London QuickBooks

QuickBooks Enterprise UK edition

Andy Thorpe — Mon, 28 May 2012 12:04:34 +0000

QuickBooks Enterprise UK version released

QuickBooks Enterprise UK edition

QuickBooks have quietly released a UK version of QuickBooks Enterprise Solution. Its full title is QuickBooks Enterprise Solutions 12.0.

QuickBooks Enterprise edition has been available in the USA for over a decade. So it is good to see that the QuickBooks Enterprise edition has at last been released in the UK.

Some UK QuickBooks users have found that as their business grows, they run into capacity problems with QuickBooks. For example QuickBooks Pro and Premier editions have a maximum of 14,500 list items. The new QuickBooks enterprise solution now allows a maximum of 1 million list items.

QuickBooks Enterprise UK editions’ key features are:

Ability to track up to 1,000,000 customers, suppliers and items
Advanced access and permission set up for up to 30 concurrent users
Greater data sharing capability and advanced analysis
Merge company reports for a wider perspective
Up to 750 different pricing levels

QuickBooks Enterprise UK YouTube video

What is good and bad about QuickBooks Enterprise UK edition

The Good

Increasing the limit of customers and items will help those companies that would have previously had to move away from QuickBooks when their company grew too large.
The user interface of QuickBooks Enterprise UK edition is almost identical to the current QuickBooks 2012 desktop products. Anyone who has used QuickBooks Pro or Premier edition will have no problems navigating around the new software.
Migration from QuickBooks Pro and Premier to Enterprise looks straight forward.
With the QuickBooks Enterprise UK edition you would be able to have separate sites in the organisation produced their own separate QuickBooks company files. You can then combine the separate QuickBooks reports into an overall of the organisation.
QuickBooks Enterprise UK edition allows exact control over what individual users can see and do.
Improved output of reports to Excel, Access and Crystal reports

The Bad

In the American version of QuickBooks Enterprise they have superior stock control handling. For example the American version of QuickBooks Enterprise they are able to:

Track serial numbers or lot numbers.
Use first in first out (FIFO) stock costing
Track stock in multiple locations
Transfer stock from one location to another
Track stock in multiple warehouses

Unfortunately none of these options are available in the UK QuickBooks Enterprise UK edition. However I have been told that the next version that follows this 2012 release should have these features included.

Although the ability to export data from QuickBooks Enterprise UK edition has been improved, there doesn’t appear to have been any attempt to improve data importing facilities.

Conclusion

Back in 2009 I joined the QuickBooks Professional advisor scheme in the USA and I saw how far behind the States we are in terms of the features in our UK QuickBooks software. So it is good news that we are at long last getting QuickBooks Enterprise in the UK. It would have been good to have had the additional stock control options and improved import facilities from external systems. You can find out more about QuickBooks Enterprise from the QuickBooks UK website.

Recording an Owner’s contribution and drawings in QuickBooks

Andy Thorpe — Fri, 23 Mar 2012 17:10:43 +0000

If the owner of a business put his own money into a company, they can at a later date take the money out and not pay income tax on the money. In the the video below I show how to set up the accounts you need on QuickBooks to do this. The business owner puts the money into an equity account in QuickBooks. This account has separate sub-accounts for Drawings and Contributions.

In the video I encourage you to enter into QuickBooks any business related expenses as a bill, even if the owner has used his on money. QuickBooks only allows bills to be paid via a bank account or credit card. For this reason I suggest that you create a new bank account called Suspense just to allow the bill to be paid. The Suspense account is not a “real” bank account so it should always be zero. The video shows how to transfer the balance in to the owner’s contribution account.

At a later stage the owner can with draw his own money from the company without having to pay income tax. A payment from the current account can be made and this is linked to Drawings sub-account. All this is demonstrated in the video below:

http://www.youtube.com/watch?v=2DTgBLgIVtw

Upgrading from MYOB to QuickBooks Online

Andy Thorpe — Thu, 15 Dec 2011 16:59:31 +0000

This week I have been in London training a music industry organisation set up their accounts on QuickBooks Online. The need for the QuickBooks training came about because the accounting software company MYOB have withdrawn for the UK. As from the 1st January they will not be able to add any transactions to their MYOB software. This London based organisation chose to go with the on-line version of QuickBooks because they need to access their QuickBooks data from various locations.

The advantages of QuickBooks Online are:-

Accessible from any Internet connection.
Accessible via Windows PC, Mac or iPhone.
It is a Cloud based solution so there are no data backup worries.
Accessible anytime – day or night.

There are however disadvantages using the QuickBooks Online version:-

There is no option for integrated Payroll
The Online version cannot operate the Stock Control facilities that the desktop version has.
The QuickBooks time tracking option is not available.
There are no Sample Company files provided. So when I am training I have to demonstrate the basic bookkeeping principals in the desktop version.
This is a monthly subscription product which can work out more expensive than buying the QuickBooks desktop version.

QuickBooks 2012 released

Andy Thorpe — Thu, 03 Nov 2011 15:58:09 +0000

QuickBooks have announced their new QuickBooks 2012 desktop software and my mobile phone is currently swimming in the Mediterranean!

