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I was wondering if there’s a way to retain this code between sessions. Something like a start-up batch that attaches this code to the current outlook session? What happens if i restart my system or something?

#x – Cut selection to new DROE entry

The instructions for autohotkey suggest using a `n for a linefeed but that’s not working:

http://www.autohotkey.com/docs/commands/FormatTime.htm

Would you consider a new variable for text that should be placed at the end of an entry?

#Left and #Right have meaning in Windows 7. Perhaps the default for DROE should be changed.

#

have meaning in Windows 7 and are pretty useful out of the box.. Perhaps you should change the default hotkeys to include shift.

-Carl

The other service that offered excellent Outlook integration was Jott, but unfortunately that service is now gone. Some others you might want to consider are Dial2Do, PhoneTag, or Voice on the Go. The only one of these I have tried is Dial2Do which worked fine, but reQall (and Jott) felt more polished.

Another option if you want to create Outlook appointments and tasks with any of the other services is to use an Outlook rule to trigger a VBA macro when messages come in from the voice-to-text email address. You can have the macro trigger on certain phrases such as “new task” or “new appointment” to create the appropriate Outlook object or do nothing and pass the message on to the Inbox. There are several examples out there on how to do this – some assembly required, batteries not included. If you are not comfortable with VBA, however, you could waste a lot of time tweaking this to get it to work the way you want.

-Carl

Also, FYI, this post about Google Voice is cool but does take into account the amazing capability of ReQall to automatically create Outlook Appointments and Tasks.

If anyone knows of a direct ReQall competitor with the same Outlook capability, please post up fast!

Note, however, that this seems to be enabled by default now with Office 2010 so you may no longer need to do this with newer versions of Office / Outlook.

-Carl

Jott was pretty good and it allowed you to spell out peoples’ names. Unfortunately they got rid of the free version, and now it is shut down altogether.

Both reQall and Google Voice do an okay job, but I would not trust any of these services to send an email directly. I would always recommend sending the message to yourself for edits before sending it on to someone else. One nice feature of reQall is that you receive the audio as an attachment, so if the transcription is garbled you don’t need to log in to get to the original audio. I have been using reQall for several years now and am quite happy with it.

-Carl

For the DOS command to join all of the files into one, see the very first comment above from MihaM.

-Carl

-Carl

Thanks for your comments! Right now the file encoding setting is null in the DROE tool, which should cause it to use the system default encoding. It looks like that is not happening for some reason. In a future version I can add a switch in the INI file to allow users to force a particular file encoding. Thanks for pointing this out.

-Carl

-Carl

Hope that helps!

-Carl

Thanks for your comments… I haven’t fully worked out the mobile DROE access piece yet. One tool that does help is reQall. This at least allows me to capture notes on the fly, especially when I’m driving and I don’t want to be looking at a smartphone screen. I have it on speed dial. Another option is to set up Google Voice to capture thoughts, notes, etc. When I am back at my PC, I paste the content into the appropriate location. I have been experimenting with various ways to have the DROE on a mobile device, but nothing worth sharing yet.

As far as personal vs. professional, I use one combined setup. Having appropriate contexts for various tasks help keep things straight. I feel it’s more efficient to maintain one system and perform one combined weekly review. I also want to be able to make trade-offs and priority calls when it comes to my time. That requires having a complete picture of all of my roles and my “big rocks” (both personal and professional), and thinking about each one during my weekly review.

-Carl

-Carl

-Carl

If I understand correctly, you don’t want to trigger on embedded (OLE) attachments. Once you detect that the attachment count is > 0 you would have to step through each attachment to see if it is OLE vs. something else. You could re-use some of the code in the Outlook attachment stripper to check this. Look for lines like “If objAttachments.Item(1).Type <> olOLE Then”

You might want to also alter the order of your checks in that case (check for attachments > 0 first, then check to see if “[SD]” is missing, then (if missing) step through the attachments.

Hope that helps!

