Milne Office Systems Inc. Blog http://milneoffice.com/Blog Fri, 22 May 2020 05:36:06 PM Fri, 22 May 2020 05:36:06 PM As an essential business in Manitoba, Milne Office Systems is still in operation. Milne Office Systems is and will continue to follow all the recommended sanitization and social distancing protocols in order to protect our staff and valued customers. Please refrain from visiting our office if you're feeling unwell. Our customer rely on us for their day to day operations. We are supporting our customers as best as we can through this difficult time while implementing all the recommended safety measures. The health and safety of our customers, staff, and community are our top priority. You may contact our office by calling (204) 786-1554 / TOLL FREE (866) 833-6419 or emailing admin@milneoffice.com Supplies We highly recommend that all supply orders should be sent out by courrier. Supplies will be availble for pickup at our usual location at the front door. Curbside pickup service is also available upon request. Service Our technicians are working remotely, however they all have access to our warehouse to get the parts needed to complete a service call. Our technicians will call ahead and follow any procedures that you have in place while following our own. All equipment, and parts will be thoroughly sanitized before entering your premises. Sales Our sales staff are working remotely at home. All sales staff are still available to assist you. You may call our office and our consultants will get back to you in a timely manner. http://milneoffice.com/Blog/post.cfm?Title=COVID-19_INFORMATION CD94DE1F2B24654280A5C3D84E2EA125 Tue, 14 Apr 2020 12:29:00 PM Thursday, November 30, 2017 The old workhorse is still putting out prints. Faithfully, every day it seemingly handles the document requirements of your office but upon closer examination, does it really save you time and money? How do you know when it�s time to upgrade? Consider these 4 factors; Efficiency - Warm up times to print/copy/scan are likely slow. This can leave extended lag time for customers who require invoices for purchases. The risk of breakdown and costly repairs grows as units reach their maximum copy output. For smaller devices nearing the 250,000 to 300,000 print copy count, breakdowns are inevitable. Access � In the ever-evolving world of efficiency, it is important to provide remote access printing to your workers. If they are travelling or working from home, jobs can be sent directly to the MFP for review. With the new cloud-based technology of the Ricoh ICE software, projects and documents become easily managed by all who contribute in �Real time�. Deadlines are achievable. Information Security � Every document printed is stored within the hard-drive of the printer. Older devices are not equipped with encryption technology to protect your information. Material Costs � Inkjet cartridges are becoming costly and harder to find for some of the �workhorses� that are in the field. Ricoh has spent a lot of time and money developing the efficiency of toner and paper usage on all devices. The convenience of having print /scan/share/store functions directly on the MFP has streamlined document management in the workplace. If you are concerned about how much your printer is costing you, invite one of our experienced analysts in for a consultation. It is amazing how much time and money can be sifted out of your pockets by these older units.   http://milneoffice.com/Blog/post.cfm?Title=Year_End_Savings_-_4_Reasons_to_consider_upgrading 8023A0FCA89A8D30A3C25F8F82D091DC Thu, 30 Nov 2017 10:55:10 AM Milne Office Systems has a wide variety of RICOH products to increase productivity and enhance document management within the office environment but what about in the field? The RICOH MP305 MFP offers the versatility of a A3 printer in a compact size that can be placed anywhere! Most companies offer large units to print 11x17 but the MP305 uses the bypass tray for the larger documents. Perfect for those times you need the larger prints without the footprint of a large unit. On the production side, the RICOH MPW6700 produces sharp, crisp, clear prints on a wide format platform. This machine is top-of-the-line in quality and longevity, winning praise from many companies all around the world. Milne offers �Rite as Rain� paper that has protective properties from moisture and the elements found on the job site. Our RICOH SP4510 printers are handy little workhorses that have a low print-per-page rate that will save you time and money. Toner is included in our maintenance agreements and in most cases, offering same day delivery. As projects change and evolve, the excess copies can be destroyed on-site with one of our shredder models. The grade of cut on the shred ensures confidentiality. For more than 20 years, Milne Office Systems has become known for its quality products and service to customers throughout the city and province. Give us a call for a free consultation to find cost-effective solutions for your print/copy needs! http://milneoffice.com/Blog/post.cfm?Title=Convenience_on_the_Building_Site 416BA9A9951FB1613FCD16E782798627 Thu, 26 Oct 2017 12:00:00 AM  It is every business�s dream to reduce the paper mountain that can be associated with document management. While there are many software programs available that will help manage the situation, Ricoh has embedded their Integrated Cloud Environment (ICE) on all of their MFP devices with a 30 day free trial included. The Ricoh Integrated Cloud Environment (ICE) is a document productivity solution provided as a cloud service, to help organizations implement smart digital processes that make their jobs easier. ICE is embedded software that is ready for activation by entering a license key in the Smart Operation Panel. No software and no server need to be installed. ICE scans documents directly to email and cloud services, and it uses 128-bit encrypted transmission to safeguard information security. ICE can replace time-consuming manual processes with scanning that features automatic Optical Character Recognition (OCR) and file conversion. ICE can converts scanned documents to common digital file formats, including PDF, Word� and Excel�. ICE provides Mobile Printing support, allowing users to print at any ICE enabled Ricoh device from a laptop or mobile device, by obtaining a document release code. ICE 2.0 was launched last July with five packages, all of which provide mobile printing functionality. The ICE Office Package provides all the ICE functionality and supports the most popular cloud apps (Box, Dropbox, Google Drive, OneDrive, Sharefile, Evernote, Salesforce, etc). The ICE Advanced Office Package supports all the apps in the ICE Office Package plus 4 advanced apps: Google Apps, Office 365, OneDrive for Business and Syncplicity. Easy to navigate and user friendly, ICE will transform your business, saving time and money when it comes to accessing and sharing information. Call the experts at Milne today to discuss how to implement your free trial today! http://milneoffice.com/Blog/post.cfm?Title=Integrated_Cloud_Environment_(ICE)_2.0 FACE35F94860795F41D9FE2CEFF551CE Tue, 10 Oct 2017 12:00:00 AM  09-11. One of the most impactful days in modern history when two planes were hijacked and flown into the twin towers in New York. Almost 3,000 lives were lost that day. The destruction has scared the city and people around the globe as everyone knows where they were when the news broke. Hurricanes and forest fires have dominated the news. You can rest-assured that as everyone starts cleaning up after the disasters, there will be valuable information that will be lost. On a personal level, pictures and treasures but on a professional level, archived documents and client records. If disaster were to strike your business, how protected are you? The archive files you have stored away, the current filing system you employ, either manual or digital, how protected are they? Take a moment to seriously consider this. Could you recover from the damage of lost or destroyed documentation? Ricoh and Milne Office Systems have several solutions for ensuring that the safety and security of your valuable archives can be stored in a digital cloud environment through any one of the software programs that we offer. <a href="https://www.ricoh.ca/en/solutions/document-workflow">Available software solutions</a> Whether you have been in business for 25 plus years or if you are a young company with a bright future, don't be caught with out a secure plan in place. When the hurricanes or fires do materialize, we've got you covered. http://milneoffice.com/Blog/post.cfm?Title=Disaster_-_fire_-_flood_-_vandalism_-_theft_Is_your_information_protected? B97670149FE3D953466484448E8BC630 Mon, 11 Sep 2017 12:00:00 AM  We are excited to announce the launch of our new IN series Mailing systems from Neopost. Please see our updated Mailnig Machine features under our Neopost heading. http://milneoffice.com/Blog/post.cfm?Title=Hot_dog_days_of_Summer! 3D9FACFC2354B1DBEE6B4BC83413707B Sat, 01 Jul 2017 12:00:00 AM Meet The New MP W6700SP Wide Format Digital Imaging System! The Ricoh MP W6700 Wide Format Digital Imaging System is an affordable wide format solution that empowers workgroups with the quality, control, and customization they need to improve user collaboration and produce more jobs in-house. With advanced tools, greater security, and the power to make information more mobile, The Ricoh MP W6700 opens up a world of possibilities. This system was built for companies in today's fast-paced environments who want to enhance the way they communicate while transforming their business. As a direct replacement for the Ricoh MP W3601 Wide Format Device, this system offers faster print speeds, sharper image quality and so much more. Product highlights: * Standard B&W print/copy and colour scanning * Print speed: 6.7 pages per minute * High image quality: 600 dpi resolution * 9-inch tiltable full-colour touchscreen control panel * Standard 2 roll feeder and bypass feeder * Compact design with full front access * Many scan-to functionalities Are you looking for an affordable, versatile, entry-level MFP - enabled wide format solution? The Ricoh MP W6700 offers a low cost of ownership with the right balance of price, performance, and best in-class features. Our highly qualified specialists here at Milne Office Systems are here to work with you to find the solution that best fits your business. If you are interested in learning more about this or any other system in our large fleet, please contact us. We would be more than happy to provide you with the information you need to make the best decision for your company. And don't forget about our in-house demonstrations. Don't just take our word for it, SEE how one of our systems can work for you. http://milneoffice.com/Blog/post.cfm?Title=Drumroll_Please... 8724D2449837EA24FBB31417877B5586 Sun, 22 Jan 2017 12:00:00 AM For over 50 years, Buyers Laboratory (BLI) has been the leading source for unbiased and reliable intelligence for the global digital imaging industry.Today, BLI remains the leading authority and provider of critical intelligence on the imaging industry and continually renews its commitment to provide the highest quality products and services to Original Equipment Manufacturers, Dealers and Business Consumers. With over four decades of leading the product testing field, BLI is the recognized expert in the industry. With proven, controlled techniques and accurate reporting, BLI's comprehensive array of products and services provide you with the most credible source for global competitive intelligence�allowing you to make informed and profitable business decisions. The Ricoh Americas Corporation is the proud recipient of the 2014 Buyers Laboratory pick for 2014 "Outstanding 21-30 page per minute A3 Colour Multifunction Printer for the MP C3003. Ricoh is also pleased to announce the reception of the Buyers Laboratory "Outstanding Achievement in Energy Efficiency" for 2014 for the Ricoh MP C3003. The Ricoh MP C3003 Multifunction System is engineered to work the way you do. It combines high-quality, full colour output with productivity-enhancing capabilities so you can leverage a wider range of information in newer, smarter ways. Transform your device into an information portal by connecting to the cloud from your smartphone, tablet or other mobile device and use this powerful system to print , share and discover the value of customized convenience. Packed with advanced versatility and energy saving features in a space saving design, This system is ideal for fast paced offices with heavy workloads. Choose this system as the primary device for your workgroup or as an integral part of the Ricoh Managed Document Services strategy and boost productivity throughout your organization. For more information on this or any of our other top quality Ricoh products, please visit our Ricoh page or contact one of our qualified digital imaging specialists for more information. http://milneoffice.com/Blog/post.cfm?Title=2014_Buyers_Laboratory_Award_Winner! DE1A63F9EF833EC854B2E22E60E2F70B Mon, 02 Jun 2014 02:30:00 PM Ricoh Canada is pleased to announce that we are the proud recipients of the prestigious Cannatta award for Multifunction Printer Manufacturer of the Year! The Cannatta Report is the leading domestic and international management media resource for the office products and workflow solutions industry (formerly known as the copier business). Cannatta has a reputation for providing industry-renown editorial, analyses, and opinion regarding this business for over 30 years. Ricoh Canada is proud to have achieved this award and we will continue to strive to produce the best office equipment in the world! http://milneoffice.com/Blog/post.cfm?Title=Ricoh_Company_Ltd._-_Multifunction_Printer_Manufacturer_of_the_Year! 4D3B67BDC2D2326D883C91C1A9B7F908 Fri, 29 Nov 2013 12:00:00 AM Milne Office Systems is proud to announce our 3 day Colour Wide Format Open House, September 10-12, 2013. Together with product specialist Bill Paulson of Ricoh Canada we will be providing you with an in-depth look into our latest Colour Wide Format Device, the Ricoh <a href="http://milneoffice.com/ricoh/ricoh-wide.cfm">MP CW2200</a>. This robust product is an ideal solution if you are looking to save money and increase productivity.   <img alt="" width="237" height="259" src="/blog/userfiles/image/mpcw2200sp(1).jpg" /> This is a great opportunity to get a hands on demostration on this product. Space is limited, so don't wait. Reserve your space today! Simply call one of our specialists, choose your demostration date and let us know how many people will be attending, it's easy!!! We look forward to seeing you! Milne Office Systems Unit J - 301 Weston Street Winnipeg, MB, R3E 3H4 204.786.1554 http://milneoffice.com/Blog/post.cfm?Title=Milne_Office_Systems_and_Ricoh_Canada_Invite_You! 4796CDDCB5A3322E4E57D6E9D3A1E7BE Fri, 16 Aug 2013 04:00:00 PM Ricoh Canada is pleased to introduce the new MP CW2200SP Colour Wide Format Device. This product represents Ricoh's first wide format colour multi-functional device. Utilizing fast drying qualities of Ricoh's proprietary viscous ink formula, this feature rich wide format solution is ideal for Architectural, Engineering and Construction customers to move from black and white to full colour. The new MP CW2200 colour mutifunction device offers complete copy, print and scan capability (both colour and monochrome scanning) right out of the box. It features 3.2 colour papges per minute and 1.1 pages per minute black and white. Scanning features such as Scan-to-Email, Scan-to-Folder (SMB/FTP/NCP/URL) and TWAIN scanning are standard. The standard USB/SD Card slot enables Scan-to and Print-from-USB/SD Card. This device can support software solutions which improve workflow and customize the device to fit your needs. The MP CW2200 also offers robust paper handling (20lb. bond and inkjet coated paper), 2 roll capability with 2" and 3" adjustable core holders, waterproof ink and solution support, Standard DataOverwriteSecurity (DOSS) and HDD Encryption to offer advanced security for your business . Features & Benefits: - Fast Scanning Speeds - 3.14ips Mono and 1.1ips Colour at 600dpi - Includes Print Kint and Scan Kit - Dedicated Memory - 3GB RAM - Large Capacity HArd Disk Drive - 250GB - Standard Print-from-USB/SD Card - Standard Scan-to-USB/SD Card - Improved High Compression PDF - Standard DOSS and HDD Encryption functionality The strategic goal for the MP CW2200SP is to transition B&W wide format machines to colour devices but at the same time be a cost effective option when compared to B&W toner based products. It is intended for the CAD market, with emphasis on the Architecture, Construction and Engineering Firms. If you would like more information on this fantastic new product <a href="http://milneoffice.com/contact.cfm">contact us</a> today! One of ou qualified specialists will be more than happy to help you! http://milneoffice.com/Blog/post.cfm?Title=Introducing_The_Ricoh_Aficio_MP_CW2200_Colour_Wide_Format_Device D0667BBC8D1CD11D288D791BC69FCE27 Thu, 11 Apr 2013 09:30:00 AM Canada Post has announced a postage rate change that will take effect on January 14, 2013. This is a regulated change that requires an update to all Canadian mailing systems. To assist you in ensuring that your mailing system has the updated rates required by Canada Post, Neopost will send you the appropriate media and instructions for your mailing system (and external weighing device, if necessary) in early January. You can also refer to the links below for information and instructions specific for your model. How to update your postal ratesThe instructions for your scale model are listed below: WP2 (IJ-25): <a href="http://neopost.ca/sites/neopost.ca/files/pdf/IJ25.pdf">IJ25.pdf </a> WP5 (IJ-35/40/45/50): <a href="http://neopost.ca/sites/neopost.ca/files/pdf/IJ35-50.pdf">IJ35-50.pdf</a> EZ-Weigh WP: <a href="http://neopost.ca/sites/neopost.ca/files/pdf/IJ65-110.pdf">IJ65-110.pdf</a> SE30/50/100: <a href="http://neopost.ca/sites/neopost.ca/files/pdf/IJ35-50.pdf">IJ35-50.pdf</a> / <a href="http://neopost.ca/sites/neopost.ca/files/pdf/IJ65-110.pdf">IJ65-110.pdf </a>/ <a href="http://neopost.ca/sites/neopost.ca/files/pdf/SE30-100.pdf">SE30-100.pdf</a> MT32 & ST32: <a href="http://neopost.ca/sites/neopost.ca/files/pdf/IJ65-110.pdf">IJ65-110.pdf</a> / <a href="http://neopost.ca/sites/neopost.ca/files/pdf/ST32_MT32.pdf">ST32_MT32.pdf</a> Weigh Mailer (Dynamic Scale): <a href="http://neopost.ca/sites/neopost.ca/files/pdf/IJ65-110.pdf">IJ65-110.pdf</a> / <a href="http://neopost.ca/sites/neopost.ca/files/pdf/SE30-100.pdf">SE30-100.pdf </a> Instructions: <a href="http://neopost.ca/sites/neopost.ca/files/pdf/IS280-6000.pdf">IS280-6000.pdf</a> Rate Change FAQ What is this rate change about? Canada Post announced this rate change late last year. This rate change affects all letter and parcel rates for both domestic and international destinations. For detailed information regarding the affected rates, you can contact Canada Post at 1-800-267-1177, or check their website anytime for more information. Why did I receive a rate change package? Effective January 14, 2013, Canada Post has increased some lettermail rates. Our records indicate that you have a postage meter and scale, so a pak or rate card was sent out to ensure that you are using the correct rates for postage as per Canada Post Corporation regulations. What do I do with the pak? You need to take out the current pak that is in your scale and replace it with the new one that was sent to you. You are required to return the old pak to us in the envelope provided. If you received a rate card you must download the rates. Instructions are included in the package, and for your convenience they can also be accessed from the menu above. Is this rate change mandatory? This is a regulated event where all mailing system scales in Canada are required to support current Canada Post rates. The most current rates are in effect as of January 14, 2013. How many more rate changes can we expect? In recent years, Canada Post has introduced the majority of changes to postage rates in January. However, new rates can be introduced intermittently, which will require additional updates to all mailing systems. Neopost Canada offers rate change protection through our MailCare Service Programs to ensure that our customers will not incur additional fees if Canada Post introduces multiple rate changes during a single calendar year. If you require additional assistance, please contact us st 204.786.1554 http://milneoffice.com/Blog/post.cfm?Title=Canada_Post_Postage_Rate_Change__Information 957E636A5165D2BD945961467E183ACF Wed, 09 Jan 2013 04:03:00 PM To our valued customers, Each year during the holiday season, we take great pleasure in setting aside our regular work to send a holiday message to all our friends and customers. How joyful we are that this time has come again to extend to you our sincere gratitude. It is great friends and customers like you that make our business possible. We look forward to working with you in the New Year and we wish you all much happiness and success! Best wishes for a happy holiday season and our sincere thanks for your loyalty and goodwill throughout the year. Happy Holidays from the Management and Staff of Milne Office Systems. <img width="450" height="85" alt="" src="/blog/userfiles/image/stock-vector-christmas-garland-vector-40061083.jpg" /> http://milneoffice.com/Blog/post.cfm?Title=Happy_Holidays_from_Milne_Office_Systems! B8AF21AD58C857EC067EB5D4C9BF1FD6 Thu, 20 Dec 2012 11:30:00 AM Ricoh Americas Corp announced earlier this month completion of AirPrint certification for 10 Ricoh multifunction printers (MFPs). The AirPrint functionality certification means that iPhone, iPad, and iPod Touch users can print directly to the supported Ricoh printers via WiFi with no software to download or drivers to install. The new capability simplifies the print process for mobile users with a need to print documents, emails, business letters, presentations, and other items from their Apple devices. All Apple devices, including the new iPhone 5 will have the ability to automatically locate nearby Ricoh AirPrint enabled machines and print to them without struggle. The specific Ricoh MFPs that are included in the recent certification includes: MP301, MPC305, MPC3502, MPC4502, MPC5502, MP4502A, MP5502A, MP4002, and MP5002. A statement from Dominic Pontrelli, Ricoh Sr. Vice President of Marketing said, �AirPrint compatibility, part of Ricoh�s new intelligent MFP platform, helps make employees who use Apple mobile devices in their day to day work, more productive, both inside their companies and on the road.� Pontrelli went on to say, � Easy mobile printing relieves IT of the burden of managing software downloads, and eliminates the need for mobile employees to send email attachments around an office just so they can be printed from desktops.� AirPrint functionality requires an AirPrint enabled MFP connected to the same WiFi network as the iOS device that is sending the print request. The technology, developed by Apple, lets applications create full quality printed output using Apple�s driverless printing architecture. All iOS built-in apps that support printing use AirPrint. The certification is part of Ricoh�s strategy to support mobile computing and printing in the workplace and is also an integral part of its Mobile Services. Citing a recent study conducted by Cisco, Ricoh notes that 78 percent of U.S. white collar employees use a mobile device for work and 95 percent of businesses allow employees to use their own devices in the workplace. Having a mobile print solution for a wide range of products facilitates the print process of documents from those devices. AirPrint also works with built-in Apple iPhone, iPad, and iPod Touch apps such as Safari, Mail, Photos, iWork, and PDF�s in iBooks. Printing occurs in the background letting users quickly get back to what they were doing. Users can also line up print jobs and manage their queues like they can from desktop machines. For more information or to come in for a demonstration on Ricoh's new AirPrint technology, contact us today! One of our digital imaging specialists would be more than happy to help you find the right solution for you! http://milneoffice.com/Blog/post.cfm?Title=Ricoh_and_Apple_-_A_Match_Made_in_Technology_Heaven! 