Pinoy-QuickBooks

Mike Block CPA talks about the Real April 15 for Taxpayers

2010-09-25T23:53:00.000-07:00

Mike Block CPA talks about the the difference of April 15 and the Real April 15 for US Taxpayers. In his blog he discuss the difference of April 15 and the Real April 15 in details.

For more info you can click this September 15, The Real April 15.

How I wish Bureau of Internal Revenue of the Philippines will also allow a legitimate extension of tax filing just like in US.

Intuit QuickBooks vs other Accounting System for Philippines Users

2010-09-25T23:44:00.000-07:00

It's been a while since I wrote my last article. I've been busy learning new accounting system.

Some says that MYOB is a lot better than Intuit QuickBooks, but as an Intuit QuickBooks user here in the Philippines for more than 4 years now, I will still definitely use Intuit QuickBooks.

I love Intuit QuickBooks because:

- it automatically save recurring entries. Like I do not need to retype the description again for a particular transaction. Once the Supplier is selected it automatically show the most recent entry made and description.

- the multi window function is a lot better than MYOB

- the reports are more extensive

- it has a document management feature

For Philippines Based Accountant or Bookeeper you can try both to see the difference.

Pinoy QuickBooks Tip for Philippines QuickBooks Users: 2010-11

2010-09-10T08:32:00.000-07:00

Here is a Speed Up QuickBooks tip for all Philippines QuickBooks users who have many recurring transactions.

Do you know that Intuit QuickBooks has a Memorized Transaction Feature that will save not only your time processing transactions but will also serve as a reminder to QuickBooks users repetitive transactions.

Step 1 - QuickBooks Tip 2010-11: Create the Bill, Check, Estimate, Invoice etc that you want to memorize.

Step 2 - QuickBooks Tip 2010-11: Go to Edit and click Memorize

Step 3 - QuickBooks Tip 2010-11: In the Memorize Transaction Window, enter a unique title of the Memomized Transaction to help you remember it. You can choose if you want to be reminded or or if you want Intuit QuickBooks to enter the transaction automatically based on the selection you made. Then click OK to memorize the transaction.

Step 4 - QuickBooks Tip 2010-11: If you will use the memorized transaction in the future you can fo back to Bill, Check, Estimate, Invoice etc and just click clear then click X to close the transaction window.

This QuickBooks Tip will definitely Speed Up QuickBooks processing most specially for frequent transactions you enter on a weekly basis or even monthly.

Pinoy QuickBooks Tip for Philippines QuickBooks Users: 2010-10

2010-09-07T08:52:00.000-07:00

Do you need to enter multiple amount of receipts in your check? Here's a nice QuickBooks Tip for Philippines QuickBooks Users:

Intuit QuickBooks allows Addition, Subtraction, Multiplication and Division in its fields. Like for example, you need to create 1 check for 10 different receipts. You can use all operations in getting the total amount of your expense.

Here's another tip: Intuit QuickBooks has a Calculator in it.

You just need to go to Edit and Click Use Calculator.

Isn't it great that Intuit QuickBooks provide these kind of features for QuickBooks Users!

I hope this QuickBooks tip will help you create bulk transactions in no time.

QuickBooks Guru offers Free Financial Management

2010-09-06T18:45:00.000-07:00

Mike Block CPA offers Free Financial Management and Free Credit Counseling. He is a Certified Public Accountant for 45 years and an nationally known QuickBooks Expert for 12 years now.

He receive a commendation from Intuit CEO Brad Smith: "You're Fantastic Mike. Absolutely fantastic!"

The Free Accounting Service which Mike Block CPA offers will help you save money. You don't need to pay a CPA just to answer few questions. Just ask him anything about Financial Management, Credit Counseling and Intuit QuickBooks, and you can get the answers for FREE.

Philippines QuickBooks users can also get his Free Financial Management and Free Credit Counseling even if he is located in For Lauderdale, Florida. Just visit QuickBooks-blog.com

Pinoy QuickBooks Tip for Philippines QuickBooks Users : 2010-09

2010-09-05T08:50:00.000-07:00

Here are Ctrl + Alphabet Functions that are very helpful when using Intuit QuickBooks:

Ctrl + A - Chart of Account

Ctrl + E - Edit

Ctrl + F - Find

Ctrl + I - Create Invoice

Ctrl + J - Customer Center

Ctrl + L - List

Ctrl + M - Memorize

Crtl + O - Copy Transaction in Register

Crtl + P - Print

Ctrl + Q - Quick Report

Ctrl + T - Recall Memorized Transaction

Ctrl + U - Use Item on List

Ctrl + W - Write Check

Please come back for more Pinoy QuickBooks Tips.

