from procurement to delivery. Preparation of purchase orders and contracts for Mine Action Cluster in and outside ATLAS, preparation of recurring purchase orders for contracting of services, vendor creation in ATLAS, maintenance of the filing system for procurement in Mine Action Cluster, including the buyers profile in ATLAS, copies of DOAs in Mine Action Cluster, vendors’ list, the registration and inventory of procured items, electronic and hard copies of contracts.
c) Ensure efficient and effective planning, administration and management of Mine Action Cluster, focusing on achievement of the following results: Organizational development, human resources planning and process rationalization of Mine Action Cluster in the changing business environment. Collaboration in the management of all aspects of project implementation and service delivery in full compliance with UNOPS rules and regulations. Monitoring progress for all projects/service agreements under Mine Action Cluster, anticipating operational and budgetary issues and advising Chief, Mine Action Cluster for pre-emptive actions. Monitoring the expenditure of Administrative Budget for Mine Action Cluster, and providing the timely advice to Chief, Mine Action Cluster. Administrative arrangements (e.g. funding, logistics) for training, study tours and conference, evaluating relevance of event with project objectives and review of nominations. Prepare a travel arrangement for Chief, Mine Action Cluster, including flight and accommodation booking, creation of a purchase order, drafting of TA and TAR, preparation of TEC at the end of travel, and payment completion in collaboration with finance. Review TAs of staff and consultants of Mine Action Cluster for Chief’s authorization in terms of funding, operational requirement and objectives of mission. Preparation of briefing materials for Chief, Mine Action Cluster as required for mission travel and/or discussion on project activities.
d) Contributes to knowledge building and knowledge sharing, focusing on achievement of the following results: Maintaining the updated knowledge of all new development in policy and tools in UNOPS HQs and constantly updating colleagues in Mine Action Cluster. training of colleagues on the new policy and tools and providing the feedback to regional practice advisors. Input and update of accurate data and information to facilitate monitoring and evaluation of project activities for Chief, Mine Action Cluster. Use of technology and electronic systems and tools to initiate work, share information with colleagues and clients as advised by Chief, Mine Action Cluster. Participation in the trainings for Procurement, Legal, Project Management, and Human Resources Management.
e) Any other duties as instructed by Chief, Mine Action Cluster. Impact of Results The key results have an impact on the overall execution of the administrative and financial services to UNOPS projects under Mine Action Cluster in terms of quality and accuracy of work completed. Accurate and properly documented records enhance UNOPS capability in operations management.

Education/Experience/Language requirements
A bachelors degree in Public Administration, International Relations, Business Administration, Law or other relevant field with the minimum 2 years of work experience in the related areas are required. Or a master’s degree in one of the mentioned majors, master is counted equivalent to bachelor and 2 years of work experience.
Additional training in administration -Budgeting and human resources – recruitment and selection is an asset.
Experience in human resources management involving international and national project staff, budget preparation and budget revision (strong orientation and experience in handling figures), and procurement contract administration is desirable.
Good knowledge of UN/UNOPS policies and procedures, especially with regard to budgeting, accounting, human resources and procurement is highly desirable.
Good computer skills, including MS Word is desired.
Experience in ATLAS or any other ERP an asset.
Fluency in oral and written English required. Knowledge of another UN official language an asset.
Competencies

Strong planning and organization skills.
Strong client and service orientation.
Ability to work with accuracy under pressure and with minimum supervision.
Keen attention to detail.
Pro-active work style and excellent follow-up skills.
Demonstrate team behavior and a high degree of professional and personal ethics, transparency and openness to encourage respect and similar behavior from colleagues in the workplace. Good interpersonal skills and strong ability to work in a team.
Strong knowledge of IT packages, especially Word and Excel. Good drafting skills.
Knowledge of ERP (PeopleSoft) systems desired.

