All India Association of Supervisor Cadre (Punjab Circle)

Most Urgent Message for Postmasters

2015-06-13T17:43:00.001+05:30

Transfer Memo of Postmaster Grade I Punjab West Region

2015-05-02T11:53:00.001+05:30

Filled Up Posts of Postmaster Cadre in Various Circle

2015-01-03T17:30:00.001+05:30

Circle Name	Grade I	Grade II	Grade III	T otal
Andhra Pradesh	131	29	0	160
Bihar	58	7	2	67
Chattisgarh	20	1	3	24
Gujarat	47	3	6	56
Haryana	36	3	0	39
Himachal Pardesh	28	7	5	40
Jammu & Kashmir	11	4	0	15
Karnatka	130	26	25	181
Kerala	102	8	14	124
Maharashtra	197	16	10	223
Madhya Pradesh	61	5	4	70
North East	7	0	1	8
Punjab	58	1	3	62
Rajasthan	50	2	8	60
Tamilnadu	223	41	10	274
Uttar Pradesh	165	32	1	198
West Bengal	84	37	0	121
	1408	222	92	1722

Membership Registration of All India Association of Postmaster Cadre

2014-12-29T09:57:00.002+05:30

Mail us at aiapcchq@gmail.com

Dear Postmasters,

You are aware of the fact that the process of declaring the Postmaster Cadre as “Distinct Category” within the meaning of CCS (RSA) Rules, 1993 and thereby recognition of All India Association of Postmaster Cadre is under active process with the Postal Directorate. Ultimately we, the Postmaster Cadre officials are going to get our own platform to take up our problems/ demands etc with the appropriate authorities at the Divisional / Regional / Circle and the Directorate level.

For this reason membership registration is going on all over the country for whichtwo copies of Members Declaration Forms and two copies of Letter of Authorization Forms are to be filled up and submitted to the Circle Secretary/ Circle Co-ordinator, AIAPC of your circle preferably within Dec-2014. Mobile No of various Circle Secretaries/ Circle Coordinators is appended below:

Circle	Mob No	Name of Circle Secretaries/ Circle Coordinators (PM)
Andhra Pradesh	09666648713	Mr M Venkateswara Rao
Assam
Bihar	09431325453	Mr Sarwesh Kumar
Chhattisgarh	09302419244	Mr Sarjit Sarkar
Delhi	09868120300 09013965936 09868227886	Mr Sailesh Seth Mr Kartikey Kumar Mr Ishwar Dev
Gujarat	09824877558	Mr Vishal Purohit
Haryana	08447711376 09416435896	Mr Charanjeet Arora Mr Ram Mehar Yadav
Himachal Pradesh	09418528051	Mr Suresh
Jammu & Kashmir	09419405422	Mr Muzaffar Ahmad
Jharkhand	08986637250 09431340987	Mr Hemant Kumar Patil Mr Vinod Kumar
Karnataka	09449230699 07829340622	Mr Manjunath Mr Vijoy Vadoni
Kerala	09497781338 09447741448	Mr R Rudran Mr Baiju Ambikasen
Madhya Pradesh	09425700107	Mr R K Gaur
Maharashtra	07588713912 09881474826	Mr Kamtekar Mr H P More
North East
Orissa	09437082609	Mr H B Nanda
Punjab	09872995647	Mr Sunil Narotra
Rajasthan	09828097622 09950328928	Mr Mohanlal Meena Mr Rakesh Pareek
Tamilnadu	09600841933	Mr R Rajendran
Uttarakhand	09411709911 09927160446 09411780245	Mr Chandan Singh Bisht Mr Anil Kumar Mr Brijesh Mamgain
Uttar Pradesh	09415571363 08979268258 09319629382	Mr S.K. Singh Mr Satish Kumar Meena Md Mansoor Ali
West Bengal	09874544912	Mr Himangshu Kr Modak

In the circles, where there is none found in the above list the forms may please be sent directly to Mr Himangshu Kr Modak, PM, Gr-II, Narkeldanga PO, Kolkata 700011 (Circle Secretary, AIAPC, WB) for processing.

All the Postmasters in PM Cadre are cordially requested to unite and exercise their sincere efforts for our common service interest.

Those who have already submitted the forms, they are requested to motivate other PMs to submit the forms at the earliest preferably within 31/12/2014 so as to prepare the members’ database for early submission and get the approval for formation of All India Association of Postmaster Cadre (AIAPC).

N.B: Those who are facing difficulties in downloading the forms in JPEG/ PDF Format from our Blogs / Websites, they are requested to mail us ataiapcchq@gmail.com for receiving MS WORD file of the forms.

With regards,

Truly yours

All India Association of Postmaster Cadre

Difference between AIAPC & General Line Supervisor Assocation ..Read, Think & Act

2014-12-10T16:47:00.001+05:30

Following was a question raised by one wise Postmaster from Andhra Pradesh Circle soon after 2^nd AIC of All India Association of Postmaster Cadre held at Jaipur on 17/08/2014

I think Postal Directorate is creating confusion among us to protract our issues. One time they advised us either to continue in the existing union or join in Supervisors association. This time they are advising to submit another proposal. I can not understand why Directorate started dialogue with us when we all are decided to shift to Postal Supervisors association in the Jaipur Meeting!!!

In this regard reply given by AIAPC, WB Circle was as under:

Initially, the Directorate has certainly confused us for not to form another association. They are already facing lots of problems owing to existing Federations and Unions. At Jaipur, some circles were in favour of AIAPC and some were in favour of Supervisors Association (GL). Therefore, our decision was not at all anonymous. Moreover, it was not the decision of real All India too and the decision was taken under following line. “Postmasters will take a readymade platform to take up the local issues and form bodies of All India Association of Supervisors” which itself clarifies that the decision was not of permanent nature. However, more discussion would be required for taking the decision but we did not have that opportunity owing to lack of time. Hon’ble Manoj Bhardwaj was our guest on that day. The discussion should be of our own (AIAPC) not in presence of our hon’ble guest who was from AIAPS(GL). Therefore, the discussion was not held keeping our mind open which was practically held in presence of our hon’ble guest. The Supervisors Association (GL) is now surviving on the stay order given by the Hon’ble Delhi High Court. If we all (all Postmaster Cadre officials) together with huge number of LSG, HSG-II & HSG-I officials join Supervisors Association (GL) then only the association will survive, otherwise it will perish away in course of membership verification process ( April-2015) even they win the case. Then where will we go?

It is agreed that there is ample scope of winning the case [W.P.(C) 1827/1997 against the ambiguous orders of the DOP relating to “Distinct Category” ] by AIAPS(GL) in view of legal point under Sub-rule ( c ) and (d) (ii) of Rule 5 of Central Civil Services (Recognition of Service Association) Rules, 1993. On the other hand there is also huge chance of losing the case in view of clarification of “Distinct Category” vide the DoPT O.M. No 3/12/94-JCA, dated 10-3-1995 which is reproduced below:

“This is in continuation of this Department’s O. M. No 2/10/80-JCA, dated 31-1-1994 and O. M. No 2/2/94-JCA, dated 22-4-1994

2. Definition of distinct category

2.1 In terms of Rule 5(c ), membership of a service association has been restricted to a ‘Distinct Category’ of Government servant having common interest. It has been clarified in the aforesaid OM that responsibility of defining ‘Distinct Category’ whose members have commonality of interest is left to the concerned Ministries/ Departments. In this connection, it is clarified that while defining ‘Category’, there is no objection to the existing association retaining their entity or a ‘class’ or ‘group’ being treated as a ‘Category’ , provided there is no administrative problem or there is no clash of interest among constituent of the association. It may, however, be ensured that employees not covered by the provision of CCS(RSA) Rules, 1993, are not included in any category whatsoever”

This can be construed as the creation of Kashmir Problem from the womb of independent India.

But whatever may be the result of the case, the extinction of AIAPS(GL) may happen because most of the supervisors are either active members or leaders of existing P3 unions. They will remain as unofficial members / dormant members / unofficial leaders of existing P3 unions in case they lose the case but will surely not join to AIAPS(GL) as they are doing now. Obviously we salute the members of AIAPS(GL) for carrying out the legal battle in the Hon’ble Delhi High Court since 17 years. Perhaps their legal battle will render us much advantage while making the Postmaster Cadre as “Distinct Category” keeping no ambiguity like IP Cadre. Please think why shall we ride on a “sinking boat” which is visible through a naked eye?

In this regard a simple calculation is given hereunder which may remove the confusion:

Name of cadre		No of Posts	Name of cadre		No of Posts
LSG (2011)		6929	PM, Gr-I		2097
HSG-II(2013)		1711	PM, Gr-II		511
HSG-I (2014)		1741	PM, Gr-III		495

Individual total		10381			3103
		3103

Total Supervisory Posts		13484	Based on real data
35% of Supervisory Posts		4719 i.e. the magic number is sufficiently higher than that of total posts in PM Cadre.
N.B.: These 35% members are required based on filled up posts for surviving a union/association under Sub-rule (d) (i) of Rule 5 of Central Civil Services (Recognition of Service Association) Rules, 1993 read with Rule 8 of same rule.
Approximate Filled up posts	8000			2000(almost real data)
Total filled up supervisory posts (8000 + 2000)	10000
35% of filled up Supervisory Posts	3500. In this case also the magic number is sufficiently higher than that of total filled up posts in PM Cadre.

Presently the AIAPS(GL) don’t have more than 20 members all over India. They are not able to manage the support of peoples of their cadre owing to the statement made in earlier para (underlined). They have to manage the support of 3500 members hypothetically in course of verification process (April, 2015). Thus from the statement made in earlier para (underlined) and above mentioned calculation anyone may realize that entire community of P M Cadre officials is not able to nourish the AIAPS(GL) anyway. Moreover, our General Secretary in his 2^nd proposal dtd 26/08/2014 addressed to the Directorate clearly mentioned the following para:

It is also mentioned against Clarification 2 of the Directorate’s letter F. No 4-17/2008-SPB-II dated 10^th February, 2011, “In case it is decided to discharge the probationer from Postmaster Grade-I and Grade-II, the official will be reverted to General Line”. This itself inter-aliaclarifies that the Postmaster Cadre doesn’t belong to General Line in the Postal Wing of the DOP.

Therefore, joining AIAPS(GL) presently does not have any legal validity since as per forgoing para the Postmaster Cadre doesn’t belong to General Line in the Postal Wing of the DOP even though the AIAPS(GL) has already made necessary amendment in their constitution for entry of P M Cadre officials which has not yet approved by the Directorate.