Pinoy QuickBooks Tip for Philippines QuickBooks Users: 2010-08

2010-09-05T08:38:00.000-07:00

Here are additional SpeedUp Tip for Philippines QuickBooks Users:

By pressing the END and HOME keys while you are using Intuit QuickBooks will bring you to:

QuickBooks Tip 2010-08-A : END - will bring you to the end of field

QuickBooks Tip 2010-08-B : END END - will bring you to the end of transaction

QuickBooks Tip 2010-08-C : END END END - will bring you to the end of register

QuickBooks Tip 2010-08-D : HOME - will bring you to the beginning of field

QuickBooks Tip 2010-08-E : HOME HOME - will bring you to the beginning of transaction

QuickBooks Tip 2010-08-F : HOME HOME HOME - will bring you to the beginning of register

Free Online Document Storage Websites

2010-09-04T01:10:00.000-07:00

Here are Free Online Document Storage Websites that Philippines QuickBooks users can use in storing their Intuit QuickBooks Company Portable File or Intuit QuickBooks Company Backup File:

All are free that offers great features including husge size of storage space.

It's an online storage where Philippines QuickBooks users can store not only Intuit QuickBooks Company Portable File or BackUp File but aslo Photo, Text, Video and other files. 4shared offers free space and if you Sign Up now you can get 10GB free space. There are a lot of Intuit QuickBooks Company Portable and Backup file that can be stored.

Filesanywhere makes Philippines QuickBooks users access and share their files anywhere, anytime. They offer Free secure web storage, webfolder drive mapping, direct file editing, SSL Encryption, Secure FTP and aside from Intuit QuickBooks Company Portable or Backup File, users can store photos, documents and videos. For Pinoy who love photos, you can view and edit documents and pictures online. It also offers Photo Slideshows, Video and Audio Streaming.

Box as the tagline says "Powerful enough for business. Easy enough for anyone". Philippines QuickBooks users can manage and share their files easily. They can create and organize multiple layers of folders, it has direct web links that you can send through Box or in an email to share the file. You can also manage permissions of users from view-edit to view only. You can put notes or comment on each file you stored in Box and that's I like most about Box.

Zoho Docs is an Online File Storage that allows Personal and Group Sharing. It allows users to share multiple files privately to friends or group members with no limit on the number of files to share. Zoho Docs supports all files like Intuit QuickBooks Company Portable File and BackUp File, photos, audios, videos, zip files, pdfs and others. It provides Online Workspace for documents. For Philippines QuickBooks Users who uses Google Docs, Zoho Docs is for you because it allows direct upload from Google Docs to Zoho Docs.

Pinoy QuickBooks Tip for Philippines Intuit QuickBooks Users: 2010-07

2010-09-03T23:06:00.000-07:00

All Intuit QuickBooks users whether from US, UK or Philippines, a Backup of their QuickBooks Company File is a necessity.

For multinational companies, they maintain the QuickBooks Company Backup File either from their remote server or from their local server. These companies spend lots of money just to ensure that their file is safe and secure.

But for a simple QuickBooks Users like in the Philippines there are actually a lot of ways to have the QuickBooks Company Backup File safe and accessible.

I personally do the following to backup the QuickBooks Company File of my clients, although not very secure but at least it will serve its purpose as a backup in times that I may need it:

- Backup the Intuit QuickBooks Company file on your local disk

- Backup the Intuit QuickBooks Company File on your server

- Save a Portable Intuit QuickBooks Company File on your local disk

- Save a Portable Intuit QuickBooks Company File on your email

- Save a Portable Intuit QuickBooks Company File on a Top Free Online File Storage Sites like Box.net, Dropbox.com, Zoho.com, Doclanding.com, Filesanywhere.com, 4shared.com and others.

It works for me, I can easily access the Intuit QuickBooks Company File when something went wrong on my copy.

I will share with you tutorial on how to Backup your Intuit QuickBooks Company File and tutorial on how to save a Portable Intuit QuickBooks Company File on my succeeding posts.

Free Call to Intuit QuickBooks Support Center

2010-09-03T02:34:00.000-07:00

Philippines QuickBooks Users can now call to Intuit QuickBooks Support Center for FREE!!!

Calling US Intuit QuickBooks Support Center is FREE for Philippines QuickBooks users because Google offers free calls to U.S and Canada from anywhere in the world. Just install the plug-in within Gmail to have a FREE calls to U.S. and Canada until the end of 2010.