Contract type, level and durationContract type:International ICA Contract level: Level 1 Contract duration: 12 months with possibility of extension subject to funding and performance For more details about the ICA contractual modality, please follow this link: http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx

Additional Considerations
Please note that the closing date is midnight Copenhagen time (CET)
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

UNOPS North America Regional Office The Chrysler Building 405 Lexington Avenue, 5th Floor New York Tel: +1 212 457-4000

Background
UNCDF is the UN’s capital investment agency for the world’s 48 least developed countries. It creates new opportunities for poor people and their communities by increasing access to   microfinance and investment capital.  UNCDF focuses on Africa and the poorest countries of Asia, with a special commitment to countries emerging from conflict or crisis. It provides seed capital – grants and loans – and technical support to help microfinance institutions reach more poor households and small businesses, and local governments finance the capital investments – water systems, feeder roads, schools, irrigation schemes – that will improve poor peoples’ lives.  UNCDF programmes help to empower women, and are designed to catalyze larger capital flows from the private sector, national governments and development partners, for maximum impact toward the Millennium Development Goals.
The Better Than Cash Alliance is an alliance of governments, private sector and development organizations committed to accelerating the shift from cash to electronic payments.
Billions of dollars in cash payments are made daily in emerging and developing economies, including payment of salaries, social welfare and relief, payments to suppliers, etc. The problems with these cash payments include a lack of transparency, accountability and security, as well as inefficiency. Furthermore, the individuals who receive the cash are excluded from the formal financial sector. There were approximately 2.5 billion people excluded from the formal financial sector in 2012.
Shifting these payments from cash to electronic has the potential to improve the livelihoods of low-income people by advancing financial inclusion and enabling people to save, while giving governments, the development community and the private sector a more efficient, transparent and often safer means of disbursing payments
The Better Than Cash Alliance seeks to leverage the leadership of governments, the networks of development organizations and the expertise of the private sector in payment technologies to replace the use of cash in their programming and payment streams with electronic payments, where appropriate. It also seeks to build the financial capability of low-income clients who will benefit from electronic payments and a wider range of financial services.

The Better Than Cash Alliance:
Advocates for the use of all forms of electronic payments where they provide a preferable payment option to cash;
Collaborates with program partners to mobilize available technical expertise and resources to identify and implement the most effective approach to make the transition from cash to electronic payments;  and
Conducts research, documents good practices and produces knowledge products to address the barriers to adoption and drive the effective shift from cash to electronic payments globally.

The Better Than Cash Alliance is founded by Bill & Melinda Gates Foundation, Citi, Ford Foundation, Omidyar Network, USAID, and Visa Inc. and launched in September 2012. The UN Capital Development Fund (UNCDF) serves as secretariat for the BTCA.
The Better Than Cash Alliance is looking to recruit an intern to support the implementation of the advocacy strategy primarily through media and communications. For more information please visit the website: http://betterthancash.org/

Duties and Responsibilities
The key result expected is to support Better Than Cash Alliance’s Advocacy and Communication strategy, as directed by the Managing Director, through research, analysis, and writing and other support as needed. Specifically, the key activities of the intern will likely include but not limited the following:

Develop a media contact database tailored for Better Than Cash Alliance needs
In collaboration with the Communications consultant, conduct background research on media of interests to priority members.
Identify media contacts that have a potential interest for The Better Than Cash Alliance through carrying out desk research (including specialized media focusing on mobile money, electronic payments, technology and development, and taking into consideration different channels such as blogs, newsletters, web-based, print, etc.) and leveraging existing information from PMC and Alliance members.
In collaboration with the Communications consultant, create a media database in Mailchimp

Support the weekly production of Better Than Cash Alliance blog
Prepare information digest from key financial incluslion and other blogs, partners’ information and Google search to identify key trends and resources and distribute as agreed with Managing Director
Draft a weekly paragraph for the Better Than Cash Alliance blog (announcing news from the members, new resources available for the sector and linking up with articles/videos posted in other channels)
Support cross posting on the Better Than Cash Alliance blog, identify blog posts from key influencers from the sector that might deserve commentaries from us.