Thus owing to our hurried decision taken in the 2nd AIC (Jaipur), we have already lost the real spirit of the PM Cadre movement to some extent and if it continues, it will ultimately die like our first war of independence in the year 1857. Friends, please realize what happened to Mother Gandhari by giving premature birth of her 100 babies? Thus maturity of a movement will take time. “It’s a process, It’s a process and It’s a process: Change takes time”. But don’t deviate, stick on, remain united and determined as “determination leads to success”. So Friends, think twice, thrice even more for our hurried decision.

Now it is established beyond doubt the Stand regarding AIAPC, jointly taken by Rajasthan, Madhya Pradesh & W B Circle was in the right track as elicited from the Postal Directorate letter No 13/2/2014-SR dated 11^th November, 2014. ( to see Click Here).

Action Plan ---------for the Postmaster Cadre..

2014-11-18T17:12:00.000+05:30

Dear Postmasters,

The Postal Directorate letter No 13/2/2014-SR dated 11^th November, 2014 duly published in our Blog on 17/11/2014 http://aiapcchq.blogspot.in/ is a giant leap forward towards our goal of being recognised as a new service association (All India Association of Postmaster Cadre).

The letter from Directorate removes all kinds of prejudices and doubts towards the formation of our association but strengthen the prospects of formation of the same. That our line of action is being already on the right track we need to fulfil the omissions as suggested by the Directorate to enable them to consider our proposal.

It’s an appeal to all concerned to take part in the process of obtaining recognition of Service Association as per the following suggested course of action and strictly adhering to the dates considering the reason to represent our matters before the 7^th Central Pay Commission for which early recognition of All India Association of Postmaster Cadreis extremely essential.

1. Target date has been fixed as 15/12/2014 for collection of Consent Forms and Authorisation Forms in duplicate from the members in Postmaster, Gr-I, II & III available in the this website (Post of 7 Nov-2014).

2. In the circles where ad-hoc body is yet to form like J&K, HP, Uttarakhand, Hariyana, Uttar Pradesh, Madhya Pradesh, Chhattisgarh, Gujarat, Kerala, North East, Assam, Bihar etc., they are requested to form their ad-hoc body of All India Association of Postmaster Cadre by way of calling a general body meeting immediately as per their convenience. Our constitutional provision for circle branch is appended below for convenience in forming the body.

3. Each circle will report to the CHQ by email on every Saturday regarding the progress of Action Plan published on 10-9-2014 through eMail (Click Here).

With regards,

Truly yours,

All India Association of Postmaster Cadre

Relevant Part of our constitutional provisions:

PART- III (CIRCLE ASSOCIATION)

43) NAME: The organization at Circle level shall be called the All India Association of Postmaster Cadre, Official Circle Branch.

44) HEAD QUARTERS: The Head Quarters of the Association shall be situated at the Head Quarters of the Circle or any place as may be chosen by the Circle Secretary.

45) STRUCTURE: The Association shall form a constitutional Branch of the Centre and shall be composed of the Divisional Branches duly recognized even members of the Divisional Branch shall be member of the Circle Association.

46) RECOGNITION: The Divisional Branches shall be recognized by the Circle Branch or expression agreement in writing to abide by the rules and regulations of the Association as embodied in the Constitution. Likewise Circle Branches shall be recognized by the C. H. Q.

47) MANAGEMENT: The management of the Circle Association shall vest in the following bodies.

a) The Circle Conference which shall meet once in two years.

b) The CWC which shall meet once in six months subject to availability of funds.

48) POWERS AND DUTIES OF THE CIRCLE CONFERENCE: The Circle Conference shall be the supreme deliberative and legislative body of the Circle Association. It shall have the following specific powers.

a) To elect i) a President ii) Three Vice Presidents, iii) Circle Secretary, iv) Four Asst. Circle Secretaries, v) Four organizing Secretaries, vi) a Treasurer , vii) an Asst. Treasurer ( Total strength 15(Fifteen only). The office bearers elected from the Regions will function as Regional Secretary of the respective Region.

b) To nominate an Auditor.

c) The decision of the Circle Conference can be revised, modified or rescinded by the succeeding circle conference.

NOTICE: The total strength of the office for the management of the Circle office bearers including Central Working Committee members shall not exceed the members fixed by the Department Of Posts from time to time.

49) DUTIES OF THE OFFICE BEARERS: The duties of the Office Bearers of the Central Association as specified in article (34) shall apply mutatis mutandis in the case of Office Bearers of the Circle Association.

50) POWERS OF THE CIRCLE WORKING COMMITTEE: The CWC will consist of Office Bearers, working committee members and Branch Secretaries. The CWC will control the affairs of the Circle Association in between the Circle Conferences. The CWC shall exercise all the powers of the circle conference except election of Office Bearer and adoption of Annual Report and Accounts provided that the Circle Association shall take no action contrary to or in consistent with the directive of the conference.

51) Deleted

52) VACANCIES IN ELECTED OFFICES: Same as article 37**.

53) Notice of meeting as specified in Para 38 with few corrections (1) 21 days for Circle Conference and 14 days for convening CWC and for emergent intimation, it may be 7 days.

54) NOTICE OF MEETING: The notice of the Divisional Conference shall be issued at least 10 days before the date of the conference and that of 7 days in the case of working Committee Meeting. For conducting Divisional Conference the Divisional Secretary shall given prior intimation to the Circle Secretary at least 15 days in advance. Recognition shall be given only in cases by the Circle Body. An emergent meeting shall be convened with 3 days general advance notice.

37) VACANCIES IN ELECTED OFFICES: If any of the elected office of the Central Head Quarters falls vacant due to death, non acceptance, resignation, retirement, expulsion or continued absence from the office without proper authority for a period of exceeding three months, the General Secretary will fill up the vacancies in consultation with the President and get it ratified in the next C.W.C.

Congrats Postmasters.......Good News for AIAPC

2014-11-18T09:36:00.003+05:30

Meeting of General Body of Postmasters Grade I,II,III on 09.11.2014

2014-10-27T12:11:00.001+05:30

Dear Friends

   All India Postmaster Cadre Association (AIPCA) 's General Body Meeting at Amritsar.
             Venue : Bhindi Soya Restaurent
Near Golden Temple Postoffice Amritsar
Date : 09.11.2014 (Sunday)
Time : 11:00 Hrs.

Reception Commitee :
Sh. Manish Kapoor    : 98728-59072
Sh. Harjinder Singh Lehri    : 94642-28816

                                             Regards

                                            AIAPC Team Punjab

OFFICIAL BLOG OF AIAPC CHQ LAUNCHED

2014-09-24T16:00:00.002+05:30

Dear Friends

Official blog of AIAPC Chq has been launched.Please Visit
www.aiapcchq.blogspot.in

for latest updation of Postmaster Cadre

FILLING UP OF SHORT TERM VACANCIES IN THE NEWLY INTRODUCED CADRE OF POSTMASTER

2014-09-23T16:49:00.001+05:30

D.G. Posts No. 4-61/2011-SPB.II dated 21 Dec 2011.

Sub: Filling up of short term vacancies in the newly introduced cadre of Postmaster-Reg.

I am directed to say that references are being received from Circles seeking clarifications with regard to filling up of the short terms vacancies in Postmaster Grade-I,II & III. It has been reported that representations have been received from Postmaster Grade-I /II officials asking for officiating promotion to Postmaster Grade-II/III although such officials do not fulfill the prescribed eligibility criteria stipulated under the relevant Recruitment Rules.

2. It has been clarified vide Dte's letter of even number dated 7/8-2.2011 that the posts of Postmaster Grade-III should not be filled up under initial constitution clause by appointing HSG-I officials for the reason that sufficient number of regular officials in HSG-I would not have become available. It was further clarified that these posts can be filled up only after reviewing the position in the light of options received from eligible officials and appropriate decision taken by the Directorate in the matter. As per clarification No. 4 of Directorate's letter of even number dated 10.2.2011, the posts identified for Postmaster Cadres will be deemed to have been designated as Postmaster Grade-I, II & III with effect only from the dates those are filled up regularly. Therefore, the Post of Postmaster Grade III will be deemed to be so designated only when these are filled up through initial constitution clause. Infact, in terms of the clarification No.4 dated 10.2.2011, these posts cannot be treated as vacant by the Circle. In the given circumstances when at present there are no posts of Postmaster Grade-III in existence, the question of filling up through officiating arrangement does not arise. Thus, till the posts so identified as Postmaster Grade-III will continue to be manned by officials in General line.

3. Regarding officiating arrangement in the vacancies of more than 45 days in Postmaster Grade-I & II, which have become vacant after they are designated as Postmaster Grade-I & II by filling up through initial constitution as clause as per the provisions of Recruitment Rules, the clarification No. 3 given vide Dte. Letter of even number dated 10.2.2011 was issued stating inter-alia that for filling up of leave vacancies / adhoc vacancies for more that 45 days in Postmaster Grade, the procedure prescribed in Dte's letter No. 137-99/2009-SPB.II dated 23.12.2009 should be followed. It is envisaged in the said letter that only those employees in feeder grade fulfilling the eligibility condition prescribed in the Recruitment Rules should be considered for ad-hoc promotion.

4. Subsequently, Directorate has issued instructions vide letter No. 137-64/2010-BPG.II dated 28.7.2011 permitting grant of officiating pay and Allowances to Selection Grade Officials who officiated in LSG/HSG-II/HSG-I posts in term of Rule 27 of Postal Manual Vol. IV against the vacancies not exceeding three months. As per this Rule, the list of approved officers is prepared by the DPC and approved by the appointing authority and only when administrative exigencies required it, a person not in the list or not the first in order in the list may be appointed.

5. Similar benefit has also been allowed to Selection Grade officials in terms of Rule 50 of Postal Manual Vol. IV which provides for officiating arrangement against the vacancies of short duration i.e. not more than one month and more than four months in the cadres in which promotion is made from officials working in different stations, sub-divisions or divisions in a Circle and in the cadres in which promotion is made from officials working in the same office or station.

6. In view of the above, to make officiating arrangements in vacancies not exceeding three months and vacancies of short duration i.e. not more than one and four months in Postmaster Grade I & II, which become vacant after they are designated as Postmaster Grade-I & II, the Circles may follow the instructions contained in Dte. Letter No. 137-64/2010-SPB-II dated 28..7.2011.

Sd/-

(Alka Tewari)

Assistant Director General (SPN)

RTI Regarding formation of Association

2014-09-18T16:18:00.000+05:30

Line of action to be taken by us for making Postmaster Cadre as “Distinct Category”

2014-09-11T17:14:00.003+05:30

Dear Postmasters

Get Together to make our sincere efforts toward making "All India Association of Postmaster Cadre " 's recognition.

