Long Hollow Estates

Annual Meeting Minutes from 3/1/2020

Wed, 01 Apr 2020 00:00:00 Z

Meeting called to order at 3:30 – 14 in Attendance

Minutes from 2019 reviewed. Questions if lot (address 8213) is still requesting removal of portion of fence. No further communication has been provided on the matter. Scott motioned to approve – Sue 2^nd. All in favor.

Architectural Committee Report:

Report given by Scott Sewell & Greg Behrens in the absence of Jim Alcina.

Brad Heath’s lot, construction has been delayed. Completion now estimated 12/2021. Slab should be poured mid-March. Confirmed contractor has been given instruction to keep gates open while cement trucks are coming / going on pour day. Also, confirmed Jim Alcina has access to build site for inspection.

Per Julia Baldwin the estimated closing date for the sale of their lot is end of April 2020.

Birgit Sund requested update on lot next door (believe it is 8111) and advised an email was received from new owner Cindy Williams in regards to clearing. No one had any further info. To be followed up with Jim Alcina when he returns.

Maintenance Committee Report:

Report given by Scott Sewell & Greg Behrens

Missing / damaged letter in the “Longhollow” sign at entrance. Scott got a quote for the single missing letter N, quote was $185, letter will not match due to sun & aging of existing sign. Quote for entire sign to be replaced is $1400. Sue Anderson confirmed sufficient funds are in reserve. Scott Sewell motioned to replace entire sign, Melissa VanTuinen 2^nd the motion. All in favor.

Greg Behrens said we are running low on gate “clickers” and asked if anyone was in need. None needed, no order will be placed at this time.

Greg Behrens inquired if anyone knew anything more about the code box at gate. Birgit Sund confirmed Curtis had previously researched and nothing new was on the market at the time. Brad Heath will look into it further. Motion made by Scott Sewell to look further into updating box, Linda Sewell 2^nd the motion.

Street sealing – should it be sealed this year, or push until the Heath’s complete construction. Jim Alcina to discuss with Heath’s contractor to determine possibly scheduling for this summer, depending on build schedules.

Blind curve at gate, bush needs trimming. Scott Sewell to get with our community landscaping guy, Clayton Hamer, to trim.

Fire hydrant testing was reviewed into with Jonestown Water Supply Corp. A generic answer was provided- it is tested annually, although no proof / confirmation to confirm.

Ditch clearing at culvert and rock added to improve drainage has been completed by Eco Irrigation. Eco also suggested culvert at front needs to be cleared, with a quote of $750. All agree to keep an eye on it and report if any drainage issue is notices.

Treasury Report:

Sue Anderson reviewed the balance sheet and income / expense statement for 2019.

2 lots are past due on, believe this should be remedied by the possible sale of the lots and no further action is being taken at this time.

P&L in line, increase in cost at entrance gate, also due to culvert clearing.

2020 budget for repairs such as new auto dialer and new signage letter is $16.5k. If new auto dialer not needed, will keep in reserves for future need.

Mentioned that budget for phone is high. Brad will research this in combination with looking into gate entry / code system.

It was verified with Clayton Hamer (new owner of Turf Team Landscapes) that lawn maintenance fees will remain the same.

HOA dues to remain the same- $100 per quarter per lot

Also discussed, Brad Heath would like camera / dome with no trespassing / surveillance signs at gate. Greg Behrens will look into cost to purchase and install camera and signs.

No other questions brought forward for discussion.

Scott Sewell motioned for adjournment, Greg Behrens 2^nd the motion. All in favor. Adjourned 4:45.

Annual Meeting Minutes from 2/25/2018

Thu, 01 Mar 2018 00:00:00 Z

MEETING WAS CALLED TO ORDER AT 3:00PM - 20 people in attendance.

Minutes from 2017 meeting were reviewed by attendees. Motion made to approve minutes by Greg Behrens and Sue Anderson 2nd the motion. All were in favor and motion passed.

ARCHITECTURAL COMMITTEE REPORT-
Projects completed:
Jim Alcina Chairman of AC reported on projects completed. Shaw's garage has had changes made to garage but still out of compliance as far as the masonry structure. Matter is resolved based on mutual written agreement between HOA attorney and Shaw's attorney. However, this project is not in compliance with the city of Jonestown.
Sund's solar panels were installed per plans presented and is 100% compliant.