Support the monthly production of the Better Than Cash Alliance newsletter
In collaboration with the Communications consultant, identify key contacts (Alliance members, strategic partners, communication officers through the Better Than Cash Alliance network, key stakeholders) who can provide regular updates on the area of electronic payments and contact this network to request input for the Newsletter (events, opportunities, resources, etc.)
Put together a first draft for the Newsletter (including Updates from the Alliance, new resources, events, trainings, etc.) to be revised by the Communication consultant and the Managing Director, lay out the Newsletter in Mailchimp and send it in a timely manner

Support the promotion of the Better Than Cash Alliance activities
Prepare as needed short texts to promote programs, activities and/or knowledge products and post them on a variety of platforms to raise awareness on the Better Than Cash Alliance
Contribute as needed to promotional documents such as brochure, flyers, member’s profiles and support their active dissemination

Support the Better Than Cash Alliance advocacy strategy
Research information on meetings where the Better Than Cash Alliance should have a presence, prepare basic information sheet to support decision making process (goal of the meeting, audience, contacts, etc.) and to inform travel decisions of the Alliance
Prepare information packages on the meetings for spokesperson (e.g. provide relevant information on the participants, goal of the event, format of the presentation, etc.)
Maintain and update an events tracker
In collaboration with the Communications consultant, conduct background research to support the preparation of Power point presentations and talking points tailoring messages for specific audiences for the Better Than Cash Alliance spokespersons

Monitoring communication activities
Collect on a monthly basis key statistics regarding the Better Than Cash Alliance communication channels (from website, social media, Mailchimp and UNDP server) and populate a dashboard
Prepare a quarterly report for the Managing Director on the Better Than Cash Alliance communication channels performance

Work Arrangements
The intern will work full-time, and may work in the UNCDF office or telecommute as agreed with supervisor.  In the office, work space will be provided, and the intern will have access to a desktop computer whenever possible.  While telecommuting, the intern will be responsible for using her own computer.  The intern will not be provided with a corporate email.

Competencies
Research experience and ability to synthesis information using a variety of information sources.
Excellent organizational, inter-personal, communication and administrative skills.
Experience in coordinating tasks with diversified teams is an advantage.
Good computer skills.
Strong communication skills, both oral and written.

Required Skills and Experience
Enrolled in Masters programme in communication, knowledge management, journalism, economics, finance, business or public administration or related field.
Knowledge of financial inclusion and/or payments desirable.
Demonstrated research and analytical capacity.
Excellent organizational, inter-personal, communication and administrative skills.
Able to take initiative and work independently.
Proven ability to manage diverse and complex tasks.
Excellent computer capabilities.
Strong writing and speaking abilities in English.
Proficiency in French or Spanish desirable.

UNCDF may accept interns providing the following conditions are met:
Enrolled in a master’s programme in a graduate school (second university degree or higher) at the time of application and during the internship (if a candidate is graduating before the internship period begins, they are no longer eligible); or
Pursuing their university/college studies, having completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree, if pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages;
Not have graduated prior to the beginning of the internship.
Interns are not financially remunerated by UNCDF. The costs associated with the latter must be borne by the nominating institution, related institution or government, which may provide the required financial assistance to its students; or by the student, who will have to obtain financing for subsistence and make his or her own arrangements for travel, accommodation, etc.
Proof of medical and life/accident insurance valid for the location in which the internship will be carried out (i.e. New York, USA).
Have medical and life insurance.
The purpose of the Internship Programme is not to lead to further employment with UNCDF but to complement an intern’s studies. Therefore, there should be no expectation of employment at the end of an internship.

Please submit your application using the UNCDF Internship Application form:

http://www.uncdf.org/sites/default/files/internship.doc

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

United Nations Development Programme
304 East 45th Street
New York

Purpose of the Position
To provide administrative support to the Principal Adviser (Health- Polio Team Leader), and Polio team. The post will ensure the smooth running of the polio team in the Health Section.

