Organizing from the Heart

noreply@blogger.com (Beth Beutler) — Wed, 27 Nov 2013 21:09:00 +0000

Thanks for visiting Organizing From the Heart! This book was published in 2012 and remains available through Amazon. While we no longer publish blog posts here, we have left helpful posts from the past and invite you to visit BethBeutler.com for current help on many topics related to organization and time management. You may also get in touch with Beth, and the other authors, through her, via that site, should you have a question or be interested in having us speak. Thank you!

Karina, Beth, Stephanie
Photo by Valerie

Goal Setting Part 9: The What If of Goal Setting

noreply@blogger.com (Beth Beutler) — Fri, 22 Nov 2013 13:30:00 +0000

Image: © Clipart.com/Getty Images

Last time, I spent time talking about the “which” of goal setting as it related to identifying which obstacles might keep you from attaining the goal you have set. This is all part of looking at the entire process of working towards our goals. Once you’ve identified what obstacles you might face, then you want to create possible solutions to fall back on, should those obstacles arise.

In project management, this would be similar to risk planning. How much time you spend here depends on the probability that the obstacle will arise, as well as the impact it will have if it does arise. If there’s a high probability that you’ll run into the obstacle you’ve identified, then you will want to give greater consideration to planning a solution for it. Let’s say that you want to take a web design class. You’ve never studied anything like this subject before, and you’re concerned that there will be material that you just don’t understand. If that’s the case, then you might begin to consider your options. You want to spend time now, not just thinking about the solution, but putting the pieces of it together. That way, when you’re in the middle of the journey, you don’t have to stop and try to figure it things out in the heat of the battle or worse, under the stress of last minute damage control.

In this case, before you sign up for the class, you could do a number of different things. First, you could try to convince your friend who designs websites for a living to commit to helping you with coursework when and if you get stuck. Second, you could ask the school for a list of appropriate tutors who work with students studying that curriculum. Then, you could call a couple of them ahead of time to find out availability, fees, and any other pertinent information. Third, you could ask your instructor to recommend a few helpful books or reference materials that you could read prior to the beginning of your class to help you prepare. Fourth, you could get with someone else who’s already taken the class and ask that person his opinion on the level of difficulty of the material. That person could possibly work with you on the material that you might struggle with, or he might know someone else that could help you out if you get stuck. In this situation, another solution would to take some type of preliminary or prerequisite course before attending the actual web design course you listed as your goal.

When you start to examine possible solutions to an obstacle you think you’ll face, you’re on the way to setting yourself up for success, not failure. You will be more confident because you already have solutions in play. You will feel more “in control” of your situation because you’ve thought through it on a deeper level. When you feel like you’re in control, you naturally feel more confident. Think about this proactive process… it’s just like making sure you have the car gassed up and the oil changed before you begin a long road trip. The point is to buy your AAA membership before you even put the key in the ignition! - Stephanie Baker

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Goal Setting Part 7: The "Which" of Goal Setting

noreply@blogger.com (Beth Beutler) — Fri, 15 Nov 2013 00:22:00 +0000

Last time I talked about planning to acquire resources you need to complete your goal. Equally important is discussing which obstacles that you may run into along the way to successful achievement of said goal.

When you try anything new, the biggest obstacle to your own achievement is ….well…uhm…er…YOU. Let’s start there. You are the person trying to integrate a new behavior change into your routine. Your own brain, however, is wired against your attempts to change anything. When we do something repeatedly, it becomes a habit (like eating whatever you want whenever you want and not caring about the choice involved). Over time, your brain develops a “memory” of that behavior habit and when you try to change it or alter it in any way, your brain fights that. You may be successful a time or two, but then the old habit starts winning over the new one and you’re right back where you started.

To break an old habit, you need to repeat the new pattern many times over. Eventually, the old “memory” that’s associated with that old behavior habit will be overwritten by the new memory that you’ve now associated with the new behavior habit. It’s a lot more scientific than I’m getting here, but for purposes of this blog – let’s try to keep it simple. I think it’s important that I address the fact that this is going on in any attempt to change an existing behavior to something new. When you address that it’s just “not in your makeup,” you’re not giving yourself an excuse to fail, but rather you’re giving yourself greater power to succeed in spite of that challenge. As a side note here, exercise actually helps you in this entire process – whatever the new behavior habit is that you’re trying to implement, exercising helps your brain in building the new “memory” that’s associated with it through something called neurogenesis.

There are other obstacles that you may run into along the way to reaching this new goal. It’s important that you look at your past performance to determine if there is anything there to give you a clue to what you may face again that could derail you. What has happened in the past that’s kept you from being successful in reaching goals? How did you handle it? Were you effective in dealing with that particular obstacle(s)? What didn’t work in your effort to overcome it? How might you approach this obstacle(s) differently this time with a more successful outcome?