Projects in progress:
Loges Construction of David Weekley Home. Ongoing, roads are in good shape, all is in compliance. Foundation was determined to be a few feet into utility easement but AC committee has not issue/jurisdiction to pursue further action.
Brad Heath -lot clearing ongoing house plans have not been submitted as-of date.
Li boon -culvert runoff corrected. Ongoing front yard project completion date not known.

MAINTENANCE COMMITTEE REPORT-
Attendee brought up concern about recent Hollow's event regarding malfunction of fire hydrants and asked if our Long Hollow fire hydrants have been inspected. Attendees stated they have never seen inspection of our hydrants. Chairman, Greg Behrens will call city of Jonestown fire department and inquire and report back to HOA Board.

Controller at front gate has been replaced.

Roads sealed - minor crack patching done.

Request made by attendees that stone wall at entrance needs power washed. Leonard Liboon and Greg Behrens will try to clean with a non-bleach substance.

Greg will contact owner of first lot about trimming the oak tree branch that hangs over wall and impedes trucks coming in and out of neighborhood.

Linda Sewell proposed new landscaping/beautification to gate entrance to improve asthetics. Attendees discussed the need for irrigation system to gate area to support landscape.

Jim Alcina made a motion for $5,000 budget allowance to make improvements at front gate including plants & irrigation system installation and also replacement of light at keypad. Paul Miller second motion, all approved motion.

TREASURY REPORT-
Sue Anderson reviewed balance sheet and income/expense statement from FY2017. All actual expenses were within budget except for legal fees for the Shaw's project and legal fees for amendments to HOA covenants. No objections were made.
Proposed budget/Dues-questions arose about fence maintenance/painting. Discussion about
inspecting fence to see if painting was needed -possibly could use budgeted amount towards proposed irrigation system and landscaping. Paul Miller and Greg Behrens will inspect fence and report back to Board. *Addition-"All agreed to move forward with usage of the budgeted fence maintenance funds for the landscaping/irrigation project at front gate if fence didn't need painting this year". Treasurer

reported HOA dues are to remain at $100 per lot per quarter. Greg Behrens motion to approved Budget-Orietta Alcina second-Budget was approved.

COVENANT AMENDMENTS-

Six covenant amendments presented for review with proposed additions in italics. Amendments 1-5 were ok as is. Amendment 6 questions were raised by Bill Carr and Paul Miller that wording seemed limiting to HOA and any possible legal action to be taken if parties cannot come to a "mutual satisfactory" resolution. Scott Sewell will contact Atty. Patty Arnold to get clarification on this amendment revision and will report back to Board. Once clarification is received on amendment 6, ballot sheet will be sent to all voting members for approval of all 6 covenant amendments.

BYLAWS REVISIONS-

Two revisions were presented to homeowners for approval. Quorum was present. Paul Miller motion to approved, Bill Carr second the motion, all approved. HOA President, Scott Sewell will make sure Bylaws revisions will be recorded in Travis County Records.

OTHER TOPICS-
Joseph Zuereb after serving in capacity as Vice President this past year, resigned effective 2-24-2018 due to family commitments. Bill Carr volunteered to take the VP position -all approved.

Greg Behrens motioned to adjourn meeting, Paul Miller second motion. Meeting adjourned at 5:05PM. MINUTES PREPARED BY LINDA SEWELL

Annual Meeting Minutes from 2/20/2016

Tue, 01 Mar 2016 00:00:00 Z

Opening

The annual meeting of the Long Hollow Estates HOA was called to order at 3pm on February 20, 2016 in the home of Greg and Lori Behrens by Greg Behrens.

Present
Greg & Lori Behrens, Sue Anderson, Joe Xeureb, John Bunnell, Paul & Karen Miller, Jim Alcina, Ren Yee,Keith & Alison Shaw, Birgit Sund

Approval of Agenda

The agenda was unanimously approved as distributed.

Approval of Minutes

Paul Miller motioned to approve the previous year’s meeting minutes. The motion was seconded by Joe Xeurub. All were in favor.

New Business

Architectural Committee Business: Jim Alcina volunteered to join the architecture committee. The committee members are now Jim Alcina, Patty Rosado, and John Bunnell. There were two new builds approved in 2015. It was noted that the architectural committee is responsible to verify new builds follow the restrictions for building height, minimum square footage, and masonry coverage.

Maintenance Committee: The need for ditch cleaning was discussed. It was agreed to request a quote from Turf Team Landscaping to perform clean up on the trees. The acceptable cost for this service was determined to be $200.

