REGULAR MONTHLY MEETING

BOARD OF TRUSTEES

ST. CHARLES PUBLIC LIBRARY DISTRICT

JANUARY 8, 2014

 The Regular Meeting of the Board of Trustees of the St. Charles Public Library District was held on Wednesday, January 8, 2014 at 7:00 pm at the Library.  Present:  President Tory Haines, Vice-President/ Secretary Kimberly Reese, Treasurer Norm Huntley, Trustees Mike Hill, Karen DeVault, Cynthia Steimle; Director Pamela Leffler, Administrative Assistant Virginia Tsipas.  Library Staff present:  Bryan Wood, Pam Salomone, Heidi Krueger, Denise Farrugia.

WELCOME OF GUESTS

Mrs. Haines called the meeting to order at 7:00 pm.  Mrs. Haines welcomed Director Pamela Leffler and resident Daniel Prath.

MINUTES:  Regular Monthly Meeting, December 11, 2013

Motion by Mrs. DeVault, second by Mr. Hill, to approve the Minutes of the Regular Monthly Meeting of December 11, 2013.  Carried unanimously.

MINUTES:  Executive Session Meeting, December 11, 2013

Motion by Mrs. Reese, second by Mrs. DeVault, to approve the Minutes of the Executive Session Meeting of December 11, 2013, and for the Minutes of the Executive Session to remain closed.  Carried unanimously.

TREASURER’S REPORT:  December 2013

INTERNAL BUDGET REPORT:  December 2013

YEAR-TO-DATE STATEMENT:  December 2013

FUND BALANCE:  December 2013

INVESTMENT REPORTS for Valley Community Bank,

Harris Bank and IIIT:  December 2013

Motion by Mr. Huntley, second by Mr. Hill, to approve the Treasurer’s Report for December 2013, Internal Budget Report for December 2013, the Year-to-date Statement for December 2013, the Fund Balance Report for December 2013, the Investment Reports for Valley Community Bank, Harris Bank and IIIT for December 2013.  Carried unanimously.

BILLS:  December 2013

Motion by Mr. Huntley, second by Dr. Steimle, to approve the bills for December 2013 in the amount of $613,485.81.  AYES:  Huntley, Hill, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  None.  ABSTAIN:  None.

DIRECTOR’S REPORT:  December 2013

Diana Brown did not prepare a December 2013 Director’s Report prior to resigning.  Mrs. Leffler will prepare a Director’s Report for January 2014 meeting.

COMMITTEE REPORTS:

 Foundation (Karen DeVault)

Meeting to say farewell to Diana Brown.  Board will meet Thursday, January 9, 2014.

Intergovernmental Group (Mike Hill)

Annual breakfast meeting sponsored by the City.  Farewell for Diana Brown.  Next meeting will be held at the Park District, Baker Community Center on Thursday, January 9, 2014.

Motion by Dr. Steimle, second by Mrs. Reese, to accept the Committee Reports.  Carried unanimously.

Communications and Citizen’s Comments:  Following Robert’s Rules of Order, there is a 10 minute time limit per issue on testimony with a limit of two (2) issues per meeting.

Mrs. Haines would like to thank Nick Petta and the Maintenance staff for keeping the building secure during the winter, to thank Pam Leffler and Bryan Wood in dealing with Library closings in the best interest of patrons and staff, and to thank Pam Salomone and Penny Walsh for preparations for festivities for Diana Brown’s retirement.  Mrs. Haines welcomed Pam Leffler as incoming Library Director.

UNFINISHED BUSINESS

62.       SWEARING IN OF NEW TRUSTEE BY NOTARY PUBLIC

Daniel Prath was sworn in as new Trustee by Notary Public Virginia Tsipas.  Mrs. Haines will meet with Mr. Prath Saturday, January 18, 2014, to discuss Board Committees Mr. Prath would like to join and Trustee responsibilities.