You can visit this link for more details Free Calls to U.S. and Canada

Pinoy QuickBooks Tip for Philippines Intuit QuickBooks users: 2010-06

2010-09-02T08:30:00.000-07:00

I got this Intuit QuickBooks Tip from Mike Block CPA and it will definitely work for Philippines QuickBooks users as well.

Upon opening the Intuit QuickBooks 2010, it usually take more than a minute before you can start working because of several popping screens. Like the Intuit QuickBooks Homepage, the Coach Windows Feature and the Live Community Window. Most of the time QuickBooks users just close it because they don't really care about it, what they want is to start working on Intuit QuickBooks.

To get rid of these unnecessary windows just follow these steps:

- Go to Edit and Click Preference

Edit Tab

- Then go to Desktop

Preference Window

- Be sure that all boxes are unchecked

- Click OK

A very simple tip that can help Philippines QuickBooks users utilize their time in processing transactions in Intuit QuickBooks. More QuickBooks tips to come.

Free QuickBooks Basic Online for Philippines QuickBooks Users

2010-09-01T06:54:00.000-07:00

Intuit QuickBooks offers Free QuickBooks Online Anytime, Anywhere Access not only for US Based QuickBooks users but also for Philippines Based QuickBooks users.

The Philippines QuickBooks users can enjoy the following features of Free QuickBooks Online Anytime, Anywhere Access:

- Create invoices and track money

- Manage unlimited customers (Philippines Based or International)

- 2 Login Access

- 40 Standard reports

- Sending of Invoices, Statements, Receipts and other QuickBooks report and forms through email

- Import customer contact lists from Excel, Outlook and Gmail

Philippines QuickBooks user can visit Free QuickBooks Online Anytime, Anywhere Access to start enjoying QuickBooks Online.

Pinoy QuickBooks Tip for Philippines Intuit QuickBooks users: 2010-05

2010-08-31T15:45:00.000-07:00

Let us start a new day with a new Intuit QuickBooks Tip for Philippines QuickBooks user!

I still have a few tips on entering dates in Intuit QuickBooks. Pinoy QuickBooks users can type "H" from their keyboard on any date field in Intuit QuickBooks to instantly enter last day of the current month. If Pinoy QuickBooks user will repeatedly press "H", the date will change and will show the end of the following month.

It's another Speed Up Intuit QuickBooks Tip for Pinoy QuickBooks users. See you around for more Speed Up QuickBooks Tip like this.

Pinoy QuickBooks Tip for Philippines Intuit QuickBooks users: 2010-04

2010-08-31T04:56:00.000-07:00

I feel like giving Intuit QuickBooks tips to Philippines QuickBooks users today!

I supposedly posting 1 tip a day, but since I did not post any Intuit QuickBooks tips yesterday, I will be posting 3 tips today. On Pinoy QuickBooks Tip to Pinoy Users of Intuit QuickBooks : 2010-02 I said that we can use "+" or "-" in increasing or decreasing the date in Intuit QuickBooks. While on Pinoy QuickBooks Tip to Pinoy Users of Intuit QuickBooks : 2010-03 I mentioned that Philippines QuickBooks users can type the date on the date field without any dashes because Intuit QuickBooks will automatically enter it.

On 2010-04 Pinoy QuickBooks Tip for Pinoy QuickBooks users it is also about entering dates in Intuit QuickBooks. Do you know that you can just type on the date field "T" from your keyboard to automatically insert the current date? Yes! Just type "T" and the date today will be inserted.

I will be posting more Tips to Speed Up Intuit QuickBooks processing for Pinoy QuickBooks users... See you around...

Pinoy QuickBooks Tip for Philippines Intuit QuickBooks users: 2010-03

2010-08-31T04:39:00.000-07:00

Here's is another Speed Up Intuit QuickBooks tip for Philippines QuickBooks users.

In the date field on any Intuit QuickBooks Form, you can enter date without "-" dashes because Intuit QuickBooks will add them automatically!

Pinoy QuickBooks Tip to Pinoy Users of Intuit QuickBooks : 2010-02

2010-08-31T04:35:00.000-07:00

Here's a nice Intuit QuickBooks tip in changing dates from any forms in Intuit Quickbooks, Pinoy QuickBooks users can use "+" or "-" sign to increase or decrease the date.

So Pinoy QuickBooks users, no need to type the whole date most especially if you are only moving 1 day up or 1 day down. "+" and "-" are all you need. This is another Speed up Intuit QuickBooks Tip for QuickBooks users.

Pinoy QuickBooks Tip to Pinoy Users of Intuit QuickBooks : 2010-01

2010-08-29T06:29:00.000-07:00

There is no need enter the full date in Write Check, Invoice, General Journal and all other Forms in Intuit QuickBooks. Users of Intuit QuickBooks just need to key in month and day because Intuit QuickBooks will enter the current year automatically.

