Professionally Speaking...

Presentations: What To Wear

2009-11-10T08:00:00-05:00

"I base most of my fashion sense on what doesn't itch" ~~ Gilda Radner

If asked, most of us would say we want to look our best when we are at the front of a room, presenting to a group of people. However, in the flurry of pulling content together, finishing slides and producing handouts, we don't always give enough thought to the role our clothes play in our presentation.

Now I'm not advocating buying a new outfit every time you give a presentation (although...if you need an excuse...), but choosing appropriate clothing can help you feel more confident in front of an audience and can ensure that your physical appearance is not distracting from your message.

Here are some wardrobe tips to keep the focus off your clothing and on what you're saying.

1. Your image will speak volumes about you before you even open your mouth. Make sure it's saying the right things. Does your conservative suit and muted tie support your creative, innovative image? Does your blouse with the low cut neckline cry senior executive? Certainly different corporate cultures will embrace different styles. But the point is to be sure your clothing is indeed communicating the desired image.

2. Dress for the audience. Dress so they get a visually pleasing picture but not so they're distracted by your array of non-matching patterns, bold designs or heels so high you look like you're going to trip. Your audience shouldn't be more engaged by your clothing than they are by your message.

"Seldom do people discern eloquence under a threadbare cloak" ~~ Juvenal

3. Be the best dressed person in the room. Always dress a notch (but not two) above the standard attire as a compliment to your audience. It adds to your credibility.

4. Wear comfortable clothing. If you are tugging at clothes that don't fit properly or fidgeting with a neckline that's too low, it will be a disruption for your audience and will undermine your confidence. Determine what you're going to wear a few days before the presentation, try it on and move around in it. This also lets you determine if your outfit needs pressing or cleaning.

5. If you have pockets in whatever you're wearing, empty them before the presentation. There are few things more annoying than watching a presenter playing with pocket contents. And if those contents create noise (like coins or keys), it's doubly annoying.

6. Ensure that all your clothing is in good repair. That means hems should be secure, suits and shirts pressed, no obvious stains or rips.

7. Shoes deserve a special mention. In many cases, your shoes are at the audience's eye level if you're on a stage. Shoes should be polished and heels should not be worn down. Shoes shouldn't squeak. And ladies, if the three inch heels that look fabulous are so uncomfortable you can't get your mind off them, you certainly won't be at your best for your audience.

8. Choose jewelry carefully. Jewelry is a striking complement to most outfits, but if it's huge and jangly, it will be distracting. If a bracelet slides up and down your arm every time you gesture, if there's jingling every time you make hand movements, if your earrings are so huge that people can't take their eyes off them, your audience is going to be focused on these distractions.

"When in doubt, wear red" ~~ Bill Blass

9. Hair should be neatly trimmed and in a style which doesn't encourage you to play with it. One of my biggest peeves is women who have long hair and are constantly flipping and flinging it around. It's as if the hair takes on a persona of its own! This is typically a nervous habit and when done obsessively, it is painful for an audience to watch.

10.Makeup is an enhancement for most everyone, particularly if you are speaking to a large group and may appear rather small way up on stage. For women, eye makeup highlights the eyes and makes them more expressive. Guys, you may consider a bit of powder or foundation makeup if you are speaking under very bright lights or have a shiny complexion.

11.If you're traveling any distance to the presentation, try not to travel in the clothes you'll present in. They'll look wrinkled and you run the risk of picking up a stain or a rip during the journey.

Many of these tips just take some attention to detail. If you're not sure what image you convey, a videotape of your presentation can help you analyze what works well and what might need to change.

What other wardrobe tips have worked for you?

Presentation Tip: The Difficult Speech

2009-11-03T08:00:00-05:00

Every so often we are called upon to make a difficult speech...you know the kind I mean. It might be a speech informing your employees that budgets are being cut by 25% and layoffs are required; it might be one where you communicate that the incentive trip everyone worked so hard for is canceled; it might be announcing to your faithful supporters than you are withdrawing from the campaign.

How do you deliver these kinds of messages with grace, poise and confidence?

Be Clear and Concise
Your tendency may be to ramble around, avoiding the tough, stark facts. Or to use euphemisms to sugar coat the situation. But your audience will appreciate clarity, specifics and ramifications. Honesty plays a role here as well. Be as honest as you can, without divulging confidential or inappropriate information.

Empathize
Put yourself in your audience's shoes and imagine what they're feeling. In some cases this may be very easy to do, because you too are being negatively affected by the news, but in others, it may be more difficult. Don't be afraid to say, for example, "This is an awful situation. Of course you must be scared and angry." Even if you're delivering the company's 'position' on the event or circumstances, be human.

Explain But Don't Make Excuses
If you come across defensively or make elaborate excuses for why the situation isn't really the company's (or management's or your) fault, you will lose credibility with your audience. And it will be hard to empathize sincerely. By all means, provide facts and explanations but avoid finger-pointing or "if onlys". Answer questions as thoroughly as possible or suggest other resources which can provide more detail.