63.        BUILDING PROJECT UPDATE

Mrs. Leffler reported that construction is expected to begin the first of February.  There have been delays with suppliers and a construction time line should be forthcoming from the construction contractor.  The Fire Department did approve the permits and they have a couple questions for the general contractor.  Bryan Wood said the lights and carpeting are on order.  Contractor will have trailer for staging furniture.  As work is conducted on the main lobby elevator and lower level lobby, construction crew will need use of the Huntley Meeting Room.  The building update will take about 3-4 months to complete.

NEW BUSINESS

64.       AUDIT COMMITTEE REPORT AND RECOMMENDATIONS

            a.   Review of Closed Minutes and Recordings of Closed Sessions

            b.   Review of Secretary’s Records for the Period July 1, 2013 to December 31, 2013.

Mrs. Reese stated that the Committee met just prior to the meeting this evening and reviewed all closed Minutes and recommend that they remain closed.  Motion by Mr. Huntley, second by Mr. Hill, to approve the Committee’s.  Carried unanimously.

65.        BUILDING MAINTENANCE AND REPAIRS

Trustees wanted to know how heating was working with most recent frigid temperatures.  Mr. Wood reported that heating was good.

66.       CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING SUBJECTS:

            a.         Acquisition and lease of property [5 ILCS 120/2 (c)(5) and (6)]

            b.         Litigation [5 ILCS 120/2(c)(11)]

            c.         Personnel [5 ILCS 120/2(c)(1)]

No need to go into Closed Session.

67.       POSSIBLE VOTE ON ITEMS DISCUSSED IN CLOSED SESSION

No votes necessary.

ADJOURN

Motion by Mr. Huntley, second by Mr. Hill, to adjourn at 7:12 pm.  AYES:  Huntley, Prath, Hill, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  None.  ABSTAIN:  None.

Kimberly Reese, Secretary

Board of Trustees

AUDIT COMMITTEE

 BOARD OF TRUSTEES

ST. CHARLES PUBLIC LIBRARY DISTRICT

JANUARY 8, 2014

 The Audit Committee of the Board of Trustees of the St. Charles Public Library District met at the Library at 6:30 p.m. on Thursday, January 8, 2014, to examine the Secretary’s minutes and other records for the period July 1, 2013 to December 31, 2013. Present: Audit Committee members Karen DeVault, Kim Reese and Cynthia Steimle; Library Director Pamela Leffler and Administrative Assistant Virginia Tsipas.

The Committee reviewed the Secretary’s records for the period July 1, 2013 to December 31, 2013, and found them to be in good order without errors or discrepancies. In addition, they examined the minutes and audiotapes of closed sessions for the same period, and the written minutes of all closed sessions, and agreed to make the following recommendation to the Library Board:

That the closed minutes of executive sessions remain closed.

Meeting adjourned at 6:58 p.m.

Respectfully submitted,

Virginia Tsipas

REGULAR MONTHLY MEETING

BOARD OF TRUSTEES

ST. CHARLES PUBLIC LIBRARY DISTRICT

DECEMBER 11, 2013

 The Regular Meeting of the Board of Trustees of the St. Charles Public Library District was held on Wednesday, December 11, 2013 at 6:15 pm at the Library.  Present:  President Tory Haines, Vice-President/ Secretary Kimberly Reese, Treasurer Norm Huntley, Trustees Mike Hill, Karen DeVault, Cynthia Steimle; Director Diana Brown, Administrative Assistant Virginia Tsipas.  Library Staff present:  Jean Langlais, Denise Farrugia.

Mrs. Haines called the meeting to order at 6:15 pm.  The Board of Trustees interviewed Daniel Prath at 6:16 pm and interviewed Roman Seckel at 6:29 pm for the position of Trustee.

Motion by Mr. Huntley, second by Mrs. DeVault, to adjourn from the interview session at 6:39 pm for a break.  AYES:  Huntley, Hill, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  None.  ABSTAIN:  None.