-Carl

I think you can do this, and it would be a nice enhancement to the macro. You can probably detect (and ignore) your own signature attachment using the attachment size, type (OLE, etc.), or exact filename. If you look at my code for the Outlook attachment stripper, you will see some examples of how to check for these parameters. For example, I look for an attachment named “Attachments Removed” in that macro and skip the message if I find it.

-Carl

-Carl

strBody = LCase(Item.Subject) & LCase(Item.Body)

to:

strBody = LCase(Item.Subject)

and remove the next few lines that are looking for the word “from:” in the body. Then, remove the other word checks that are looking for “file”, “attach”, etc. and just have one that contains your string:

If intIn = 0 Then intIn = InStr(1, strBody, “298″)

With this logic, a value of 0 should trigger a message, so change:

If intIn > 0 And intAttachCount <= intStandardAttachCount Then

to this:

If intIn = 0 Then

Note that you can remove the references to attachment counts if you are not using them.

There may be a few other changes required as well, but what you are asking can definitely be done. The best way to learn is to do some hands-on experiments Hope that helps!

-Carl

-Carl

-Carl

Dim strSubject As String
strSubject = Item.Subject

Dim intAttachCount As Integer
intAttachCount = Item.Attachments.Count

If intAttachCount > 0 Then

If InStr(strSubject, “[SD]“) = 0 Then
Prompt$ = “Email has an attachment and is not being sent via Secure Delivery. Are you sure you want to send the email?”
If MsgBox(Prompt$, vbYesNo + vbCritical + vbMsgBoxSetForeground, “Secure Delivery Check”) = vbNo Then
Cancel = True
End If
End If
End If
End Sub

Mike

Thanks for this wonderful tool. Been experimenting this out for a while. Partner this with TOMBO (windows), dropbox + mininoteviewer (Android), I have a capture tool on the go.

However i have a small problem on the file encoding. By using your tool to capture, i find out the txt file will be encoded in ANSI.

All my txt notes are in UTF-8 encoding. I use this because I also type Chinese Characters in my notes and TOMBO supports UTF-8 which i find is perfect for chinese.

So, is it possible to use your tool and save as UTF-8 encoding? This will saves me headache of file conversion everytime i use DROE.

If you have any suggestions, I would really appreciate to hear them.

Thank you very much

regards,
MOK

Is there any way by which the Macro can detect whether my signature contains an image or not.
I don’t want to keep on changing the attachment count in macro based on scenario.

Also some people may or may not have attachments while replying. So is there a way that can work for all sort of scenarios.

Is there anyway when a pop up box comes up and you wish to cancel sending the e-mail to have the draft e-mail open on the desktop? it always gets minimized to the toolbar and I have to re-click to open

Small complaint I know

Deb

can anyone plz help me!!!!!!

I don’t get how OneNote don’t somehow peg images, drawing, and text with scrolling. Like if you have a graph you’re forming, then drawing plots, then drawing lines, and inserting text all of those are separate bubbles so it’s not possible to make it one simple image.

Worse, if you have that graph in the main bod, as you type it doesn’t move with the text you type above it.

I don’t get how they don’t have this right. They have templates for different text bubbles on a single page. if you have a text bubble above another one and start typing in the above you for lets say 50 lines, it just writes over the other text bubble instead of pushing it down.

It’s such an asinine oversight.

any chance of ini edits that would achieve this?

Thanks for sharing this… If I understand this correctly, you are trying to prevent a “false positive” trigger caused by text in a reply/forward subject. For example, if someone sends you an attached file with a subject like “Here’s the file”, and you reply back with a simple “Thanks!”, Check #2 would have triggered on your reply with a subject of “RE: Here’s the file”. With the new code, the subject line is not included in the check.

The risk, however, is that if you use a colon “:” elsewhere in your subject line on a regular message (non-forward/non-reply) the extra code could produce some unexpected results. (I didn’t test this). If that’s the case, I would rather live with the occasional false positive since the cost is extremely low (i.e. a pop-up asking if I’m sure I want to send).

Just my two cents.

