Microsoft office Word

Microsoft Word Docs - Home Tab

2024-02-10T03:14:00.000-08:00

Home Tab

Undo

Undo - (Added in 365). (Ctrl + Z). Button with Drop-Down. Allows you to undo changes, even after you have saved the document, as long as you are within the undo limits. By default Office saves the last 100 undo able actions. If you can't undo an action, the Undo command changes to Can't Undo.
Redo - (Added in 365). (Ctrl + Y). Button with Drop-Down. Allows you to redo several actions at the same time using the drop-down. The Redo button only appears after you've undone an action.

Clipboard

You can quickly display the Clipboard task pane by clicking on the dialog launcher in the bottom right corner of this group.

Paste - Button with Drop-Down. The drop-down contains the commands: Paste, Paste Special and Paste as Hyperlink.
Cut - (Ctrl + X). Cuts the current selection to the clipboard.
Copy - (Ctrl + C). Copies the current selection to the clipboard.
Format Painter - (Ctrl + Shift + C). Copies the formatting from one place in a document and lets you apply it somewhere else. This works across multiple documents.

Font

This group provides access to all the Character Formatting commands.
You can quickly display the "Font" dialog box, Font Tab, by clicking on the dialog box launcher in the bottom right corner of this group.

Font - (Ctrl + Shift + F). Provides a list of all the available fonts (based on your current printer selection).
Font Size - (Ctrl + Shift + P). Lets you adjust the character size (based on your current printer selection).
Increase Font Size - (Ctr + Shift + >). Increases the font size of the current selection to the next larger size in the Font Size box.
Decrease Font Size - (Ctrl + Shift + <). Decreases the font size of the current selection to the next smaller size in the Font Size box.
Change Case - Drop-Down. Changes the selected text to either uppercase, lowercase or another type of capitalization. The drop-down contains the commands: Sentence Case, Lowercase, Uppercase, Capitalize Each Word and Toggle Case.
Clear All Formatting - (Ctrl + Space bar). Clears all the formatting from the current selection.
Bold - (Ctrl + B). Toggles bold on the current selection.
Italic - (Ctrl + I). Toggles italics on the current selection.
Underline - (Ctrl + U). Button with Drop-Down. The button toggles bold on the current selection. The drop-down contains the commands: Underline, Double Underline, Thick Underline, Dotted Underline, Dashed Underline.
Strike through - Draws a line through the middle of the selected text.
Subscript - (Ctrl + =). Converts the selection to small letters below the text baseline.
Superscript - (Ctrl + Shift + +). Converts the selection to small letters above the text baseline.
Text Effects and Typography - Drop-Down. Apply text effects such as Outline, Shadow, Reflection, Glow, Number Styles, Ligatures and Stylistic Sets.
Text Highlight Color - Button with Drop-Down. Shades the background behind the current selection.The drop-down contains the commands: No Color and Stop Highlighting.
Font Color - Button with Drop-Down. The button changes the color of the font of the current selection. The drop-down contains the commands: Automatic, Theme Colors, Standard Colors and More Colors.

Paragraph

This group provides access to all the Paragraph Formatting commands.
You can quickly display the "Paragraph" dialog box, Indents and Spacing Tab, by clicking on the dialog box launcher in the bottom right corner of this group.

Bullets - Button with Drop-Down. The button toggles single level bullets from the selected paragraphs. The drop-down contains the commands: Recently Used Bullets, Bullet Library, Document Bullets, Change List Level and Define New Bullet. The Change List Level extension displays levels 1 to 9. The Define New Bullet displays the "Define New Bullet" dialog box.
Numbering - Button with Drop-Down. The button toggles single level numbering from the selected paragraphs. The drop-down contains the commands: Recently Used Numbering, Change List Level, Define New Number Format and Set Numbering Value.
Multilevel List - Drop-Down. The drop-down contains the commands: Current List. List Library, Change List Level, Define New Multilevel List and Define New List Style. A multilevel list shows the list of items at different levels, rather than just at one level. This was previously accessible from the Outline Numbered tab on the Bullets & Numbering dialog box and has replaced Outline numbering.
Decrease Indent - Decreases the indent by 1 or removes the indent completely.
Increase Indent - Increases the indent by 1.
Sort - Displays the "Sort Text" or "Sort" dialog boxes allowing you to sort paragraphs of text or text within tables. If your current selection is not in a table then the "Sort Text" dialog box is displayed. If the current selection is in a Table then the "Sort" dialog box is displayed. This command was previously on the Table drop-down in 2003 but now appears both on the Home Tab and Table Tools - Layout contextual tab.
Show/Hide Paragraph Marks - (Ctrl + *). Toggles the display of paragraph marks and other hidden formatting.
Align Left - (Ctrl + L). Aligns text to the left.
Center - (Ctrl + E). Aligns text to the center.
Align Right - (Ctrl + R). Aligns text to the right.
Justify - (Ctrl + J). Aligns text to both left and right margins adding extra space between words where necessary.
Line Spacing - Drop-Down. The drop-down contains the commands: 1.0, 1.15, 1.5, 2.0, 2.5, 3.0, Line Spacing Options, Add Space Before Paragraph and Add Space After Paragraph. The Line Spacing Options command displays the "Paragraphs" dialog box (Indents and Spacing tab). The default line spacing is 1.15.
Shading - Button with Drop-Down. The button applies the selected shading to the current selection. The drop-down contains the commands: Theme Colors, Standard Colors, No Color and More Colors.
Border - Button with Drop-Down. The button applies the selected border to the current selection. The drop-down contains the commands: Bottom Border, Top Border, Left Border, Right Border, No Border, All Borders, Outside Borders, Inside Borders, Inside Horizontal Border, Inside Vertical Border, Diagonal Down Border, Diagonal Up Border, Horizontal Line, Draw Table, View Gridlines and Borders and Shading.