QuickBooks have released their 2012 version of the software. It is now available to download from their website as a monthly subscription service, and the boxed versions will start appearing in the shops during November.

Due to various other commitments I did not take part in the beta testing of the QuickBooks 2012. So today will be my first opportunity to try out the new software.

The QuickBooks 2012 comes in five versions:

• QuickBooks 2012 SimpleStart

• QuickBooks 2012 Pro

• QuickBooks 2012 Pro + Payroll

• QuickBooks 2012 Premier

• QuickBooks 2012 Premier Plus

Pricing details are not available yet for the boxed versions. I’ll send details when they are available. Improvements are supposed to include the following:

• New setup wizard to get new users up and running quickly

• Easier system to import contact details from Excel or address books

• Calender view. An improved to-do list captures more relevant information and displays it on the calendar.

• Collection Centre, allows you to stay on top of money you are owed and BA built to send collection notices from Outlook, Yahoo, Gmail, or Hotmail accounts.

• Batch Invoicing. Automatically create a set of invoices for customers that received the same service.

• QuickBooks Search. Improved search capabilities to find reports invoices or contacts, by keyword.

• Payroll 2012, allows you to save and resume your payroll so that you can come back to it later.

• New net-to-gross calculator lets you input a net figure for a bonus, and payroll will calculate the appropriate gross figure.

I am going to be downloading my version of QuickBooks 2012 today. So I will let you know how I get on with the new software and whether it is worth upgrading your version.

…….finally my poor mobile phone!

While on holiday in France last week my iPhone decided to take a swim in the Mediterranean Sea. Despite my best attempts I was unable to catch it, so please note if you normally call my mobile, or to text me, please allow a couple of weeks for normal service to be resumed.

If you want to contact me please either e-mail me at andy@adaptcomputing.com or telephone the office on 01254 825676 or 0208 1234 262.

Entering opening balances in QuickBooks

Andy Thorpe — Fri, 03 Jun 2011 17:51:48 +0000

Entering customer’s opening balances in QuickBooks is not an everyday activity. You will need to enter opening balances into QuickBooks when you first start using your QuickBooks company file. For example if you started a new QuickBooks company file in January, and a customer of yours owed your company £100 on the 31st December, you would need to enter an opening balance for this customer.

To help you deal with customer opening balances I have produced a video showing you how to enter an opening balance for a customer in your QuickBooks file. The video also shows you how to alter a customer balance. For example, when you first created the customer balance you may have thought that the company only had one unpaid invoice. Subsequently you may have found that this customer had two unpaid invoices. This video shows you how to alter the original opening balance.

If you need any further QuickBooks training then we can help you resolve your problems.

http://www.youtube.com/watch?v=TMYJjCQxfIs

This video is recorded in High Definition so that you can watch the video at full screen size at a higher resolution if you want to.

Entering Credit Card Payments into QuickBooks

Andy Thorpe — Thu, 19 May 2011 20:16:58 +0000

Quite a few people have problems with entering credit card payments into QuickBooks. I have produced this video to demonstrate a couple of ways of entering credit card transactions into QuickBooks. Both methods ensure that the VAT is added into QuickBooks correctly.

I also demonstrate how to reconcile the credit card account and then pay the credit card bill.

The video is recorded in HD so that you can watch the video at full screen at a higher resolution is you want to.

http://www.youtube.com/watch?v=P3WTy1bsH2w

Employer Annual Return

Andy Thorpe — Thu, 12 May 2011 08:56:42 +0000

Just a quick reminder, 19th May is the deadline for submitting your Employer Annual Return. You can submit your P35 and P14s online with QuickBooks. Almost all employers must file their employer Annual return (P35p and P14s) online. The 2010/11 return must be filed no later than 19 May 2011.

For more information check the HM Revenue & Customs website

Entering a suppliers refund cheque into QuickBooks

Andy Thorpe — Tue, 03 May 2011 20:03:18 +0000

Occasionally in QuickBooks you need to enter a refund payment from a supplier. This can often cause confusion so I have created the video below to show how to receive a refund cheque from your supplier and pay the cheque into the current account.

http://www.youtube.com/watch?v=4ccrpU8YQ4k

QuickBooks 2010 R3 product update released

Andy Thorpe — Thu, 25 Nov 2010 11:16:43 +0000

QuickBooks have released a new product update, R3. The main changes appear to be concerned with fixing errors in paying high earning directors and providing the new 20% Vat rate in new company files.

Over the next few days you should expect to see a request to install the update when you open up QuickBooks

0870 telephone number to be discontinued

Andy Thorpe — Fri, 15 Oct 2010 11:28:18 +0000

The Adapt Computing 0870 telephone number is going to be discontinued in 30 days time. The number is more expensive for many clients to call and we have not listed it as contact method for over 3 years. Some of my ancient business cards will have the 0870 number on them, so it is time to put them in the paper recycling!

Please the 01254 825676 or 0208 1234 262 telephone numbers to contact us here at London QuickBooks.