5DCC3F3B454C44244FC760DC0A97CD03 Wed, 12 Dec 2012 03:50:00 PM We all want to do our part to promote environmental sustainability but where should you start? Fortunately, there are now many opportunities to help you build a greener office and protect the environment with Ricoh Multifunction Devies and printers from Milne Office Systems. Green printing is one of the easiest ways that your business can reduce carbon footprint at the same time reduce your document costs. Ricoh supports zero-waste-to-landfill operations from product design, manufacturing, and distribution operations to offer printers and multifunction devices that are eco-friendly all the way through. With built-in Go Green features, your business can easily and affordably promote environmental sustainability. Ricoh's Go Green Solutions Quick Start-Up Technology (QSU) Enables imaging systems to start up quickly when needed, while reducing energy consumption when the system is in sleep mode. High-Speed Duplex Printing/Copying/Scanning Allows for duplex copying at the speed of one-sided copying, and electronic file sharing, available in networked systems. Energy Star Compliant Ricoh multifunction printers (MFPs) are 100% Energy Star compliant and feature quick recovery from cold start or Energy Saver Modes. ISO Certification Savin products are manufactured in facilities that meet the rigorous international standards of ISO 14001. Recycling programs Milne Office Systems customers are actively encouraged to mail their used toner cartridges to Ricoh recycling centers through its Toner Cartridge Return Program. Click <a href="http://milneoffice.com/green.cfm">here</a> to print your no charge Ricoh Toner Cartridge return address label. Here at Milne Office Systems, we make it easy for you to do part in maintaining environmental sustainability. Ricoh lives by the philosophy "Our Earth Our Tomorrow" and you should too. Invest in a Ricoh, invest in your future. http://milneoffice.com/Blog/post.cfm?Title=Ricoh_Devices_for_Environmental_Sustainability 0C115CB3073BE7F26819493D01D427AC Wed, 28 Nov 2012 09:40:00 AM Technology is moving ahead, why aren't you?! Mine Office System's newest range of mailing machines are a series of Intelligent mail processing Systems that combine intelligent automation, intuitive programming, connectivity and online management into a single solution. When combined with the functionality of myneopost, the IS series will provide customers with a completely new user experience that cannot be matched by the competition's current product offering. Mail Processing Made Simple IS-420 Mailing System: <img alt="" style="width: 166px; height: 116px" src="/blog/userfiles/image/is-420.jpg" /> Neopost's Intelligent System IS-420 delivers it all, with fast, reliable and easy-to-use mail processing. With state-of-the-art technology, whisper quiet operation and myneopost online services at your fingertips, the IS-420 postage meter is the best-in-class solution to meet all your mail processing requirements. The IS-420 combines connectivity, online system management and a host of smart features into a single solution, allowing you to process any combination of mail without slowing you down. Versatile, Integrated Mail Processing Made Easy IS-440 Mailing System: <img alt="" style="width: 216px; height: 141px" src="/blog/userfiles/image/is440-1.gif" /> When it comes to getting a job done, thriving businesses count on reliable processing that adds value and streamlines performance. Neopost's Intelligent Solution IS-440 delivers it all with fast, reliable and easy-to-use mail processing. With state-of-the-art technology and connection to my neopost online services at your fingertips, the IS-440 is the best-in-class solution to meet all your mail processing requirements. The whisper-quiet IS-440 offers a host of smart features that makes it easy to operate. Intelligent Mail Room Tools Made Easy <img alt="" style="width: 259px; height: 133px" src="/blog/userfiles/image/IS480_B.jpg" /> IS-480 Mailing System: Dynamic businesses count on smart productivity tools to do more than simply move the mail. Neopost's Intelligent Solution IS-480 takes mail processing to a new level of intelligence and delivers productivity at its best. With state-of-the-art technology and connection to myneopost online services at your fingertips, the IS-480 is the best-in-class solution to meet your demanding mailrooms needs. With its whisper-quiet operation and host of smart features, the highly capable;e IS-480 is easy, fast and efficient! Call us today and speak to one of our qualifued Mailing Specialists, we have a system for you! http://milneoffice.com/Blog/post.cfm?Title=If_you_haven't_upgraded_yet,_what_are_you_waiting_for? BB1A60F1F16E3C0A604F65BE0227518B Thu, 15 Nov 2012 12:00:00 AM Paper Jams When a copy machine is used to copy or print, paper jams are likely to be the most encountered trouble issue. Many paper jams can be remedied without replacing parts in the copier. Be gentle when removing paper from the paper path while clearing a jam. The paper left in the paper path should be free from the grip of the paper path rollers. Look for handles to push, pull, turn or release if you encounter resistance when trying to remove a piece of paper from the machine. Aggressive removal of the paper from the grip of the paper path rollers may result in torn bits of paper being left behind. Even after the original jam problem is resolved, those stray bits of paper left in the machine's paper path will induce a new jam issue that might not be as easy to resolve by the end user. Remove the stack of paper from the paper tray that was being used to copy or print from. Inspect the stack of paper for damage such as folded corners or ripped edges. Don't just open the tray and inspect the paper where it sits. Remove the stack and turn it over to look at the bottom of the stack. Remove any folded, wavy or damaged paper found in the stack, fan the paper thoroughly and then replace the paper stack in the tray. Inspect the paper guides that hold the stack in place within the tray. The guides should neither be too tight nor too loose. Either state will cause jams. The paper stack should lay flat in the tray and have a small amount of play around the edges--usually no more than about 1/8th of an inch. Note also the height of the paper stack in the tray. Somewhere on the paper guides there will be a mark to indicate the maximum stack height, or if the copier is very low capacity there may not be a mark. There may only be a maximum number of sheets specified in the owner's manual. Be certain the paper stack does not exceed that height mark or sheet count. If the stack is too high, there will be paper jams. Dirty paper rollers can also cause paper jams. The feed and transport rollers in the copier will accumulate a buildup of paper dust, fuser oil and toner residue. This buildup will reduce the roller's effectiveness and can cause paper jams. Clean the rollers with a soft, lint-free cloth dampened with water. Use a gentle scrubbing motion on the rollers to clean off the buildup of dust and residue. Open the interior access panels and clean all the visible rollers. Do not use alcohol or other cleaning agents unless directed to do so by a Milne Office Systems representative. Alcohol or other harsh cleaning agents can damage or degrade the material used in the rollers, which in turn reduces the effective life of the roller. Use a mild soap and water solution if you feel that water alone is not sufficient to adequately clean the buildup from the rollers but make sure any excess water is squeezed out of your cloth to avoid getting water into your copier. For more information or for more do-it-yourself copier repair tips, <a href="http://milneoffice.com/contact.cfm">contact</a> our service department. http://milneoffice.com/Blog/post.cfm?Title=Do-It-Yourself_Paper_Jam_Repair CDE70ABAD095638A63F74D3EFF81D6F4 Thu, 08 Nov 2012 08:30:00 AM Toner cartridges can be stored for long periods of time without going bad. They can last for several months and still work just as well as if you had just purchased them yesterday. The bad news is that these toner cartridges do indeed have a shelf life. Milne Office Systems recommends that all toner cartridges to be used within one year of purchase or else the quality of printing using the toner will suffer. The performance of the toner will severely worsen if it sits around for too long. There are some ways you can put off the deterioration of your toner cartridges. To guarantee the best results from the cartridges, make sure to keep them sealed in a bag until they are to be installed into a printer. Do not keep them lying around without being covered or surrounded by a bag. Keep the cartridges at room temperature in a dry location and avoid exposing them to extreme humidity, cold, or heat. Various weather conditions could make the toner, a fine powder, clump together or otherwise fail. Some specific conditions to consider when storing your toner cartridges are: Do not store your discount toner in temperatures in excess of 95 degrees Fahrenheit (35 degrees Celsius) or lower than 50 degrees Fahrenheit (10 degrees Celsius). These are numbers that generally apply to most cartridges. Keep your toner cartridges horizontal. Do not store your cartridges vertically. For long-term storage, keep the toner cartridges in their original packaging (cardboard box and sealed bag). Try to keep the relative humidity where your cartridges are being stored between 45 percent and 80 percent. Do not store your toner cartridges in any place that experiences rapid and extreme fluctuations in temperature or humidity. Avoid subjecting your toner cartridges to direct sunlight, even for short periods of time. Avoid storing or keeping your toner cartridges in places that are dusty or where dust may gather. Do not store your toner cartridges in your car or vehicle � not even the trunk � for long periods of time. Do not store your toner cartridges anywhere corrosive gases may be present. Toner cartridges can be affected by salty air. Try to keep your toner cartridges out of air that may have high saline concentrations. If you follow these guidelines, you will likely keep your toner cartridges in working condition whenever you choose to use them, maximizing their life spans. http://milneoffice.com/Blog/post.cfm?Title=How_To_Store_Your_Ricoh_Toner_Cartridges 26B359CCFC7243B2FAF289FCB8C018F4 Thu, 01 Nov 2012 03:15:00 PM If you own a Ricoh copier or laser printer, the toner is a normal consumable for the machine. But when you change the toner cartridge, you need to handle the used one properly. Simply throwing the old toner cartridge away with the trash will add to the landfill problem, and the chemicals in the toner powder and plastic could end up in the environment. Fortunately, Ricoh provides a recycling program that makes it easy for printer and copier owners to do the right thing. Instructions 1. Open the box containing the new Ricoh toner cartridge, and check for a prepaid shipping label. Many replacement cartridges come with a prepaid shipping label to facilitate the return of the used toner. 2. Pack the used toner cartridge in the same packing materials used to ship the new one. Place the toner cartridge in the plastic bag the new cartridge came in, or wrap it in plastic wrap if the bag is not available. Use the packing materials that came with the new cartridge to protect the used cartridge during shipment. 3.Tape the box shut securely, and attach the prepaid shipping label if one came with the new toner. Otherwise go to the <a href="http://milneoffice.com/green.cfm">Milne Office Systems "green" center </a>on our website to download your prepaid printable label. 4.Tape the shipping label to the box, and take it to the shipping center of your choice. Ricoh lives by a philosophy they call, "Our earth, Our tomorrow". It's a statement of the idea that because we all share the planet, we are all obligated to protect and preserve it. Let's all be responsible for protecting the future of our earth. Recycle your empty toner cartridges, it's easy! http://milneoffice.com/Blog/post.cfm?Title=How_to_dispose_of_your_used_Ricoh_cartridges DC961BCFF77510C7D4843DD3305F85D4 Thu, 25 Oct 2012 08:45:00 AM Ricoh Aficio Copiers: Top Quality, Long Lasting Selecting a copier for your business can be a complex process. Milne Office Systems offers several options for top quality multifunction devices. We know that it can be difficult trying to figure out which device is best for your business needs. Then there is the question of durability and reliability. Every business owner wants his or her copier investment to operate smoothly and be a long lasting asset in the office. With these factors in mind, consider looking at the uncompromising quality of Ricoh Aficio multifunction devices and printers. Ricoh Aficio copiers are known for their productivity, and offer speeds up to 90 pages per minute in color and a blazing 135 ppm in black and white. When you purchase a Ricoh system, you will be able to accomplish more with fewer resources. Ricoh devices help your staff find every available way to reduce costs and optimize processes, and at the same time ensuring security and ease of use. All Ricoh machines empower your office to handle your document tasks with extraordinary speed and cost efficiency. Every Ricoh multifunction device can digitally copy, print, scan and fax from a single digital imaging system. For this reason Ricoh systems have a very low cost of ownership. Purchasing a Ricoh Aficio device from Milne Office Systems is a smart business decision because you can feel confident you are investing in a top quality, long lasting asset. The Ricoh Aficio fleet of digital imaging systems is considered by many to be the best full line of black and white and color copiers on the market. Check out our October recommended Ricoh system! Ricoh Aficio MP C4502SP A fast paced workplace offers something new and exiting every day. It's time your Multifuncition Product (MFP) does too. The versatile RICOH Aficio MPC4502 delivers high quality, full-colour performance to streamline your unique workflow demands. This innovative MFP leverages advanced capabilities found only in Ricoh's services-led platform to simplify even the most complex printing, copying, scanning, and distribution tasks.                                                     <img alt="" style="width: 122px; height: 223px" src="/blog/userfiles/image/Media.jpg" /> � Produce 45 colour prints/copies per minute � Control individual or group usage. Reducing waste has never been so easy. This system allows administrators to set quotas for individuals or workgroups, which helps control the costs associated with paper, supplies and energy consumption. � Customizable one-touch home screen operation � Built in USB/SD card inputs � Tilting control panel for ease of use/accessability For more information on this or any other system in our vast fleet of Ricoh devices, contact us today. One of our qualified Ricoh specialists will be happy to help you! Check out our flyer for just a few of our best products. <img alt="" width="300" height="388" src="/blog/userfiles/image/Copy of Printer flyer.jpg" />                                                    <img alt="" style="width: 317px; height: 401px" src="/blog/userfiles/image/Printer flyer.jpg" /> http://milneoffice.com/Blog/post.cfm?Title=Ricoh_Aficio_Copiers:_Top_Quality,_Long_Lasting_ 137FEFE06DA7B4BC9B2A677073A6DF91 Thu, 11 Oct 2012 08:45:00 AM Even in a world seemingly dominated by cell phone apps, email and social media, people still respond to direct mail. Consistent mailing campaigns using a postage meter are a great way to create positive, predictable results. If you fully understand your target market and have access to reliable mailing solutions, your mailing campaigns will become increasingly successful. Here are a few ways in which your mailing campaigns can benefit your business objectives. Touch and Feel A mail piece is something you can touch and feel. It�s not here one second and gone the next. If you have the ability to produce a quality message for your audience it will demand attention from the reader. With a compelling message in a timely fashion your letter will be opened and read. This gives you a shot at catching your prospect�s attention, and holding it for period of time. Efficiency Mail Room Operations With highly efficient mail room operations and a succinct strategy your direct mail campaign will be able to reach your target audience in just the right time. Understanding your target demographic and finding evergreen topics to discuss, you will keep your audience interested in your products or services. Cost Savings & Convenience With cost savings and convenience, a postage meter can be advantageous for any small business. When you have basic knowledge of proven marketing techniques your direct mailings become a powerful tool that can help maximize profits from new and existing clients. By using your mail room operations efficiently and following trends in the direct mail industry you will have a competitive advantage over your competition. Do not forget to connect with prospects on a personal level and do your best to connect with them several times with the goal of building a relationship. http://milneoffice.com/Blog/post.cfm?Title=3_Reasons_Why_Direct_Mail_is_Still_Effective BFBD6A0C25C237A76E66C8A32D4A67A1 Thu, 04 Oct 2012 03:20:00 PM You�ll be surprised how much difference a Neopost folder inserter can make to your business. As well as automating tedious manual tasks you can effortlessly improve the accuracy and professionalism of your mailings. Whatever your size of business or organisation, and whatever your mail - invoices, statements, promotions, payments or notices - there�s a folder inserter that will help you manage it more efficiently. SAVE MONEY THROUGH AUTOMATION If you�re filling envelopes by hand it�s costing you at least 10 cents per item. Imagine how much you could save by automatically folding and inserting your business mailings. FREE UP VALUABLE STAFF TIME With a folder inserter you can automatically process out-going mail more accurately and up to 22 times faster than doing it by hand. TAKE ADVANTAGE OF THE LOWEST MAIL RATES Save money by folding and mailing in the most cost-effective size. You�ll see really big savings if you process large volumes of mail. AUTOMATE YOUR WORKFLOW Save hours by linking a folder inserter to a postage machine, giving you an efficient end-to-end process. INSERT MARKETING LEAFLETS AND BOOST BUSINESS You can easily boost your sales by adding promotional marketing leaflets to your regular mail. SEND PROFESSIONAL LOOKING BUSINESS MAIL Achieve crisp, precise folds, accurately collated inserts and correctly positioned addresses in window envelopes. SECURE PROCESSING To guarantee everyone receives a correct and perfect mail piece, automatic security features include Barcode and Optical Mark Recognition and Double Document Detection. SIMPLE TO OPERATE With load and go technology inexperienced operators, with minimal training, can complete mailing runs. EFFICIENT DOCUMENT MANAGEMENT Take advantage of mail discounts of up to 34% by using our Mail Optimisation Software to configure your mailings. It also makes light work of de-duplication, consolidation, and archiving. ENSURE MAIL INTEGRITY Accurate mailing is guaranteed with our mail piece production control system, which checks outgoing mail against the manifest, allowing discrepancies to be rectified in real time. For more information on a folder inserter <a href="http://milneoffice.com/contact.cfm">contact us</a> today and speak to one of our qualified mailing specialists. http://milneoffice.com/Blog/post.cfm?Title=Ten_great_reasons_to_start_using_a_folder_inserter 0185D3163E0EEADD295E6DB8DE0FC8C3 Thu, 27 Sep 2012 10:15:00 AM Colour, it can attract, influence, and even increase retention. Colour is a powerful tool for any business. The way you present your company�s ideas with the use of colour in printed material is becoming an increasingly important issue. Studies find that using colour in your documents is both impactful and influential. A recent online study by Harris Interactive about why your boss should let you print in colour produced the following findings. In the study it was found that 25% of the people print using colour to improve retention but in the survey 69% of the respondents stated that they understand new ideas better when they are presented in colour. It would seem to make sense that printing in colour will help to get your ideas and messages read, understood and remembered. In the study 21% of the people print in colour to reduce search time, but the study found that 76% of the people think they can find information faster if it is printed in colour. Wouldn�t it make sense to print things in colour so that more people can find the information that you are trying to share with them in less time? Research has shown that using colour in business can dramatically improve communication, enhance productivity, and boost sales. As colour becomes increasingly affordable and easier to control there will be an ever increasing use of colour in printed material.  Milne Office Systems provides many printers and multifunction systems that provide colour printing.  Your business should take a closer look at colour. <a href="http://milneoffice.com/contact.cfm">Contact us</a> today! http://milneoffice.com/Blog/post.cfm?Title=Thinking_About_Printing_In_Colour?_Don't_think,_just_do_it! F038B34EAA3BFD88161DA894577A5D82 Thu, 20 Sep 2012 11:15:00 AM Dealing with incoming mail efficiently, is a daily task any business can't ignore. Mail arriving at your business can mean sales enquiries, invoices, cheques or even complaints, so opening and distributing incoming mail quickly and effectively can improve your business efficiency, revenue and customer satisfaction. By using a letter opener to automate this tedious task, you can save time and money by getting the right mail to the right people sooner. Here are some reasons why a business should start using a letter opener from Milne Office Systems Save time and increase productivity A letter opener can automatically open 2500 envelopes in less time than it takes a person to open 38 by hand, which frees employees up to work on more valuable tasks improving productivity A letter opener can handle mixed mail and standard mail without the need for pre-sorting. From the comfort of your own desk you can open a hundred envelopes in different sizes and thickness in just a few minutes. Faster internal communications Faster envelope opening means that the contents reach the addressee quicker so enquiries, orders and cheques can be processed sooner. Improved cash flow Cash flow can be improved by using a letter opener , as cheques are identified and separated instantly from other mail and banked sooner. Customer orders can be processed quickly and customer queries answered sooner so revenue and customer satisfaction are boosted. Enhanced security Letter openers eliminate the need for individuals to open the mail. They open each piece of mail securely so documents can be removed safely and easily by the operator. Some letter openers have an empty envelope detection facility which ensures all the contents are removed from the envelope so every single cheque, order or claim is removed and actioned as soon as possible. Preventing your documents from damage Letter openers ensure that every mail piece is extracted without damage. Letter openers can slit the envelope on one, two or three sides. Precision blades set at paper thickness slit only the envelope, never touching what's inside. There are no messy trimmings to deal with either. They also come with an anti-jamming device for dealing with paperclips and staples. Simple and efficient operation Letter openers are easy to use. They have a clear and user friendly control panel and have simple and self explanatory interfaces. To find out more about our range of letter openers for every size of business, <a href="http://milneoffice.com/contact.cfm">contact us</a> today. One of our specialists would be more than happy to help you! http://milneoffice.com/Blog/post.cfm?Title=Have_you_ever_thought_of_what_a_letter_opener_can_do_for_your_business? 28096E4C3385DBCECA905DCDB37EDFA9 Thu, 13 Sep 2012 10:00:00 AM Ricoh and Milne Office Systems is pleased to announce the arrival of the newest members of the Ricoh family. The Ricoh Aficio MP 6002SP, MP 7502SP and MP 9002SP combine user friendly customization and a sleek, easy-to-use design to streamline an array of everyday tasks efficiently. These systems offers advanced printing, copying, scanning, and distribution capabilities to ensure fast-moving, intuitive workflows that help reduce total cost of ownership. You may not be able to predict the future but you can prepare for it.                            <img alt="" width="400" height="208" src="/blog/userfiles/image/aficiomp9002sp.jpg" /> These systems are equipped with many features designed to make your life easier. Check out just a few of these features: �60, 75, 90ppm respectively for reliable throughput that helps you transition from one job to the next with ease and efficiency �Printing, copying, scanning, and faxing(optional) capabilities �Scan and print directly at the device using a USB memory or SD card, for exceptional convenience �Scan in full colour or black and white �Quota Setting allows administators to set limits on output for individual users to curb excessive use �Print high quality documents with clean, crisp 1200 x 1200 dpi resolution �Preview PDF,JPEG and TIFF documents from a USB/SD card on the full colour touch screen �Choose from a variety of finishing options including stapling, hole punching or folding �Check, print, delete, retrieve, or download documents using your computer for paperless faxing that cuts steps and helps to reduce costs These systems are tough, durable and robust and are exactly what any high volume business needs to make their document processing simple, fast and effective. These systems are easy to use and are fully customizable to suit your needs. Here at Milne Office Systems, we do our best to find a solution that works best for you. Through our simple Docutivity process we can help you get the most out of your investment. For more information, or for help finding a document solution that works best for you, <a href="http://milneoffice.com/contact.cfm">contact</a> us today! Our qualified specialist will be more than happy to help you!   http://milneoffice.com/Blog/post.cfm?Title=Welcome_Our_Newest_Family_Members! 