The Regular Monthly Meeting began at 7:00 pm and the following guests and Library staff members were present:  Guests:  Christy Mazza, Examiner, Citizen Daniel Prath.  Library Staff present:  Bryan Wood, Bonni Ellis, Christine Lees, Pam Salomone, Heidi Krueger, Jean Langlais, Denise Farrugia.

WELCOME OF GUESTS

Mrs. Haines welcomed the guests and staff members present.

MINUTES:  Public Hearing, November 13, 2013

Motion by Mr. Hill, second by Mrs. DeVault, to approve the Minutes of the Public Hearing of November 13, 2013.  Carried unanimously.

 MINUTES:  Regular Monthly Meeting, November 13, 2013

Motion by Mr. Huntley, second by Mr. Hill, to approve the Minutes of the Regular Monthly Meeting of November 13, 2013.  Carried unanimously.

MINUTES:  Executive Session Meeting, November 13, 2013

Motion by Mr. Huntley, second by Mrs. DeVault, to approve the Minutes of the Executive Session Meeting of November 13, 2013, and for the Minutes of the Executive Session to remain closed.  Carried unanimously.

TREASURER’S REPORT:  November 2013

INTERNAL BUDGET REPORT:  November 2013

YEAR-TO-DATE STATEMENT:  November 2013

FUND BALANCE:  November 2013

INVESTMENT REPORTS for Valley Community Bank,

Harris Bank and IIIT:  November 2013

Motion by Mr. Huntley, second by Mrs. Reese, to approve the Internal Budget Report for November 2013, the Year-to-date Statement for November 2013, the Fund Balance Report for November 2013, the Investment Reports for Valley Community Bank, Harris Bank and IIIT for November 2013.  Carried unanimously.

BILLS:  November 2013

Motion by Mr. Huntley, second by Mrs. Reese, to approve the bills for November 2013 in the amount of $648,408.07.  AYES:  Huntley, Hill, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  None.  ABSTAIN:  None.

DIRECTOR’S REPORT:  November 2013

Mrs. Brown stated that the Trustee’s Manual is being updated and will soon be ready electronically.  A paper copy is available upon request.  She and Bryan Wood attended a meeting with the contractor and architect and they plan to begin the remodeling project by mid-January and believe it will take three to four months to complete.  She has not received the initial draft of the schedule.  She told the Board that since this meeting would be her last Board meeting she wanted them to know how much she enjoyed being Director at the Library and having the opportunity to work with them.  She wanted to thank the Board for all the farewell parties, dinner and gifts.  Motion by Mr. Huntley, second by Mrs. Reese, to accept the Director’s report, with regret that she is leaving the Library as Director, but that she has done a fantastic job.  Carried unanimously.

COMMITTEE REPORTS:

Foundation (Karen DeVault)

The Foundation finalized their pamphlet and brochure and copies were provided for the Trustees to review.  The most recent program of the portrayal of Jacqueline Kennedy on November 19 was well attended by 97 people.  They changed wording on the endowment investment policy.  The recent Friends book sale raised $4,100.  The next two book sales will be in April and November of 2014.  During this last sale they needed extra tables and had to take cash registers to lobby to accommodate the shoppers.  There were newer signs to designate the genres of the books on sale.  Year-end donor letters were mailed out.  A new fundraiser will be held at Dunham Woods Riding Club in April entitled Books & Brunch.  The brunch will have raffle baskets and all Foundation members are asked to donate a basket for the brunch.  The Foundation pledged $15,000 to the Library for the Early Literacy Interactive Area in Youth Services.  The area will have new furniture and toys.  Robin Soderquist asked Mrs. DeVault to thank Mrs. Brown for her service to the Library.

Intergovernmental Group (Karen DeVault)

Mrs. DeVault reported on the December 12, 2013 meeting of the Intergovernmental Group.  The next meeting will be held on January 9, 2014.