Styles

You can quickly toggle the display of the Styles Task Pane by clicking on the dialog box launcher in the bottom right corner of this group.

Quick Styles - Displays a gallery of available styles (with auto preview). Is the Heading 1 style different in 2007 and 2010 to 2003. Yes the Normal template and styles are very different.

Editing

Find - Button with Drop-Down. The button displays the "Find and Replace" dialog box and displays the Find tab. The drop-down contains the commands: Find and GoTo. The GoTo tab can also be displayed by clicking on the Page: 1 of 2 indicator on the status bar in the bottom left corner.
Replace - This displays the "Find and Replace" dialog box and displays the Replace tab.
Select - Drop-Down. The drop-down contains the commands: Select All, Select Objects and Select Text with similar Formatting. The Select Text will select text with similar formatting.

Voice

Dictate - Lets you use speech-to-text to author content.

Editor

Editor - Displays the Editor task pane.

Reuse Files

Reuse Files - Displays the Search task pane.

Microsoft Word (Font)

2023-09-22T06:54:00.000-07:00

Fonts

* Change the size, font and color of text

Changing the font and adding color can make your document much more attractive—and more likely to attract people to your message. The font options can all be found in the Home tab on the left.

Older versions of Word may have font options in the top-left corner or in the Format menu. If you have an older version of Word, search the internet for where to find the font options in your specific version.

Font size

The font size is a number that indicates how many points are in the height of the text, or high tall the text is in points. A point is 1/72 of an inch, so a 12-point font would be 12/72 of an inch. Most people are comfortable reading 10-point fonts or higher, so a 10- or 12-point font is a good choice for writing a paragraph of text. However, many situations call for larger or smaller text.

To change the font size in Word, go to the Home tab and click on the dropdown menu for the number in the font ribbon. You can pick a number and then start typing in that size. For a preview, select the text you want to change, then open the font size dropdown menu and hover your cursor over each number to see the text change. Finalize that size change by clicking the size number.

You can also choose a custom size by typing a number and hitting enter.

You can also increase or decrease the font size by clicking the Increase Font Size and Decrease Font Size buttons.

Font

The font changes the styling of letters in your text. The menu for changing the font is in the Home tab near the top-left corner. Like the font size menu, hovering your mouse over each font option will change selected text so you can see a preview of what each font looks like.

If you already know what font you want, you can start typing the name to skip to it in the menu.

Font Color

What’s life without a little color? Select the text you want to change, then click the font color dropdown menu, which will give you a wide array of colors to choose from.

If you want a different color, you can choose More Colors… (below Standard Colors in the dropdown menu) to bring up a dialog box with even more options.

Case

Case controls how much of your text is capitalized, or whether your text is uppercase or lowercase. This is a useful feature if you want to change the case of your text without having to type it again.

Case Definations

sentence case: text starts with a capital letter, like a sentence
lowercase: text is all lowercase, with no capital letters
uppercase: text is all uppercase, with all capital letters
capitalize each word: each word is capitalized
toggle case: reverses the case of whatever is selected (uppercase letters become lowercase and vice versa)

Insert a symbol in Word

2022-12-06T01:49:00.002-08:00

You can easily insert a special character, fraction, or other symbol in your Word documents.

The most important thing to understand when inserting symbols, fractions, special characters, or international characters is that the font you use is critical. Not all fonts have the same characters in them. For example, the Elephant font has no fraction characters in it, while Verdana does. As a result it's important to use the right font to find the symbol or character you want.

These marks are static symbols. If you're looking for an interactive check box that you can click on to check or uncheck.

Symbol such as currency (¥), music (♫), or check marks (✔)

Place your cursor in the file at the spot where you want to insert the symbol.
Go to Insert > Symbol.
Pick a symbol, or choose More Symbols.
Scroll up or down to find the symbol you want to insert.
Different font sets often have different symbols in them and the most commonly used symbols are in the Segoe UI Symbol font set. Use the Font selector above the symbol list to pick the font you want to browse through.
When you find the symbol you want, double-click it. The symbol will be inserted in your file.
Select Close.

How to Insert Currency Symbols in Microsoft Word

2022-12-02T22:57:00.004-08:00

Insert Currency Symbols in Microsoft Word ?

For simplicity, we’ll concentrate on the euro, pound, and cent signs in these examples.

However, these steps can be modified for all currency symbols available through the font files installed on your computer.

How to Use the Symbol Dialog Box to Insert Euro, Pound, and Cent Signs

The following twelve steps show how to use Word’s Symbol dialog box to insert euro, pound, and cent signs.

1. Place your cursor where the symbol should appear.

2. Select the Insert tab in the ribbon.

Three Ways to Insert Currency Symbols in Microsoft Word

By Erin Wright

Last week’s post covered basic guidelines for formatting money in general writing. This week, we’ll look at three ways to insert currency symbols in Microsoft Word:

The Symbol Dialog Box

Alt Codes

Shortcut Codes

For simplicity, we’ll concentrate on the euro, pound, and cent signs in these examples.

However, these steps can be modified for all currency symbols available through the font files installed on your computer.

This tutorial is also available as a YouTube video showing all the steps in real time.

Watch more than 100 other writing-related software tutorials on my YouTube channel.

The images below are from Word for Microsoft 365. The steps are the same for Word 2019, Word 2016, and Word 2013. In addition, they are similar for Word 2010.

How to Use the Symbol Dialog Box to Insert Euro, Pound, and Cent Signs

The following twelve steps show how to use Word’s Symbol dialog box to insert euro, pound, and cent signs.