It’s always helpful to run the idea of potential obstacles past other people who know you and support your efforts to reach your goals. You might be surprised to hear what others see in and around you that you may have missed. Once you’ve identified the things that can (and have) pull you off course, work out strategies to deal with them should they happen. Everyone is better with a plan. It’s typically the unexpected thing that arises – the thing we didn’t think about and have no plan on how to deal with – that keeps us from staying on the forward track to achieve our goals. To be forewarned is to be forearmed. Essentially, this is the process of “risk planning/management,” for the goal seeker.

-Stephanie Baker

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Goal Setting Part 7: The "What" of Goal Setting

noreply@blogger.com (Beth Beutler) — Thu, 07 Nov 2013 13:30:00 +0000

Last time, I suggested working backwards from the desired goal as a planning tool. I mentioned that when you work backwards from the finish line in your planning, you are likely to see new information about steps you need to take or differences in the amount of time that you originally thought you needed to complete your goal. In keeping with that thought, while we’re planning the steps for HOW to achieve this goal, we have consider WHAT we need in order to successfully complete it. The WHAT doesn’t refer only to things. It can also relate to people or skill sets and what’s necessary to secure those resources.

For example, let’s say that you have a goal to achieve a formal certification in project management. You may determine that you need additional information on risk management in order to pass the certification exam. You might determine that only a class in risk management will provide sufficient knowledge. In that case, the resource you need is a greater knowledge of risk management. Now you need to decide how best to receive that additional knowledge. Will it be a night class over 6 weeks? Will you do an online course at your own pace? Do you prefer a traditional classroom with real time interaction between students and professor? How much will you be able to spend on acquiring this knowledge? Will you need to acquire financial aid if you take a college class? If you take a traditional class that’s conducted at night, will you need childcare on those evenings? Who will provide that? How much will that childcare cost? Are there other options for gaining this desired knowledge?

At first glance, this can seem overwhelming. It may seem that if you pull one string (question) it will unravel the whole ball of yarn. In essence, you do want it to unravel. You need to examine this process piece by piece in order to plan accordingly. Too often, people fall victim to their own lack of thorough planning when it comes to their goals. If you don’t think through WHAT you need before you begin, you most likely will reach a point during your journey where you have to stop and do it at a later time. For example, it may be that you need another person who’s a resource to help you out. If you neglect to secure him during the planning, now you may have to wait until he can work you into his schedule to help you with this piece of your journey. If that happens, you can end up postponing action towards your goal.

If you do have to stop your journey due to poor initial planning, it’s even tougher for you to get going again once the resource has finally been secured. People tend to lose momentum and become frustrated when they have to do planning like that in the heat of battle. You need your strategy and your ammunition before you enter the battle field. You need to bring all the artillery you need in order to win with you when you show up for the battle. The best way to do that is to think through all the things you need for survival before you even begin the journey.

-Stephanie Baker

noreply@blogger.com (Beth Beutler) — Mon, 21 Oct 2013 16:10:00 +0000

One of the authors, Beth Beutler, is conducting a survey. Would you please consider taking a moment to answer these 10 questions? Thank you!

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Goal Setting Part 6: The "How" and "When" of Goal Setting

noreply@blogger.com (Beth Beutler) — Fri, 30 Aug 2013 12:30:00 +0000

Last time I focused on the importance of visualizing the impact that reaching your goal will have on your life. When you buy into the end result before you even begin your steps towards it, you’re more likely to stay focused along your journey to attain it. That helps when you run into rough patches along the way. Visualization alone, however, won’t get you where you’re headed. Just like you might plan a trip, plotting how you’ll get there and accounting for the time the entire trip will take, you must plan how and by when you want to reach your goal.

Planning the “how” in goal setting means that you are looking not only at necessary steps you may need to take, but also the order in which those steps need to be taken. At this point, you are mapping how to get from your current situation to the desired situation of successfully completing your goal. While you’re planning, you may run across a step that is new to you. Perhaps you’ve never done anything like it in the past. It’s at this point that you may need to add additional steps, listed prior to that one, that detail how you will go about acquiring the necessary information, money, or resource you need, or possibly even a skill set that you don’t yet have. Whatever it is that you need but don’t have, proper planning will more than likely bring it into focus. There’s nothing more frustrating than jumping into action head first, only to realize you don’t have all the things you need to finish the endeavor successfully. Begin with the end in mind during the visualization step, and then work backwards in your planning to map out the “how.”

Once you’re comfortable with the planning steps you just enumerated, you will have the information that you need to establish the “when” of your goal. The “when” relates to the date you have successfully reached your goal. When you look over your “how” planning steps, you may realize that your goal can be accomplished in less time than you originally anticipated. It may be that you originally underestimated how long it would take. Be realistic when you set your target “due” date for reaching your goal. No matter what, though, you must set a target date. When we don’t set a date on our calendar for something we want to achieve, it doesn’t usually become a reality. If it by some miracle does, it’s much later than we would have liked it to happen. Having a target due date allows us to work towards something. It keeps us on track. Without it, there is one less accountability push. With it, we run the race with our eyes fixed on the finish line!