Don't forget Pinoy QuickBooks Tip 2010-01:

Just type month and day (MM/DD) and Intuit QuickBooks will take care entering the current year.

This is just one Speed Up QuickBooks Tip for Pinoy QuickBooks Users.

New Features of Intuit QuickBooks 2010

2010-08-28T11:23:00.000-07:00

The new features of Quickbooks 2010 that can make lives of Accountants, Bookkeepers or Pinoy-Quickbooks users are the following:

- Client Data Review
- Document Management

- Add or Edit Multiple Entries in QuickBooks List

- Auto-sign checks

Other features were improved like:

- Invoice and Forms Creation

- Customized Company Snapshot

- Redesigned Report Center

Pinoy QuickBooks users says that the best new feature of Intuit QuickBooks 2010 is the Client Data Review. Using this new feature of Intuit Quickbooks 2010 allows Accountant to review and reclassify hundreds of transactions in batch. This new feature will also allow Accountants or other Pinoy QuickBooks users redefine their Chart of Accounts because the Client Data Review in QuickBooks 2010 make suggestions regarding the Chart of Accounts. The new feature also provide tips to Accountant and Pinoy Quickbook user the unidentified accounts on each transactions.

To have this feature an External Accountant User must be added.

Recording Donations of Non - Inventory Items in Intuit Quickbooks

2010-08-28T10:57:00.000-07:00

Recording Donations to Charitable Institutions or other companies of Non - Inventory items in Intuit Quickbooks is like Recording Donations of Inventory Items in Quickbooks.

Pinoy Accountants or Pinoy Quickbooks Users can follow the three simple steps below how to record donations to Charitable Institutions or other companies of Non - Inventory items in Intuit Quickbooks:

Step One: Create a Sales Receipt and record the sale of Non Inventory Item in Quickbooks. Click Save to record the Sales Receipt.

Step Two: Search the Expense used in recording the purchase of the Item. Then record a Donation in General Journal by Crediting the expense. Example: The company purchased Pinoy-Quickbooks: Umbrella then the same item will be donated to a Charitable Institution. The Accounting entry on General Journal should be:

DR Charitable Contribution 100.00

CR Pinoy-QuickBooks : Umbrella 100.00

Step Three: Click Save to record the Donation

Pinoy Quickbooks user can refer to previous post regarding Donations.

Recording Donations of Inventory Items in QuickBooks

2010-08-27T17:36:00.000-07:00

Recording Donations of Inventory Items is not as easy as Recording Cash Donations in QuickBooks. THere are additional steps to be done.

First, enter the the sale of inventory with zero amount on the Sales Receipt and put the name of Charitable Institution as the customer. Click save to record the sales receipt.

Second, Search the Sales Receipt by clicking Seach Icon from QuickBooks header icons. After finding the Sales Receipt then you need to create a Journal entry to record the amount equivalent to Cost of Goods Sold. Example:
DR Charitable Contribution 100.00
CR Cost of Goods Sold 100.00

Lastly, hit Save and close to record the transaction.

See previous post regarding Donations.

Recording Cash Donations in QuickBooks

2010-08-27T10:06:00.000-07:00

On my previous article Donations to Charitable Institution in Quickbooks I mentions the different types of donations. For this article let me show you how to record cash donations in quickbooks.

First, create the Charitable Contribution account. see Setting up Chart of Accounts in Quickbooks

Second, Go to Banking then click Write Check from the drop down list, put the name of the Organization on the Payee, put the date and amount. On the Memo put the description or details about the donation.

Third, Enter on the Expense Tab the Charitable Contribution Account or Donations.

Lastly, Click save and new or save and close

Donations to Charitable Institution in QuickBooks

2010-08-25T21:39:00.000-07:00

Accountants can record Donations to Charitable Institutions or government agencies, like donation when Ondoy happened last year or to Pakistan's deadliest flood that killed 1,500 people in all versions of Quickbooks.

Tax implications will not be discussed in this article whether is Income Tax deductible or not but more on how we should enter the transaction as it occur in Quickbooks.

Here are the type of donations that a company may encounter:

- Cash Donations

- Donation of Inventory Items

- Donation of Non-Inventory Items

- Donations of Fixed Assets

All four types of donations can be recorded in Quickbooks. Whether the company donated cash to DSWD for the Typhoon Ondoy victims or whether the company donated Food and Shelter for Pakistan's people who suffered from flood, everything can be taken up in Quickbooks.