656EF85A701C721CE60762FCE5E57E78 Thu, 06 Sep 2012 12:00:00 AM The only answer for optimum, precise performance of your Ricoh multifunction device, printer, wide format device or facsimilie is Genuine Ricoh Supplies. Ricoh toner, developers, thermal paper and photoconductor units are formulated to work specially with our office machines. Using Genuine Ricoh Supplies ensures outstanding copy clarity and machine reliability in even the most demanding environments. Look for the distinctive Ricoh logo and trademark on all genuine Ricoh supplies. Don't let unauthorized, incorrect or inferior supplies affect the quality of your presentation with blurry images or poor copy quality. Genuine Ricoh supplies assure you of maximum machine efficiency and consistent product yield. Genuine Ricoh products carry our distinctive Ricoh logo and trademark. Purchasing genuine Ricoh supplies directly from Milne Office Systems gives you the security of knowing that you are buying the correct product for your office equipment. Remember, the use of any unauthorized parts and or supplies may damage your equipment. Damage caused by any unauthorized parts and supplies is not covered by and may void your warranty To order Genuine Ricoh Supplies call us at 204.786.1554 http://milneoffice.com/Blog/post.cfm?Title=Protect_your_Investment_with_Genuine_Ricoh_Supplies A555AD83FED4455A970C154AA59AB39B Thu, 30 Aug 2012 09:00:00 AM Purchasing a folder inserter or upgrading an existing one is an important investment for any business and can greatly increase productivity as well as save money. As this is often a large purchase, and one that will undergo excessive use, it can be very important to choose a manufacturer and dealer that has a good reputation for customer service and maintenance. You will always receive the best service and selection on folder inserter machines at Milne Office Systems. The following is a list of items you should consider before buying your new equipment. Consider the following before you purchase a folder inserter: Frequency Range of Folding How often do you plan on using this machine? How many forms per hour? This can be an extremely important factor because while some folder inserters are designed to be used continuously, others are only meant to be used occasionally. Some folder inserters can be used for mass mailing purposes, but not all are designed for this degree of use. Find out the monthly duty rating of the machine you want to purchase. Inserting equipment designed for low volume are only built to handle light use, and would inevitably break under constant production. Be sure to choose a folder inserter that will accomodate your specific folding requirements. Types of Folds What type of folds do you need this machine to perform? Although some more common folds are pretty much standard for all folders, some will be able to do a larger variety than others. Some of the common folds you may want your equipment to perform are the standard business-letter fold (c-fold), an accordion fold (a-fold), double folds, and single folds. Some folder inserters will have the ability to perform custom folds, and many fold applications are programmable with inserting equipment. Make sure that the machine you are looking at has the folding capabilities you are seeking. Type of Paper What kind of paper do you plan to fold? The things to consider about your paper is size, weight and finish. The thickness of the paper, whether thick or thin, can effect the machine that you will need. Also, if you want to fold glossy paper this will require a certain type of folder as well. Paper size is also an important factor. Do you plan on folding mostly letter size documents, legal size documents or larger. All folder inserters will have different capabilities regarding the type of paper they can handle. Be sure to choose an inserter that can accomodate your current and future folding needs. Type of Envelopes What type and size of envelope will you be using? Do you plan on using standard size envelopes or larger ones? Depending upon the folder inserter you choose, you may be able to only use up to a certain size envelope. Folder inserter manufacturers also have specifications as to what type of envelopes work best in their inserter machines. Usually you will want to use machine quality envelopes which are also known as commercial envelopes. These would be the most commonly used envelopes in the business community, often being used for sending invoices, self-addressed cards, or order returns. Commercial envelopes will meet specifications for size, weight, flap length, gum and seam type. Programmable Memory Will you have reoccuring folding jobs? Companies often find this feature of a folder inserter can be essential to their productivity. Programmable memory makes it possible for the user to record as many programs or "jobs" as the machine allows. This can drastically reduce set-up time and allow for more efficiency overall. If you think this will be important to you, look for programmable memory with multiple memory locations and automatic fold settings. Intelligent Optical Mark Reading (OMR) OMR ensures that the appropriate forms are inserted into the right envelope. OMR-equipped models are particularly useful when sending invoices or statements of different page lengths to clients. Although you might not require this feature now, look for models that can be upgraded to OMR in case you need this in the future. A good dealer will be able to help you evaluate your future needs. Batch Counter Do you need a Batch Counter? A batch counter is useful because it will prevent the inserter from folding and inserting more sheets than you want. If this feature is important to you, then look for models with batch counters that automatically stop folding once a desired number has been completed. There are also batch counters that are "total counters" that will just tell you how many sheets have already been folded and inserted. Paper Jams Make sure to find out how paper jams are handled by the machine you are considering. Better-designed machines will have open access and release rollers for easier clearing of problematic documents and envelopes. Look for a unit with access and step-by-step instructions that tell you where to look for jams as well as how to clear them. Double Insert Prevention Some folder inserters have the ability to measure the final envelope package in the insert area, thus preventing a double insertion. Placement Where are you planning to put your new folder inserter? Certain models of paper folders will work better in different areas. Once you know where you are going to put your new folder inserter, you will know whether you should look for a desktop or floor model. You can also purchase optional carts or stands to allow for mobility and greater versatility of placement. Materials Testing Are you unsure of whether or not a machine will be able to fold your documents? Test the folder/sealer equipment with the paper and envelopes that you plan to use. Milne Office Systems offers free material testing before you purchase a machine. Have us test your application to make sure that their equipment will work for you. Not all systems will be as good at handling different kinds of paper and multiple sizes of envelopes. Lease Options Do you feel like the folder you need is out of your price range? Sometimes it can be more cost effective to lease equipment rather than buy it all at once. This way you can get the machine you need, and ramp up your productivity immediately. Milne Office Systems has leasing options available for many of the folder inserters we sell. Folder inserters will finish in hours what would normally take you weeks or even months. One of these machines will pay for itself by saving you thousands of dollars in manual labor. Milne Office Systems is your source for the best service and selection on folder inserters. <a href="http://milneoffice.com/contact.cfm">Contact us </a>today, one of our mailing system specialists would be more than happy to help you find a solution that works best for you! http://milneoffice.com/Blog/post.cfm?Title=What_You_Need_to_Know_Before_Buying_a_Folder/Inserter CC6D4EA8AE4E2CDFDD071F73098F9ADF Thu, 23 Aug 2012 08:45:00 AM A successful business requires speed, efficiency, and productivity. Business owners should be in a constant state of improvement, refining process and optimizing operations. Part of that strategy certainly includes mailroom operations, and a postage meter may be a central component of this improvement. Postage meters provide efficiency and productivity through speed, cost-savings, and convenience. Metered mail typically arrives 24 hours faster than stamped mail. Here are ten good reasons businesses should use a postage meter. 1. Convenience It�s like having a dedicated mailroom in your office. Metered mail ensures a hassle-free process, eliminating trips to the post office and wasted postage due to uncertainty over rates. 2. Out The Door Faster Applying stamps to a huge stack of envelopes is a tedious process. With a postage meter, envelopes are stamped quickly and easily. 3. Online Postage Refills Replenish your postage supply 24/7, avoiding time-consuming trips to the post office. 4. Savings Save money using a Neopost postage meter and scale with up-to-date rates. With an integrated digital scale for precision weighing, a postage meter enables you to print the exact denomination � instead of using multiple stamps. You can also earn up to 5% savings over standard rates for Priority Mail� or Express Mail�. 5. Increased Security Eliminating physical stamp inventories means you�ll never have to worry about lost or damaged stamps. Your postage dollars are safe-and-sound in your lockable meter, as opposed to a cluttered desk drawer. 6. Cost Accounting A built-in cost accounting feature can accurately track postage expenditures for multiple accounts. This shows you where postage dollars are being spent, for easier budgeting and reconciliation. 7. Package Compatibility Self-adhesive metered tapes are ideal for larger items such as packages, large flat envelopes and tubes. This looks cleaner and more professional than wallpapering an item with stamps, in addition to enabling you to apply the exact postage needed. 8. Faster Delivery Metered mail is expedited as high-priority business mail. It�s already dated, postmarked, and cancelled when it arrives at the post office, so it requires fewer steps in the handling process. That means quicker results for your important correspondence...for the same dollar you�re spending now! 9. Enhancing Your Image Metered mail makes a statement about your company. Small businesses can appear larger and more prominent. And after all, your envelope is often the first impression you make on the customer. 10. Free Advertising With its ability to print a logo, advertisement or even a product image, a postage meter can turn your envelope into a mini-billboard. This is important since envelope marketing has been proven to enhance openability and readership, while improving response rates. One Last Reason � A Special �Bonus� - Free Postal Consultation Contact a Neopost Mailing Expert to help you minimize postal costs, understand confusing regulations, and prepare your mail more efficiently. Getting the mail out doesn�t have to be a time-consuming task. Find out how a postage meter can work for your business. http://milneoffice.com/Blog/post.cfm?Title=10_Reasons_Why_You_Should_Invest_In_A_Neopost_Postage_Meter 0F626A9A97D1AA4F551C7452FFB30D60 Thu, 16 Aug 2012 08:30:00 AM Most business owners and office workers would agree that they wouldn�t want to go one day without their trusty digital copiers. The modern copy machine is much more than a device used to reproduce printed material. Many of today�s copiers also function as printers, scanners and fax machines, and these features are expected to expand as manufacturers continue to develop new products. Analog or Digital? Years ago, businesses had to decide between purchasing analog or digital copiers, but as digital copiers have become more affordable, manufacturers are no longer making new models of analog copiers. Digital copiers have the following benefits: � They save space by eliminating the need for multiple devices. � They combines the functions of many useful office tools into one compact machine:       ?copier       ?scanner       ?printer       ?fax � They have fewer moving parts than analog machines, which results in fewer problems for a more productive office. � A quiet digital machine makes little noise, meaning a more peaceful office environment. � They have improved print quality, so fine lines are clear and photographs are crisp. Evaluate Your Needs First, decide which functions staff need to perform their job responsibilities. Virtually all digital copiers are capable of printing, copying, faxing, and scanning, in addition to other functions. While it�ll save time for employees to be able to perform all these tasks from their desks, backlogs could occur if everyone relies on a single machine and the copier breaks down. In this case, offices may need dual machines. Decide whether staff can make do with a black-and-white copier or if they�ll require color copies. In most cases, a black-and-white/color hybrid copier will serve the needs of the office well, but more expensive graphic color copiers may be necessary for advertising agencies and other industries regularly producing high-quality images. Next, evaluate the office�s monthly usage