1. Place your cursor where the symbol should appear.

2. Select the Insert tab in the ribbon.

3. Select Symbol in the Symbols group.

4. Select More Symbols in the drop-down menu.

5. Select the Symbols tab in the Symbol dialog box.

Insert Euro Signs

(Skip to step 9 for pound and cent signs.)

6. Select Currency Symbols in the Subset drop-down menu.

Three Ways to Insert Currency Symbols in Microsoft Word

By Erin Wright

Last week’s post covered basic guidelines for formatting money in general writing. This week, we’ll look at three ways to insert currency symbols in Microsoft Word:

The Symbol Dialog Box

Alt Codes

Shortcut Codes

For simplicity, we’ll concentrate on the euro, pound, and cent signs in these examples.

However, these steps can be modified for all currency symbols available through the font files installed on your computer.

This tutorial is also available as a YouTube video showing all the steps in real time.

Watch more than 100 other writing-related software tutorials on my YouTube channel.

The images below are from Word for Microsoft 365. The steps are the same for Word 2019, Word 2016, and Word 2013. In addition, they are similar for Word 2010.

How to Use the Symbol Dialog Box to Insert Euro, Pound, and Cent Signs

The following twelve steps show how to use Word’s Symbol dialog box to insert euro, pound, and cent signs.

1. Place your cursor where the symbol should appear.

2. Select the Insert tab in the ribbon.

3. Select Symbol in the Symbols group.

4. Select More Symbols in the drop-down menu.

5. Select the Symbols tab in the Symbol dialog box.

Insert Euro Signs

(Skip to step 9 for pound and cent signs.)

6. Select Currency Symbols in the Subset drop-down menu.

7. Choose the euro sign in the symbols menu.

8. Select the Insert button.

Three Ways to Insert Currency Symbols in Microsoft Word

By Erin Wright

Last week’s post covered basic guidelines for formatting money in general writing. This week, we’ll look at three ways to insert currency symbols in Microsoft Word:

The Symbol Dialog Box

Alt Codes

Shortcut Codes

For simplicity, we’ll concentrate on the euro, pound, and cent signs in these examples.

However, these steps can be modified for all currency symbols available through the font files installed on your computer.

This tutorial is also available as a YouTube video showing all the steps in real time.

Watch more than 100 other writing-related software tutorials on my YouTube channel.

The images below are from Word for Microsoft 365. The steps are the same for Word 2019, Word 2016, and Word 2013. In addition, they are similar for Word 2010.

How to Use the Symbol Dialog Box to Insert Euro, Pound, and Cent Signs

The following twelve steps show how to use Word’s Symbol dialog box to insert euro, pound, and cent signs.

1. Place your cursor where the symbol should appear.

2. Select the Insert tab in the ribbon.

3. Select Symbol in the Symbols group.

4. Select More Symbols in the drop-down menu.

5. Select the Symbols tab in the Symbol dialog box.

Insert Euro Signs

(Skip to step 9 for pound and cent signs.)

6. Select Currency Symbols in the Subset drop-down menu.

7. Choose the euro sign in the symbols menu.

8. Select the Insert button.

Insert Pound or Cent Signs

9. Select Latin-1 Supplement in the Subset drop-down menu.

10. Choose the pound or cent sign in the symbols menu.

11. Select the Insert button. (As shown in step 8.)

12. Select the Close button to close the Symbol dialog box.

Pro Tip: You can insert more than one symbol without closing and reopening the Symbol dialog box.

Bullets and Numbering in MS Word

2021-06-23T11:46:00.002-07:00

Using Bullets and Numbered Lists

Bullets and numbered lists provide an excellent way to segregate, list, and organize information for a reader. You can control the appearance, or format, of a bulleted or numbered list. The bullet or numbering format you use last becomes the default format; that is, the next time you create a bulleted or numbered list, Word uses the same format you used the last time you created a bulleted or numbered list. As you'll learn in this section, you can easily change the default bullet or numbering format by choosing one of seven default bullet formats or one of seven default numbering formats. You can modify any of these to create your own formats.

The bullet and numbering features covered here are designed for simple lists. If you need to build complex automated multilevel numbering schemes based on your outline headings, see "Using Word's Automatic Outline Numbering,

Starting and Stopping a Bulleted List

Using the Formatting toolbar, you can quickly create a bulleted list. Place the insertion point in the paragraph where you want to add bullets, and click the Bullets button on the Formatting toolbar. Word inserts a bullet and automatically indents text so that, as word wrap takes over, your text aligns itself correctly.

NOTE

If you've already typed in your list without bullets, you can easily add them by highlighting the text and clicking the Bullets button. Word adds bullets to each individual paragraph.

Press Enter to start a new paragraph preceded by a bullet. By default, Word continues to add bullets after every paragraph mark you add.

To end a list?stopping Word from adding bullets (or numbering) after paragraph marks that follow?take one of these actions:

When the insertion point appears in the first paragraph you don't want preceded by a bullet, click the Bullets button to toggle it off.
Press Enter twice at the end of the last paragraph you want to contain a bullet.
Press Backspace when the insertion point appears at the beginning of an empty bulleted paragraph.

Starting and Stopping a Bulleted List

NOTE

If you've already typed in your list without bullets, you can easily add them by highlighting the text and clicking the Bullets button. Word adds bullets to each individual paragraph.

Press Enter to start a new paragraph preceded by a bullet. By default, Word continues to add bullets after every paragraph mark you add.

To end a list?stopping Word from adding bullets (or numbering) after paragraph marks that follow?take one of these actions:

When the insertion point appears in the first paragraph you don't want preceded by a bullet, click the Bullets button to toggle it off.
Press Enter twice at the end of the last paragraph you want to contain a bullet.
Press Backspace when the insertion point appears at the beginning of an empty bulleted paragraph.