Lighting at the front gate: It was determined that professional lighting at the front gate was desired. The lighting should include lights on both walls with work not to exceed $3000. Joe Xeurub motioned to approve the front gate lighting project. Greg Behrens seconded the motion. All were in favor. Jim Alcina agreed to lead the project.

The lighting on the key pad was also discussed. Greg Behrens took the action to engage a repair company for this effort.

It was noted that the ditch by Leonard and Kathy Liboon’s house might be causing flooding issues. It was agreed the ditch condition should be reviewed. Jim Alcina motioned to use Alcom to dig out the ditch with an expense not to exceed $3000. Paul Miller seconded the motion. All were in favor.

Treasurer’s Report: The CY2015 P&L and Balance Sheet were reviewed. All expenses were in line with the 2015 budget. The budget for 2016 was reviewed. The quarterly dues will remain at $100/qtr/lot. Paul Miller motioned to approve the budget. Greg Behrens seconded the motion. All were in favor.

Neighborhood Safety: Cart & ATVs - The increased use of golf carts and ATVs was discussed. It was noted to make sure vehicles are adequately marked with reflective tape. There were concerns about the well-being of the children operating these vehicles. It was request that if a neighbor sees any issues, please call the parents to report concerns. Also please inform builders and helpers of the increased activity.

Signs- Adding a special speed limit sign was discussed. It was noted that we currently have a speed limit sign at the gate along with “Caution Slow Children”. It was decided this was adequate.

Adjournment
Lori Behrens motioned to adjourn the meeting. Karen Miller seconded the motion. All were in favor. Meeting was adjourned at 3:15PM by Greg Behrens.

Annual Meeting Minutes from 2/9/2014

Sat, 01 Mar 2014 11:03:00 Z

Attendance: Greg Behrens, Julia Baldwin, Sue Anderson, Renwin and Isabella Yee, Kathy and Leonard Liboon

Meeting Minutes

1.   Call to order 2:01pm
2.   Approval of minutes from 2013. Motion to accept and approve was made by Sue and Greg 2nd and minutes were approved.
3.   By laws ( no changes).
4.   Maintenance Report.

a.Greg provided an update on the damaged gate incident. Service is now restored.
As indicated on the last report , the gate code log helped to identify who was responsible for the damage. A landscaper hired by a Long Hollow home owner took responsibility. The landscaper's insurance covered damage to the gate .
The costs were:
Gate -$6692
Stonework-$1200
Keypad-$5500

b.   Lawn mowing and maintenance provided by Geoscapes, Inc. , Thomas Money (512 )259-1157. The company provided services every four weeks from April through October. Areas included mowing and weed treatment along the Long Hollow Estates front entrance , 6 ft back from roadway and around the 2 cul-de-sac . Work was complete on new plants for the front entrance at a cost of $3695.88. Since irrigation is an issue, drought tolerant plants have been planted to replace areas damaged by severe weather. Julie and Shane provided help with watering while the plants developed a stronger root system.
c.   Planned paint maintenance was done on the front entrance fence and gate at a cost of $2871.89
d.   Road work done in 2013

Completed in August by Randall Paving Company . The company repaired cracks and provided a sealing coat. During the rainy season it is advisable to address weeds in the cracks so they do not cause damage to the road. The cost for the road sealing was $9560.
e. Discussion regarding a new keypad included the benefit of upgrading the existing 40 gate code/40 program pad at a cost savings ( It is 15 years old) or replacing the system altogether which would cost approximately $3000 increasing the code capability to 500. Decision made to replace the circuitry.

5) Architectural Committee- Shane has retired from the committee. A replacement volunteer on the board will be needed for 2014. This can be communicated in a general notice.
6) Treasury Report SueAnderson entered report with a cash balance of 46,852 with available funds of$50,620 on 12/31/13.

a.   An increase for the lawn maintenance budget is suggested to cover both maintenance as well as landscaping upgrades to the front.
b.   Budget quarterly dues will remain $100 per quarter per lot.
c.   There is not a problem with delinquent quarterly dues at this time

7) Board election - Current members Greg, Sue and Julia will serve another year. Birgit Sund will be retiring and a new replacement will be needed.
8) Round Table Discussion

a) Emergency Contact List-an updated contact list was provided to homeowners attending the meeting for review and members were encouraged to make any changes or corrections (especially for LHE homeowners).
b) Discussion regarding security cameras in the front entrance at a cost of $3000. This requires a vote from the homeowners. No action taken.

c.   Discussion regarding lights at the front entrance.
d.   For safety owners placed a "Children at Play" sign at the front entrance area to remind drivers to slow down to 15 throughout the neighborhood.
e.   The front gate is set at one minute. There was discussion regarding setting it back to 30 seconds. It was decided to keep it at one minute.