-Stephanie Baker

Life in Abundance

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Goal Setting Part 5: The Benefits of Achieving Your Goals

noreply@blogger.com (Beth Beutler) — Tue, 27 Aug 2013 12:30:00 +0000

Last time, I talked about understanding the “WHY” of a goal. I examined the importance of understanding why you feel a particular goal is important to achieve. I concluded with the concept that if the goal you’re working towards doesn’t really belong to you (i.e., if it’s being imposed on you by someone else, or you’re doing it to please someone else), then you probably won’t experience sustainability with it even if you do reach it momentarily. Sustainability is what you’re after when you work towards a goal that brings a desired change.

In order to have sustainability, you need to fully embrace and consider how successfully attaining your goal will affect your life. It’s important to visualize your life as you imagine it will be once you’ve attained the goal. When you allow yourself to experience what successfully reaching the goal will feel like, you are giving yourself an upfront taste of the change it brings. Consider what aspects of your life will be different – better – after you’ve realized this goal. How will you feel? What are the emotions that come with this? What will be different about you – what will others see that is different? How will your life be improved by realizing this goal? Will you be healthier? Will you be wealthier? Will you be happier? Will you weigh less? Will you look different? Will you be more professionally fulfilled? Sometimes a goal you are working towards will impact other people. If this is the case for your goal, imagine how those other people will feel as well. What will be different in your relationship with them? How will their lives be enriched?

When you allow yourself to develop the image and visualize how your life will be after you successfully reach your goal, then you not only have an image but a feeling to carry with you during your journey to get there. You are beginning – as Stephen Covey says – with the “end” in mind. You are drawing a picture of the end result to put in your pocket and keep with you on your travels to get there. It serves as a constant reminder to you of what you are working towards and why.

So many times, we allow ourselves to get pulled off the road to achieving a goal. At the first sign of turbulence on the journey, we forget why we wanted to take the trip in the first place. This happens because we haven’t really bought into the end result before we ever took the first step towards it. If we can allow ourselves to concentrate on how victory will feel and what it will mean in our lives and possibly the lives of others, then we are more apt to “stay the course” when the road to it gets bumpy.

by Stephanie Baker Life in Abundance

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Goal Setting Part 4: Thinking Through Our Goals

noreply@blogger.com (Beth Beutler) — Fri, 23 Aug 2013 12:30:00 +0000

Thinking through our goals

Many of us don’t do what I call a “360” when we goal plan. Doing a “360” means that you examine the goal from all possible angles. You think through the entire process of the goal you want to achieve. In essence, you walk all the way around the goal, examining every aspect of it.

To successfully achieve a goal, it’s important that we understand these things:

WHY (Why do we want change/improvement in this particular area?)

BENEFITS (In what way will my life change when I realize this goal? Is there anyone else who will be affected by my achievement – if so, how?)

HOW and by WHEN (How and by When do we plan to accomplish this change/improvement?)

WHAT (What resources – people, equipment, etc- will we need to accomplish this change/improvement?)

WHICH (Which obstacles might we be faced with while we’re working towards our goal?)

WHAT IF (What will we do IF we are faced with one of the obstacles we defined)

HOW WILL I KNOW (How will I know if I’ve attained my goal? What are the measurements by which I’ll know it’s been reached?)

RELEVANCE and REWARD (How important to me is this goal and How will I reward myself once I’ve successfully reached it?)

This week, let’s focus on the “WHY” we want to achieve a goal. When you focus on the “WHY,” you have to find out from where the desire to change or improve is coming. When it’s a desire that comes from outside sources or is imposed on us, we tend to fail in our attempts to reach the goal (or change the behavior). If we do succeed initially with the goal or change in behavior, we lack sustainability. Sometimes we may even resent the very thing we’ve changed.

Moreover, embracing a goal because it’s what others think should be our goal can actually keep us from focusing on things that would produce positive change/growth in our lives. In other words, things like losing weight or quitting smoking (or exercising, or eating healthier – etc,…) can be useful and helpful things to do, but unless we each perceive the value in those things as it relates to our individual lives and our personal desires, our results will not be lasting.

When we examine the “WHY,” we may need to modify the original goal or even discard it entirely. That’s not all bad. That’s how we drill down and focus on the goals that are truly important to us – the ones that WILL change our lives for the better and the ones that will have LASTING positive impact.

Let me speak for a moment from experience. While I was growing up, our home was spotless. In fact, it looked like it could be in a magazine. Everything was always in its place and our home was in pristine condition just in case anyone stopped by unannounced to visit. This meant that my mother, bless her heart, was constantly cleaning, dusting and vacuuming. I mean every single day those things were done. At times, I’m sure you could even have eaten off the floor and been fine (no 5 second rule needed).

Now, let’s fast forward to my adulthood. While working unbelievable work week hours at the peak of my corporate career, I carried with me the goal that I had to have my own home as spotless as my parent’s home was when I was growing up. In order to reach that goal, that meant I would have to spend my weekend – Saturday to be exact – cleaning my home. My home, you see, was really a 1000 square foot apartment with two bedrooms and two bathrooms. To clean it the way I felt was required to hit my “goal” meant that I would need to spend 4 hours cleaning every Saturday. Needless to say, I was exhausted when Sunday rolled around. That didn’t leave much time for “fun” on the weekend, much less time to rest before my grueling work week started over again.