QuickBooks Keyboard Shortcut Tips by Mike Block CPA

2010-08-25T03:16:00.000-07:00

Mike Block CPA shared his expertise in QuickBooks through Block-Tax QuickBooks Accounting Software Wiki. The Block-Tax QuickBooks Accouting Software Wiki focuses on Tips on Small Business Accounting with Quickbooks, Tips on Speeding Up QuickBooks Performance and Intuit's mission and Operating values.

Users of Quickbooks not only US based users but also Pinoy Quickbooks users can definitely use Mike Block CPA's tip on Quickbooks Keyboard Shortcut.

In one of his article last 01 October 2008, he shared this Tip: Keyboard Operation Shortcuts:

-- MikeBlockQuickBooksCPA - 01 Oct 2008

Keyboard Operation Short Cuts

Some people XE "keyboard shortcuts" avoid the mouse, preferring XE "shortcuts:keyboard" to control actions from the keyboard. A clue for quick operation is in the underlined letters of menu words. Press and hold Alt, and tap the key for an underlined letter to drop that menu. The line in the menu can be chosen by merely pressing the key for the underlined letter. A third menu, or dialog box, will require Alt and the letter.
This is a general usage in windows. If you see an underlined letter in that word, Alt and that letter call for the action. The menu bar shown above is a special case where all underlined letters are the first letters in the word. The menu in Microsoft Word for Windows includes File,Format, Tools, and Table, requiring that you look closely, because the first letter is not always the one used. The QuickBooks menu bar generally goes by first letters, with the exception that (in version 5) Alt-O drops the online menu, even though there is no underline.
Menus also list shortcut keys for other frequently used actions. Control-P shown above as Ctrl+P for example, (hold down the Control key, which is marked Ctrl, and tap the letter P ,) can be used instead of using a menu selection to print a report. Within menus, many more Ctrl shortcut keys are listed. They will procure the action faster than use of the down arrow cursor move key to select an action, and pressing Enter when the correct line is highlighted.
Some users have incorrectly interpreted Ctrl with another meaning. The key is descended from the Control key on teleprinters, long before the days of computers.
Another standard shortcut is listed at the end of the menu in the above example. Alt-F4 (the function key F4) means to exit the program, a universal usage under Windows. Control-F4 closes a window within a program.
Many menus in QuickBooks list shortcut keys down the right. You will find many of them useful, and quickly learn them. Others are for functions rarely used, and just as easily accessed from the menus.
Control-L is a special XE "control-L" key combination in QuickBooks. If you are working in a form, at a box with a down-arrow, Ctrl-L opens whatever list is appropriate to that box. This frequently useful shortcut is not listed in any menu.

Setting up Classes in QuickBooks

2010-08-25T02:56:00.000-07:00

Accountant, CPA's and other Pinoy Quickbooks users can easily segregate or provide financial data per product, per profit center, or branches by using Quickbooks Class function.

By default, Class function is not activated in Quickbooks, but Pinoy Quickbooks users can easily activate it by choosing Edit - Preference - Accounting and the Company Preference Tab, then select the Use Class Tracking check box. Upon activation of Quickbooks Class function Pinoy Quickbooks users can now generate the reports by class.

Step by Step Procedure in Setting up Class:

1. To create a new class, click the Class button and choose New from the Class menu.
2. Enter a name or abbreviation into the Class Name box to name the new class.
3. If the class that you are setting up is a subclass of a parent class, select the subclass check box and then select the parent class from the subclass drop down menu.
4. Put description on the new class
5. Click Ok to save the class or you can click the Next button to save the class and open a new class window.
6. If the class you create will not be used anymore, you can select Class is Inactive check box.

You can visit the Class Details anytime, just be sure to save it.

Setting up Chart of Accounts in Quickbooks

2010-08-24T18:59:00.000-07:00

Chart of Account list is a list of all accounts with different category. In here, quickbooks users categorize the income, expense, asset, liabilities and owner's equity amount. But since QuickBooks is very flexible, users can easily add new accounts to Chart of Accounts List without a sweat.

The Add new account window in QuickBooks Chart of Accounts will let you choose the account type. It will show the following categories:

Income
Expense
Fixed Asset
Bank
Loan
Credit Card
Equity
Other Account Types

If the category is not listed on any given item, you should choose Other Account Types. In here you can choose any of the following categories:

Accounts Receivable
Other Current Asset
Other Asset
Accounts Payable
Other Current Liability
Long Term Liability
Cost of Goods Sold
Other Income
Other Expense

You can also add a sub account, all you have to is just click and select the parent account from the sub account list.

Once you successfully put description on the account you can either click Next to add a new account or just click OK to save the account you just created.

Just repeat doing the steps and you can create the new Chart of Accounts list in Quickbooks.