Click below to
View/Download ( Line of action to be taken by us)

Regards

Postmasters
Punjab Circle

CBS Made Easy : Day to Day Process in CBS Post Office

2014-09-02T16:21:00.001+05:30

Dear Friends ,

There is no need to worry about CBS Operation .Please read Document Released by infosys which will help & guide you for your Daily work in Finacle for Post Office.

Click below to View/Download Day to Day Process in CBS Post Office.

All India Association of Postmaster Cadre - II All India Conference - a milestone in the history of the Postmaster Cadre.

2014-08-20T17:37:00.001+05:30

All India Association of Postmaster Cadre - II All India Conference - a milestone in the history of the Postmaster Cadre.

People of the land of kings reflect the cultural spectrum that scatters its brilliance on the golden tradition of Rajasthan.

Within a short span of time, Rajasthan Postmasters shown their courage to conduct such a big event in grand way. The response from the All India representatives were impressive . All are expecting somethings are to be happened in this cadre which is orphaned by the creators. Discrimination among the fellow general line postmasters are pinching and feeling of step motherly treatment by the department. Whether it is intentional or through oversight?!..

Shri.Ganesh Sable General Secretary of the adhoc body read the report of activities of the association in width and breadth. He expressed his adhoc body inability of following up the matters which were already taken up with the Directorate. The issues which were submitted are unattended because of the staff shortage at Directorate. Delayed Justice is Denied Justice.

Postmasters in all over India are facing local issues with the Divisional and Regional level when they discharge their duties. These issues may be due to the system in which attached ourselves or the willful interference of federated co Sisters.

Therefore to settle the local issues at present, he put up a proposal to hold the hands with the All India Association of Supervisors for General Line now which is only one supervisors union India posts working as association and not attached with any affiliation with federation working with all Union facilities.

When the proposal was put up, there was a positive signal from the Andhra Pradesh, Karnataka, Delhi,Gujarat, Madhya Pradesh and Maharashtra. They registered their willingness to form a circle level association of Supervisors association to take up the local issues.

This association has invited Shri.Manoj Bharatwaj ji General Secretary, All India Association of Supervisiors,(G.L.) as Chief Guest. All queries raised by Postmasters in postmaster cadre were answered very Patently by him and raised the level of confidence among the postmasters. He Welcomed all the circles who wished to join in AIAPS and asked other circle representative members to take their own time to decide on the issue.

The other circle members who wanted some period to discuss the matter with their circle members before making final decision.

Some of the members felt that if we get a ready made platform for representation in local level to fight with the injustice, the intensity to form a separate association for Postmasters will pulled up halt. So they wanted three months time to take up the issue of formation of Postmaster Association in a technical manner as they discussed on the meeting. Three meetings of CHQ members were taken before and after the speeches.

The Following resolutions were passed in the II AIC :

1. Status quo will be maintained in the present adhoc body.
2.Postmasters will take a ready made platform to take up the local issues and form bodies of All India Association of Supervisors as per their constitution and by laws.
3.Three months time was given to Shri.Himanshu Modak Postmaster Grade II to finalise the issue of getting recognition for Postmaster Cadre Association.
4.Communication gap is a big problem as there is no all India common blog for Postmasters. Requested Rajasthan Circle to try the one on trail basis.

The CHQ registers appreciation to the Postmasters of Rajasthan, who were made the event unforgettable one and leading light to other circle postmasters. The efforts made by Shri. Mohanlal Meena, Shri.Balvir Chowdhary and Shri. Nagarji were remarkable one The next meeting of AIC will be announced at the earliest.

The grand meeting was concluded with Vote of thanks and National Anthem.

Second All India Conference of Postmaster Cadre

2014-07-26T15:49:00.001+05:30

ALL INDIA ASSOCIATION OF POSTMASTER CADRE(CHQ)

Invites

Postmasters of India Post to attend II nd All India Conference to be held at Jaipur on 17th August 2014 at Venue OOPERRESTO LOUNGE, 8TH FLOOR, ARCADE TOWER K 12 MALVIYA MARG, C SCHEME, JAIPUR 302001 at 10.00 a.m. Expecting 5 delegates from each circle. Delegation fee Rs.500/- each.

Please confirm your attendence to the reception committee of Rajasthan Circle well in advance to make necessery arrangement.

All are cardinally invited.

GANESH SABLE

GENERAL SECRETARY

ALL INDIA ASSOCIATION OF POSTMASTER CADRE

Recepection committee :

M.L NAGAR

PRESIDENT,

RAJASTHAN CIRCLE

(09461275162)

Shri.Mohanlal Meena

Circle Secretary,

(09828097622)

Wishing You a Happy New Year

2014-01-01T11:54:00.003+05:30

Dopt Orders on Consolidated Instructions on Forwarding of Applications of Government Servants for Outside Employment-regarding.

2013-12-28T09:35:00.003+05:30

Dopt Orders on Consolidated Instructions on Forwarding of Applications of Government Servants for Outside Employment-regarding.

No.28011/1/2013-Estt(C)

Government of India

Ministry of Personnel, Public Grievances and Pensions

(Department of Personnel & Training)

North Block, New Delhi

Dated the 23rd, December, 2013

OFFICE MEMORANDUM

Subject: Consolidated Instructions on Forwarding of Applications of Government Servants for Outside Employment-regarding.

The undersigned is directed to refer to the subject mentioned above and to say that various instructions/guidelines have been issued by the Government from time to time regarding forwarding of applications of Government Servants for posts outside their own Cadre. All such instructions issued till date have been consolidated under easily comprehensible headings for the facility of reference and placed as Annexure to this O.M. All Ministries/Departments are requested to bring the above guidelines to the notice of all concerned.

2. Hindi version wIll follow.

sd/-

(J.A.Vaidyanathan)

Director (Establishment)

Annexure to DOPT O. M.No.28020/1/2010-Estt(C) dated December, 2013.

FORWARDING OF APPLICATIONS

GENERAL GUIDELINES

These guidelines relate to forwarding of applications of Government servants as direct recruit for posts within the Central Government, State Governments, Autonomous / Statutory Bodies, CPSEs etc. It may be noted that in a case in which a particular employee cannot be spared without serious detriment to important work in hand, public interest would justify withholding of his application even if otherwise the application would have been forwarded. It may be added for information that where for good and sufficient reasons an application is withheld no infringement of any Constitutional right is involved.

[O.M. No. 170/51-Ests., dated the 21.10.1952)

2. INTERPRETING THE TERM ‘PUBLIC INTEREST

a. The Heads of Departments should interpret the term ‘public interest’ strictly and subject to that consideration, the forwarding of applicatior should be the rule rather than an exception. Ordinarily, every employee (whether scientific and technical or non-scientific and non-technical personnel) should be permitted to apply for an outside post even though he may be holding a permanent post.

b. No distinction need be made between applications made for posts in a Department under the Central government, Autonomous Bodies or sub-ordinate offices, posts under the State Governments, posts in Public Sector Undertakings owned wholly or partly by the Central Government or a State Government and posts in quasi-Government organizations. They should all be treated alIke so far as the forwarding of applications is concerned. If, however, a Government servant desires to apply for a post in a private concern, he should submit his resignation or notice of retirement, as the case may be, before applying for private employment.

c. For this purpose, “scientific and technical personnel”, may be interpreted to mean persons holding posts or belonging to services which have been declared to be scientific or technical posts or scientific or technical service.

(OM. No. 70/10/60-Estt, (A), dated 09.05.1960 and O.M. No. 8/7/69-Ests(C) dated the 01.11.1970

3. GENERAL PRINCIPLES FOR DEALING WITH SUCH APPLICATIONS

The general principles to be observed in dealing with such applications are as under:

a. Applications from purely temporary Government Servants - Applications from such

Government servants should be readily forwarded unless there are compelling grounds of public interest for withholding them.

b. Applications from permanent Government servants - Both permanent non-scientific and non-technical employees as well as permanent scientific and technical employees could be given four opportunities in a year to apply for outside posts, except where withholding of any application is considered by the competent authority to be justified in the public interest. A permanent Government servant cannot justly complain of hardship or harsh treatment if his application for any other post or employment is withheld.

c. Applications of Government servants who have been given some technical training at Government expenses after commencement of service - Such Government servant cannot justifiably complain of hardship if he is not allowed to capitalize the special qualifications so gained by seeking other better employment. Withholding of application in such a case is therefore justifiable.

d. Applications of Government servants belonging to Scheduled Castes and Scheduled Tribes, other than ‘scientific and technical personnel — Applications for employment of temporary or permanent Central Government servants belonging to Scheduled Castes andScheduled Tribes should be readily forwarded except in very rare cases where there may be compelling grounds of public interest for withholding such application. The withholding of application should be the exception rather than the nile in the case of employees belonging to Scheduled Castes and Scheduled Tribes who should be afforded every facility to improve their prospects.

e. Application of Government servants for employment in private business and industrial firm. etc. - Where a Government servant (including a temporary Government servant) seeks permission, to apply for such employment, he should submit his resignation or notice of retirement, as the case may be, before applying for private employment. He cannot complain of hardship if his application is withheld. While a person remains in Government service, the State can legitimately refuse to surrender its claim on his services in favour of a private employer.

[O.M. NO. 170/51-ESTS., DATED ThE 21.10.1952; OM NO. 70/10/60-ESTS(A) DATED 09.03.1960. OM No.1/6/64-SCT.I DATED 19.03.1964; O.M NO, 5/2/68-ESTT.(C) DATED 06.O5.1968. OM No.8/7/69-ESTS(C)DATED 01.II.1970; OM No. 8/15/71-ESTS(C) DATED 16.09.1971, OM No. 8/22/71-ESTS(C) DATED16.10.1971]

4. PROCEDURE TO BE FOLLOWED IN THE CASE OF THOSE WHO APPLY FOR POSTS IN THE SAME/ OTHER CENTRAL GOVERNMENT DEPARTMENTS/STATE GOVERNMENT/ AUTONOMOUS BODY / CENTRAL PUBLIC SECTOR ENTERPRISES ETC.

a) Applications from Government servants for employment elsewhere, submitted otherwise than in response to advertisement or circulars inviting applications, should not be forwarded.