MINIMUM ELIGIBILITY REQUIREMENTS:
- MUST PASS THE UN ASAT (Administrative Support Assessment Test) IN ENGLISH (please mention in your cover letter whether you passed this exam)
- NON-US CANDIDATES MUST BE IN POSSESSION OF A US G4 VISA OR BE A US PERMANENT RESIDENT

Key Expected Results
1. Provide administrative support to the Principal Adviser (Health- Polio Team Leader) and Polio team. Arrange appointments and maintain the Principal Adviser’s calendar, receive visitors, place and screen telephone calls and answer queries with discretion. Arrange video and/or conference calls. Prioritize incoming calls/mail and forward those needing immediate action to the appropriate officers as well as forwarding those messages needing immediate follow-up. Use initiative to follow-up on activities needing supervisor’s attention. Clear correspondence for conformity with established procedures and accuracy of statements before being signed by the Principal Adviser. End Result(s): Clear internal and external communication channels are established and maintained. Coordination of information is seamless and timely.
2. Assist in the preparation of individual and institutional contracts, internship arrangements, TA and Fixed Term paperwork as required by the Section ensuring that the Terms of Reference, and other required background documentation are in order, including using correct budget codes and ensuring availability of funding. Provide assistance in preparation of interviews for recruitment, and liaise with PSU to ensure supporting documentation is in order. Act as Focal person for administrative and personnel issues in the Section, in liaison with Programme Support Unit. Monitor and follow-up on personnel-related matters pertaining to Polio staff and consultants. End Result(s): Contracts are thoroughly prepared with accuracy and are executed in a timely manner. Polio Programme staff are provided with administrative support for a wide range of activities.
3. Provide Polio Programme staff with required budget information, by liaising with the Programme Support Unit and PARMO. End Result(s): Correct and timely usage of PBAs, facilitating proper funding to allow continuity of programme activities.
4. Coordinate the Polio Programme travel on a quarterly basis for approval by the Director of Programmes. Ensure all information is accurate and the proposed travels are reflected in the Section’s work-plan. Make travel arrangements including preparation of TAs, processing of visas, health and security clearances and other related work for travel of Senior Communication Manager and C4D team, and other members of the Polio Programme team. Serve as Focal Point for Attendance and Leave and maintain accurate Polio Staff absences in the HRIS system. Maintain and update overview matrices of travel and leave plans for staff. End Result(s): Travel plans are executed in a timely manner and travel undertaken by Polio Programme staff are approved by the Director of Programmes. Orderly travel arrangements with necessary logistics and documents support will enhance productivity of mission objectives. Ensuring proper funding, submission and filing of trip documents and claims will allow for correct trip documentation and proper usage of PBAs.
5. Maintain policy, confidential, general and resource files for the Polio Team Lead. Maintain Polio Programme staff list, Programme telephone directory, HR records and key documents with the support of the GS staff in the Programme. End Result(s): Records are maintained in an orderly manner and kept up to date.
6. Liaise with other GS staff in the Polio Programme on generic GS-related issues, including overall section support issues. Responsible for induction of new staff to the Polio Programme on general administrative matters. Liaise with respective GS staff to ensure that all logistical and administrative arrangements are made in a timely manner for new staff. Assist visitors from the field to facilitate their work. End Result(s): Overall efficiency and smooth running of the Polio Programme
7. Performs other administrative duties as required End Result(s): Overall efficiency and smooth running of the Polio Programme

Qualifications of Successful Candidate
Completion of Secondary Education (e.g. High School Diploma) is a minimum requirement.
Minimum of five (5) years of relevant work experience.
Must pass the UN ASAT (Administrative Support Assessment Test) in English (please mention in your cover letter whether you passed this exam)
Knowledge of UNICEF’s rules, regulations and procedures is an asset.
Intermediate knowledge in the Microsoft Suite of Products (including MS Word, MS Excel & MS PowerPoint) is required. Basic knowledge of SAP is highly desirable
Fluency in English language, both written spoken.