-Carl

strBody = LCase(Item.Subject) & LCase(Item.Body)

to

strBody = LCase(Left(Item.Subject, (Len(Item.Subject) * Abs((InStr(2, Item.Subject, “:”) 3))))) _
& LCase(Item.Body)

In the Attachment check (#2) it won’t check the Subject Line for replies/forwards (assumes a “:” in third character indicates this)

I don’t know of an easy way to transfer contacts from OneNote to Outlook. I think you have to create each one manually in Outlook. I would recommend creating them in Outlook in the first place (or in some other service). OneNote is able to copy text from a business card scan, which is nice, but I would paste that text into an Outlook contact.

-Carl

I just tested this again using contacts with notes. It works just fine in OL2010. I seem to remember this working in OL2003 as well, but I no longer have an installation available to test. Which Outlook version are you using? Are there other fields besides the notes field that are an issue for you?

-Carl

In the above description, I was creating a section for “@DONE”. Another reader suggested creating a separate “@DONE” notebook which I like even better. I have been doing that more recently. I actually create them by year (e.g. “@DONE 2011″) in case I want to archive them.

The @FOLLOW UP tab is used to defer items until I am ready to act on them. I don’t want to put them in @DONE because they are not done, and I don’t want to leave them in @DOING because I don’t want to see them 20 times per day when I am making notes in the DROE. So, I store them in @FOLLOW UP.

During my weekly review, I look at everything in the @FOLLOW UP tab and either:
(1) handle it immediately,
or (2) move it to @DOING if I plan to handle it in the next 7 days,
or (3) move it to @DONE if no action is required,
or (4) leave it in @FOLLOW UP for one more week.

Hope that helps!

-Carl

-Carl

I am still using MLO on a daily basis, which is a good sign! I hope to write an update and share more in the coming week(s).

-Carl

-Carl

-Carl

-Carl

I think you accidentally added an extra letter when typing the link. I think you meant to link here: http://www.clicktoapp.com/
Or, more specifically, here: http://www.clicktoapp.com/overview-features/evernote/

I haven’t tried this app, but it definitely looks interesting!

-Carl

This depends on how you scan the notes. A lot of scanner systems output PDF files, which can be attached and viewed in Evernote or also kept in a folder on your computer. Evernote also indexes these PDF files for search within Evernote. The order of the pages will not be altered or reordered by Evernote.

-Carl

Nice addition – thanks for sharing! I think Outlook allows this because sometimes people want to send out messages to large groups but not disclose the recipients. In that case you would put everyone in the BCC line and nobody in the TO line. Of course, you could use logic in the check to warn the user but then give them the option to send or cancel.

-Carl

I have been using the macro with Outlook 2010 for ~8 months now and I haven’t had any issues. Note that for replies & forwards, Check #2 will only look at text that is above the “From:” line. The reason is that if someone sends you a mail with an attachment with a message like “Here is the file”, and you send a short reply like “Thanks” (with no attachment) you don’t want the macro to trigger and give you a pop-up. It should only trigger if the word “file” is in your response (i.e. above the “From:” line).

By the way, for OL2010, you can delete or disable Check #3 since OL2010 now has this check built in.

I also added a Check #4 for Outlook 2010 since when I forward a meeting invite to someone I don’t always want to send a notification to the original meeting owner. Outlook 2010 normally does this automatically without your consent (check your Sent Items after forwarding a meeting invite!). I will post an updated macro with Check #4 when I get a chance.

-Carl

The Task body in Outlook is a little tricky to modify using VBA since it is in RTF format. I’m not sure why Microsoft decided to make tasks different in that regard from the other common objects in Outlook. Having said that, you can definitely add attachments manually via drag & drop.

-Carl

Those will likely show up as different attachment types. I have another macro to actually remove attachments (see this post). You will notice in that macro there are several lines that check the attachment type, such as “If objAttachments.Item(1).Type <> olOLE Then…” You could use similar logic for your application.

-Carl

Perhaps a beginner question, but I would like to ask you how do you distinguish (is it in ON 2010 different?) @DONE from others (@DOING, @PROJ…) – since it is not the classic worksheet. I see you have only one workbook (2007) .

The other thing is @FOLLOW UP. What kind of stuff do you store here?

All the best,
Tim