TIP

By default, Word's AutoFormat feature creates Automatic Bulleted Lists. (This setting is controlled in the AutoFormat As You Type tab of the Tools, AutoCorrect Options dialog box.) With this feature turned on, you can type an asterisk at the beginning of the paragraph to which you want to add a bullet. Follow the asterisk with a space and type. When you press Enter, Word converts the asterisk to a bullet character and adds a bullet character to the next paragraph.

CAUTION

In some cases, you won't want Word to automatically create bulleted or numbered lists?you'll need to retain control over your numbering. For these situations, choose Tools, AutoCorrect Options, AutoFormat As You Type, and clear the Automatic Bulleted Lists and Automatic Numbered Lists check boxes.

Changing the Appearance of Word's Bullets

If you don't like the bullet you get when using the Formatting toolbar, you can open the Bullets and Numbering dialog box and select a different one.

With the insertion point in the paragraph you want to change, choose Format, Bullets and Numbering, or right-click and choose Bullets and Numbering from the shortcut menu. The Bullets and Numbering dialog box appears.

Select one of these standard bullet characters or choose your own.

With the Bulleted tab displayed, you can choose one of seven standard bullets by clicking on the one you want and clicking OK.

As you'll see, you can also customize your bullet with another character or use a picture in place of a bullet?as is commonly done on Web pages. Whatever bullet character or picture you choose becomes the default and appears if you add bullets to a paragraph using the Bullets button on the Formatting toolbar.

NOTE

You can't actually select a bullet or number in an automatic bulleted or numbered list. To change the format of a bullet or number, you must work through the Bullets and Numbering dialog box. To delete the character, place the insertion point in the paragraph and click the appropriate Standard toolbar button: Bullets or Numbering.

If you create a custom bullet and later decide you want a different one, choose Format, Bullets and Numbering again. In the Bulleted tab, click the thumbnail sketch corresponding to the Custom bullet you created. Then click Customize and make the changes you want, using the Customize Bulleted List dialog box. (As you work in that dialog box, you may have to click Font to choose new font formatting, or click Bullet to choose a new symbol.)

Customizing Your Bullet's Appearance

If none of Word's seven standard bullet characters is what you want, choose one of them and click Customize. The Customize Bulleted List dialog box opens. Here, you can control virtually every aspect of a bullet's appearance, including its font formatting, the character you use, and the bullet's indentation.

You can control any aspect of a bullet character's appearance in the Customize Bulleted List dialog box.

TIP

If you hit on a bullet format that you particularly like, you may want to make it available all the time. Open the template you use most often and modify the List Bullet style, using your favorite bullet format. All new documents you create based on this template will contain the updated List Bullet style, which you can apply to paragraphs you want preceded by bullets.

When you're finished customizing your bullet, click OK, and the new custom bullet appears as an option in the Bulleted tab from now on.

To reset your custom bullets to the ones that came with Word, see "Resetting Numbering or Bullet Formats to Word's 'Factory Defaults,'" p. 148.

Changing a Bullet's Font Formatting

To change the font formatting used to produce a bullet, do the following:

o
B
t
F
When you're satisfied, click OK.

As you select fonts (or make any other change), the Preview box shows you how the change will affect the appearance of your bullet.

CAUTION

If you change fonts, check the Preview box to make sure that you haven't changed the character Word is using. For example, a bullet character in the Symbol font corresponds to an icon in the Wingdings font.

Changing a Bullet Character

To change the character used for a bullet, follow these steps:

o
B
t
F
If you prefer one of the other five bullets displayed in the Bullet Character area, click on it. Otherwise, click Character to display Word's Symbol dialog box.
Select a character for the bullet from the Symbol dialog box.
Choose the bullet you want and click OK to close the Symbol dialog box.
Click OK again.

TIP

Note that some fonts are especially valuable sources of bullets. In addition to the Symbol font that Word normally uses, others include Wingdings; the newer Wingdings 2 and Wingdings 3; Webdings, Microsoft's free font for Web applications; and the Adobe PostScript font Zapf Dingbats.

Specifying a Picture Bullet

You can use a picture or series of pictures as your bullets. This is most commonly done on Web pages, but you can do it in print documents as well. To select an image for use as a bullet, follow these steps:

o
B
t
Click Picture. The Picture Bullet dialog box appears.
Selecting a picture for use as a bullet.
I
A
From the Picture Bullet dialog box, make sure that the bullet you want is selected and click OK.

To learn how to specify a different picture bullet for multiple levels of your list, see "Adding a New List Style," p. 646.

Controlling Bullet Indentation and Text Position

By default, Word indents the bullet character 0.25" from the left margin and indents the text after the bullet 0.50" from the left margin. You can change either of these settings using the Customize Bulleted List dialog box. Open the Bullets and Numbering dialog box (choose Format, Bullets and Numbering). With the Bulleted tab displayed, choose a bullet. Then click Customize. The Customize Bulleted List dialog box appears. To change the position of the bullet, enter a new value in the Bullet Position Indent At spin box. To change the position of text following the bullet, enter a new value in the Text Position Indent At spin box. When you finish, click OK.Word also allows you to control the length of the tab Word inserts immediately following a bullet. By default, this is set to 0.5" . The result is a hanging indent where all text lines up accurately. However, if you need to change the tab setting, you can enter a new setting in the Tab Space After scroll box.

Starting and Stopping a Numbered List

Numbered lists work much like bulleted lists. To quickly create a numbered list, do the following:

Click in the paragraph you want to number (or select the paragraphs you want to number).
Click the Numbering button on the Formatting toolbar.

Word numbers each paragraph you selected. Then, as you work, each time you press Enter to start a new paragraph, Word adds the next consecutive number to that paragraph. If you move paragraphs within a numbered list, Word automatically renumbers them, keeping the numbering consecutive.

shows a sample numbered list.