Motion by Dr. Steimle, second by Mr. Hill, to accept the Committee Reports.  Carried unanimously.

Communications and Citizen’s Comments:  Following Robert’s Rules of Order, there is a 10 minute time limit per issue on testimony with a limit of two (2) issues per meeting.

UNFINISHED BUSINESS

50.       APPOINTMENT OF NEW TRUSTEE

This Agenda Item will be discussed in Closed Session.

51.       BUILDING PROJECT STATUS REPORT

This Agenda Item was discussed in the Director’s Report.

52.       CONCEALED CARRY LEGISLATION

This Agenda Item was covered in the Agenda Explanation.  There is a FAQs sheet available on the Illinois State Police website.  Current Peace Officers cannot carry concealed guns.  Signs are on doors of Library and have been ordered for parking lot.

53.       SALARIES, 2014

            a.   Impact of Positional Increases

Twenty-two people will be affected by positional increases.  Positions that will be affected are generally new Librarians, Shelvers, Ref/Tech Aides and Security Monitors.  The total amount for rates in line with new salary schedule will be approximately $25,000.  The Base rate increase will be 3%, with merit raises beginning at additional rates of .5%, 1% and 1.5%.  Motion by Mr. Huntley, second by Mrs. Reese, to approve the $25,000 salary schedule increases.  AYES:  Huntley, Hill, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  None.  ABSTAIN:  None.

            b.   Maximum Policy

In the past the practice has been that staff who reach the maximum in their salary ranges will receive an increase over the maximum of one-half of the percentage of the increase they are awarded.  Dr. Steimle said the Board wants to keep this as a practice.

NEW BUSINESS

54.       ORDINANCE 2013/2014 – 7:  ESTABLISHING DATES OF REGULAR BOARD MEETINGS OF THE BOARD OF TRUSTEES FOR CALENDAR YEAR, JANUARY 2014 – JANUARY 2015

Motion by Mrs. DeVault, second by Mrs. Reese, to approve Ordinance 2013/2014 -7.  AYES:  Huntley, Hill, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  None.  ABSTAIN:  None.

 55.       RECOGNITION OF FORMER TRUSTEE DEBRA McMANUS

Motion by Mrs. Reese, second by Mrs. DeVault, to approve the purchase of a paver brick for the Carnegie Walk to recognize retired Trustee Debra McManus for her dedicated service.  Carried unanimously.

56.       LEGAL CALENDAR 2014

A draft Legal Calendar for 2014 was distributed to Trustees.  There may be an incorrect date for an election in 2015.  Mrs. Brown will check on the accuracy of the date and if needed, provide a revised Legal Calendar for the Trustees at the January 2014 meeting.

57.       APPROVAL OF FULL TIME EMPLOYEE:  ASSISTANT CIRCULATION SERVICES MANAGER

Mrs. Brown explained that the experiment to have the position of Shelving Supervisor be a part time position has proven to show the need for a full-time Assistant Manager in the Circulation Services Department.  Motion by Mrs. DeVault, second by Mrs. Reese to approve the reinstatement of the full-time Assistant Circulation Services Manager for Christine Lees at her current salary.  AYES:  Huntley, Hill, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  None.  ABSTAIN:  None.

58.       NEW TELEPHONE SYSTEM

The Trustees received a handout by Bryan Wood.  The Library proposes to hire Platinum Communications Group as a consultant to evaluate the Library’s current phone system and desired feature needs.  Mr. Wood needs to talk with references who have used this consulting group.  The Consultants will determine if the system needs to be upgraded or replaced and whether or not a different provider would save the Library money.  Platinum Communications Group is very knowledgeable about our current phone system.  Some components may be reused if there is an upgrade of the system.  Some features we currently have are outdated.  Motion by Dr. Steimle, second by Mrs. Reese, to approve hiring Platinum Communications Group as a consultant to evaluate the Library’s phone system needs.  AYES:  Huntley, Hill, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  None.  ABSTAIN:  None.