The other notable factor was that while my home place was indeed clean, I was not progressing forward in building a gratifying social life. When I met my husband, I realized that I wanted to spend time on the weekend with him instead of with my head stuck in a toilet or tub. Granted, the clean toilet and tub were rewarding, but not nearly in the same way as having a mutually gratifying relationship with another human being.

Jokes aside, I had to think about why I willingly embraced a goal that was actually holding me hostage. I realized, after pondering the WHY for awhile, that the goal belonged to my mother and not me. That was HER goal, not mine. I had accidentally packed it when I left home and I needed to return it as soon as possible. So I did. What a freeing experience it was to rethink that goal. Cleanliness was and is important to me, but to make it workable in my world in the form of a personal goal, I needed to realize its relevancy. How important was that goal to ME?

Once I decided that, then I could set a new goal with parameters that worked for me. I redefined what level of “clean” was acceptable for me. Then I redefined what “filth” meant in my world. With that done, I was free to put into forward motion some time management practices that allowed me to work on a far more important goal – spending time with the man that I love and building a lasting relationship. That goal was more important than the dust on my coffee table that had accumulated during the work week. After all, I felt like the dust would wait on me.

Next Time: The benefits of achieving your goal.

by Stephanie Baker Life in Abundance

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Goal Setting Part 3: Lack of Follow Through

noreply@blogger.com (Beth Beutler) — Tue, 20 Aug 2013 12:30:00 +0000

Over the last few weeks, this series has been focusing on what works against us when we try to set and achieve goals. I’ve been discussing some helpful information found in Ken Blanchard’s book, Know Can Do!. Previously, I’ve discussed the negative effects of information overload and negative filtering.

This week, I’m taking a look at the concept of “lack of follow-up.” Most people, after being exposed to new information or new material don’t have any kind of follow up plan. Because of that, many of us revert back to our old routines. Sound familiar? We need to put our newly learned knowledge or ideas or know-how into action. We have to have a follow up plan. In goal setting, just as in learning and applying newly learned material, we need structure, support, and accountability.

Lack of Follow Up

Without immediate follow up after learning something new or deciding to implement a new behavior within our daily schedule, we will typically revert back to our old ways and habits. The quicker we pull the trigger on using this new knowledge or implementing this new behavior, the greater the chance that we’ll be successful in our attempts to create sustainability. Sometimes, we need help in getting the desired results in our lives. Here’s where a coaching relationship can help provide you with structure, support, and accountability where goal setting and achievement is concerned.

Structure: Working with a coach will help a client focus on a limited number of areas where changes/improvements are desired. With the assistance of a coach, the client defines a specific goal(s) and then maps out an effective strategy to move from where he/she currently is to where he/she wants to be in relation to that specific goal.

Support: A coach will encourage a client to think differently about situations, opportunities and perceived obstacles. Additionally, a coach will guide a client in reframing an existing approach to reaching a goal in order to achieve the goal faster and easier.

Accountability: If you are committed to the coaching process, a coach can help you stay focused on your goal and why it’s important to you. The coaching relationship helps you maintain the motivation and commitment you need to achieve your goals. Studies show that when you tell someone else about your goal and have a regularly scheduled time to meet with an “accountability partner,” you have a greatly increased chance of completing the goal successfully. In fact, The American Society of Training and Development conducted a research project into the probability of completing a goal based on the actions a person takes related to that goal. Information from that research suggests that the probability of completing a goal jumps to 95% if we have a specific accountability appointment with another person related to the implementation of our action plan to reach our goal.

Getting the Results We Want

For many people it is far more successful to have a professional coach, rather than a friend or family member, help them through the process of goal setting and accountability. A professional coach is trained to walk a client through a structured type of questioning to help that person understand why the goal has priority his/her life. Sometimes, when that first piece of the pie is examined, a goal can be restructured or thrown out entirely. Because a coach has only the success of the client in mind, there are no hidden agendas. As much as we love friends and family, we cannot say the same of them.

While our friends and family members may outwardly claim to want only the best for us, they may unintentionally hinder us from desired achievement due to their own negative filtering. There are also other reasons this happens with people close to us. In his book, Emotions Revealed, author Paul Ekman discusses the concept of emotional triggers being universal and individual. Individual emotional triggers may be affected by the activity of each person’s own “auto-appraisers.” He suggests that we have built in “appraising” mechanisms that are continually scanning the world around us in order to detect when something important to our survival or welfare is happening. The auto appraisers to which he refers are our senses, simply put. The conflict arises because everyone’s senses may react differently to the same situation. What one person’s auto-appraisers may tell him/her is scary, another’s may acknowledge differently.