(O.M. No. 5/3/65-Ests(C) dated the 21.12.1965]

b) The applications may be forwarded in accordance with the general principles given inpreceding paragraphs. irrespective of whether the post applied for in the other department/offices permanent or temporary.

c) As for temporary Government servants they should, as a matter of rule, be asked to resign from the parent department/office at the time of release from the parent department/office. An undertaking to the effect that he/she will resign from the parent department/office in the event of his/her selection and appointment to the post applied for may be taken from his/her at the time of forwarding the application. This procedure is to be followed even in case of a temporary Government servant applying as a direct recruit for a post in the same organisation.

d) In the case of permanent Government servants, their lien may be retained in the parent department/office for a period of two years incase of the new post being in the Central/state Government. They should either revert to the parent department/office within that period or resign from the parent department/office at the end of that period. An undertaking to abide by these conditions may be taken from them at the time of forwarding the applications to other departments/office. In exceptional cases where it would take some time for the other department/office to confirm such Government servants due to the delay in converting temporary posts into permanent ones, or due to some other administrative reasons, the permanent Government servants may be permitted to retain their lien in the parent department/office for one more year. While granting such permission, a fresh undertaking similar to the one indicated above may be taken from the permanent Government servants by the parent department.

e) Permanent Government servants on their being selected for appointment in an autonomous Body / CPSE will have to resign before they are penitent to join the new organization. In their case no lien shall be retained and they will be governed by the orders issued by Department of Pensions & Pensioners’ Welfare regulating mobility of personnel between Central Govt and Autonomous Bodies / CPSEs etc.

f) The Terms of the bond need not be enforced in the cases of those who apply for appointment elsewhere, other than private employment, through proper channel. However, the obligations under the bond would be carried forward to the new employment. An undertaking to this effect may be obtained from the Govt. servant before he is relieved.

(OM. No. 60/37/63.Ests(A) dated 14.07.1967; OM No. 8/4/70-Ests(C) dated 06.03.1974; O.M.

No. 28016/5/85-Estt(C) dated 31.01.1986]

5. POSTS ADVERTISED BY UNION PUBLIC SERVICE COMMISSION (UPSC/STAFF SELECTION COMMISSION(SSC)

a) Where Government servants apply directly to UPSC/SSC as in the case of direct recruit, they must immediately inform the head of their Office/Department giving details of the amination/post for which they have applied, requesting him to communicate his permission to the Commission directly. If. however, the Head of the Office/Department considers it necessary to withhold the requisite permission, he should inform the Commission accordingly within thirty days of the date of closing for receipt of applications. In case any situation mentioned in para 6 below is existing, the requisite permission should not be granted and UPSC/SSC should be

immediately informed of this fact as also the nature of allegations against the Government servant. It should also be made clear that in the event of actual selection of Government servant, he would not be relieved for taking up the appointment, if the charge-sheet / prosecution sanction is issued or a charge-sheet is filed in a court for criminal prosecution, or if the Government servant is placed under suspension.

b) It may be noted that in case of direct recruitment by selection, i.e., “selection by interview”, it is the responsibility of the requisitioning Ministry/Department to bring to the notice of the Commission any point regarding unsuitability of the candidate (Government servant) from the vigilance angle and that the appropriate stage for doing so would be the consultation at the time of preliminary scrutiny, i.e., when the case is referred by the Commission to the Ministry/Departments for the comments of the Ministry’s representatives on the provisional selection of the candidate for interview by the Commission.

[OM. No. 14017/01/91-Estt.(RR) dated the 14th July, 1993 & O.M.No.20016/1/88-Estt.(C)

dated 18/07/1980)

c) When once the Administrative Authority has forwarded an application, it is mandatory that the Government employee concerned should be released to take up the new appointment. However, where subsequent to the forwarding of the application, but before selection if exceptional circumstances arise in which it may not be possible to release the official, the fact should be communicated to the Commission as well as to the official concerned. The decision not to release an official should be taken only where the circumstances referred to above arereally exceptional.

[OM. No. 60/43/64-Ests(A) dated the 24.08.1965)

6. CIRCUMSTANCES IN WHICH APPLICATION SHOULD NOT BE FORWARDED

Application of a Government servant for appointment, whether by direct recruitment, transfer on deputation or transfer, to any other post should not be considered/ forwarded., if-

(a) (i) he is under suspension; or

(ii) disciplinary proceedings are pending against him and a charge sheet has been issued; or

(iii) sanction for prosecution, where necessary has been accorded by the competent authority; or

(iv) where a prosecution sanction is not necessary, a charge-sheet has been filed in a Court of law against him for criminal prosecution.

(v) where he is undergoing a penalty — no application should be forwarded during the currency of such penalty.

(b) When the conduct of a Government servant is under investigation (by the CBI or by the Controlling Department) but the investigation has not reached the stage of issue of charge-sheet or prosecution sanction or filing of charge-sheet for criminal prosecution in a court, the application of such a Government servant may be forwarded together with brief comments on the nature of allegations and it should also be made clear that in the event of actual selection of the Government servant, he would not be released for taking up the appointment, if by that time any of the situations in (a) above arises.

[O.M. No. 14017/101/91-Estt.(RR) dated the 14th July 1993]

7. FORWARDING OF APPLICATIONS FOR POSTS ADVERTISED BY CENTRAL / PUBLIC SECTOR UNDERTAKINGS/ CENTRAL AUTONOMOUS BODIES

Applications of Central Government Servants in response to press advertisement for posts in Central Public Enterprises / Autonomous Bodies may be forwarded with a clear understanding with the employee that in the event of their selection for the post applied for they will sever their connections with the Government before joining the Public Sector Undertakings/Autonomous Bodies. No lien shall be retained in ch cases. The relieving order should indicate the period within which the official should join the Public Sector Undertaking / Autonomous Body. Normally this period should not be more than 15 days. This period may be extended by the competent authority for reasons beyond the control of the official. Necessary notification/orders accepting the resignation of the Govt. servant from Govt. service should be issued from the actual date of his/her joining the Public Sector Undertaking/Autonomous Body. The period between the date of relieving and the date of joining Public Sector Undertaking!/ Autonomous Body can be regulated as leave of the kind due and admissible and if no leave is due, by grant of extra ordinary leave. In case he/she is not able to join the Public Sector Undertaking/Autonomous Body within the period allowed by the competent authority, he/she should report back to the paient office forthwith.

[Department of Pension & Pensioner’s Welfare OM No. 4/15/88-P&PW(D) dated 13.11.1991]

Source: www.persmin.gov.in

[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02est/28011_1_2013-Estt-C.pdf]

eBanking website of India Post

2013-12-24T12:02:00.000+05:30

Click Below to visit
E Banking for DOP

India Post plans to launch 1,000 ATMs in next six months

2013-12-23T10:17:00.002+05:30

India Post plans to launch 1,000 ATMs in next six months, to bring all branches on single technology platform

The state-run postal service is among the 25 applicants that have sought a banking licence from the Reserve Bank of India. Photo: Madhu Kapparath/Mint

Mumbai: India Post is going ahead with the rollout of a nationwide network of automated teller machines (ATMs) and bringing all its branches on a single technology platform, notwithstanding the reservations of the finance ministry and the Planning Commission over its proposal to venture into commercial banking.

The state-run postal service is among the 25 applicants that have sought a banking licence from the Reserve Bank of India (RBI). A four-member panel, headed by former RBI governorBimal Jalan, will scrutinize the applications to pave the way for the entry of a third set of private banks into India’s Rs.81 trillion banking sector in two decades.

India Post will use Infosys Ltd’s Finacle software to cover all post offices under the so-called core banking solution (CBS) over the next 14-18 months. It also plans to launch 1,000 ATMs nationwide in the next six months in the first phase, according to a senior official at the postal department who requested anonymity because he is not authorized to talk to the media.

The CBS process, which would allow India Post customers to access their accounts and perform transactions from any branch of the postal network, has already begun with the Greams Road Post Office in Chennai on a pilot basis. “The idea is to cover all offices as soon as possible,” said the official.

India Post has also begun work to set up 5,000 ATMs in select post offices across the country in two phases. The first two ATMs will come up in T Nagar in Chennai and Gole Dak Khana in Delhi by March, the official said.

As of 31 March, commercial banks in India had an ATM network of 114,014 machines, led by State Bank of India (SBI) with 27,175 ATMs, followed by Axis Bank Ltd (11,245), HDFC Bank Ltd (10,743), ICICI Bank Ltd (10,481) and Punjab National Bank (6,312).

The plan is to issue ATM cards to all savings deposit holders at India Post. As on 31 March, the department was managing Rs.6.05 trillion of deposits, nearly half the deposit base of government-owned SBI, the country’s largest commercial bank, and double that of the largest private sector lender ICICI Bank. Of this, about Rs.2 trillion is under the savings scheme in 280 million accounts.

Out of the total 155,000 post offices, 139,040 are in rural areas. About 6,000 people are covered on average by a post office in rural areas and about 24,000 in urban areas, according to a 2011 estimate by the postal department. Once the ATMs are in place, the post office savings bank account customers will be able to access their deposits through ATMs.

“Like every other aspirant for the banking licence, India Post is building up their capacity for banking services," said Abizer Diwanji, a partner and head of financial services at the consulting firm EY, formerly known as Ernst and Young.

“Building a unified nationwide network for financial services makes sense for the department to develop their financial service offerings, even if they do not get the banking licence,” Diwanji said.

India Post’s plan to venture into commercial banking has been opposed by both the finance ministry and the Planning Commission, which have reservations about the postal service’s ability to take up the role of a bank. The proposal is yet to get funding clearances from the Expenditure Finance Committee. The finance ministry has been opposing the plan arguing that the postal service doesn’t have the expertise needed in relevant areas, such as handling credit.

The Expenditure Finance Committee’s approval is required for proposals involving spending of more than Rs.300 crore and the setting up of new autonomous organizations, regardless of the amount. A new bank needs to have equity of at least Rs.500 crore.

The Planning Commission, too, has reservations on the banking plan, though the panel hasn’t overtly and officially spelled out its stand.

According to people familiar with the development, Montek Singh Ahluwalia, deputy chairman of the Planning Commissions, said in an internal note recently that arguments raised against India Post’s banking plan were strong and the proposal could be a bad idea.

An email sent to Ahluwalia on 3 December did not receive any response.

“There is a strong feeling in RBI that India Post doesn’t have the expertise to manage a bank,” said a financial services expert with a consultancy firm, requesting anonymity.

“While technology and reach are positives for the postal department, their lack of experience in dealing with credit is a big negative,” the expert said.

India Post is keen to set up a commercial bank under the name Post Bank of India, arguing that it can significantly boost financial inclusion in Asia’s third largest economy through its nationwide network of post offices. This will also enable India Post, which posted a loss of Rs.6,346 crore in fiscal year 2012, to make up for business lost over the years to private couriers and email services.