59.        BUILDING MAINTENANCE AND REPAIRS

Nothing to report.

60.       CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING SUBJECTS:

            a.         Acquisition and lease of property [5 ILCS 120/2 (c)(5) and (6)]

            b.         Litigation [5 ILCS 120/2(c)(11)]

            c.         Personnel [5 ILCS 120/2(c)(1)]

Motion by Mrs. DeVault, second by Mrs. Reese to adjourn to Closed Session with regard to Personnel [5 ILCS 120/2(c)(1)] matters at 7:25 pm.  AYES:  Huntley, Hill, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  None.  ABSTAIN:  None.

Reconvene to Regular Meeting at 7:32 pm.

61.       POSSIBLE VOTE ON ITEMS DISCUSSED IN CLOSED SESSION

Motion by Mr. Huntley, second by Mrs. Reese to select Daniel Prath as the new Trustee for the St. Charles Public Library Board.  AYES:  Huntley, Hill, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  None.  ABSTAIN:  None.

ADJOURN

Motion by Mrs. DeVault, second by Mrs. Reese, to adjourn at 7:33 pm.  AYES:  Huntley, Hill, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  None.  ABSTAIN:  None.

Kimberly Reese, Secretary

Board of Trustees

REGULAR MONTHLY MEETING

BOARD OF TRUSTEES

ST. CHARLES PUBLIC LIBRARY DISTRICT

NOVEMBER 13, 2013

 The Regular Meeting of the Board of Trustees of the St. Charles Public Library District was held on Wednesday, November 13, 2013 at 7:00 pm at the Library.  Present:  President Tory Haines, Vice-President/ Secretary Kimberly Reese, Treasurer Norm Huntley, Trustees Karen DeVault, Cynthia Steimle; Director Diana Brown, Administrative Assistant Virginia Tsipas.  Absent:  Trustee Mike Hill.  Guests:  Christy Mazza, Examiner, Nicole Weskeimer, Kane County Chronicle, Citizen Daniel Prath, Citizen Jill Choate, Future Library Director Pam Leffler.  Library Staff present:  Bryan Wood, Bonni Ellis, Pam Salomone, Heidi Krueger, Nick Petta, Jean Langlais, Myung Gi Sung, Denise Farrugia.

WELCOME OF GUESTS

Mrs. Haines welcomed the staff members present.

MINUTES:  Regular Monthly Meeting, October 9, 2013

Motion by Mrs. DeVault, second by Mrs. Reese, to approve the Minutes of the Regular Monthly Meeting of October 9, 2013.  Carried unanimously.

MINUTES:  Executive Session Meeting, October 9, 2013

Motion by Mr. Huntley, second by Mrs. Reese, to approve the Minutes of the Executive Session Meeting of October 9, 2013, and for the Minutes of the Executive Session to remain closed.  Carried unanimously.

MINUTES:  Facilities Committee Meeting, October 17, 2013

Motion by Mr. Huntley, second by Mrs. Reese, to approve the Minutes of the Facilities Committee Meeting of October 17, 2013.  Carried unanimously.

MINUTES:  Special Meeting, October 28, 2013

MINUTES:  Special Meeting, October 30, 2013

MINUTES:  Special Meeting, November 4, 2013

Motion by Mr. Huntley, second by Mrs. Reese, to approve the Minutes of the Special Meetings of October 28, 2013, October 30, 2013 and November 4, 2013 and for the Minutes of said Special Meetings to remain closed.  Carried unanimously.

TREASURER’S REPORT:  October 2013

Motion by Mr. Huntley, second by Mrs. DeVault, to approve the Treasurer’s Report for October 2013.  Carried unanimously.