volume. Top tips: � This number can usually be found by looking at the current office copier�s counter, the receipts from the third-party service used for copies, or monthly paper usage. � If the copier will also be used as a printer, increase the number by about 50%. � Multiply the combined copy and print total by another 15% to account for future growth. Finally, decide how fast the office copier needs to be. Remember that copier speed is measured three ways: �copies per minute (cpm) �pages per minute (ppm) �outputs per minute (opm) This number tells the purchaser how many normal, letter-sized pages the copier can create in a single minute. Copiers range from Segment 1 machines producing 15-20 ppm to Segment 6 machines that can produce 91 or more ppm. Standard offices typically choose a copier between Segment 2 and 4 for a range of 20-50 ppm. Evaluate the Copier Several copiers meeting your requirements should be evaluated before making a final choice. The best way to test out a copier is to ask the us here at Milne Office Systems for an in-house demo. We would be more than happy to find the best solution for you and your company! If you have any questions or require further information on our fleet of Digital Multifunction Devices, <a href="http://milneoffice.com/contact.cfm">contact</a> one of our qualified specialists today! http://milneoffice.com/Blog/post.cfm?Title=How_to_Choose_the_Right_Digital_Imaging_System D02BEF80C80AB4E8A14E368DDC29E843 Thu, 09 Aug 2012 08:45:00 AM Today's copiers and printers take a lot of abuse. Whether it's for home use or a large office department they seem to always take a beating. How many times have you witnessed somebody get upset with a copier? It's hilarious at times. Some swear at it, some threaten it, some even kick it! That's no way to treat one of your most useful and overworked friends. Instead of getting mad at your copier, try some of these tips to keep your printing experience running smoothly. 1. Fan the paper before loading it in your machine. Loosening the paper before loading will help avoid paper jams and double sheet feeds. 2. Store toner cartridges flat. Never store a toner cartridge on end. Also, gently shake the toner cartridge box before opening. 3. Check the small scanner glass if you have a line on your copies from the document feeder. A spot on the small scanner glass will produce a line on copies. 4.Don't abuse your machine. Sure Ricoh products are tough and robust but kicking them or slamming doors will not fix your problem. If troubleshooting doesn't fix your problem, call for service. 5. Do not use a regular household vaccum to clean up any toner spill. Wipe up spilled toner with a stretch n dust cloth or something similar and do not rub on the spot. 6. Don't wipe up a toner spill using any kind of liquid 7. Store paper in a climate controlled environment. If your paper must be stored in a non-controlled environment, be sure to bring it to the copier area well before it will be needed. Paper is sensitive to heat and humidity and it must be allowed to stabilize before using it in a printer or MFP. 8. Check the display for maintenance messages. Do not ignore them. Your machine will tell you what's wrong. If you cannot fix it, call for service. 9. Keep your machine free from loose staples, paperclips, thumb tacks or any other bits that can get into the document feeder and cause jamming  10. Keep your machine dust free. A dusty machine will cause frequent paper jams and lots of frustration. Keep bypass tray closed when not in use and if your machine is located in a dusty area, wipe it down with a dry dust cloth frequently. Hope these tips help. If you are experiencing a problem with your copier that you just can't seem to fix, give us a call, our service department will be happy to help you! http://milneoffice.com/Blog/post.cfm?Title=Keeping_Your_Copier_Happy! 79A95F533EF034327D9F2AF6A63C87E6 Thu, 02 Aug 2012 11:00:00 AM Copier jamming is one of the biggest frustrations in an office environment. Unknown to many office workers is the fact that humidity is a major cause of jamming. Humidity disrupts the integrity of the paper, reduces its strength, and strongly inhibits copy quality. Humidity in your office can cause paper being stored in a supply closet or in the copier drawers themselves to become damp, therefore, making the paper thicker which can cause jamming. If you hold the paper in your hand you really can�t tell it�s damp by the touch, but it is. Its easy to determine if humidity is the cause of your problem. Look at the paper loaded in your cassette if it appears to be uneven or lumpy and bumpy discard it for this is an immediate paper jam. Also old paper that has absorbed humidity and dried out again is also useless. If you pick up a ream of paper sometimes you can actually tell if it�s damp because it feels a little heavier than a dry ream. This is one indicator that you may have a humidity problem in the office. Paper can be ruined in as little as two hours time if the copier is not located in a climate controlled office or if you live in such a place as the West Coast where rain and humidity are commonplace. I recommend only loading enough paper in your cassettes for one day. In humid climates keep your opened packages of paper sealed in a plastic bag. Keep your cases of paper always with the lid on for the cardboard acts as a moisture barrier. If you have this problem here are some ideas for being proactive with the issue: 1) Put a dehumidifier in the office. This will greatly reduce the amount of humidity in the air. 2) If you open a ream of paper try to reseal it as best as possible. Rather than open an entire end of the package as the package indicates just make a small slit and pull the paper out as needed. If possible put the leftover paper (still in the plastic that you made the slit in) back in the box it came in for storage. 3) Keep boxes (sometimes called cases) off of the ground. Put them on a shelf or on some type of pallet to keep them off the ground where there tends to be more moisture. 4) Try not to fill the copier drawers with paper if it isn�t going to be used within the next couple of days. Paper that sits inside the copier drawers will soak up humidity because the copier drawers are not airtight. I hope these tips help, but if you are still experiencing paper jams, feel free to <a href="http://milneoffice.com/contact.cfm">contact</a> our service department. http://milneoffice.com/Blog/post.cfm?Title=Your_paper_hates_humidity_too! DF7D32AAF17928D88466D887CAA09D25 Thu, 26 Jul 2012 08:45:00 AM Leasing with us is easy... Milne Office Systems customers truly have the convenience of "one stop shopping". Not only will our knowledgeable sales team outfit you with the best solution for your business, but we offer an in-house financing solution too! With nearly 20 years of leasing experience, and hundreds of Milne Leasing Customers, Milne Office Systems has the knowledge and experience to find the best solution for you. With the completion of a simple finance application, our team can have your new system in your hands in far less time than with traditional financing. Just think, you can now realize the cost benefits of your new system almost instantly! Some of the benefits of Leasing with Milne: It offers fixed rate financing; you pay at the same rate monthly. Leasing is inflation friendly. As costs go up, you still pay the same amount as when you began your lease, therefore making your dollar stretch farther. There is less upfront cash outlay; you don�t need to make large cash payments for the purchase of needed equipment. Leasing better utilizes equipment; you lease and pay for equipment only for the time you need it. There is typically an option to buy equipment at end of lease term. You can keep upgrading; as new equipment becomes available, you can upgrade to the latest models each time your lease ends Typically, it is easier to obtain lease financing than loans from commercial lenders. It offers potential tax benefits depending on how the lease is structured. Call us today for more information, one of our qualified leasing specialists will be happy to help you! http://milneoffice.com/Blog/post.cfm?Title=Did_you_know_Milne_Office_Systems_has_in-house_leasing? EB299AD85AE0601A6CA0484F7B104BB5 Thu, 19 Jul 2012 08:25:00 AM Wide-format devices are moving from print-for-pay shops into the office. By adding an affordable wide-format device to your office, even the smallest business can present itself in the same polished style as a Fortune 500 company. With Ricoh�s wide range of Wide Format Devices you are in complete control over your print jobs. Not only will you notice improvements in your current business process, but you�ll save money and reduce waste by printing what you want when you want. Have you ever considered buying a wide format printer? Here are some reasons why investing in a wide format printer means investing in the future of your company: Make a Statement: Sometimes bigger is better! Whether you are printing a floor plan, a map or a blueprint, a larger print allows you to get your message across clearly. Important details will be hard to miss. Convenience: No more waiting in line, no more long turnaround times, no more travelling back and forth to the printers. Print or scan what you want, when you want, with the quality you�re looking for. A wide format system allows you the freedom to have print shop quality at your fingertips. Cost Effective: Tired of paying exorbitant fees at the printer? Are courier charges adding up? Are you tired of paying your employees to miss time at work to drive back and forth to the printer? Owning a wide format system will get rid of these extra costs. Not only will you notice a return on your investment in very little time but you�ll see an increase in productivity around your office! Capture, Share & Save: Convert hard copy documents into an electronic workflow. All of Ricoh�s Wide Format Systems are equipped with colour scanning and a host of Scan-to functionality. These systems are high productivity tools that can help you work smarter, collaborate easier and share faster. Reduce Waste: Not only can you print what you want when you want it, but now you can reduce waste by previewing document thumbnails on the full-colour touchscreen before printing or after scanning. Did you send the wrong document to the system? Did you scan the same document twice? No problem, just delete it using the large brightly lit easy-to-use LCD control panel and start again. No need to waste paper and toner! Go Paperless: Simplify accessibility and distribution by storing documents on the Document Server and viewing them on the control panel or your PC as needed. No need to take up space around the office with old wrinkled, discoloured documents. Preserve business paper documents electronically in an organized file system and distribute them with ease. Security: Is your document confidential? How can you guarantee security when your document leaves your hands and is left in the hands of strangers at the printers? Ricoh Wide Format Systems are equipped with advanced security features including Windows Authentication and PDF Encryption, to keep your documents safe at every stage of printing and distribution. Convinced? Owning a Ricoh Wide Format System presents endless possibilities. For more information, <a href="http://milneoffice.com/contact.cfm">contact one of our Wide Format Specialists </a>today or visit the <a href="http://milneoffice.com/ricoh/ricoh-wide.cfm">Ricoh Wide Format </a>Section of our website! http://milneoffice.com/Blog/post.cfm?Title=Why_You_Should_Invest_in_a_Ricoh_Wide_Format_Digital_Imaging_System 49F386F8BCBAD6CE60FAE2E2431805BD Thu, 12 Jul 2012 12:00:00 AM Milne Office Systems is proud to introduce the newest member of our colour multifunction fleet. The Ricoh MP C305SP offers advanced print, copy and scan functions all from one single compact system. Designed to replace several single-function devices, this innovative multifunction product helps to improve workflow, while its small footprint saves valuable office space. The MP C305SP features a tiltable and customizable 4.3� colour touch panel which makes it extremely easy to operate. Businesses can customize the home screen by inserting a company logo and changing icons to give their employees a more personal experience, while full front access eases operation and maintenance. The Aficio MP C305 provides a continuous speed of 30 colour or B/W pages per minute. Optional extra paper trays make frequent refills no longer necessary. This system prints on a wide range of formats (A4, A5, A6, B5, B6, Letter and Executive) on plain, special and recycled paper up to 220 g/m2 . Card stock, envelopes, and transparencies can also be used. Scanning capabilities include colour scanning, and scan to email, folder and USB. The reduce/enlarge scan function adapts the paper size, while the enhanced batch