An example of Word's default numbered list.

TIP

You can convert a bulleted list to a numbered list by selecting the bulleted list and clicking the Numbering button. Use the same technique to convert a numbered list to a bulleted list.

To stop Word from numbering new paragraphs, do one of the following:

Press Enter twice at the end of a numbered list.
Press Enter once at the end of a numbered list and then press Backspace.
Place the insertion point in the first paragraph you don't want to contain a number and click the Numbering button on the Standard toolbar.

TIP

Occasionally, you may want to skip numbering one paragraph but continue numbering in paragraphs afterward. Word adds numbers to every selected paragraph or every line ending with a paragraph mark. To avoid numbering a line, use a line break (Shift+Enter) rather than a paragraph break (Enter) to start the line you do not want to number.

However, if you do this, you lose all other benefits of the paragraph's formatting. For example, if the paragraph has 6 points of Space Before, this new line won't get it. In other words, in an attempt to discard one paragraph format, you discard all of them.

If you want to maintain other formatting and skip numbering of one or more paragraphs, place the insertion point in the first paragraph of the new list. Then right-click, choose Bullets and Numbering, and click the Continue Previous List button. Then click OK.

By default, you can also start numbering a list manually, using a number followed by a period, hyphen, or closed parentheses mark and a space. As soon as you press Enter, Word reformats the list as an automatically numbered list. Word also recognizes numbered lists that start with the letter A or a; an uppercase or lowercase Roman numeral; or a letter or number placed between parentheses, such as (1).

NOTE

If Word does not start a numbered list automatically, choose Tools, AutoCorrect Options; click the AutoFormat As You Type tab; and check the Automatic Numbered Lists check box.

NOTE

You can't edit the numbers in an automatic list directly. As you'll see in a moment, however, you can customize them through the Customize Numbered List dialog box.

Changing How Numbered Lists Work

If you don't like the appearance of the number you get when using the Formatting toolbar, choose Format, Bullets and Numbering to display the Bullets and Numbering dialog box. Click the Numbered tab. Then select one of the seven standard number patterns available in Word.

Select one of these seven standard numbering patterns.

As with bullets, you can choose one of seven standard numbering styles. And if that's not enough, you can take even more control of your numbering options.

NOTE

Whatever number pattern you settle on becomes your default setting for the current document, and Word uses that setting whenever you click the Numbering button on the Formatting toolbar.

If none of the numbering patterns in the Bullets and Numbering dialog box is sufficient for your needs, choose one that you don't expect to use in your document and click Customize.

NOTE

When you customize a numbering pattern, the customized version replaces the original version as a choice in the Numbered tab of the Bullets and Numbering dialog box. The original is no longer available unless you click Reset to return to Word's factory defaults.

For more on resetting number formats, see "Resetting Numbering or Bullet Formats to Word's 'Factory Defaults,'" p. 148.

The Customize Numbered List dialog box opens. Here, you can customize your numbered list by changing the font used to produce the number, the style of the list, the starting number, and how the numbers and text indent and align. As you make changes, you can view their effects in the Preview box.

Customizing a numbered list.

Changing a Numbered List's Font

To change the font used to produce a number, display the Customize Numbered List dialog box. The number character you selected in the Numbered tab of the Bullets and Numbering dialog box appears selected in the Number Format box. Click the Font button, and the Font dialog box appears; here, you can change fonts, font sizes, character spacing, and effects.

When you're satisfied with your selection, click OK to close the Font dialog box, click OK again to close the Customize Numbered List dialog box, and click OK again to close the Bullets and Numbering dialog box.

Changing Number Style

Using the Number Style boxes in the Customize Numbered List dialog box, you can choose different numbering sequences and a different starting number for your list. Word enables you to choose from the following sequences:

1, 2, 3…
I, II, III…
i, ii, iii…
A, B, C…
a, b, c…
1st, 2nd, 3rd…
One, Two, Three…
First, Second, Third…
01, 02, 03…

You can also choose no numbering at all by selecting (none) in the Number Style drop-down list box. This feature enables you to type several characters in the Number Format box and use them as if they were single bullets?so you could create a numbered list such as the following:

Formatting paragraphs in Word

2021-06-05T08:36:00.002-07:00

Formatting Paragraphs

Formatting a paragraph usually entails changing its shape. You may be squeezing it in with indents or stretching it out with additional line spacing. Other kinds of formatting change a paragraph’s very nature, like adding a border or making it part of a numbered or bulleted list. The Paragraph formatting group (Home → Paragraph) is right next door to the Font group (Figure 4-6). You don’t need to select text to format a paragraph; just make sure the insertion point is in the paragraph you want to format. However, if you want to format several paragraphs at once, select them all before you apply a command.

Figure 4-6. Paragraph formatting commands are in the Home → Paragraph group. Left to right, from the top, you find buttons to add bullets and numbers, apply indents, sort paragraphs, show the paragraph mark, align paragraphs, adjust line spacing, change the background color, and add borders.

Aligning Text

It’s easy to apply alignment to text. With your insertion point in the paragraph you want to change, click one of the alignment buttons in the Paragraph group on the Home Tab. For example, Home → Paragraph → Left sets the current paragraph’s alignment. As shown in Figure 4-7, you have four choices when it comes to aligning your paragraphs:

· Left (Alt+H, AL). Aligns the lines in the paragraph flush on the left side and ragged on the right. Left alignment is standard for letters, reports, and many business documents.

· Centered (Alt+H, AC). Centers each line in the paragraph, leaving both left and right margins ragged. This setting is appropriate for headings and short chunks of text, as in invitations and advertisements. Avoid using centered text for long paragraphs, since it’s hard for readers’ eyes to track from the end of one line to the beginning of the next when the left margin is uneven.