Because a coach doesn’t give “advice” or try to sway a client one way or another in choices, the client makes the decisions about which directions to ultimately take or avoid. The very nature of coaching acknowledges that the answers are already within the client, but that the coach is needed to ask the right questions. A great coach will be able to ask unbiased questions that provoke true and open responses from a client. A close family member or friend might have a much tougher time handling biases from their own emotions, which in turn, would affect the truthfulness and openness of the responses from the same person (client).

When I look back through my early life, my parents always attempted to provide structure and accountability. The amount of support I received, however, was in direct correlation to whether the course of my action (whatever that was) met with their personal approval. That approval/disapproval was most likely influenced by their personal auto-appraisers. But whichever of those was offered to me, be assured that it peppered my own experience with one of two things: either additional confidence to move forward, or doubt about my chance for success.

Later, as an adult, I can list more than one occasion where one parent’s fear regarding my suggested courses of actions could easily have kept me from taking necessary steps towards personal and professional achievement. Although that parent’s love for me is unquestionable, fear drove the motivation for said parent. Although I understood where the fear originated, I refused to personally embrace it and ultimately allow it to stall my personal/professional growth. Had I allowed the influence of fear to stop me in that situation, I would not have met my husband. What a shame that would have been!

The follow up of implementing newly learned material or desired changes in behavior needs to be driven through structure, support, and accountability. If you are someone who routinely has trouble reaching your goals or someone who feels stuck, realize that what you’ve been doing isn’t working. First, examine whether the proper structure, support, and accountability exists for you on any level. Secondly, if it does exist, you may need to make changes relating to where you find it. In other words, who influences your follow through and follow up?

Next Time: Thinking through our goals

by Stephanie Baker

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Goal Setting Part 2: The "Which" of Goal Setting

noreply@blogger.com (Beth Beutler) — Fri, 16 Aug 2013 12:30:00 +0000

The Which of Goal Setting

Last week I talked about planning to acquire resources you need to complete your goal. Equally important is discussing which obstacles that you may run into along the way to successful achievement of said goal.

Next Week: The “What-If” of Goal Setting

Stephanie is a board-certified Master Christian Life Coach and co-author of Organizing From the Heart. You can visit her site here.

Goal Setting Part 1: What Keeps Us from Attaining Our Goals?

noreply@blogger.com (Beth Beutler) — Tue, 13 Aug 2013 12:30:00 +0000

We're happy to begin a series of weekly posts on the subject of goal setting, by Stephanie Baker over the next five weeks!

Because so many of us desire change in one area or another of our lives, but just can’t seem to actually make it happen, I thought it would be helpful to examine the idea of goal setting in greater depth. This is the first in a series of blogs that will post in the coming weeks about what goal setting really involves. We’ll begin by examining what things work against us in our own mindsets when we try to change or implement newly learned things. Then, we’ll examine the preliminary planning/thinking steps that are not only required, but also critical in setting and achieving goals.

What keeps us from attaining our goals?

Why do we solemnly resolve to improve our situations, only to burn out in our attempts a few months (or weeks or days) after we start the process? Why does this happen, year after year, for some of us? Simply put: we don’t do the necessary preliminary planning/thinking work it takes before we attempt to change/improve something about ourselves or in our lives. When we don’t do the necessary preliminary work, goals can become a moving target and so can our own accountability for achieving them. If we aren’t clear about our goals, much less the decisions we need to make surrounding them, how can we be held accountable for achieving them? That’s the trap we gravitate towards – that’s the trap that makes it easy to be pulled off course. Even worse, it creates the situation we use to let our efforts to reach our goals fade off into the sunset.

Not doing the preplanning is only a part of the problem we face in goal setting. I think another huge reason we don’t successfully achieve when we goal set is that we don’t fully understand what works against us in our own minds and personalities before we even begin the process. When we want to change one of our behaviors, we have to begin with what’s in our hearts and our minds. Once our hearts and minds are changed, then the desired behaviors will follow. So what is working against us? What do we need to acknowledge before we begin to work towards our goals?

Ken Blanchard’s book, ‘Know Can Do!’ gives us a good indication of what goes on in our own head when it comes to processing new information or thinking about implementing something new in our lives. It examines the ideas of information overload, negative filtering, and lack of follow up as reasons that keep us from implementing new information that we learn (example: courses, seminars, and workshops). Those three reasons are not just reasons working against us to learn new information and apply it in our lives. They are also things working against us when we try to implement the changes that goal setting brings into our lives.

Information Overload

Information Overload is where we need to start. Most of us can’t leave home without our own connection to the Internet. Many of us are joined at the hip to our mobile devices. We never stop checking email, Googling various subjects of interest, or spending time on Facebook. We are over stimulated all of the time. We have such easy access to so much information that we find ourselves virtually lost in it. We study a little about a lot of things. Our areas of focus are skewed. We tend not to focus on just one or two or three important areas of interest. Rather than sharpening our knowledge in one or two or three areas, we learn a little about many things. As a result, we never really become well-versed in any given subject of interest. There’s never any real significant knowledge gain in any one area.