scan feature enables scanning of only the printed sides of one-sided and two-sided mixed originals The Aficio MP C305SP is one of the latest additions to Ricoh�s advanced range of digital office equipment. Ricoh currently manufactures one of the most extensive line-ups of printers, copiers, faxes and multifunctional devices, as well as advanced software solutions. Here at Milne Office Systems, it is always our pleasure to help you find a digital office solution that works best for you. For more information on this or any other model in or vast fleet of systems, please contact one of our qualified Digital Imaging Specialists. We would be more than happy to help you! http://milneoffice.com/Blog/post.cfm?Title=Introducing_the_Ricoh_Aficio_MP_C305SP_-_Make_fast_work_of_all_your_document_related_tasks. DF0620C2A42B0342EC030A5ED9273B0D Thu, 05 Jul 2012 10:00:00 AM Milne Office Systems invites you to our customer appreciation open house June 19th and 20th. Product specialists from both Neopost Canada and Ricoh Canada will be on hand both days in our newly renovated showroom to show you all the latest document handling solutions available through Milne Office Systems. We invite you to join us for refreshments and product demonstrations feauring Neopost's new internet ready IS Series Mailing Solutions and Ricoh's new hardware series launch. In addition we will be featuring -Folding/Inserting Systems -Multi-Carrier Shipping Systems -Shredders It would be our pleasure to assist you in creating an efficient, cost effective document processing solution. http://milneoffice.com/Blog/post.cfm?Title=Customer_Appreciation_OPEN_HOUSE 42111A2064289C9DF118782CB3296928 Fri, 08 Jun 2012 12:00:00 AM Are you looking for a business that can supply, manage, and service all your document handling needs? Here at Milne Office Systems we have a group of professional staff that can manage your entire fleet of equipment while maintaining a long term business relationship. Our group of consultants can give your business expert advice on the best solution for you Docutivity requirements while providing you with the world's number one brand in office equipment (Ricoh). Call us at (204 786-1554 and ask to speak to one of our friendly sales staff and ask how we can boost your productivity, improving efficiencies within your office, and even lowering your total cost of ownership. http://milneoffice.com/Blog/post.cfm?Title=Milne_Office_System_Fleet_Management_Programs 8E1640126C03AD8069AD2CAECB0E66CE Thu, 23 Feb 2012 12:00:00 AM We are currently providing special Government of Canada pricing including all government departments, agencies, corporations, and offices, We also have promotional pricing for general offices. This promotion is ending March 31, 2012 so take advantage of your cost savings now! Document security should not be a concern in your business and a good quality shredder should be a ppriority. Our shredders are very easy to operate and are designed to last. We have Canadian Government approved shredders from general office use to top secret, from desk side to department all the way to high capacity shredders. http://milneoffice.com/Blog/post.cfm?Title=SPECIAL_PRICING_ON_DESTROYIT_SHREDDERS_ENDING_MARCH_31,_2012 3902CDC4D2A570CD554D9546B9171182 Mon, 16 Jan 2012 12:00:00 AM Our business partner Ricoh Canada has announced a partnership with TreeZero a paper manufacturer. With Ricoh having environmental sustainability as a priority they wanted to introduce TreeFrog, a paper product made entirely from sugar cane as part of their value-added products, solutions, and services. TreeFrog is biodegradable and can be recycled along with traditional paper. This product is 100% tree free (meaning they contain no wood or wood-based fibers). Ricoh is currently the only exclusive office equipment manufacturer marketing TreeZero. Shortly, Milne Office Systems Inc. will be able to offer this solution to all of our environmentally conscious customers http://milneoffice.com/Blog/post.cfm?Title=Ricoh_Canada_Partners_with_TreeZero_to_offer_sugar_cane_paper 86817C9CD046213B395140B1F5FF82F8 Thu, 01 Dec 2011 12:00:00 AM Are you looking for an affordable Multi-Function Printer? The Ricoh MP C300/MP C300SR/MP C400/MP C400SR Color Digital Imaging System offers true multifunctional versatility, advanced workflow capabilities that maximize efficiency and ensure low total cost of ownership. Multiple security features provide strong lines of defense for documents and data. It�s the ideal solution for smaller workgroups. If you would like to know more call us at 786-1554 and ask to speak with one of our sales representatives. http://milneoffice.com/Blog/post.cfm?Title=LOW_COST,_SMALL_FOOTPRINT,_32_AND_42_PPM_MULTI-FUNCTION_PRINTER 7ED12FBE4053B61121DE1DB4201B9651 Fri, 18 Nov 2011 09:05:14 AM Is your business paying too much to operate your equipment? Did you buy a low cost machine and its costing you a fortune to run and maintain? If so, we would like to educate you on what our solutions can do for you business and show you how we can reduce you total cost of ownership. Please call us at (204) 786-1554 or email us at admin@milneoffice.com to get a free document needs analysis from one of our friendly sales staff. http://milneoffice.com/Blog/post.cfm?Title=REDUCING_OPERATIONAL_COSTS_FOR_YOUR_PRINTERS_AND_MFP'S_ 72523D2C52C68CA26318ED041ECD4277 Fri, 14 Oct 2011 04:57:00 PM Printer Functionality The first obvious advantage of the multifunction printer or MFP as it is most commonly known, is functionality. MFPs have an impressive range of capabilities. Typically, an MFP will provide you with photocopying, network printing, scanning and faxing with options for both black and white and colour. Today, most MFPs are usually internet and network ready, so they can be quickly, simply and seamlessly integrated into your existing office systems and workflows. Space Saving Multifunction Printers Most offices that install a Multifunction Printer will find they save a lot of space. Often smaller businesses would simply have done without the high level of functionality a multifunctional device affords, thinking they had to choose between whichever single function machines were available to them, based on their business priorities and the limited amount of space. Thankfully, today's MFPs, along with offering ever increasing levels of functionality, are becoming more compact. While a multifunctional device is still typically larger than a standard office printer, in terms of what an MFP offers for its size, it obviously the better option rather than multiple office/desktop stand alone printers, scanners and fax machines. For larger office set-ups, many will find that an MFP will out-perform their separate single function devices on those individual functions. Considering a lot of offices will be under-utilizing their existing devices, combining functions, with an MFP that performs well across the range of capabilities, could be an ideal, space-saving solution. Reliability Multifunction printers are heavy-duty machines that are built to last. A standard office/desktop printer is not designed to withstand the constant, often heavy-handed and varied usage that will be typically thrown in the direction of an MFP. Depending on the size and price of the machine you're choosing, MFP duty cycles will usually beat  those of most office printers and will certainly put the average desktop printer to shame.  As robust as they are, MFP's will need less attention and your company downtime could be cut considerably, even when compared with your existing single function office devices. Unlike a range of various single function office devices, running just one multifunction printer at any one time means your chances of seeing a technician and the associated bills are on average much lower, replacing multiple potential fault risks with just one. Reduce Page Cost By replacing your usual desktop/office printer with a multifunction device, you can make significant savings. The lower initial outlay for most office, desktop printers can make them much more attractive when compared with a multifunction printer. However, the day-to-day running costs of a desktop printer could be considerably more. Toner/ink cartridges can be very expensive, and often require disappointingly regular replacement. If you buy or lease a multifunction printer, you can a significant reduction on your printing costs. For example, you can usually opt for a service/support agreement where the MFP will be completely maintained and repaired for a fixed cost per print/copy and all parts, toner and labour can be included. Printing this way would provide you with considerable savings, especially on your consumables. If you would like to re-examine your current printing situation, save money and increase productivity, <a href="http://www.milneoffice.com/contact.cfm">contact us</a> today! One of our qualified document specialists would be more than happy to help you!   http://milneoffice.com/Blog/post.cfm?Title=The_Multifunction_Printer_vs._The_Stand_Alone_Office_Printer F1D2B8BFAD4AB9E3044D8A7FAE8E9102 Thu, 26 May 2011 12:00:00 AM If you're using a shredding service, you're putting your company's security at risk! When it comes to protecting your company, customers, and employees, shredding sensitive data is imperitive. But shredding your data before it leaves the building is the only way to be absolutely sure it was destroyed prior to someone else seeing it. When you hand over documents to a shredding service, you are relinquishing control of your security program, A complete stranger is now in posession of your sensitive data. Would you feel comfortable handing that same person a box containing your personal bank and credit card statements and then watching him walk out the door with them? If the answer is no, you should consider eliminating the middle man and shredding "at the source" with a shredder from Milne Office Systems. What's in a name? Today, many services offer "on-site" shredding. This is a reassuring term, but consider that even if they shred the material in your parking lot, it still leaves the building in the hands of strangers. Documents may be piled up in the parking lot awaiting their turn to be shredded and someone has to take time off work to watch the process if you want to be absolutely certain the work was done correctly. The main motivator for any shredding service is not your security - it's their profit. Shredding services deal in bulk, Just like a pizza delivery driver, the faster they work, the more clients they can service. In addition, using low cost labour means a higher profit margin. This combination of speed and cut-rate labour means a high probability for mistakes, which you can't afford them to make. All it takes is one box of documents left behind on a curb to put your company in a world of trouble. You can't delegate document security A common misconception about shredding services is that once they take possession of your data, the responsability for safeguarding it passes to them. The truth of the matter is that all businesses required to maintain confidentiality of records cannot transfer the responsability of properly disposing them to an outside contractor. The legal responsability for the security of the information remains with the business. A certificate of destruction is not a legal document that will absolve the business from responsability / liability in a court of law. Think of the cost Outsourcing shredding is a consistent expense which will never decrease. Inevitable economic factors will take their toll on the shredding service, and these costs will get passed on to you. They include: rising gas prices (fuel surcharges) truck and equipment maintenance higher labour costs increases in liability insurance premiums inflation In many cases, a company can purchase shredder(s) capable od handling all their shredding needs for less than the cost of using a shredding service for a single year. With over 50 models to choose from in six security levels, Milne Office Systems has a shredder to fit every application and budget. http://milneoffice.com/Blog/post.cfm?Title=Using_a_Shredding_Service_is_Putting_Your_Company's_Security_In_The_Hands_of_Strangers._It's_Also_Expensive 375C844E77F6B98C293E282A84171AFC Thu, 07 Apr 2011 12:00:00 AM <img alt="" width="192" height="134" src="/blog/userfiles/image/docutivity-cmyk.gif" /> The first step toward lower cost is figuring out what you already spend on document input, output, and management. Unfortunately, it may be more than you think. That is why Milne Office Systems begins every customer engagement with a DOCutivity analysis. DOCutivity is Ricoh's exclusive process for uncovering hidden costs and improvement opportunities. Based on the results, a DOCutivity analysis helps us recommend a solution that can dramatically reduce your cost of ownership and streamline document workflow. Do you know how many output devices