· Right (Alt+H, AR). Aligns the lines in the paragraph flush on the right side and ragged on the left. This unusual alignment is most often used for setting captions or quotations apart from the main text.

· Justified (Alt+H, AJ). Adds space between letters and words so that both the left and right sides of the paragraph are straight and flush with the margins. Justified margins give text a more formal look suitable for textbooks or scholarly documents. If your justified text looks odd because big gaps appear between the letters or words, try using a long line—that is, putting more characters per line. You can do this by extending the margins (Alt+P, M) or by changing the size of your font (Alt+H, FS).

Indenting Paragraphs

One of the most common reasons for indenting a paragraph is to set off quoted text from the rest of the document. Usually, you move the paragraph’s left edge in about a half inch from the left margin. Word makes it easy to indent text in this way. Just use the Increase Indent button on the ribbon (shown back in Figure 4-6) or the shortcut Alt+H, AI. If you change your mind and want to remove the indent, use the companion command Decrease Indent (Alt+H, AO).

The ribbon buttons handle most everyday indentation chores, but what if you need to customize your indents? To do that, open the Paragraph dialog box to the Indents and Spacing tab (Alt+H, PG), and you see the Indentation tools in the middle of the tab (Figure 4-8).

Indenting Paragraphs

Figure 4-8. The Paragraph box is divided into four sections. From the top you see: General, Indentation, Spacing, and Preview. As you adjust your paragraph formatting using tools from the first three groups, you see the changes take place in an example paragraph in the Preview window.

The indentation tools in the Paragraph box let you set indents with much more precision than the simple Increase and Decrease buttons. For one thing, you can indent your paragraph from both margins using the Left and Right text boxes. Type a number in the box or use the arrow buttons to make an adjustment. Look in the Preview window at bottom to get a sense of the changes you’re making.

Spacing Between Paragraphs

For documents like business letters or reports that use block-style paragraphs, there’s usually a little space between each. You can adjust this spacing between paragraphs to set off some blocks of text from the rest.

Use the Paragraph dialog box (Figure 4-8) to adjust the distance between paragraphs. On the left, you can enter numbers to set the space before the paragraph and the space after. With body text paragraphs, it’s good to set the same, relatively small distance before and after—say, three points. For headers, you may want to put a little extra space before the header to distance it from the preceding text. That space makes it clear that the header is related to the text beneath it. Generally speaking, the more significant the header, the larger the type and the greater the spacing around it.

Spacing Between Lines

In the Paragraph box, to the right of the paragraph spacing controls, you find the “Line spacing” tools. Use these controls to set the distance between lines within paragraphs. You have three presets and three custom settings:

· Single keeps the lines close together, with a minimum amount of space between. Single spacing is usually easy to read, and it sure saves paper.

· 1.5 lines gives your text a little more breathing room, and still offers a nice professional look.

· Double is the option preferred by teachers and editors, so there’s plenty of room for their helpful comments.

· At least is a good option if you have a mix of font sizes or include inline graphics with your text. This option ensures that everything fits, as Figure 4-9 illustrates.

· Exactly puts you in control. Type a number in the At box, and Word won’t mess with that setting.

· Multiple is the oddball of the bunch. Think of Multiple as a percentage of a single line space: 1=100 percent; .8=80 percent; 1.2=120 percent; and so on.

Figure 4-9. Line spacing controls the space between lines within a paragraph. These examples show the same paragraph, with two different settings. All the type is set to 11 points except for the word “by,” which is 24-point type. Top: Using the “At least” option with 12 points entered in the At box, this setting adjusts so that the oversized word fits. Bottom: Using the Exactly option with 12 points in the At box, the b and y get clipped off.

Inserting Page Breaks and Line Breaks

Some things just look wrong, such as a heading at the bottom of a page with no text beneath it. That heading should be at the top of the next page. Sure, you could force it over there with a page break (Ctrl+Enter), but that can cause trouble if you edit your text and things move around. You could end up with a page break in some weird spot. The solution is to adjust your Line and Page Break settings so that headings and paragraphs behave the way you want them to.

On the Paragraph box’s Line and Page Breaks tab (Figure 4-10), you can adjust how paragraphs handle these breaks. The behavior becomes part of the paragraph’s formatting and travels with the text no matter where you move the text or breaks. The keyboard shortcut to get there is Alt+H, PG, Alt+P. You can use four settings:

· Widow/Orphan control. Single lines abandoned at the top (widows) or bottom (orphans) of the page look out of place. Turn on this checkbox, and Word keeps the whole family, er, paragraph together.

· Keep with next. Certain paragraphs, like headings, need to stay attached to the paragraph that comes immediately after them. Choose the “Keep with next” option for your headings, and they always appear above following paragraph.

· Keep lines together. Sometimes you have a paragraph that shouldn’t be split between two pages, like a one-paragraph quote or disclaimer. Use this option to keep the paragraph as one unit.

· Page break before. Use this command with major headings to make sure new sections of your document start on a new page.

Figure 4-10. Use the Line and Page Break settings to control the appearance of your text and to avoid awkward transitions between pages.

Text Formatting

2021-05-06T22:31:00.004-07:00

Text Formatting

Formatting is the fine art of making your documents effective and attractive. Good formatting distinguishes different parts of your text and helps your readers take in your message. You can apply formatting to just about every element of your document, from a single character to entire paragraphs. Body text needs to be readable and easy on the eyes. Headings should be big and bold, and they should also be consistent throughout your document. Important words need to resonate with emphasis. Quotes and references should be set off from the other text.