For example, many people take workshops and classes to learn ways to improve themselves (time management, organization, communication, etc), but those same people never really implement the new material they learn. Weeks after coming back excited from a workshop, nothing of significant change has happened for the person who learned the new material. There’s a gap between the newly gained knowledge and any useful implementation of that knowledge. It’s more fun to learn the new stuff than to actually apply the effort to use it. Human nature pushes us to do what’s fun, not what’s work. So…we take more classes and workshops on more topics that seem interesting, rather than zeroing in on one area that needs significant improvement.

The same can be true of us when it comes to goal setting. We sometimes get lost in setting the goals and never even get beyond that process because we are overwhelmed. There may be so many areas in which we think we need to improve, that we can’t seem to focus on the one or two that are of critical importance to us. Rather, we have trouble deciding which one of those areas will give us the biggest payoff once the goal is reached. We may list so many goals that it looks like a to-do list to be checked off.

Another problem is that we have trouble saying to ourselves and others that we’re working on just one thing. We are a culture of multi-taskers. We’ve been conditioned to think we have to have many things we’re working on all at the same time. We’re embarrassed to say we’ve only got one thing on our list of improvements that we’re planning to tackle. We think somehow we’re not working hard enough or we’re afraid others will think that about us. As a result, we plug away until we eventually give up because we aren’t seeing significant results from our efforts. What we are seeing is our efforts strewn about many things and not feeling a sense of accomplishment over one thing due to visible and measurable results. We tend to look at the overall concept of all that needs to be improved in our lives or ourselves, versus looking at the improvement process one piece at a time. We have to start to change our paradigm here. When I teach a class on organizing the home, I start out by having the students identify the one room that each will focus her efforts on through the duration of the class. We don’t look at the house in its entirety. We focus on one room at a time.

Next week: How negative filtering works against us in goal setting.

Stephanie is a board-certified Master Christian Life Coach and co-author of Organizing From the Heart. You can visit her site here.

Back to School Special!

noreply@blogger.com (Beth Beutler) — Sat, 10 Aug 2013 12:30:00 +0000

Today through Monday at midnight!

Organizing from the Heart e-book version available FREE!

Click on the box on the right of the blog to order.

Goal Setting Series Coming!

noreply@blogger.com (Beth Beutler) — Tue, 06 Aug 2013 12:30:00 +0000

Beginning the week of August 11 and continuing for five weeks, we'll be featuring a 10-part series on goal setting by Organizing From the Heart co-author Stephanie Baker.

Stephanie will also be leading an "Intentional Living" class at Brookwood Church this October. If you are in the upstate area, you may want to check it out!

To learn more about Stephanie prior to the series, visit her site here.

Magnetic Strip

noreply@blogger.com (Beth Beutler) — Fri, 02 Aug 2013 12:30:00 +0000

Display memos, photos, cards, etc. with Mini Magnetic Strip, a 13-inch strip with 6 super strong magnets. (GH)

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Four Ways to Keep Your Money Organized

noreply@blogger.com (Beth Beutler) — Fri, 02 Aug 2013 12:30:00 +0000

Is your purse full of receipts, coins, cash and cards? Simplify your life with these ideas.

Consider using separate change purses or sections of a wallet as an "envelope system."

Keep your most used cards in a handy part of the wallet and consolidate lesser used cards into another section or change purse. That way you don't have to sort through a pile of membership/debit/credit/health/library cards to get to the ones you use most.

Have a set place to put your receipts, either in the wallet or in the same section of your purse.

Enough said.

Empty your wallet when you get home.

Well, not all of it. Just take out the day's receipts and coins and store accordingly. For example, I put receipts in my monthly receipt box and take loose change and put it in a container for myself or the household, depending on how the original cash was spent. (I keep the cash in separate pouches.)

Refill your wallet as necessary.

I try to live guided by a budget so I have a certain amount of cash for spending each month. I choose not to carry the entire month's cash at once, so I replenish as necessary when cleaning out my wallet.

If you get in the habit of cleaning out your wallet/purse regularly, before long it will be second nature.

*Note: I don't recommend putting money in accessible pockets like the photo above. This image is just to suggest keeping things in set pockets for organizing purposes.

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Take It On Tuesday! Finish up!

noreply@blogger.com (Beth Beutler) — Tue, 30 Jul 2013 12:30:00 +0000

Since this is the fifth Tuesday of the month, I have deemed it “Extra Time Tuesday.” We have really taken on quite a bit this month, and most of the tasks where not the usual quick tasks I have been giving before this month. I would love for you to take the rest of the week and work on something that maybe you were able to start but not finish as you had hoped. It may mean more time in your bedroom closet going through your shoes. It may be that linen closet and another shelf besides your sheets and towels. There may be a few that still have a bag or two waiting to go to Goodwill because you did such a good job cleaning out coats and clothes. Whatever little task is nagging at you to finish, go for it. I hope you have really seen some great improvement in the use of your closet space and are encouraged for what you have cleaned out this month.