 INTERNAL BUDGET REPORT:  October 2013

YEAR-TO-DATE STATEMENT:  October 2013

FUND BALANCE:  October 2013

INVESTMENT REPORTS for Valley Community Bank,

Harris Bank and IIIT:  October 2013

Motion by Mr. Huntley, second by Mrs. Reese, to approve the Internal Budget Report for October 2013, the Year-to-date Statement for October 2013, the Fund Balance Report for October 2013, the Investment Reports for Valley Community Bank, Harris Bank and IIIT for October 2013.  Carried unanimously.

BILLS:  October 2013

Motion by Mr. Huntley, second by Mrs. Reese, to approve the bills for October 2013 in the amount of $520,508.03.  AYES:  Huntley, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  Hill.  ABSTAIN:  None.

DIRECTOR’S REPORT:  October 2013

Mrs. Brown attended the TIF Joint Review Board meeting on November 4, 2013.  The TIF Joint Review Board reports are available.  Motion by Mr. Huntley, second by Mrs. Reese, to accept the Director’s report.  Carried unanimously.

Mrs. Brown suggested that the Board might want to consider utilizing a consent agenda, as Mr. Huntley frequently uses.  It will require a Bylaws change.

COMMITTEE REPORTS:

 LINC (Diana Brown)

Formally adopted the Bylaws disbanding the Trustee component to LINC.  Administrative Librarians met the next morning and formed the new LINC Board of Directors.  Mrs. Brown continues as President.

 Foundation (Karen DeVault)

Approved the fundraiser contingent on additional information.  Next meeting will be Thursday, November 14, 2013.

Motion by Mr. Huntley, second by Mrs. Reese, to accept the Committee Reports.  Carried unanimously.

Communications and Citizen’s Comments:  Following Robert’s Rules of Order, there is a 10 minute time limit per issue on testimony with a limit of two (2) issues per meeting.

UNFINISHED BUSINESS

40.       DIRECTOR SEARCH AND APPOINTMENT

The Board announced Pamela Leffler as the new Director.  Ms. Leffler said she will continue the tradition of excellence and support of the Board.  Mr. Bryan Wood will meet with Ms. Leffler regarding orientation documents needed.

 41.       LIBRARY BOARD VACANCY:  APPOINTMENT OF NEW TRUSTEE

The Trustees will review the letters of application in closed session at the end of the Regular Monthly Meeting.

42.       BUILDING PROJECT

a.   Interior Furnishings:  Ratification of Acceptance of Kayhan International and Thomas Interiors Bids and Rejection of all Steelcase Bids

Steelcase did not meet specifications.

Motion by Mrs. DeVault, second by Dr. Steimle, to ratify Facilities Committee recommendation of October 17, 2013, to award the contracts for the interior upgrade project to Kayhan International for the Coalesse Bid Package in the amount of $65,012.00, to Thomas Interiors for the Open Line Package in the amount of $163,792.03, to Thomas Interiors for the Knoll Bid Package in the amount of $20,342.58, and to reject all Steelcase bids.  AYES:  Huntley, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  Hill.  ABSTAIN:  None.

The Facilities Committee’s decision was presented for ratification.  No bidders met requirements for Steelcase packages, so several dealers were contacted for proposals.

Motion by Mrs. DeVault, second by Mr. Huntley to award the contract for the Steelcase package to Office Concepts Bid in the amount of $7,570.88.  AYES:  Huntley, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  Hill.  ABSTAIN:  None.

b.     Interior and Exterior Renovation Construction Project:  Approval of Bids

Architect went through 14 bids.  Recommends approving L.J. Morse Construction of Aurora as general contractor.  Met with low bidder and feel this is within initial cost estimate, more conservative than first estimate.

Motion by Mr. Huntley, second by Mrs. Reese, to approve base bid of L.J. Morse Construction of Aurora in the amount of $471,300.00.  AYES:  Huntley, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  Hill.  ABSTAIN:  None.