Adjournment: 2:45 pm

Annual Meeting Minutes from 2/10/2013

Fri, 01 Mar 2013 00:00:00 Z

Attendance: Greg Behrens, Mike Danny, James and Julia Baldwin, Birgit Sund, Brenda and Bill Carr, Roy Eggenberger, Kaily and Gerard, Sue Anderson, Brad Heath, John Bunnell, Louann McLaughlin, Jim Alcina, Joe Xeuerb, Renwin and Isabella Yee

Meeting Minutes

1.   Call to order 2:15 pm
2.   Approval of minutes from 2012. Motion to accept and approve was made by Sue and Brad , 2nd and minutes were approved.
3.   By laws (no changes).
4.   Maintenance Report.
Greg provided an update on the gate incident (please see report of emails detailing from long hollow residents). As indicated on the last page of the report , the gate code log helped to identify who might be responsible for the damage.   A landscaper hired by a long hollow home owner took responsibility. An insurance appraiser came out and a quote for repair is 5k . Insurance will deal with trucking company. The gate and metal work will take approximately 3 weeks to repair. It is unknown if the steel post has been damaged. Greg asked if residents are interested in repairing the gate or not. The consensus is yes to have the gate repaired. It was reported the loops in the pavement prevent the gate from closing. Other suggestions regarding the gate include painting a line in the road or a sign informing guests about the exit gate. A recommendation to delete old gate codes #1431 and # 5432, fix the clock to match up with actual time, make the gate stay open longer, continue to manage gate codes, put up a sign to notify routine delivery trucks such as Fed Ex, UPS of changes to the standard codes including a phone number of who to call. Other issues relating to the gate, the other gate is in need of repair and $300 was approved to take care of improvements. A few residents indicated they did not have a gate remote. Greg provided information about entry lights and fence painting which was done 5-6 years ago. All fencing will be painted once gates are repaired.

Lawn maintenance provided by Geoscapes, Inc. , Thomas Money (512 )259-1157 company provided services July, August , September and beginning in October provided services at an accelerated pace. Long Hollow Estates may need to find another company. There was discussion about contracting for services every 4 weeks instead of every 6 weeks. Since irrigation is an issue with any plants in the front entrance perhaps a rock feature is the best alternative. Joe expressed an interest in helping with the committee. Budget for maintenance is $7200
Discussion about fill-in and stamp the cul-de-sac circle at a cost of 15 k was determined to be too costly.
Road work needs to be done this summer June/ July to repair cracks and provide a sealing coat. Discussion turned to making sure the company seals the cracks manually and treat between the concrete and road with Roundup if necessary. The company hired for the work needs to apply the sealing product evenly. John, Brad, Bill and Jim volunteered to oversee and make sure the work is done properly.
5)   Architectural Committee
Joe said they are putting in a new pool and suggestion was made to check with Jonestown about water restrictions.
6)   Treasury Report SueAnderson entered report with a balance of $55,006 with available funds of
$59,244. 14.4K is being budgeted for the road and an increase for lawn maintenance. Up to $7200.00 will cover both maintenance as well as landscaping upgrades to the front entrance.
7)   Budget quarterly dues will remain $100 per quarter per lot with a possible increase to $115 in 3 years. There is not a problem with delinquent quarterly dues.
9)   Board election - all current members will serve another year.
10)   Round Table Discussion

a) Emergency Contact List-an updated contact list was provided to homeowners attending the meeting for review and members were encouraged to make any changes or corrections (especially for LHE homeowners).
b) Discussion about whether a KnoxBox of each residence's home key would be a good idea in the case of an emergency. It was decided by the owners not to follow up with a Knox Box.

c} Fire Protection-discussion regarding whether to buy fire hoses, clear brush and have a Fire Department inspection. Fire hydrants are checked every six months and LHE needs to make sure they have a gate code for the neighborhood. After discussion, no action was needed at this time.
d) The owners decided to put up two no trespassing signs in the front entrance area which will allow for prosecution if necessary. Video camera discussion followed, no action taken.
Adjournment: 3:15 pm

Annual Meeting Minutes from 2/2/2012

Thu, 01 Mar 2012 00:00:00 Z

At 2:15pm on February 2nd, 2012, Bill Carr, Long Hollow Estates HOA president, brought the 2012 HOA meeting to order. In attendance were:

Bill Carr, Sue Anderson, Dave Eberhardt, Biggi Sund, Marsha Eggenberger, Roy Eggenberger, Barbara Danahy, Mike Danahy, James Baldwin, Julia Baldwin, Joseph Xuereb, Greg Behrens, Leonard Liboon, and Kathie Liboon.