Karina Whisnant

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Free book today!

noreply@blogger.com (Beth Beutler) — Mon, 29 Jul 2013 12:30:00 +0000

Check it out! This book is FREE today!

Beth's Portable Office Bag

noreply@blogger.com (Beth Beutler) — Fri, 26 Jul 2013 12:30:00 +0000

I write regularly at coffee shops, so I use the bag shown above to hold my items.

Soft outer bag helps protect technical items. It is large enough to hold iPad, portable keyboard, and a separate pouch of items as well as paperwork, Bible, etc. It zips shut.

Inner pouch: I love this pouch because it represents the types of things I do at coffee shops. Inside I keep my charging cord, batteries, extra batteries for the keyboard, planning pad (I like to jot things while I work), pen/stylus, paperclips and any other little officy-type item I might need.

I try to keep this stuff together at home too, because I might use the iPad in the bedroom, the living room, or home office. By disciplining myself, I can keep track of the charging cord and other items.

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Take It On Tuesday! Bedroom Closet, part 2

noreply@blogger.com (Beth Beutler) — Tue, 23 Jul 2013 12:30:00 +0000

Thanks for coming back this week to read the task. I was afraid you may stay away because you knew we would be talking again about the bedroom closet! Let me pause just a minute for those that may be reading this wondering what in the world I am talking about. If you are just joining the blog, this is our fourth week in our closet clean-up work for the month of July. Feel free to look at the previous posts and see what great work has been accomplished in the last few weeks. Join in with us!

I don’t know how far you may have gotten last week, but I am going to move on to the clothes in your closet. Again, I want to try to be very specific so that this task does not feel overwhelming. I can totally relate to the fact that even thinking about working on our clothes in the closet brings about panic! Let’s try to break it down. Let’s first pick which season of clothes you want to look at right now. I was going to suggest you go through winter clothes, but I decided to leave that up to your discretion. Once you have chosen a season, I want you to pull out 10 pieces of clothing at a time. Make a decision about what to do with those pieces before moving on. Now, you may have a piece or two that you just are not sure about or wonder if you have something to complement that piece of clothing. A “maybe pile” is permissible, but once that pile has gotten to ten pieces, you need to look at it again. Tackle ten pieces of clothing at a time until you make it through that season’s clothes. This is a perfect task to work on 15 to 20 minutes at a time. If you are keeping the item, just hang it back up. If you are discarding the piece make a pile for that as well. There will be some mess while you get through the whole task, but it should be minimal. Maybe give yourself the goal of having it done in 2 days or something similar to that. Again, I welcome comments or suggestions from others about how they maintain their closet.

Karina Whisnant

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How Long Do I Keep that Paper?

noreply@blogger.com (Beth Beutler) — Fri, 19 Jul 2013 12:30:00 +0000

Ever wonder how long to keep certain papers? This can help!

http://www.storables.com/office/paper-purge-tips.html

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Take It On! Tuesday - Bedroom Closet

noreply@blogger.com (Beth Beutler) — Tue, 16 Jul 2013 12:30:00 +0000

How are you feeling about having some straightened closets in your house? I hope in the last couple weeks you have opened your two closets and have been excited about what you are accomplishing this month! You knew it would come to this next closet. Yes, we are going to talk about your bedroom closet. I think I will actually talk about this closet for the next two weeks. There is a lot to “take on” in our bedroom closet. I think breaking it into pieces will feel more manageable.

This week we are going to talk about accessories. This would be belts, scarves, shoes, jewelry (if you keep that in your closet), etc. I want you to pull each category out one at a time and deal with that accessory, and then tackle another one. If you do it one group at a time, you can stop when you run out of time and not feel like you are leaving your whole room in a mess. I think it would be easiest to start with belts or scarves. You could probably make some quick decisions about what you want to keep from these categories. If these things are just scattered and don’t have a particular place in your closet, think about hanging some kind of hook that would allow you to put these items in one place so that you would know what you have which would probably allow you to wear them more frequently.

What accessories did you organize this week?

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Embrace Your Uniqueness

noreply@blogger.com (Beth Beutler) — Fri, 12 Jul 2013 12:30:00 +0000

You are not the same as everyone else. I'm not the same as my friends or even the other two authors of Organizing from the Heart.

For example...one of the authors does great at housework late at night after kids are in bed. My toggle switch starts going off around 9pm, but I have a sharper mind in the morning.

I tend to break most projects into small tasks done repeatedly over time, in as little as 15 minutes or less. My husband is more wired to attack a project and focus on it for an extended amount of time, preferably uninterrupted.

One of you out there likes to take two hours each weekend to completely clean the house, while others clean as they go and may not follow a set routine.

Some of you don't mind dishes sitting overnight, but would never leave the house with the bed unmade while others never really make the bed.

One young mom likes to teach her kids how to keep an orderly playroom, while another super energetic creative one gets on the floor and makes a mess with them.

Which one is better? Neither. God made us uniquely to worship Him and impact others through our unique design. Let's stop comparing ourselves to others and instead seek His wisdom as to how He wants us to best honor Him and our family/circle of influence. It may look different from how someone else does it. That's fine. Really. Them matching your approach is not a healthy form of affirmation to you. God's opinion is what matters.