Losses have significantly increased in recent years on account of higher expenses.

While India Post’s banking plan is nearly two-decades-old, the department stepped up efforts towards it in 2006, conducting internal viability studies and seeking the opinion of consultancy firms. The move gathered momentum when RBI unveiled its final licensing norms for new banks in February.

The postal department, which had appointed EY to advise it on the plan, wants to open 300-400 branches after starting the proposed bank, with each branch managing a specific number of postal outlets.

Source : http://www.livemint.com

Major issues where the process in Sanchay Post and Finacle CBS Application differs.

2013-12-13T10:02:00.000+05:30

Major issues where the process in Sanchay Post and Finacle CBS Application differs.

Issues	Process in Sanchay Post	Process in Finacle
Post Office	For each Post Office, PO Code is allotted.	In Finacle, each Departmental Post Office is called as Service Outlet (SOL) and allotted a ID which is called as SOL ID. Combinations of different SOLs in Finacle is called SOL Set and separate SOL Set ID is allotted for each type of sets. Each Branch Post office will be allotted a separate Code during migration which needs to be selected at the time of doing BO transactions from account opening screen.
Account number	In Sanchay Post, account number is generated from the block of accounts allotted for different schemes.	In Finacle, account no. is called as Account ID. Account number will be generated by the Finacle CBS application randomly and will be in 10 digits. From the Account ID, you cannot identify the scheme as it has no such indication. Every Transaction will be given a Transaction ID in Finacle CBS and Counter PA has to write Transaction ID on the voucher. Supervisor has to ensure while verifying that Tran-ID is written on the voucher. From the Tran-ID, anyone one can see the details of the transaction.
Cash Handling	In Sanchay Post, there is no provision of handling cash. Cash is handled in SB Cash.	In Finacle, cash is handled through VAULT. All Counter Pas are called as Tellers and each Teller is allotted Teller Cash Account. Cash taken from Treasurer is to be first entered in Teller’s cash account and main Vault account of the Supervisor by each Counter PA(Teller). Supervisor will verify these entries in the Finacle CBS Application. Only after this, a cash transaction can be done by Counter PA. All cash receipts and payments done at the counter are entered into Teller Cash Account automatically. Each Counter PA(Teller) has to tally his cash at the close of the counter with his Teller Cash Account. After tallying cash, all Counter PAs will return cash through Finacle Teller Cash Account to Supervisor’s Vault who in turn will verify these entries. Physical cash will continue to be taken by Counter Pas from Treasurer and Counter Pas will also continue to return physical cash to Treasurer. Supervisor has to ensure at the day end that Teller Cash Account of each Teller (Counter PA) is Zero.
Account opening with CIF	There is no process of creation of CIF in Sanchay Post	In Finacle, for every depositor, CIF has to be created. CIF Number will be in 9 digits generated by the system. Before creation of CIF, a de-dupe check has to carried out for checking as to whether the customer is already having any CIF. At the time of migration, new CIF will be created for each depositor or guardian. There is a menu in Finacle CBS to look the CIF and new account number generated against old account number during migration. Counter PA has to write new CIF and Account number in the Passbook of old customers as and when it is presented for transaction. All accounts of a customer will be attached with the CIF in Finacle CBS. By entering CIF no,, detail of all investments of the customer can be seen.
Use of SS Book	In HPOs and most of the SOs where Sanchay Post is working, SS Book is not maintained.	On implementation of Finacle CBS application, while opening new accounts by using new Account Opening Form (AOF), additional signatures of depositor(s) to be taken on perforated slip for Savings Account Holders who are able to sign. This signature slip needs to be pasted on the SS Book for reference at the time of withdrawal till scanned image of signatures are uploaded into Finacle by Circle Processing Centre (CPC). This is to be implemented in HOs as well as SOs after migration to CBS.
Entering of Date of Birth and Last name	In Sanchay Post, entering of Date of Birth is not mandatory except in SCSS and Minor Accounts. There is no concept of First, Middle and Last name in Sanchay Post.	In Finacle CBS, entering of Date of Birth for all accounts is mandatory. Entering of Last name in also mandatory in Finacle CBS. When there is no last name for a customer, first name should be entered as last name.
Opening of account by minor of the age between 10-18 years without guardian	Sanchay Posts treats such accounts as Individual Accounts.	Since entering of Date of Birth is mandatory in Finacle CBS, it treats all depositors of age below 18 years as minor. When Minor attains majority, it stops transactions and allow transactions only when status of account is changed from minor to normal. Counter PA has to take fresh Account Opening Form with fresh KYC of the depositors after attaining age of 18 years and change status of account from minor to normal.
Funding of accounts	In Sanchay Post , there is a process of accepting deposit at the time of account opening and purchase of certificates.	In Finacle, deposit is called as Funding. Savings and PPF Account can not be funded during account opening. Funding has to be done after opening of Savings nad PPF Accounts. In case of other types of accounts/certificates, funding has to be done while opening the accounts. In Finacle account number will be generated against each certificate issued Same process is also applicable to existing certificates and account against each certificate will be created during migration.
Validation of minimum amount of deposit and withdrawal	Sanchay Post does not allow deposit and withdrawal in Savings Account for amount less than Rs.5/-.	Finacle CBS has no such validation. Counter PA and Supervisor has to ensure that no deposit and withdrawal of less than Rs.5/- is accepted from depositor.
Payment of interest in MIS,TD, SCSS etc.	In Sanchay Post, interest is credited into the MIS/TD/SCSS Accounts and also paid from the accounts.	In Finacle, Interest is not credited to the MIS/TD/ SCSS Accounts. As a batch process, interest in all these three categories of accounts is calculated and credited into repayment account. If depositor is having savings account in any CBS post office, interest will be automatically credited into Savings Account of the depositor during batch process. Otherwise, interest will be credited into Sundry MIS/SCSS/TD Office Accounts created for each such scheme. For payment of interest, by cash, Counter has to pay interest from Sundry Office account. Therefore, it is desired that all MIS/SCSS and TD account holders should be requested to open savings account and link the same for credit of interest.
Savings/NSS/PPF Account closure.	In Sanchay Post Savings/NSS/PPF account closure, all calculations of closing interest are done by the software.	The process of Savings/NSS/PPF account closure in Finacle is totally different. When closure is to be invoked, first, make the balance as Zero by withdrawing the available balance before proceeding to closure. Detail of closing interest have to be seen only after closure by going through transaction details. The depositor should be told to fill receipt portion based on the closing interest seen by invoking interest accrual menu or through transaction details menu. Even Supervisor, while authorizing closure cannot see the closing interest amount on the screen. For verifying the interest amount written on the voucher, Supervisor also has to either go to the detail of transaction or go to interest accrual to see the closing interest. The process of closure of PPF and NSS accounts are also same except that in case of NSS-87 Closure, Counter PA has to deduct TDS by invoking the menu HCACC.
Inventory process	Inventory process in Sanchay Post can be maintained for SO/HO with Invoice number details etc.	Process of inventory of certificates and cheque books is different in Finacle CBS application.
Process change for certificate name transfer.	In Sanchay Post, for Certificate transfer from one person to another or single to joint or joint to single, old certificate is discharged and new certificate is issued.	In Finacle CBS application, CIF is to be created for all new depositors. Before creation of new CIF, a de-dupe check has to be made for checking about the existence of the customer. New CIF is to be created for the new customer whose name is going to be added or in whose name NSCs are going to be transferred. New CIF is to be attached with the existing accounts created against each certificate. This is required to be done for each certificate transferred. On the physical certificate, name of old customer has to be rounded and name of new customer to be added under dated signatures of Supervisor. In case of single to joint, name of new customer is to be added on the existing certificate. Transfer of certificate from one person to another is to be done only once from date of issue to date of discharge.
Certificate issue (linkage with printing of certificates)	In Sanchay Post, on issue of certificate from the substock, certificate is automatically reduced from stock held. But this is different in finacle.	In Finacle CBS application, issue of certificate from stock is linked to the printing of certificate. Even if printer is not working or not available, Counter PA has to invoke the menu of printing a certificate to issue certificate. Mere issuing a certificate would not reduce the certificate balance. Only after using print command, the certificate balance from stock is reduced.
NC4a issue	In Sanchay Post, if certificates are not available in stock, a receipt can be issued from Sanchay Post and amount will be accounted for in the post office account against certificate issue. Later, certificates can be issued from the stock against this receipt any time.	In Finacle CBS System, in such cases, receipt from NC4(a) has to be issued to the customer and it should be ensured that only those denominations should be selected while opening account which can be made available in the near future on receipt of stock as denomination once selected cannot be changed later. An account is opened against each certificate in Finacle CBS and Counter PA has to enter the NC4(a) receipt number in the relevant field in Finacle CBS. Once, certificates of same denomination are received in stock, the Counter PA has to print certificates against account created under NC4(a). Even if the printer is not ready or not working, the Counter PA has to give print command in Finacle so that Certificates will be attached against the accounts opened. Certificates can be filled by Hand also. Through a report, any user or visiting officer or inspecting officer or even, DAP officer, Divisional Office, Regional Office or Circle Office can watch the pending NC4(a)’s issued by any post office against which certificates are not issued through a report.
Handling of MPKBY Agent Lists at BOs.	Sanchaya Post has the provision to accept RD Bulk Lists without posting and post transaction at a later date with back dated posting.	Finacle CBS does not have the facility to accept deposit in bulk and post the transactions later with back date. Posting has to be done on the day of receipt. Therefore, after Migration to CBS, RD Bulk Lists are to be accepted only either through Agent Portal or at Account Office at the Counter.
RD Agent Portal	In Sanchay Post, there is a provision to attach RD Accounts with an identified MPKBY Agent and when agent presents a List, amount of List can be accepted pending posting of the List. Amount of all such Lists are reflected in LOT and posting against pending Lists can be done at a later date with date of presentation of List as date of deposit.	In Finacle CBS Application, there is no provision to accept Lists of MPKBY/PRSG Agents/Leaders at counter. For bulk acceptance of RD deposits from MPKBY Agents/PRSG Leaders, an Agent Portal has been developed which can be accessed through DOP website using internet. Any RD account during opening or after opening can be attached with any MPKBY Agent/PRSG Leaders. Once account is attached to the agent, deposit cannot be accepted at the counter in that account unless depositor gives in writing to cancel the attachment with agent. During migration, all accounts already attached with a particular agent in Sanchay Post will be attached with the same agent in Finacle CBS application. All MPKBY agents will be issued Login ID and Password to operate Agent Portal. When agent logs in to Agent Portal, all live RD accounts attached with the agent will be visible to the agent. Agent can select the installment month. Default fee/ rebate will be calculated by the system. Agent can select three different modes of deposits i.e cash, by POSB Cheque and by any other Bank Cheque. When agent selects cash as mode of deposit, system will stop entries, once limit of Rs.10,000/- is reached. System will generate one reference number against each List. Agent can print the LIST by using any printer. When agent comes to the post office with printed List(s) with either cash/POSB Cheque/other Bank Cheques having reference numbers against each list. Counter PA will enter the reference number printed on the List and will be able to see the List(s) presented. Counter PA will compare all the entries in the printed List with that in the Finacle CBS and see that there is no change in the default fee or rebate on the day of presentation and accept the List after counting cash or POSB Cheques. CBS System will once again validate all the entries in the Finacle Core Banking Solution application and accept the deposits. If any deposit is rejected, Counter PA can print the revised LIST and return the excess money to agent. Counter PA will save the transactions posted and then Supervisor has to validate the posting. Only, after Supervisor tallies the printed copy with the system and authorizes the posting, only then the amount would be reflected in the Counter LOT. Agent commission will be automatically credited into Agent’s savings account after deducting the TDS. In case of other Bank cheques, Counter PA will not post the entries. Cheque will first be sent for clearance after lodging them into Office Account called, “Account Opened through Cheque” Once credit comes into this office account, the LIST is to be posted by debiting that Office Account. All entries of all agent Lists will then be printed in the Counter LOT after verification by Supervisor. Therefore, it is advised that only one counter should be identified for accepting agent LISTs. In case, any agent finds it difficult to operate Agent Portal and brings either printed or handmade copy of List, Counter PA can enter as Super User into Agent Portal and make entries on behalf of that agent. After List is printed on behalf of agent, the rest is the same procedure. To the extent possible all MPKBY agents should be encouraged to use Agent Portal themselves for which User Champions can train them in WCTCs in batches. There is no provision to keep the posting of RD agent list pending in Finacle CBS.