Bill noted that Brad Heath sent his apologies for not being able to attend the meeting. Bill then discussed the major events of 2011. It was noted that the gate codes were changed. The general access code is now LAKE. If anyone has questions about their specific codes please send an inquiry to the HOA via the contact us page on the HOA website: http://www.longhollowestates.org/Contact.aspx .

It was also noted that road sealing that was approved in the previous year did not occur due to building activities in 2011. This will now be scheduled in early summer of 2012. A notification of the exact timing of the sealing will be sent to the lot/home owners prior to the scheduled date.

Bill informed the group that there are two new home owners, Lori and Greg Behrens and James & Orietta Alcina. He also noted that lot #5 was sold to Marlin Coplin.
Bill then discussed the 2012 survey. It will be sent out shortly following this meeting. The survey will allow for the voting of the directors of the HOA along with a section for comments.
Bill went on to discuss the existence of the Jonestown Action Committee. If anyone would like to receive e-mails from this organization, a link can be found on http://yourjac.com.
Bill then gave the floor to Sue Anderson, treasurer, to review the financial reports for 2011. The balance sheet was reviewed. It was noted that the current balance in the checking account is ~$53,000. The expenses for 2011 were ~$8,700, the revenue was ~$15,000, leaving the HOA with a net income of

~$6,300. There were no questions about the balance sheet. Sue then proceeded to review the year-over-year P&L. Sue noted that the 2011 expenses were in line with those of 2010 with the exception of the expense that hit the gate maintenance account. This expense was incurred by the addition of the battery operated backup that will automatically open the gate in the event of a power outage along with the addition of the knox box to allow emergency access to the police and fire departments. There were no questions about the year-over-year P&L. Sue then reviewed the budget for 2012. She noted that there wasn’t anything unusual about the budget. She explained that she took the previous year’s expenses and added 3% for inflation. She also noted that we will be sealing the road along with painting the front fence in 2012. Finally she noted that the quarterly dues would remain at $100/qtr/lot for 2012. Opening the floor to questions resulted in two:

1. Biggi Sund brought up a concern about the condition of the front gate planting. The group discussed the situation and James Baldwin made a motion to add a “Front Gate Improvement Project” to the survey, thus potentially putting it up for vote by the lot/home owners. The Project guidelines are as follows:

•   Plants must be able to handle extreme drought conditions
•   Plants must not require any additional watering
•   Utilize hardscape (i.e. rocks) in the design
•   Possibly include a sculpture
•   Remove all weeds as part of project
•   Provide for ongoing weed maintenance of the area
•   Does not exceed $4k – if more is required another vote must be taken

Leonard Liboon seconded the motion. This project will be added to the survey, thus it will be taken to vote by the lot/home owners.

2. Greg Behrens asked how the quarterly dues are billed. Sue explained that Susan Friedrich manages the billing and that there is an effort to go electronic billing (i.e. bills sent via e-mail). Bill then noted that the dues are billed in the rears, so dues are due upon receipt.

There were no further questions, Sue then returned the control of the meeting to Bill.

Bill then thanked to Dave Eberhardt for repairing the gate when it was damaged last summer. He also thanked Patty Rosado for beautifying the gate with the holiday lights along with a wreath.

Bill then moved on to discuss the board. He indicated that both Brad and he will not be running for the board. The following persons have come forward to be included in the survey for voting:
•   Sue Anderson
•   Greg Behrens
•   Birgit Sund
•   Julia Baldwin

If anyone would like to be considered for the board of directors please use the Other field in the election portion of the survey.

Plus, if anyone wants to learn more about the roles and the process please refer to the HOA website: Article V in the bylaws page at http://www.longhollowestates.org/Bylaws.aspx.

There were no further questions or comments. The meeting adjourned at 2:50pm.

