How does this work?

When you move your mouse over an action item, a comment icon will appear on the right side:

Click that icon to add your comment:

When you save the comment it’ll show up underneath your action item:

Questions or feedback?

Feel free to leave a comment or send us an email at contact[at]meetingmix.com

Sending Your Agenda

We’ve added a new way to send your agenda that doesn’t require your attendees’ email addresses. We now give you a simple text version of your agenda for you to copy:

Once you’ve copied the agenda, you can paste it into an email, meeting invite, or instant messenger to share it with attendees.

If you prefer the previous method where you entered your attendees’ email addresses, we’ve still kept that functionality. Click this link at the bottom of the “Send Agenda” page and you can send your agenda out as usual:

Sending Your Minutes

We’ve made a similar update to sending your minutes. Rather than entering your attendees’ email addresses, you can save a PDF of your minutes:

Then you can just send this PDF to your attendees.

If you prefer the previous method, click this link at the bottom of the “Send Minutes” page and you can send your minutes out as usual:

Spell Check, Save, Print

The spell check, save, and print links have moved to the right side of the page:

From left to right, these buttons are: spell check, save to PDF, print, and go to last meeting.

Attendee Names

The attendee names have moved to the body of the page. Click the “Add Attendees” button at the bottom of the meeting to add attendee names:

Questions or feedback?

Since there are quite a few changes, feel free to get in touch if you have any questions. You can leave a comment or send us an email at contact[at]meetingmix.com

How does this help?

The in-meeting tool is like a slideshow of your agenda, and it should be using during your meeting. It shows you one topic at a time, and helps you add minutes, action items, and parking lot items that come up during that topic.

The entire tool fits on your computer screen, which means there’s no need to scroll around while you add meeting minutes. Any minutes that you add with the in-meeting tool are saved to your meeting page.

How does this work?

Click the “Use the in-meeting tool” link on the right side of your meeting:

This opens up the in-meeting tool. On the left side of the tool is your first agenda topic, with a place to add minutes, action items, and parking lot items:

On the right side is a list of all your agenda topics:

Once you’re done discussing the first topic, click the “Go To Next Topic” button. You can also click on any of the topics to skip ahead in the agenda.

We’ve kept the topic timer in this new design, so you can keep track of how much time you’re spending on each topic. On the right side of the page, underneath your current topic, is a “Start Timer” link:

The timer shows up right next to your topic’s time estimate, so you can gauge when it’s time to move on.

When you’re meeting is over, click the “Go back to your meeting page” link at the top and you can review all the minutes you added:

Questions or feedback?

Feel free to leave a comment or send us an email at contact[at]meetingmix.com

This lets you enter any date, like a meeting date or an action item due date, in the format you prefer.

How does this work?

Visit your Account Settings by clicking the “Account” link at the top right of your page, and then clicking “Account Settings”:

Then click the “Date format” link on the right side of the page:

You can then choose your preferred date format:

Questions or feedback?

Feel free to leave a comment or send us an email at contact[at]meetingmix.com

How does this help?

If you run one-time meetings with similar agendas, you can use this feature to copy an old agenda over to a new meeting, without having to retype every topic.

This feature is primarily for one-time meetings. If you have a recurring series, we automatically create new meetings and help you import topics from past meetings in the series.

How does this work?

Go to your “All Meetings” page and find the past meeting that you want to copy. Click the “Show Agenda” link for that meeting:

Click the “Copy agenda to new meeting” link underneath the agenda. This will prompt you to create a new meeting:

Enter your new meeting’s name and date, and then we’ll automatically copy your past agenda to this meeting.

Questions or feedback?

Feel free to leave a comment or send us an email at contact[at]meetingmix.com

This feature is completely optional. We’ll continue to automatically create the next meeting in your recurring series, but if you’d like to have the next 2 or 3 meetings handy, you can use this feature to create those too.

How does this work?

On the right side of your “All Meetings” page there’s a list of your recurring series. Click the series that you want to create a future meeting for:

At the top of this page there’s a list of upcoming meetings in this series:

In this example, the meeting on April 30 hasn’t been created yet, and we’ll automatically create it for you on April 24. If you need that meeting right now though, just click the “create it now” link.

This instantly creates the meeting for you. Since this meeting is tied to all the other meetings in this series, you can do things like import topics from past meetings in the series.

Questions or feedback?

Feel free to leave a comment or send us an email at contact[at]meetingmix.com

We’ve updated this feature to make this process easier. You can now add time estimates as you write topics, without having to visit a separate page.

How does this work?

The form where you add an agenda topic has a new “Length” field:

Enter the number of minutes that you want to allot for this topic, or leave it at 0 if you don’t want to add a time estimate.

After you’ve added a time estimate, your meeting’s total time shows up at the top of the agenda:

Click the “edit” link if you prefer the previous method of adding time estimates. This will take you to a separate page where you can add and edit all your time estimates at once.

Questions or feedback?

Feel free to leave a comment or send us an email at contact[at]meetingmix.com

How does this work?

The form where you add an action item has a new “Optional due date” field:

You can type in the date there, or you can click the calendar icon to select a date. Leave the due date field blank if you don’t want to include a due date.

When you save your action item the due date shows up next to the assigned person’s name:

Questions or feedback?

Feel free to leave a comment or send us an email at contact[at]meetingmix.com

How does this work?

There’s a search bar at the top of your “All Meetings” page. Just enter the word or phrase that you’re searching for and click “Go”:

We’ll search through your account for every meeting that contains your search term:

Underneath each meeting are text snippets that contain your search term. This lets you review everything in the meeting that matched your search, like agenda topics and minutes, all from one page.

Questions or feedback?

Feel free to leave a comment or send us an email at contact[at]meetingmix.com

Your recurring meetings are grouped together

We’ve put a list of filters on the right side of the page. Instead of looking at all your meetings, you can look at only the meetings for a particular recurring series:

In this example we’re just looking at meetings in the recurring series “Weekly Team Mtg.”

Past meetings are organized by date

We’ve grouped your past meetings based on when they occurred. You can look at meetings that took place less than 2 weeks ago, less than 1 month ago, or more than 1 month ago:

These groupings make it easier to find meetings that took place recently.

Peek at agendas from the “All Meetings” page

When you move your mouse over a meeting, a “Show Agenda” link appears on the right side. Click that link to see what the agenda was:

This helps you quickly preview meetings from one page when you’re looking for a specific meeting.

Questions or feedback?

Feel free to leave a comment or send us an email at contact[at]meetingmix.com