Motion by Mr. Huntley, second by Mrs. Reese, to approve all alternate bids of L.J. Morse Construction of Aurora of all items to be completed.  AYES:  Huntley, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  Hill.  ABSTAIN:  None.

c.      Disposition of Used Furnishings and Equipment

Information for Board to approve guidelines of our policy regarding surplus property.

NEW BUSINESS

43.       SALARIES, 2014

Finance Committee met and discussed salaries of base raises, positional raises and merit raises.  The Trustees were given a survey of anticipated salaries to review.  What should base and merit raises be for January 1, 2014?  Motion by Mr. Huntley, second by Mrs. DeVault, to award a base rate of 3% for employees with satisfactory job performance, and, based upon Department Managers’ recommendations, 3.5%, 4% and 4.5% (total, not in addition to base increase) merit increases for employees who exhibited ongoing or sustained excellence in job performance, and in bonuses for staff with one or more outstanding accomplishments or actions during the past year.  AYES:  Huntley, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  Hill.  ABSTAIN:  None.  Individuals (who fall below revised minimum after January 1, 2014 increase) with positional raises will be considered at the December 11, 2013 meeting to be effective January 1, 2014.

44.       ORDINANCE 2013/2014-6:  LEVYING TAXES FOR LIBRARY PURPOSES FOR FISCAL YEAR 2013/2014

            a.   Levy

            b.   Certificate of Levies

            c.   Truth in Taxation Certificate of Compliance 

Motion by Mrs. Reese, second by Mrs. DeVault, to approve Ordinance 2013/2014-6.  AYES:  Huntley, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  Hill.  ABSTAIN:  None. 

45.       CONCEALED CARRY SIGNAGE POLICY

Signs are posted that were approved by the Illinois State Police.  Mrs. Brown recommended having a policy in place, as suggested by RAILS.  The law for signage for public libraries is “any building, real property or parking area.”  Mrs. Brown said she would check with police officers and talk with Mr. Juergensmeyer about the parking area, to be sure.  Motion by Mr. Huntley, second by Mrs. DeVault, to approve the policy.  AYES:  Huntley, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  Hill.  ABSTAIN:  None.

Mr. Huntley asked if plain clothes officers can have concealed or open weapons on Library property.

46.       APPROVAL OF FULL TIME EMPLOYEE:  CATALOGING ASSISTANT

Motion by Mrs. Reese, second by Mrs. DeVault, to approve hiring of Carol Mancini as replacement for the position of Cataloging Assistant, effective November 14, 2013.  AYES:  Huntley, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  Hill.  ABSTAIN:  None.

47.        BUILDING MAINTENANCE AND REPAIRS

Nothing to report.

48.       CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING SUBJECTS:

            a.         Acquisition and lease of property [5 ILCS 120/2 (c)(5) and (6)]

            b.         Litigation [5 ILCS 120/2(c)(11)]

            c.         Personnel [5 ILCS 120/2(c)(1)]

Motion by Mrs. DeVault, second by Mrs. Reese to adjourn to Closed Session with regard to Personnel [5 ILCS 120/2(c)(1)] matters at 7:34 pm.  AYES:  Huntley, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  Hill.  ABSTAIN:  None.

Reconvene to Regular Meeting at 7:46 pm.

39.       POSSIBLE VOTE ON ITEMS DISCUSSED IN CLOSED SESSION

Motion by Mr. Huntley, second by Mrs. DeVault to interview Daniel Prath and Roman Seckel at the December 11, 2013 Board meeting.  Carried unanimously.

ADJOURN

Motion by Mr. Huntley, second by Mrs. DeVault, to adjourn at 7:47 pm.  AYES:  Huntley, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  Hill.  ABSTAIN:  None.