Maintenance of stock of Passbooks.	In Sanchay Post, Passbook stock and supply is maintained.	Finacle CBS application does not support maintenance of stock and supply of Passbooks. After Migration to CBS, Passbook stock and supply is to be maintained manually.
Maintenance of Office accounts	There is no concept of Office Accounts in Sanchay Post as it is based on Single Entry system.	Finacle CBS Application is based on Double Entry Accounting system. Every entry into Finacle CBS has two legs i.e Debit/withdrawal and Credit/Deposit. Many Office Accounts have been opened for taking care of the second leg of posting. List of Transactions are also printed based on the second leg of posting and General Ledger Balances/Scheme-wise Balances in an office are also created with the second leg of posting. Some of the Office Accounts are operated by Counter PAs and Supervisors and some are maintained by the System itself. On day one of Go Live, list of office Accounts to be operated by the staff will be provided by FSI Team. Many of these office accounts have to be watched by SBCO or Postmaster or Division /Region/Circle/DAP Offices in the shape of reports. List of Office Accounts to be used by Counter Pas and Supervisors is attached as Annexure-I List of Office Accounts to be watched by SBCO or Postmaster or Division/Region/Circle/DAP Offices is attached as Annexure-II.
Shifting of signature scanning and other related work to Circle Processing Center (CPC).	In Sanchay Post, signatures are scanned at the Post Office counter. There is provision of signature scanning in SOSB and also no provision for photo scanning in Sanchay Post.	On implementation of Finacle CBS application, a document scanning and storage system called ECMS is also being implemented. On opening of account, the Counter PA has to take additional signatures on the perforated slip of new Account Opening Form (AOF)and paste the same in SS Book after tearing from AOF. AOF alongwith KYC documents will be sent to CPC on daily basis where KYC documents will be once again matched with AOF and on acceptance, AOF and KYC documents will be scanned in ECMS and uploaded into Finacle Core. The scanned images will be available in both ECMS and Finacle CBS and any CBS post office will be able to see these documents. Photo and signature will be separately stored for ready reference in all Finacle withdrawal and closure screens and can be accessed using the “SVS” icon provided. Physical documents will be sent back to concerned Post Office by CPC. Any rejected AOF will also be returned to Post Office with KYC document mentioning the reason for rejection. Post Office will get the rectification done and resubmit the documents with AOF to CPC for further process.
Transfer of accounts/certificates between finacle CBS and non finacle CBS Post Offices.	In Sanchay Post, there is a provision to transfer any account to any post office and it generates Advice of Transfer along with Transfer Journals. Certificates issued by other offices can be discharged under the option Discharged at Other Offices after verification.	In Finacle CBS application, the account can be transferred to any CBS post office only. Similarly, non CBS post office can transfer account/certificate to Non CBS post Office only. In Finacle CBS Application, there is no need to generate any AT or Transfer General or do the pairing. Only, the post office, after satisfying the genuiness of depositor, has to change the home SOL (post Office) of the account and account will be transferred instantly. A report can be generated showing accounts transferred from one SOL to another in all CBS post offices. Certificates issued from non CBS Post Offices cannot be discharged at CBS Post Offices. Certificates issued from CBS post offices can be discharged at any CBS post office by changing the home SOL of the certificates. PPF and SCSS accounts can be transferred IN and Out from CBS post offices to Banks and from Banks to Post Office.
Cheque clearance	In Sanchay Post, cheques are entered against account numbers and in case of new accounts marking as New Account against Account number. Lists are printed and sent to HO along with cheques. In HO, cheques of SOs and HO are combined and handed over to Treasurer along with list for clearing. Treasurer is attending Clearing House activities and after getting clearance, intimated the HO Counter about credit. HO Counter accounts are credited and reflected in LOT and SO’s cheques are credited at HO under Part-II and intimation is sent to concerned SO under part-III for posting in SO ledger.	In Finacle CBS application, except in Savings Accounts, Cheques cannot be lodged/entered against relevant account numbers. It has a full fledged Cheque Clearing Module. Full fledged Cheque Clearance Module of Finacle CBS will be implemented when A HO and its all SOs are migrated to CBS. Cheque are to lodged against an Office Account created as “ Account opened through Cheque”. The procedure for handling cheque clearance in Finacle CBS is totally different from Sanchay Post. Till CSI, comes, the present cheque clearance will be handled by the Treasurer in the same way as these are handled today. Treasurer will be handed over two lists, i.e one of Sanchay Post and another of Finacle CBS. Posting of cheques lodged in Finacle will be done in Finacle CBS at HPO level itself and there will be no need to send any intimation to SO for posting. In case of new accounts, SO can see the credit happen in Office Account of HO and can open and fund/make deposit in account from the office account putting date of credit as value date. Once CSI comes, the clearing house activities will be handled by Treasurer by using Finacle CBS cheque clearing module. It is advised to convince the depositors to first open Savings Account in Post Office and then present POSB Cheque instead of other Bank Cheques which will save clearing time also.
Account opening through cheque	In Sanchay Post, there is no concept of Office Accounts and account opened through cheques can be opened and credited by selecting the cheque details from the list of cheques prepared in Sanchay Post.	In Finacle, Cheques of other Banks cannot be lodged against the scheme or account number. The cheques are to be lodged in Office Account and once credit is received, the account can be funded/deposited by debiting/withdrawing amount from that Office Account. While opening new accounts after getting credit information in Office Account, the Counter PA has to enter the cheque details in Remarks field of Finacle screen so that Cheque number can be captured/entered and shown in the remarks column of LOT. The cheque detail field in account opening screen is for entering POSB Cheque details only. After opening or during opening of account, amount of deposit can be credited by debiting the office account. Other Bank Cheque details will not be automatically captured by the system from office account during account opening. However, POSB Cheque detail can be entered in while account opening. Therefore, it is advised to convince the customer to first open Savings Account and present POSB Cheque or if he gives other Bank Cheque, that can be lodged against his savings account for automatic credit after clearance. From customer Savings Account, the new account can be funded/credited on opening.
Subsequent deposits through cheque	In case of RD and PPF, many depositors pay the monthly installment or subscription in PPF through other Bank Cheques. At present the rule is that in case of RD, date of presentation of cheque is the date of deposit. This rule is going to be changed soon. Date of credit will be the date of deposit. In Sanchay Post, these cheques can be lodger/entered against their RD and PPF accounts and once intimation of clearance is received, credit can be given by just selecting the relevant cheque number from the list.	In Finacle, as stated above, other bank cheques cannot be directly lodged/credited against relevant RD or PPF accounts. Cheques have to be lodged against designated Office Account and after getting clearance information, each and every deposit is to be made in the relevant RD and PPF account by debiting that identified office account. There are chances of mistakes and the procedure is time consuming also Therefore, it is advised to pursue such RD and PPF customers to open Post Office Savings account, avail value added services like ATM Card, Internet Banking, Mobile Banking and issue POSB Cheque for subsequent deposit. This will also save time taken in clearing of other Bank Cheque.
Claim closure	In Sanchay Post, the Counter PA has to enter date of death and all other calculations are done by the Sanchay Post system.	In Finacle CBS application, different processes are to be followed for different death claim cases. CIF of the deceased has to be suspended and date of death is to be entered in CIF. In case, nominee or legal heir wants to continue account, his/her CIF has to be created and existing account has to be attached with new CIF. All the nominees or legal heirs have to come together to claim amount as there is no provision to keep the amount in the account for the nominee or legal heir who does not claim along with other one. In case of new accounts, it is better to advise the depositor to make nomination only in the name of one person.
Half Withdrawal in RD and Loan in PPF .	In sanchay post, There is a provision for Half W/D and as a result, balance is reduced. In PPF, Loan amount is calculated by Sanchay and balance is reduced from the existing account balance.	In Finacle, there is no concept of Half Withdrawal. Instead, a separate Loan Account is opened in RD for Half Withdrawal. Loan account is also having separate number with 1 suffixed to the original account number. Amount of Loan/Half W/D is not reduced from balance and instead, a lien is marked for that amount so that at the time of PMC, this amount is not paid. At the time of closure of RD account where loan is taken, Counter PA has to first close RD Loan Account. For PPF loan also, Loan account is opened separately and have an account number with 1 suffixed to the original account number.
End of Day	Day end in sanchay post is done separately for each office.	The End of Day process in Finacle is done in three parts – First at SO, then at HO and the last part at the Data Centre level for date changeover.. SO has to run, SOL validation command before leaving office and clear all pending transactions. At HO, System Administrator will do End of Day for HO as well as all SOs under HO. Once all HOs do the EOD, at Data Centre, EOD of the Department has to happen.
Standing Instruction	Only the account numbers are entered and the date of execution is picked automatically by the software.	In Finacle, SI always originates from SB accounts MIS and TD interest to SB account is not termed as SI in Finacle CBS but termed as Customer Instruction. While entering SI in Finacle, frequency and date of execution have to be entered positively.
RD-claim closure where Advance deposits are made	Claim is allowed up to the date of claim.	In Finacle CBS, RD Claim is allowed only till the month in which depositor expired and the remaining advance deposits paid would be refunded without any interest.
Loan repayment through Agent bulk list	In Sanchay post there is a provision to remit repayment of loan amount	In finacle, the loan repayment is not allowed to be made through Agent Portal. The same has to be done across the counter by the depositor or agent on behalf of agent.
Repayment of Loan entries	Loan repayment is done as part of deposit. Loan repayment should be accompanied with monthly deposit and Loan can be paid either in Lump Sum or in monthly installments.	In Finacle CBS, repayment of loan can be done any time with any amount.. For this, Counter PA has to select option of Unscheduled payment. Unscheduled repayment entries to be paid through HLAUPAY. For generation of interest, a menu to be invoked. If repayment is done using HPAYOFF Interest will be generated. In Finacle CBS, Lump Sum deposit is called Bullet Payment.