Formatting Basics

Word deals with formatting on three levels encompassing small and specific on up to big and broad—through characters, paragraphs, and sections. You apply different types of formatting to each of these parts. Character formatting includes selecting a font, a font size, bold or italics, and so on. At the paragraph level, you apply indents, bullets, and line spacing. For each section of your document (even if there’s only one), you set the page size, orientation, and margins, as described in the previous chapter. Sometimes it helps to think of the parts of a document as Russian nesting dolls: Characters go inside paragraphs, which go inside sections, which fit inside your document.

· Characters. Use the Font dialog box to format characters. Letters, numbers, and punctuation marks are all printable characters and, as such, you can format them. Once you select a character or a group of characters, you can apply any of the formatting commands on the Home tab’s Font group. You can choose a font and a size for any character in your document. You can make characters bold, underlined, superscript, or change them to just about any color of the rainbow.

· Paragraphs. Use the Paragraph dialog box format paragraphs. You can set formatting for text alignment, indents, line spacing, line breaks, and paragraph breaks. You don’t have to select a paragraph to format it; just click to place the insertion point within a paragraph. Because characters are part of paragraphs, every paragraph includes a basic font description. When you select characters within a paragraph and change the font settings, you override the basic font description in the paragraph’s style.

· Sections. Use the Page Setup dialog box to format sections. When you change margins, page orientation, page size, and the number of columns per page, you’re formatting the section. Many documents have only one section, so when you make formatting changes to a section, you’re actually formatting the entire document.

Formatting Characters

Every character in your document is formatted. The formatting describes the typeface, the size of the character, the color, and whether or not the character is underlined, bold, or capitalized. It’s easy to change the formatting, and Word gives you quite a few different ways to do it. The easiest and most visual way is with the ribbon (Home → Font). You can further fine-tune the font formatting using the Font dialog box.

For quick formatting, you may not need to go any further than the mini-toolbar that pops up when you select text for formatting. And when you get really good, you can do most of your formatting with keyboard shortcuts, never even slowing down long enough to reach for the mouse.

Whichever method you use, formatting is a two-step process. First, tell Word which text you want to format by selecting it. Then format away. Or, you can set up your formatting options first, and then begin to type. Your letters and words will be beautifully formatted from the get-go.

Formatting with the Ribbon or the Font Dialog Box

Since character formatting is one of the most often used Word features, Microsoft put the most popular settings right on the Home tab. If you don’t see what you’re looking for there, then you must open the Font dialog box. The good thing about the dialog box is that it puts all your character formatting options in one place so you can quickly make multiple changes. It’s one-stop shopping if you want to change the typeface and the size, and add that pink double-underline.

Here are the steps:

You can use any of the selection methods. You can drag to select a single character. You can double-click to select a word. Or you can move the mouse cursor to the left side of a paragraph, and then double-click to select the whole paragraph.

Of course, if you haven’t typed anything yet, you can always go right to the ribbon and make your formatting choices first. Then type away.

1. Go to Home → Font or the Font dialog box

Many of the buttons in the Font group act like toggles. So, when you select text and click the underline button, Word underlines all the characters in the selection. When you click the underline button again, the underline goes away.

If you can’t find the command you want on the ribbon, or if you want to make several character formatting changes at once, then open the Font box.

Formatting with Keyboard Shortcuts

When you’re typing away and the muses are moving you, it’s a lot easier to hit Ctrl+I to italicize a word than it is to take your hands off the keyboard and grab a mouse. Because most formatting commands work like toggles, formatting options like bold, underline, and italics become second nature. For example, to italicize a word, just press Ctrl+I at the beginning, type the word, and then press Ctrl+I at the end.

Changing Capitalization

Any letter can be uppercase or lowercase, but when you get to words and sentences, you find some variations on the theme. It’s not unusual to have a heading or a company name where all the letters are capitalized. Sentences start with an initial cap on the first word only, and titles usually have the major words capped. In an effort to automate anything that can possibly be automated, Microsoft provides the Change Case menu on the ribbon.

The Change Case command defies the usual rules about selecting before you apply character formatting. If you don’t select anything, Word assumes you want to apply the Change Case command to an entire word, so the program selects the word at the insertion point. If you’ve selected text, the command works, as you’d expect, only on the selection.

Small caps for headers

Small caps are another variation on the capitalization theme. You won’t find this option on the Change Case button; for small caps you have to use the Font dialog box, which you find on the right side under Effects (where underline or strikethrough are). Small caps are great for headings and letterhead (especially if you’re a lawyer or an accountant), but you wouldn’t want to use them for body text. It’s difficult to read all capitalized text for an entire paragraph.

What is Ms Office Word?

2021-04-11T12:43:00.004-07:00

What is Ms Office Word?

Microsoft Office Word kya hai?

You may be wondering- A good definition is that it's a word processor. That's an --application you use to “process”— format, manipulate, save, print, share — a text-based document.

Microsoft Word is arguably the most popular word processor on the planet. That’s because it’s part of Microsoft’s Office Suite, which is installed in 1 billion devices in the world.

When Word 1.0 for Windows was released in 1989, it was one of the first word processors that offered a WYSIWYG (what you see is what you get) interface.

This combination of ease of use and robust features makes it the go-to word processor in both homes and offices today. It’s now also available for the Mac operating system as well as a web-based version through an Office 365 subscription.

What Is Microsoft Word Used For?

Now you're ready to learn how to use MS Word. Use it to create many kinds of business and person documents. Here's just a sampling of how to use it.

For Business or School

Microsoft Office's Word is a great tool for creating business documents. Of course, you could design business and school documents from scratch. Or you could get a head start using a professionally designed template.

How to Get Started Using Microsoft Word (+Top MS Word Features)

Microsoft Word has become more intuitive through the years. Even if you’re just starting to use it, you can easily figure things out and navigate your way through the simplest tasks.

That said, it's got a ton of features for the more advanced user. And you’re not aware of those features and how to use them, you can miss out on things that can make your workflow much easier.