Kimberly Reese, Secretary

Board of Trustees

PUBLIC HEARING

BOARD OF TRUSTEES

ST. CHARLES PUBLIC LIBRARY DISTRICT

NOVEMBER 13, 2013

 The Public Hearing on the Truth in Taxation notice of the Board of Trustees of the St. Charles Public Library District was held on Wednesday, November 13, 2013 at the Library.  Present:  President Tory Haines, Vice-President/ Secretary Kimberly Reese, Treasurer Norm Huntley, Trustees Karen DeVault, Cynthia Steimle; Director Diana Brown, Administrative Assistant Virginia Tsipas.  Absent:  Trustee Mike Hill.  Guests:  Christy Mazza, Examiner, Nicole Weskeimer, Kane County Chronicle, Citizen Daniel Prath, Citizen Jill Choate, Future Library Director Pam Leffler.  Library Staff present:  Bryan Wood, Bonni Ellis, Pam Salomone, Heidi Krueger, Nick Petta, Jean Langlais, Myung Gi Sung, Denise Farrugia.

6:45 PM   HEARING ON TRUTH IN TAXATION NOTICE

 President Haines called the Public Hearing to order at 6:45 p.m.

There were no public comments about the Truth in Taxation Notice.

At 6:59 pm a Motion to adjourn from the Public Hearing was made by Mrs. DeVault, second by Mrs. Reese.  Carried unanimously.

Kimberly Reese, Secretary

Board of Trustees

 ORDINANCE ESTABLISHING DATES OF REGULAR MEETINGS OF THE BOARD OF TRUSTEES OF THE ST. CHARLES PUBLIC LIBRARY DISTRICT FOR CALENDAR YEAR

 JANUARY 2014 – JANUARY 2015

            BE IT ORDAINED by the Board of Trustees of the St. Charles Public Library District that the regular meetings of the Board of Trustees of the St. Charles Public Library District shall be held at the Library at One South Sixth Avenue at 7:00 p.m. on the second Wednesday of every month except August on the following dates:

January 8, 2014

February 12, 2014

March 12, 2014

April 9, 2014

May 14, 2014

June 11, 2014

July 9, 2014

September 10, 2014 (Annual Meeting)

October 8, 2014

November 12, 2014

December 10, 2014

January 14, 2015

            This Ordinance shall be in full force and effect from its passage, approval and publication by law.

ADOPTED this 11^th day of December, 2013, pursuant to a roll call vote as follows:

AYES:    Huntley, Hill, Haines, DeVault, Reese, Steimle

NAYS:    None

ABSTAINING:   None

ABSENT:   None

  /Victoria A. Haines/    

President, Board of Trustees

St. Charles Public Library District

ATTEST:

  /Kimberly Reese/                                     

Secretary, Board of Trustees

FACILITIES COMMITTEE

BOARD OF TRUSTEES

ST. CHARLES PUBLIC LIBRARY DISTRICT

Thursday, October 17, 2013

7:00 PM

The Facilities Committee of the Board of Trustees of the St. Charles Public Library District will meet at the Library, One S. 6^th Avenue, St. Charles, IL 60174 on Thursday, October 17, 2013 at 7:00 PM.

AGENDA

Approval of bids for interior Furnishings Project

ST. CHARLES PUBLIC LIBRARY DISTRICT

The Board of Trustees of the St. Charles Public Library District provides for public participation in its meetings.  Any person shall be permitted an opportunity to address the Library Board under the rules established by the Library Board, in compliance with the Illinois Open Meetings Act [5 ILCS 120/2.06(g)].

                                          RULES

1. An individual may address the Library Board only during the “Citizens’ Comments” portion of the Agenda.
2. Comments must be limited to subjects on the agenda of the meeting at which the comments are made. The Board will not prohibit comments based on the viewpoint expressed in the comment.
3. Following Robert’s Rules of Order, there is a 10-minute time limit per issue with a limit of two (2) issues per meeting.
4. Under the terms of the Open Meetings Act, the Library Board President may suspend comments that are irrelevant, repetitious, or disruptive.

Public participation in library board meetings

11-14-11