Annual Meeting Minutes from 2/13/2011

Thu, 21 Jul 2011 03:36:59 Z

The ninth annual meeting of the Long Hollow Estates Owners Association, Inc. was held on February 13, 2011 beginning at 2:02pm at True Grits restaurant in Jonestown. The following are the minutes of that meeting:

Members attending:

Roy Eggenberger

Michael Danahy

James & Julia Baldwin

Sue Anderson & Dave Eberhardt

Bill & Brenda Carr

Renwin & Isabella Yee

Tracy Bunnell

Paul & Karen Miller

David & Patty Rosado

Curtis & Birgit Sund

Curtis Sund called the meeting to order at 2:02 PM.

The Feb 14, 2010 minutes were reviewed. Paul Miller made a motion to approve the minutes. Roy Eggenberger seconded that motion. The minutes were approved unanimously.

Curtis reviewed the most recent changes to the By-laws all of which were reviewed at the previous meeting, but never officially amended. They will be amended and sent out.

Curtis gave the maintenance report starting with the Fence. The Board will look at getting the fence painted next year. Last year, quotes were obtained from several lawn maintenance companies. The Board made a change to the company that was used in the past and are happy with the service as well as a significant savings due to the change. Paul asked to obtain quotes on maintaining the cul-de-sac areas including the trees that are within the cul-de-sac. Sue discussed the need to look at having the road resealed since this year will be the third year since it was last sealed. The last quote given was $10K. We will look at getting another quote. Karen Miller asked if we are sure it really needs to be sealed every 3 yrs considering there is so little traffic. The Board will ask again to ensure it is necessary. Curtis discussed the Gate. The codes (1431/5432) will be changed. The temporary code will be ‘LAKE’. Curtis went over how difficult the software is in dealing with our gate and getting multiple codes. Due to the difficulty in programming the gate, Curtis has offered to take the ‘gatekeeper’ role and maintain the codes. Curtis will put a note on the gate asking FedEx, UPS, etc… to contact him directly for their new code. Each lot owner will be asked for a code that they will use. Usage reports will be run periodically and reported on. A knox box will be installed by the gate company. The only solution for power outages on the gate are taking it apart or installing batteries to each gate that will automatically open them should the power go out. The battery for each side of the gate is $550 each and $300 to install. We will ask about getting a battery for just one side to save money and will also inquire about how to test the batteries and the battery life. Being a new feature, the addition of this will need to be voted on by the community. In the meantime, Paul Miller offered to document how to disassemble the gate should a power outage occur.

Patty Rosado provided an update on the Architectural Committee. She reminded everyone of the need to submit plans for any new construction or improvement. Patty also asked that everyone make sure that you survey and put up lines when taking down trees so you don’t accidentally take down your neighbors trees. You also cannot take down trees between March-August unless you receive a special permit (due to golden cheek warblers). There have been 2 plans submitted this year and both were approved. One for new construction and one for an improvement. Curtis gave an update that the Board has asked the Architectural Committee that they take before and after pictures with new construction so we are aware of road conditions pre and post construction.

Curtis reviewed the voting procedures and announced the new web site he created with all of the community information (www.longhollowestates.org). He also reminded informed everyone of new Board email addresses (hoa@longhollowestates.org) and the address for the Architectural Committee (acc@longhollowestates.org) if needing to submit plans.

Sue Anderson, the treasurer of the board, reviewed the profits and losses. She also discussed the budget and the potential need to raise dues by $10 should we decide to reseal the road this year. Paul asked if we all feel okay with the current reserves and whether we need that much. The decision was made that we have enough reserves but that we should redistribute the targets (specifically not needing so much in the legal) and that we can keep the dues at $100 for this year.

Curtis reviewed Board Elections and that each position runs each year. He asked who would like to serve on the Board this year. Sue Anderson and Bill Carr expressed their interest. No one else volunteered. Paul Miller expressed that it is very important that every lot/home owner take his/her turn to serve on the Board.

Curtis asked whether we should have a 3rd party manage the HOA. It is difficult to serve on the Board and enforce things when relationships with neighbors are at stake. We discussed an intermediary. Karen asked if Susan Friedrich could serve that role. Karen said that Susan had mentioned she would be willing to take on more with her current role. The Board will talk to Susan about this role and Tracy Bunnell will draft a complaint procedure and send it out.

Curtis opened the floor for questions/concerns. No additional items were brought up for discussion so a motion was made by Paul Miller to adjourn the meeting. David Rosado seconded the motion.