1. Make Your Way Around: The Microsoft Word User Interface

Whichever version you’re using, the user interface is very similar

The main menu gives you access to the major command groups

file
edit
view
insert
format
tools
table
window
help

Click on any of these items to reveal more detailed commands. For example, when you click on File, you get the following options.

Next, you see the Quick Access Toolbar lets complete frequently used tasks in Word with a single click. These include

save
undo
redo
print
search

This is also where you see the title of the document you're working on.

You can customize which buttons appear on your Quick Access Toolbar.

1. Go to Word > Preferences....

The Word Preferences dialog opens.

2. Click on the Ribbon & Toolbar button.

The Ribbon & Toolbar dialog pops up.

3. Click on the Quick Access Toolbar button.

4. Add, remove, or reorder the command buttons.

To add a button to your Quick Access Toolbar, find the command you wish to add from the left box. Click to select it, then click the right arrow. This moves it to the box on the right.

To remove a command from your Quick Access Toolbar, click on a command on the right. Then, click the left arrow.

You can also drag and drop the commands in your Quick Access Toolbar to change the order in which they appear.

5. When you're done, click Save.

Next, you'll find the tab and ribbon. Each tab displays a different ribbon of buttons for various related commands. For example, the Home tab displays this ribbon:

Follow the same steps above to customize the ribbon for each tab. Instead of selecting Quick Access Toolbar in the Ribbon & Toolbar dialog, click on the Ribbon button.

Let's look at just some of the things you can do.

2. Create a New Document

You could fire up Microsoft Word and create a document from scratch. The interface is intuitive enough to figure out. But if you need it, here’s a quick guide to creating, opening, and saving files

Earlier versions of Word create files in the DOC file format, a proprietary format. This means only Microsoft Word officially supported files with the DOC extension. But with some reverse engineering, other applications were able to open and save DOC files. That said, they may not fully support all its formatting and features.
Since 2007, Word started saving files as DOCX by default. The X stands for XML standard or Open Office Extensible Markup Language.
DOCX makes for smaller files that are less prone to corruption. It can also be read by any robust word processor, like Google Docs. DOCX is now the standard file format of Word documents. Although, Word can save to DOC and other file formats as well (see Exporting to Other File Formats below).
3. Work With Text in MS Word
Microsoft Word shines when it comes to manipulating and formatting text. You can create the most basic, plain text-based documents to extremely creative layouts that previously required graphic design software.
4. Go Beyond Text
Almost any document can benefit from the added impact of visuals. Read these articles to learn how to add and format pictures, as well as go beyond the basics with your layouts.

5. Print in Microsoft Word

You can print to standard-sized paper as well as custom sizes. Print on matte, glossy, or photo paper. You can even print large documents, such as a banner, by printing them on separate sheets that you then piece together.

To print a document

1. Go to File > Print....

The Print dialog opens.

Select your printer. Then choose the printer settings you want to use, including which pages to print, how many, and print quality.

2. Click Print.

6. Export to Other File Formats

Microsoft Word isn’t just for making printed documents!

Thanks to the exporting feature, you can export your document to other file formats. The most common one is a PDF, which you can upload to a website, email, or share in other ways.

Follow these steps to export your document

1. Go to File > Save As....

The Save As dialog appears.

2. Choose a file format.

Give your document a name. Then, click on the File Format drop-down menu to display all the different formats you can export to. Select the format you want to use, then click Save.

Microsoft office Word

Microsoft Word Docs - Home Tab

Home Tab

Undo

Clipboard

Font

Paragraph

Styles

Editing

Voice

Editor

Reuse Files

Microsoft Word (Font)

Insert a symbol in Word

Insert a symbol in Word

Symbol such as currency (¥), music (♫), or check marks (✔)

How to Insert Currency Symbols in Microsoft Word

How to Use the Symbol Dialog Box to Insert Euro, Pound, and Cent Signs

How to Use the Symbol Dialog Box to Insert Euro, Pound, and Cent Signs

Insert Euro Signs

How to Use the Symbol Dialog Box to Insert Euro, Pound, and Cent Signs

Insert Euro Signs

How to Use the Symbol Dialog Box to Insert Euro, Pound, and Cent Signs

Insert Euro Signs

Insert Pound or Cent Signs

Bullets and Numbering in MS Word

Using Bullets and Numbered Lists

Starting and Stopping a Bulleted List

Starting and Stopping a Bulleted List

Changing the Appearance of Word's Bullets

Select one of these standard bullet characters or choose your own.

Customizing Your Bullet's Appearance

You can control any aspect of a bullet character's appearance in the Customize Bulleted List dialog box.

Changing a Bullet's Font Formatting

Changing a Bullet Character

Select a character for the bullet from the Symbol dialog box.

Specifying a Picture Bullet

Selecting a picture for use as a bullet.

Controlling Bullet Indentation and Text Position

Starting and Stopping a Numbered List

An example of Word's default numbered list.

Changing How Numbered Lists Work

Select one of these seven standard numbering patterns.

Customizing a numbered list.

Changing a Numbered List's Font

Changing Number Style

Formatting paragraphs in Word

Formatting Paragraphs

Aligning Text

Indenting Paragraphs

Indenting Paragraphs

Spacing Between Paragraphs

Spacing Between Lines

Inserting Page Breaks and Line Breaks

Text Formatting

Changing Capitalization

Small caps for headers

What is Ms Office Word?

What Is Microsoft Word Used For?

For Business or School

How to Get Started Using Microsoft Word (+Top MS Word Features)

1. Make Your Way Around: The Microsoft Word User Interface

2. Create a New Document

3. Work With Text in MS Word

4. Go Beyond Text

5. Print in Microsoft Word

6. Export to Other File Formats