PROPOSAL FOR CADRE RESTRUCTURING IN POSTMASTER CADRE SUBMITTED TO DIRECTORATE TODAY BY THE CHQ, ALL INDIA ASSOCIATION FOR POSTMASTER CADRE..

2013-11-29T09:42:00.000+05:30

PROPOSAL FOR CADRE RESTRUCTURING IN POSTMASTER CADRE SUBMITTED TO DIRECTORATE TODAY BY THE CHQ, ALL INDIA ASSOCIATION FOR POSTMASTER CADRE..

Cadre restructuring in Post Master Cadre

CREATION OF POSTMASTER CADRE – AN IDEA TO BRING BACK THE GLORY OF INDIAPOST :

The services at Post offices offered have grown in the traditional areas of sale of stamps, booking of Money orders and registered letters as also in Savings Bank functions, especially where Post Offices disburse NREGA wages to beneficiaries. In many post offices these activities are carried out electronically, new services like e-payment, e-post etc is also offered. Further the Department has also entered into agreements with private players like Western Union for money transfers. In the area of mail, both express, parcel and traditional, the Department of Posts faces tremendous competition. It has to offer excellent services by way of continuous upgrades in quality and in the add on value of its mail products, like 100, national billing, same day delivery of corporate mail etc “to improve/upgrade the functioning of the Post Offices, meet the present day requirement of specialization in Postal office management in the wake of introduction of technology, challenges from market and to increase productivity that it has absolutely become essential and to ensure that key Post Offices are headed by professional managers.”

Thus, Department of Posts had created Post Master cadre three years back by carving out 33% of LSG, HSG-II and HSG-I posts as Gr.I, Gr.II and Gr.III respectively. We hope that the very purpose of creating this cadre is fulfilled from our side with constant efforts. The Department has been benefited by creating this cadre because almost all Gr.I/II Post offices are working efficiently in India when compared to previous period in MNOP and CBS projects. In future also, Department has to depend on this cadre to implement various project under India Post, 2012 several other ensuing innovative projects in future.

All Post offices identified under Post Master Cadre are Head Post Offices, Mukhya Dak Ghars, Offices identified for Core Banking Solution (CBS), major delivery Offices and Offices located in prime locations serving as face of India Post. But there is no departmentally approved powers,rights and identity.

Duties and Responsibilities of a Post Master in independent post offices:-

Operative units are the face of the Post Offices. Our Business depends upon the operative functions. But this is crystal clear that the vital side is ignored and least importance is given from years together. The in charge of an operative units is not seen in a way of prestige as in case of an section /divisional incharge and the highest responsibility takers are very less.

Post Master made involved in each and every work of a post office. From Postal Manual Volume-I to Volume-VI and PO Guide part-I to Part-II and POSB Manual Vol.I and Vol.II, and the circulars issued from time to time by the department at whtsoever working environment of his unit .

The Postmasters are pulled in all and every irregularity directly performed by their subordinate in the name of implied duties.

The detailed list of the duties and responsibilities of a Postmaster is as under :