Action Items

Paul Miller – Document process for disassembling gate in case of power outage

Curtis Sund – Send out survey to all members

Curtis Sund – Reset gate code to ‘LAKE’ and send request for individual codes to members

Tracy Bunnell – Update the by-laws & document complaint procedure

Curtis Sund – Ask about battery for gate; how to test it and the full life time/cost

Sue Anderson – Get recommendations on resealing the road given the little traffic on the road

Bill Carr – Obtain new quotes for lawn maintenance on the cul-de-sacs

HOA Board Meeting Minutes from 1/20/2011

Tue, 25 Jan 2011 00:00:00 Z

Meeting called to order at 7:20pm on 1/20/2011 at True Grits. Reviewed actions from last meeting.

Confirmed changes to by-laws. Changes to bylaws between 2004-2009 were never captured in one document. Decision was made to update all changes and include in the 2010 update document for 2010. Will keep changes on web site separately from the original by-laws.
Meeting time update & Electronic ballot via email are the needed amendments (Tracy)
Knock Box- $91 to install (Bill)
Signs on fence updated (Tracy to give Brad info) - Brad to get quote
ACC reviews plans and send notification to the homeowner (Tracy to update)
Print out first meeting meetings and amendments for Annual Meeting (Tracy)
Ask Susan to send letters to those two quarters behind; with 3rd quarter dues send letter saying lien will be filed (Sue)Ask about getting a contract on gate (to maintain); In order to maintain different codes for different families, we need to investigate new gate systems. Check on cost to upgrade box to internet. If under $5K, Board can approve it. How do we get more remotes? How do we handle power outages? (Curtis)
Update HOA contact list; send mail to those with no other contact information to inform them of Meeting and to obtain alternate contact info (Tracy)
Prepare Budget update (Sue)
Change 1431 code and send out in email and snail mail (Curtis)

Agenda for Annual Meeting:
Maintenance – Gate changes & Paint Fence this year, Lawn Maintenance company change last year (saved ?? $$)
Gate- see above action item
Architectural Committee- report on how many people submitted plans, plan to build, timing, etc….
Road Report- plan to seal road this year in August and have bulge in road examined
Voting Procedures- online voting Treasury Report
Budget- report from Sue
Quarterly Dues- will continue to be $100
Board Election- for new board members
By-law amendments – Tracy will print and bring to meeting
Website- inform everyone of it
Round Table

Annual Meeting Notice for 2/13/2011

Fri, 21 Jan 2011 00:00:00 Z

Greetings fellow Owners. We hope this letter finds all of you well and looking forward to a healthy and happy 2011.

It’s time for our Long Hollow Estates annual meeting. The date of our next meeting will be Sunday, February 13, 2011. The meeting will be held at True Grits Restaurant, located on 1431 in Jonestown. A social period with soft drinks and appetizers will begin 1:30 and the meeting will begin at 2:00 and should adjourn no later than 3:30. Please come and get to know your fellow property owners.

We ask that you provide any item you wish to have added to the agenda by email. The email is listed below. There must be limitations to additions to the agenda but we will try to be as flexible as possible. We will also try to leave 15 minutes at the end of the meeting for discussion of items from the floor.

Please let us know if there are questions or concerns.

Thank you,
Long Hollow Estates HOA Board

ANNUAL MEETING AGENDA

Call to order
Approval of minutes from Feb 14, 2010 annual meeting (new website)
Bylaws
Review the most recent changes to the bylaws.
Maintenance Report
Status and report on money spent on maintenance and any upcoming work (Fence, Gate, Lawn maintenance, Road)
Architectural Committee
Provide a brief status update on the last year in review and answer any questions on obtaining approval of plans.
Voting Procedures
Review the new voting format and procedures, including board member terms.
Treasury Report
Treasurer to provide current balance sheet and sources and uses statement. Discussion and approval.
Budget
Distribution and discussion of proposed budget including monthly assessment to the members.
Quarterly Dues
Still delinquent. Filing liens.
Board Election
Review of open positions and nominations accepted.
Round Table Discussion
Adjournment

HOA Board Meeting Minutes from 4/28/2010

Mon, 03 May 2010 00:00:00 Z

The following are the minutes and take-aways from the first board meeting after our annual community meeting.