are on and off your network? What about usage patterns, total output volume, and per page cost for each device? Can you easily perform accurate charge backs to internal departements or clients? These costs escape scrutiny because they're often difficult to capture or hidden entirely - not because they're insignificant. many organizations simply lack reliable enterprise-wide methods of measuring document-related assets, activities, processes, and the actual costs they generate . Even when costs are in plain sight, the underlying causes may not be. Some costs are buried in system downtime, IT support, and inefficient deployment of printers and other assets. When hundreds of input, storage, and output devices are being used by thousands of workers, it can be very difficult to extract, consolidate, and interpret useful data. DOCutivity: A proven process for improving productivity Rioch's DOCutivity assessment process uncovers hidden costs and improvement opportunities. Based on your enterprise goals, current IT infrastructure, and specific business process requirements, a DOCutivity will recommend a solution that leads to: Dramatically reduced total cost of ownership Improved quality and streamlined processes Increased productivity of assets and people Why Choose DOCutivity? It''s outcome-focused. Milne Office Systems approaches document management by first understanding your business perspective. But unlike reports from consultants that provide only recommendations, DOCutivity produces an actionable blueprint for Ricoh to design, implement, and support the solution. It's IT friendly. DOCutivity analysts and designers work with your IT organization to help leverage your current IT infrastructure - taking into account service, support, network administration, and Web-based remote monitoring. It's scalable. A DOCutivity analysis may be applied at departmental, facility-wide, or enterprise levels depending upon your immediate requirements. It helps you to manage. DOCutivity recommendations provide the means to manage document costs-including financial metrics, user - and device-level reporting, tools for cost accounting and charge backs, and streamlined procurement processes. See what a DOCutivity can do for your business. <a href="http://www.milneoffice.com/contact.cfm">Contact us</a> today to book an appointment. http://milneoffice.com/Blog/post.cfm?Title=Ricoh_DOCutivity._What_can_it_do_for_you 6D0048AFB0C42F814933A7F17CC7938A Thu, 27 Jan 2011 11:15:00 AM Canada Post has announced the postage rate change that will take effect in January 17, 2011. This is a regulated change that requires an update to all Canadian mailing systems. To assist you in ensuring that your mailing system has the updated rates required by Canada Post, Neopost Canada will send you the appropriate media and instructions for your mailing system (and external weighing device, if necessary) in early January. You can also refer to the links below for information and instructions specific for your model. PLEASE NOTE: ALL IS SERIES MAILING SYSTEMS WILL AUTOMATICALLY DOWNLOAD THE 2011 RATE FROM THE NEOPOST SERVER WP2 (IJ-25): <a href="http://neopost.ca/brochures/resources/IJ25.pdf">IJ25.pdf</a> WP5 (IJ-35/40/45/50): <a href="http://neopost.ca/brochures/resources/IJ35-50.pdf">IJ35-50.pdf</a> EZ-Weigh WP: <a href="http://neopost.ca/brochures/resources/IJ65-110.pdf">IJ65-110.pdf</a> SE30/50/100: <a href="http://neopost.ca/brochures/resources/IJ35-50.pdf">IJ35-50.pdf</a> / <a href="http://neopost.ca/brochures/resources/IJ65-110.pdf">IJ65-110.pdf</a> / <a href="http://neopost.ca/brochures/resources/SE30-100.pdf">SE30-100.pdf</a> MT32 & ST32: <a href="http://neopost.ca/brochures/resources/IJ65-110.pdf">IJ65-110.pdf</a> / <a href="http://neopost.ca/brochures/resources/ST32_MT32.pdf">ST32_MT32.pdf</a> Weigh Mailer (Dynamic Scale): <a href="http://neopost.ca/brochures/resources/IJ65-110.pdf">IJ65-110.pdf</a> / <a href="http://neopost.ca/brochures/resources/SE30-100.pdf">SE30-100.pdf</a> What is this rate change about? Canada Post announced this rate change late last year. This rate change affects all letter and parcel rates for both domestic and international destinations. For detailed information regarding the affected rates, you can contact Canada Post at 1-800-267-1177, or check their <a href="http://www.canadapost.ca/cpo/mc/business/productsservices/ratescoming2011.jsf">website</a> anytime for more information. Why did I receive a rate change package? Effective January 17, 2011, Canada Post will increase some lettermail rates. Our records indicate that you have a postage meter and scale, so a pak or rate card was sent out to ensure that you are using the correct rates for postage as per Canada Post Corporation regulations. What do I do with the pak? You need to take out the current pak that is in your scale and replace it with the new one that was sent to you. You are required to return the old pak to us in the envelope provided. If you received a rate card, you must download the rates. Instructions are included in the package, and for your convenience, they can be accessed from the menu above. Is the rate change mandatory? This is a regulated event where all mailing system scales in Canada are required to support current Canada Post rates. The most current rates are in effect as of January 17, 2011. How many more rate chages can we expect? In recent years, Canada Post has introduced the majority of changes to postage rates in January. However, new rates can be introduced intermittently, which will require additional updates to all mailing systems. Neopost Canada offers rate change protection through their MailCare Service Programs to ensure that our customers will not incur additional fees if Canada Post introduces multiple rate changes during a single calendar year. Ask one of our qualified Mailing Specialists about Neopost's MailCare Programs today! http://milneoffice.com/Blog/post.cfm?Title=Neopost_Rate_Change_Information 48C1957EF6133564A43518E68F2CAE3E Mon, 20 Dec 2010 01:00:00 PM   Milne Office Systems along with Neopost Canada is pleased to announce the launch of their brand new IS Series Mailing Systems! This IS range is a series of Intelligent mail processing Systems that combine intelligent automation, intuitive programming, connectivity and online management into a single solution. When combined with the functionality of myneopost, the IS series will provide customers with a completely new user experience that cannot be matched by the competition's current product offering. <img alt="" align="left" width="296" height="154" src="/blog/userfiles/image/neopost_is-420.jpg" />Mail Processing Made Simple                    IS-420 Mailing System: Neopost's Intelligent System IS-420 delivers it all, with fast, reliable and easy-to-use mail processing. With state-of-the-art technology, whisper quiet operation and myneopost online services at your fingertips, the IS-420 postage meter is the best-in-class solution to meet all your mail processing requirements. The IS-420 combines connectivity, online system management and a host of smart features into a single solution, allowing you to process any combination of mail without slowing you down. <img alt="" align="left" width="300" height="170" src="/blog/userfiles/image/neopost_is-480.jpg" />Versatile, Integrated Mail Processing Made Easy IS-440 Mailing System: When it comes to getting a job done, thriving businesses count on reliable processing that adds value and streamlines performance. Neopost's Intelligent Solution IS-440 delivers it all with fast, reliable and easy-to-use mail processing. With state-of-the-art technology and connection to my neopost online services at your fingertips, the IS-440 is the best-in-class solution to meet all your mail processing requirements. The whisper-quiet IS-440 offers a host of smart features that makes it easy to operate. <img alt="" align="left" width="296" height="177" src="/blog/userfiles/image/neopost_is-440.jpg" />Intelligent Mail Room Tools Made Easy IS-480 Mailing System: Dynamic businesses count on smart productivity tools to do more than simply move the mail. Neopost's Intelligent Solution IS-480 takes mail processing to a new level of intelligence and delivers productivity at its best. With state-of-the-art technology and connection to myneopost online services at your fingertips, the IS-480 is the best-in-class solution to meet your demanding mailrooms needs.  With its whisper-quiet operation and host of smart features, the highly capable;e IS-480 is easy, fast and efficient!                               http://milneoffice.com/Blog/post.cfm?Title=Introducing_the_Neopost_IS_Series_Mailing_Systems E12ABE198EC2F2764B9BAA9105B1C003 Fri, 22 Oct 2010 09:31:00 AM <img height="337" width="269" align="left" alt="" src="/blog/userfiles/image/newspost.jpg" /> �Ricoh brings wide format document production to the small office environment� Milne Office Systems is proud to announce their launch of the <a href="http://www.milneoffice.com/ricoh/ricoh-wide.cfm">Ricoh Aficio MP W3600</a> wide format multifunction device. The Aficio MP W3600 allows users to securely print, copy, scan, distribute and archive documents all from a compact unit. The Ricoh Aficio MP W3600 brings high quality production in-house, producing crisp, clear black and white documents at 600 dpi resolution. Print copies are produced and distributed quickly with the quality of an original. By simply selecting the type of original document (text/photo, drawing or special), the Ricoh MP W3600 will automatically adjust to produce sharp, clear reproductions. Users can also increase copy/scan/print productivity by editing documents or stamping them with the dates, page numbers or other data prior to filing or retrieving documents for reprinting. Additionally, handling awkward wide format documents is simple with multiple input and output choices, and changing the paper is a snap thanks to the front-loading paper roll trays and flanges, and optional paper cassette tray. Equipped with an 80 Gigabyte Document Server, the Aficio MP W3600 also offers temporary storage for copies, prints or scans. Users can view, manage, distribute or reprint stored documents directly from their PC or at the system control panel. To expand printing capabilities, the Ricoh Aficio W3600 has the choice of two controller options to meet the specific needs of businesses. The Embedded Printer Controller option maintains a small, single footprint and easily handles the most common file formats making it a simple solution for smaller architectural or engineering firms and workgroups. Simple, intuitive web printing allows users to combine documents with supported file formats to batch print a single project job document. Extensive security levels, Windows, Postscript and HDI drivers make this a simple, fast, and comprehensive printing solution. The External RW-3600 Printer Controller is another option that operates with maximum speed, advanced capabilities and the flexibility to print directly from CAD, Windows, Mac, Unix, and AS/400 operating systems making it an ideal network solution. In order to provide excellent productive and efficient scanning options, the Ricoh Aficio MP W3600 also offers two scanner options. The embedded scanner with GW architecture allows the user to preview imqages up to 12� x 18� prior to transmission. In addition, it features four different scanning tasks. Scan-to-Email eliminates postage and overnight costs by instantly emailing documents anywhere across the world. Scan-to-Folder converts paper copies to electronic files and stores them anywhere on the network saving space and time. Furthermore, Scan-to-FTP sends large files quickly by bypassing the mail server, while Scan-to0URL reduces network congestion by sending a URL or NCP link instead of sending an entire file. The second option is the RW-3600 Controller with Scan Option, which allows users to instantly view full images for editing and merging, as well as the �drag and drop� feature that enables the addition of documents to job sets anywhere in the directory. The RW-3600 Controller Scan Option can also capture metadata at the time of scanning for easy archiving and retrieval and scan to multi and single-page documents in a number of raster file formats as well as PDF�s. With the Aficio MP W3600, Ricoh brings wide format document production to the small office environment. This wide format multifunction product provides all of the functions found in large production houses combined into a single compact unit. Printing, copying and scanning can now all be done securely from one�s own office, significantly saving users time and money. For more information on this new product or to set up a demonstration, please contact Milne Office Systems at: 204-786-1554 . http://milneoffice.com/Blog/post.cfm?Title=Introducing_the_RICOH_Aficio_W3600_Wide_Format_Device B3EF69958AFAE01F052954146E37EF91 Tue, 08 Jun 2010 02:35:00 PM