A. Daily List of Daily Duties of a Postmaster

1. Opening of office

2. Supervising Cleaning and mopping of office

3. Ensure punctual attendance of staff

4. Maintenance of Attendance register

5. Allocation of duties to staff for the day

6. Attending Table Sorting of Mails received for delivery

7. Identification of Unpaid and Insufficiently Paid articles

8. Maintenance of Unpaid Register

9. Authorisation of Mos and Emos for delivery

10. Authorisation for Treasurer for payment to Postman

11. Check Registered / Speed Post articles received

12. Ensure Postman to Proceed on for delivery in time

13. Check Letters and Circulars received

14. Circulate circulars for Staff

15. Attend Phone Calls

16. Check emails

17. Check CCC complaints

18. Check ePost messages received for delivery

19. Check Articles booked at counter in random

20. Prepare cheques for Wdls above 20000/-.

21. Attend supervisory work for SB transactions

22. Check Sanchay Post Pending forms for sanction.

23. Check cash excess or shortage with treasurer

24. Order Drawal of Cheques from bank / Cash

25. Order Remittance of Cash to Bank / Cash Office.

26. Attend Public enquires and complaints at office

27. Check filing of work papers of the previsous day

28. Ensure Punctual Clearance of Letter boxes

29. Supervise sorting of outward ordinary mails

30. Check Postman Return within dispatch schedule

31. Check Articles returned by postman

32. Check Redirection / Refused / left articles for dispatch

33. Check Payment vouchers of eMos and Mos

34. Ensure Articles returned are dispatched on the same day

35. Check of Standard Remarks by Postman

36. Check all articles booked are dispatched on the same day.

37. Check articles in deposit with the Abstract

38. Collect Articles in deposit for safe custody

39. Ensure undelivered insured articles with treasurer

40. Check VP articles in deposit with VP Register

41. Check Consolidation of VP / MO

42. Check Registered / Speed / Parcel Abstract and sign

43. Check POS account verification for all staff

44. Authorize eMos booked

45. Check submit accounts for Postman / window

46. Check and sign Schedules printed in POS / Postman

47. Check TCB with the physical balance of cash and stamps

48. Check for incorporation of accounts in Daily account

49. Invoicing Documents and requests in daily account

50. Generating and Printing of Daily Account

51. Cross check Documents with Daily account

52. Preparation of Account Bag for dispatch

53. Closing of Office.

B. Additional Duties of a Postmaster of Post offices with Bos

54. Ensure Articles for Bos are sorted

55. Ensure accountable items are invoiced in Bo slip

56. Ensure Instructions and circulars are sent to Bo

57. Ensure cash request and cash remittance to BO

58. Ensure supply of forms and stationery to Bo

59. Ensure closing of BO bag in time for conveyance

60. Opening of BO bags

61. Check remittances sent is acknowledged

62. Check remittances received at office with TCB

63. Check BO daily account items with vouchers

64. Check for same day delivery of mails at BO

65. Check for articles in deposit with reasons

66. Check Mos in Deposit with reason

67. Check for request for cash and stamps.

68. Check accounts and closing balances of Bos

69. Check for accounting of unpaid articles at Bos

70. Order and Sign BO daily account.

71. Check and sign the BO summary posted .

72. Transfer of Items and Vouchers to respective branches

73. Check for incorporation of BO accounts in SO

74. Check for any irregularities , Ommission in BO

75. Reporting of any such to the Concerned authority.

C. Daily Duties relating to Softwares at Office

76. Switch on Server and ensure Client Systems are on

77. Authorise Day Begin, Shift begin packages in sequence

78. Activate or Inactivate users accordingly

79. Change Names of Postman if any for the day

80. Allocate work for the day in each software

81. Check Consolidated reports in POS at regular intervals

82. Order Cash tranfer to Treasurer from Pos / SB counter

83. Submit Postman Cash to Treasurer

84. Tranfer VP Particulars for POS for booking

85. Authorise SB transactions at Sanchay Post

86. Submission of accounts for Postman

87. Verification of transactions for POS

88. Verification of SB transactions at SB Cash

89. Day end / Shift end of Softwares in Sequence

D. Occational Duties of Postmaster in maintenance of

systems and equipments at office

90. Check UPS and Batteries at office

91. Check Genset periodically for cleaning and servicing

92. Purchase of Diesel /Kerosene for gensets

93. check printers for refilling and gatridge changes

94. Ensure cleaning of all systems by AMC thro DO

95. Ensure Disk cleaning and defragmentation

96. Check Back-up

97. Ensure updation of software thro Sas

E. Daily Duties relating to Systems and softwares

98. Ensure that all communication packages work.

99. Updation of MIS

100. check emails and sites for updation

101. Reply to Complaints at CCC website

102. Transfer of sanchay post data

103. Transfer of DB analyser data.

104. Watch for Updation of antivirus and OS

105. Ensure upgradation of Drives and space in system

F. Standard Duties of Postmaster relating to office

Accounts / Assets and fittings

106. Maintain Stock book for all furnitures fittings

107. Maintain stock books for all display boards

108. Maintain stock / history sheets for all systems and devices

109. Maintain stock book for all sotware CDS

110. Maintain stock book for all stationery items

111. Maintain stock book for all SB related items

112. Maintain stock book for all Postal Stationeries

113. Maintain stock book for all unservicable items of the office

114. Maintain stock book for all condemned items

G. Duties relating to Preparation of Accounts and statements ( Monthly)

115. Preparation of SMR and submission to HO

116. Preparation of Annexure II statement for DO/RO/HO

117. Preparation of SO account month wise

118. Preparation and submission of Returns for Ist and II nd periods

119. Submission of Paid substitute bills for postman.

120. Preparation of Leave orders and APAR for Postman if any

H. Duties relating to the Head Post offices

121. Daily submission of ECB memos if any

122. Checking of SO Slip and documents there on

123. Payments relating to salary and mazdoor for staff

124. Payments relating to GPF and other advances

125. Preparation of Bills paid list for Hos

126. Settlement of OM from Hos and SBCO

127. Updation of erros in Sanchay Post softwares

128. Printing and forwarding of halfyearly balances for RD , MIS

I. Duties relating to Inspection Reports and Verification Reports

129. Compliance report for IR s and Vrs

130. Explanations and reporting for IR s and VR s

131. Facilitating for inspection records

132. Maintenance of Order book

133. Verification of memos received from Sub Divisions

134. Submission YVR and HYR

J. Duties relating to his own office

135. Preservation of records according to periods

136. Maintenance of MDW, DMSL , Duty chart , Book of information

137. Maintenance of Complaints and suggestion Book

138. Maintenance of CMAP

139. Drawal of cheques for Payments for accounts closed

140. Drawal of cash from bank

141. Maintenance of remittance register for cheques / cash to banks

142. Ensuring clearance of cheques presented to bank

143. Updation of date of clearance of cheques for ebills

144. Maintaining Office Order book

145. Daily check on closing stamp advance for office and staff

146. Ensuring cleaning of all seals and stamps of office

147. Check and signing Book of Postmarks on daily basis

148. Ensuring staff for relief on leave / Deputation / Training

149. Attending customer enquiries at office and clarification of doubts

150. Indenting for Forms and stationery

151. Indenting for stamps

152. Indenting for cash certificates

153. Indenting for Pass book and other registers

K. Duties as a Care taker of the Office Building and premises

154. Outside campus cleaned and garbage removed

155. Watering of plants/trees/lawn

156. Cutting of hedges and trimming of trees whenever required

157. All the campus lights and back lit boards in working order

158. Cleaning and mopping of office floors with disinfectant

159. Cleaning and mopping of counter area twice a day or more as per the

custome traffic and emptieng of waste paper baskets in public hall/office hall

160. Dusting of furniture/counters

161. Cleaning of window glass panes / counter glasses with water/spray

162. Cleaning of toilets after every two hours with phenyl/ disinfectant and

availability of water

163. Cleaning of wash basin and availability of naphthalene balls

164. Punctuality of staff

165. Availability of soap/liquid soap in toilet

166. Mopping of drinking water area every half an hour

167. Availability of sufficient cash at the counters

168. Fans / Tube lights/roof/walls to be cleaned at least once in a month

169. Free availability of forms used by the

170. customers at the identified place in public hall

171. Genset is in working order

172. Availability of sufficient diesel

173. UPS in working order – water level of batteries checked

174. Availability of sufficient office stationary

L. Duties relating to BD and Marketing

175. Ensure sale of Retail Post items for Business

176. Market all retail post items

177. Ensure placement of Advertisement Boards in and out of office

178. Ensure sufficient stock of Retail Post items by Proper indenting .

179. Attend meetings and melas

180. Provide Daily / Weekly / Monthly / quarterly / halfyearly / Annaul reports as

Required

M. Duties relating to E based services

181. Market and book IMOs and Videsh Mos at office

182. Facilitate customer with refreshment for IMT transactions

183. Explain features of e products and service

N . Duties relating to PLI and RPLI

184. Procure PLI and RPLI business for the target alloted to the office

185. conduct melas and Drives for RPLI

186. Process policy proposals for submission to Sub Divisional Head

187. Account Proposals and Insured value procured at office and Bos

188. Issue Certificate of Credit for Premiums paid at the office

189. Process and send loan / closure / maturity of policies

190. Payment of Maturity / loan for policies at office marked by HO

191. Motivate Postman and GDS officials for procurement of RPLI policies

O . Duties relating to repairs to Software / systems and equipments

192. Log call with the AMC company for repair to systems and equipments

193. Inform DO / SA on software problems

194. Inform RO on problems referred to .

195. Record all problems relating to software / hardware and equipments

196. Ask for replacement of systems and equipments for repaired once

The above duties are not exhaustive. Besides discharging routine Post Master

duties, we are also discharging duties by way of sale of prasadams, sale of mutual fund products, MMTS, WUMTS, Money Gram services, Sale of Gold Coins, Collection of data for Consumer Price Index, Booking and dispatch of Intermediate, 10^th class exams, NIOS exams, sale of Applications of various university exams, sale of applications to different entrance exams etc.,.etc…etc….

Present Promotional Avenue:-

Directorate had envisaged a separate promotional hierarchy for this cadre that after 6 years of continuous service in Gr.I PM cadre will get Gr.II PM, after completion of 5 years of service in Gr.II PM cadre will get promotion to Gr.III and after completion of 2 years of service in PM III cadre will get Senior Post Master promotion on seniority cum fitness basis.

Post Master Gr.I posts : 2097

Post Master Gr.II Posts : 511

Post Master Gr.III Posts : 495

Senior Post Master Posts : 29 (out of 116, only 25% given to PM

Cadre)

From the above calculation, we can come to a conclusion that out of 3103 Post Master cadre posts, only 29 Senior Post Master(Gazetted) was given. i.e. 0.93% only. This is disappointing to the officials working in the cadre and also frustrating them to continue in the cadre. Till 4^th pay commission, LSG and Postal Inspector and HSG and ASP got same and identical scales. From 5^th pay commission disparity showing that Inspector cadre officials are exam passed candidates and LSG is only a promotion on seniority cum fitness basis. Now these cadre officials are also selecting by Limited Departmental Competitive Exam which is conducting national wide and giving promotion upto Group-B level. Since many years, no promotional avenue is available in the Department for operative staff for getting Gr.B promotion except 6% GL quota in PSS Gr.B exam.

Therefore to make more efficiency by boosting the moral of the postmasters 100% post of Sr.Postmaster is to be given to Postmaster cadre officials as they are not given chance to appear for the Group B exams. When an operative units gives more than 100% output the work of inspection and related checking gradually reduces. Therefore, instead of cutting the weeds after grown, it is wise to stop the growth at the bottom level. Therefore, more Post offices should be identified for postmaster cadre with enhanced charm will reduce the burden of expense bill to the exchequer .

Proposed cadre restructuring:-

No cadre review is taken place since many years in operative side. Due to meager promotional opportunities, we are losing charming persons to attract to the Department. A PA will get retire as PA only in our Department without any promotions though we are offering LSG, HSG-II promotions at the fag end of their retirement stage. Hence, we are submitting following proposal for kind perusal and cause issue of suitable action favorably.

a) Grade Pay of Rs.4200/- should be granted to Grade-I Post Masters. Because they are the face of the department and holding higher responsibility for the span of long period in comparing with other general line officials and administrative officiers.

b) Grade Pay of Rs.4600/- should be granted to Grade-II Post Masters. This also can be supported that up to 4^th Pay Commission HSG and ASP are having same and identical pay scales and they are also discharging sup-appointing authorities duties in addition to their normal duties.

c) All 116 Senior Post Master posts should be given to Post Master Cadre officials only and 75% of that posts may be filled up through LDCE among the Post Master cadre officials who have completed 5 years of service. Because, Directorate categorically stated that these cadre officials should continue in this hierarchy only not in general line. It is against the principles of natural justice to open these promotional channel to other cadre officials ie. IP/ASP cadre.

d) And, all Head Post Offices situated in District Head Quarters should be upgraded and identified as Senior Post Master with Grade Pay of Rs.4800/-.Due to these approximately 600 HOs will be identified as Gazetted Post Offices and these Senior Post Masters may be given to these cadre officials only and filled up by seniority cum fitness basis. For effective and better administration this will be very useful for the department in future to implement all kinds of projects under India Post, 2012 project. So that the Divisional Heads will also get relieve from flood of work and they can bitterly monitor remaining entire division, effectively. Further this will not hamper anybody’s promotional avenues.

Calculation for Para-4:- Already HSG-I or Grade-III Post Masters are working in the Head Post Offices. They are in Grade Pay of Rs.4600/- only. If we identify these posts as Senior Post Masters and grant Grade Pay of Rs.4800/-, it will hardly increase

1. Grade Pay : 200

2. Dearness Allowance : 180

3. HRA : 20 (10% of Basic Pay)

TOTAL : 400/-

Already we have 116 Senior Post Master posts at District Head Quarters only. Hence net effect will be applicable only to 484 posts only.

Hence, 484X400=1,93,600/- per month extra expenditure will be incurred only. This will comes an amount of 1,93,600x12= 23,23,200/- per year.(23 lakhs per year)

Due to this out of 3103 posts available to this cadre officials, 600 Senior post master cadre posts will be available and the ratio of their promotions chance will also become 20% from present 0.93%.

Conclusion: Since many years operative staff are deprived of legitimate promotions and kept operative staff in dormant condition. Whereas other administative cadre are managed to get benefits in their favour periodically by lobbing through their official channels and no one advocates for this highly reponsbility taking cadre in the India Post. In all previous five cadre reviews, operative staff lost their many promotions by way of TBOP and BCR financial up-gradations besides surrendering posts for matching savings. Now 6^th cadre review is presently under consideration, Since we have received so many representations from Post Master Cadre officials and it reflects their aspirations towards organizational growth we hope positive response from the Department and give grand glory to Post Master Cadre to uphold true spirit of aspirations for creating this cadre.

Submitted in the interest of Postmaster cadre by

All India Association of Postmaster Cadre

Ganesh Sable

General Secretary

THIS ASSOCIATION REGISTER ITS APPRECIATION FOR THE CONTRIBUTION FROM SHRI.ANIL KUMAR, POSTMASTER GRADE I AP CIRCLE AND SHR.L.S. SURESH, POSTMASTER GRADE I TAMIL NADU CIRCLE

Revised HSG II Rules

2013-11-29T09:34:00.002+05:30

Click here : To View/Save

Recruitment of Postman in Punjab Circle

2013-11-19T09:47:00.001+05:30

Work Flow in Circle Processing Centress after migration to CBS Finacle Software

2013-11-13T09:55:00.000+05:30

Click Here to View: Work Flow in Circle Processing Centress after migration to CBS Finacle Software

Courtsey: www.postmasters-dop.blogspot.com

Result of PA/SA Recruitment of Various Circles

2013-11-12T09:29:00.001+05:30

ANDRAPRADESH : Part-1- Click Here

Part-2- Click Here

Part-3- Click Here

ASSAM POST : View Result

DELHI POST : View Result

GUJARAT POST : View Result

HIMACHAL PRADESH : View Result

HARIYANA POST : View Result

JHRKHAND POST : View Result

KARNATAKA POST : View Result

KERALA POST : View Result

MAHARASHTRA POST : View Result

MADHYA PRADESH POST : View Result

ODISHA POST   : View Result

PUNJAB CIRCLE   : View Result

RAJESTHAN POST     : View Result

TAMILNADU POST : View Result

UTTARAKAND POST : View Result

UTTARAPRADESH POST : View Result  New

WEST BENGAL     : View Result

Courtsey : www.sapost.blogspot.com