Competencies of Successful Candidate
Communicates effectively.
Able to work effectively in a multi-cultural environment.
Sets high levels of quality and productivity for self.
Analyzes and integrates verbal, numerical and other types of data.
Rapidly learns new tasks relevant to own job and quickly commits information to memory.
Sets self clearly defined tasks in line objectives set by the line manager.
Follows spoken and written instructions without unnecessarily challenging others’ authority.

Remarks This is a project funded post with funds available until 31 December 2014. UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

Overview
The World Resources Institute ( www.wri.org) Institutions and Governance Program is seeking a Project Coordinator for the International Financial Flows and the Environment objective (IFFE).
Through research, analysis and advocacy, IFFE seeks to direct international finance towards more environmentally sustainable, socially responsible, low carbon, and climate resilient investments. IFFE is housed in WRI’s Institutions and Governance Program, which works with partners in civil society and government to improve the transparency and accountability of institutions entrusted with environmental decision-making.
We focus on those public international financial institutions (IFIs) that have been particularly influential in shaping international capital flows in environmentally and socially sensitive sectors, including the multilateral development banks and nationally owned financial institutions in emerging economies. IFFE’s research, analysis, and outreach strategies prompt these institutions to more systematically incorporate environmental, social, and climate change considerations into their mainstream project and sectoral lending and technical assistance programs. IFFE seeks to ensure that these institutions contribute to global climate adaptation and mitigation while continuing to apply strong environmental and social safeguard policies in each investment, and align their policies and lending criteria with internationally agreed climate objectives.

Responsibilities
The Project Coordinator will support IFFE’s project manager and staff. Responsibilities will include:
Grant, budget, financial, and contract management
Create and manage project budgets, including monitoring monthly expenses and updating budgets quarterly;
Manage project grants, including ensuring compliance with funder regulations, meeting funder reporting deadlines, responsible management of funds, and writing funder reports;
Assist in fundraising tasks, including creating budgets for funding proposals, drafting proposals, and donor stewardship;
Create and maintain contract agreements with partners, including overseeing reporting requirements and follow-up needs to complete agreements on time;
Submit and track requests for payment in a timely manner

Administrative and Management Duties
Organize and run regular IFFE team meetings and coordinate a team of 11-12 staff;
Stay abreast of internal administrative and management procedures and keep project staff aware of changing procedures;
Assist in annual project planning and quarterly project status updates;
Assist in the hiring process of full time staff and interns;
Facilitate publication production process including the publications review procedures and the editing, design, layout, and printing of publications;
Assist project manager and other project staff in writing, research, and proofreading;
Manage schedules, arrange meetings and handle other administrative tasks, including faxing, photocopying, mailing, and filing;
Maintain constituent resource management (CRM) database, and other contact files;
Manage and process travel and visa documents;
Organize events including workshops, panel discussions, and dinners locally and internationally;
Provide general outreach strategies and manage communication activities such as project outreach via the website, creation of marketing pieces, organization of conferences and workshops;
Maintain and update the project website pages;
Write website blogs and other outreach information/materials on IFFE activities and projects;
Represent the IFFE project at internal and external events

Qualifications
Bachelor’s degree required; Master’s degree preferred for PCII/Grade 3
Minimum 0-1 years of experience req. for PCI/Grade 2 placement ; Minimum 1-2 years of experience req. for PCII/Grade 3 placement (Previous Research internship will be given up to one year experience credit.)
Fluency in English, second language desirable;
Interest or training in environmental policy, international development and/or natural resource management;
A minimum of 1 year administrative work experience, experience managing grants a plus;
Strong organizational skills and attention to detail, with some experience in financial management and budgeting;
Able to adapt to rapidly changing priorities and manage multiple projects with varying deadlines;
Ability to work both independently with minimal supervision and in a team environment;
Strong writing, database management, and proofreading skills;
Excellent communication skills;
Strong computer skills (Excel, Word, PowerPoint, Outlook, Raiser’s Edge experience preferable);
Commitment to WRI’s mission statement ( www.wri.org).