Brad makes motion to elect new President. Bill seconds. Voting occurs and Curtis is named new President. Bill is named Vice President.
Brad makes motion that Board resolves to also create the positions of Secretary and Treasurer. Bill seconds. Sue is named Treasurer and Tracy is named Secretary.
Review action items from last board meeting:
By-laws needed to be updated and submitted to community. (Tracy)
Long Hollow Estates web site to be created. Covenants, By-laws, link to City of Jonestown, link to submit concerns to HOA will be included. (Curtis)
Knox Box to be ordered (Sue)
New owner of Gate named – Curtis. New gate codes to be created for 1) homeowners 2) fed ex, mail, utilities 3) construction crews as new construction begins. Reports will be run every month and when 5422 and 1431 code use declines, they will be disabled. This plan needs to be communicated out to community. (Curtis)
Call Gate maintenance to understand how to best handle power outages in terms of the gate. Solar? Battery? Costs of each? (Brad)
ACC will take before and after pictures of the road near lots about to move into construction (John)
Obtain new quote for lawn maintenance and front entry (Bill)
Pressure wash front entrance annually (Curtis/John).
Keep lights replaced on gate (Tracy)
Brad makes motion to re-approve the Architectural Committee. Curtis seconds.
Brad makes motion to adjourn. All second the motion?. Meeting adjourns at 9:20pm.

First Amendment to By-Laws

Sun, 02 May 2004 00:00:00 Z

LONG HOLLOW ESTATE5
OWNERS ASSOCIATION, INC
First Amendment to By-Laws
May 2, 2004

The by-laws of the Association are hereby amended as follows:

Article V, Section 5.2.Election: the section shall be amended to state: "...and at each annual meeting thereafter the members shall elect the director(s) for a term of one (1) year (previously three (3) years) to fill each expiring term".
Article VI, Section 6.1. Regular Meetings: the section shall be amended to state: "Regular meetings of the Board of Directors shall beheld annually without notice,..."
Article VII, Section 7.7. Nomination: the section shall be amended to state:"Nomination for election to the Board of Directors shall be made by a Nominating Committee, if such a committee is established by the Board of Directors. in the absence of this committee, nominations will be solicited from the membership prior to the annual meeting. Nominations may also..."
Article X, Section 10.1. Annual Meetings: the section shall be amended to state: "...and each subsequent regular annual meeting of the members shall be held on the first (1st) Sunday in May, and on the same day of the same month of each year thereafter, between the hours of 12:00 noon and 5:00 P.M. as determined by the board and with proper notice to the members, however it is further provided that the Board of Directors may upon written notice to the members ..."
Article X, Section 10.5. Proxies: the section shall be amended to state: "...All proxies shall be in writing and filed with the secretary or president prior to time at which the annual meeting is called to order. No proxies will be accepted subsequent to the time the meeting is called to order. Every proxy..."
Article XIV, Corporate Seal; This Article is to be to be deleted and hereafter no corporate seal is required.
Article XV, Fiscal Year: The article is amended to state that the fiscal year of the Association hereafter shall begin on the first day of April and end on the 31st day of March of every year.

Architectural Committee Rules Amendment

Thu, 28 Feb 2002 00:00:00 Z

NOTICE OF RULES ADOPTED BY THE ARCHITECTURAL COMMITTEE OF
LONG HOLLOW ESTATES OWNERS ASSOCIATION. INC.

Pursuant to the authority contained in Article 7.06 of the Long Hollow Estates Subdivision Declaration of Covenants. Conditions and Restrictions recorded in Document No. 1999129727 of the Real Property Records of Travis County, Texas (herein the CCRs), the undersigned, constituting all of, the members of the Architectural Committee of said subdivision (herein called the "AC"), have and do hereby adopt by unanimous consent the following procedural and/or substantive rules, which rules are deemed necessary and/or proper for the performance of the duties of the AC, to wit:

Maximum Building Height within the subdivision shall be the lesser of (i) the maximum height as determined in accordance with the requirements, definitions and measurements of the City of Jonestown or (ii) twenty eight feet (28') as measured vertically from the highest point of undisturbed natural grade to the highest point of the building or structure, excluding spires, antennas, ventilators, chimneys or other similar appurtenances. Undisturbed natural grade elevations shall be certified by a registered architect, surveyor or engineer.
Structures meeting these height requirements are approved by the AC for height restriction purposes.

These rules were unanimously adopted at a meeting of the AC, are deemed necessary and/or proper for the performance of the duties of the AC, and were determined to be in accordance with the meaning and intent established by the CCRs, or otherwise within the discretionary authority granted to the AC.

DATED as of Feb. 28, 2002.