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Take It On! Tuesday - Coat Closet

noreply@blogger.com (Beth Beutler) — Tue, 09 Jul 2013 12:30:00 +0000

Are you ready for the second closet for the month? If you are just seeing this blog for the first time we are in “clean out closet” July! The tasks this month are all surrounding getting our closets in better shape.

Let's deal with the coat closet! This one is convicting for me. It is so easy to just stuff not only coats but other miscellaneous stuff in this closet. So in order not to get overwhelmed, let’s focus on a main goal. If this is a small closet for you, I encourage you to pull out everything in the closet and just see what you have in there. If you can easily (ha, ha) see things and know how you want to get it organized, then do that. If that is too much, just focus on what is hanging in the closet and make a decision about those items. There are probably coats that need to be given away because they are too small or ones you aren’t even using. Give them to Goodwill and let someone else benefit from your lovely purchase!

I would love to hear how this is going for you guys. Please comment!

Karina Whisnant

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5 Ways to Simplify Your Communication Life

noreply@blogger.com (Beth Beutler) — Fri, 05 Jul 2013 12:30:00 +0000

We are inundated with all kinds of communication everyday, to the point where it can become overwhelming. Here are five tips to cut down on the noise.

Purge your email. Periodically consider whether you really need that weekly email newsletter. For example, in the past, I tried jumping into the couponing pool. I've come pretty much right back out (that's another topic.) In the process of trying it, I ended up subscribing to several sites and then hardly looking at the deals. Time to unsubscribe from a lot of them.

But Beth, what if you miss out on a deal? I miss out on deals all the time. I can always find the sites later, or bookmark them into a "saving money" folder so if I get the urge to do something like eat out or some other fun activity, or have something specific I need to buy, I can research sales and coupons then.

Turn off notifications. If you are active on social media sites like Facebook or Twitter, adjust your settings so you are only getting notifications for things that really interest you. These days, it's easy for people to add you to groups, and if you don't have settings adjusted to your preference, you could have long lists of notifications or emails of when someone posted in that group. I've recently done this myself for Facebook groups that I want to remain part of, without being reminded every time someone posts there.

Also consider adjusting notifications on your cell phone. If you use a phone that lets you see email, it may be best you may not need to have a sound or icon come up every time a new email comes in. You can check it when you want once or twice a day.

Be cautious about your cell phone. Many of you may be using a cell phone exclusively rather than a land line. In that case, you really don't have much choice about giving out your number. But if you still have a home phone and a cell phone, be cautious about giving out your cell phone number too widely. We already deal with lots of interruptions in life and extra calls may not be necessary in the middle of your days. Some time ago, I gave my cell phone number out to a business I was calling to inquire about something for a client. We decided not to go in that direction, but unfortunately I occasionally receive calls hoping we will be interested in something currently offered. Thankfully these have subsided, but it makes me realize I can be even more selective about who gets my cell phone number. I could've given my land line number which also acts as my business main line.

Use voice mail. Many messages can be handled by a simple voice mail--both leaving one and receiving one. You don't have to answer every call right away (same goes for email.) Let the phone go to VM if you are in the middle of something that needs focus such as driving or meeting with a friend. Really. It will be okay!

Use “do not mail” and “do not call” lists. From time to time, check www.directmail.com and www.donotcall.gov and get your name off of junk mail and telemarketing lists. Now, if you enjoy getting coupons, catalogs, samples, or other pieces of mail, so be it. But if you want to simplify--these services can help you out.

These are just a few ways to reduce communication noise. What works for you?

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Take It On! Tuesday - Linen Closet

noreply@blogger.com (Beth Beutler) — Tue, 02 Jul 2013 12:30:00 +0000

For the month of July we are going to work on closets in our homes—all kinds. This will be an awesome month to do some serious straightening out of some “stuff” you have probably had tucked away for a long time!

Let’s start this week with your linen closet. Here is the main goal. Take your bath towels and sheets and go through each set and decide if you need to keep it or not. Think through how many towels or sheet sets you really need and only keep that many in your closet. (Sometimes we take comfort in having so many towels and sheets for the “in case” kind of situation but that can lead to overstocking!)

Once you've determined the specific number that would be appropriate for your household, keep those sets, and add two extra for the “in case” situation. (I have a feeling there are many of you that probably have towels and sheets that need to be thrown away or replaced.)

We have a family of four. I have about 5 or 6 sets (two of the same kind) of bath towels that get rotated often and then an extra two sets. I also have a few “not so nice towels” that are mismatched for that mess that may need to be cleaned up in the near future. I have recently bought a few new sets to replace some of the towels we had. (That's always nice!) My big goal at that time was to only have the number of towels that fit comfortably on the shelf dedicated to towels in the closet. That also helped limit the number of towels I decided to keep.

Now it's your turn! Post in the comments below so we how you "Took It On" this week!

Karina Whisnant

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