Maintain Eye Contact
If you can't look your audience in the eye, you will seem guilty, uncomfortable, insincere. Sort of like the child who, while disclaiming all knowledge of the broken vase, can't look the parent straight in the eye. You will exacerbate an already difficult situation. Fight with your demons before you get in front of the audience and show enough respect to connect with them by looking at them directly.

Find a Silver Lining
Frequently there may be some good news or positive possibilities in the midst of the bad news. Again, don't sugar coat the tough message, but take the opportunity to remind your audience that things may not be quite as bleak as they thought.

For example, in announcing that your company is moving to another area where economic conditions are more favorable (upsetting and disruptive to many employees), your silver lining could be that house prices are much lower and the company will be providing a generous re-location package.

Take a look here at Hillary Clinton's speech when she withdrew from the 2008 presidential campaign. The "18,000,000 cracks in the glass ceiling" was the silver lining for her audience [this is at 23:00 of the speech].

The next time you have to deliver a difficult speech, your audience will be grateful that you cared enough to put these tips into practice.

10 Tips for Moderating a Panel

2009-10-27T17:14:16-04:00

Most of you would likely say that speaking on a panel is more difficult and requires more preparation than moderating one. And I'd say you're incorrect.

The role of the moderator is critical to the success of the panel, success being defined as how much value both the audience and the panelists derive from the experience. Contrary to what some may think, the moderator doesn't just keep time or make sure that everyone gets an equal say.

Here are 10 tips that will help moderators ensure that their audience stays engaged with the dialogue and their panelists stay on track.

1. Act as the Audience's Advocate As moderator, you need to be consistently monitoring the audience to read their reactions and determine if you need to make any modifications to the order of questions, length of remarks or anything about the physical space. Too often, the moderator is focused on the panelists, what they're saying and who's hogging the mic. But according to Jeremiah Owyang, in his blog post, How To Successfully Moderate a Conference Panel, a moderator should serve the audience, not the panelists.

2. Hold a Pre-Event Briefing When I say pre-event, I don't mean an hour before the panel is to start. A couple of weeks before the panel presentation, the moderator should meet with the panelists (conference call is fine, although face-to-face is better, if feasible), review the objectives of the presentation, the general framework and share an overview of the questions and tips for being a successful panelist.

Depending on the moderator's subject matter expertise and the panel organizer's style, the moderator may develop the questions or be given them. The goal of the briefing is to get everyone comfortable enough with the topic area and each others' contributions that the presentation appears smooth and seamless. Specific guidelines for example, strict adherence to time frames, no self promotion) should be covered.

3. Make Short, Interesting Introductions The audience really doesn't want to sit through long, boring introductions filled with presenter accomplishments, degrees and awards. Instead, make the intros short (about 30 seconds each), briefly establish why each panelist is qualified to be there and include some details about what contribution she's going to make to the audience or why he's passionate about the topic.

4. Set the Stage Up Front At the outset, let the audience know what is (and perhaps isn't) going to be covered, how the panelists will make the topic relevant for the audience, any general guidelines about timing (e.g., each panelist will make a 10 minute presentation and then we will take questions) or format (e.g., this presentation is being taped so you will be able to access a recording on the website tomorrow). Be sure to let the audience know any other relevant information or restrictions such as ~ when and where to direct questions; handout availability; any scheduled breaks.

5. Manage the Timing and Balance One of the biggest complaints about panels is that speakers sometimes ramble on unstopped. The moderator orchestrates the energy of the dialogue by knowing when to politely interrupt a verbose panelist or when to ask a follow up question on a hot topic. The moderator should also facilitate reasonably even "air time" for each panelist. Know when to ask a different panelist to answer a question or address another aspect of the topic.

6. Be Prepared and Be Flexible Know generally what the panelists are going to say and prepare some follow up questions or comments that you can interject to keep the discussion moving and engaging. Be cautious not to play panel ping pong, where you ask a follow up question after each panelist's answer, making it look all too scripted and structured.

Be well enough prepared that, if the audience ventures into an unplanned aspect of the topic, you can be comfortable pursuing it as long as you believe it will further the overall objective

7. Don't Answer Questions Directed at Panelists Check your ego at the door. As the moderator, your job is to facilitate dialogue between the audience and the panelists, synthesize ideas or comments for the audience and keep the flow going smoothly. This is a far greater contribution than showing off your subject matter expertise.

8. Be Aware of Your Body Language Even though you may not be speaking as much as the panelists, you're just as much on show. As in any presentation, be aware of any distracting habits you may have. Don't check your iPhone, shuffle papers, chat with the person next to you or gaze off into space. Be involved and actively listening.

9. Develop a Strategy for Questions Questions can enrich a presentation or derail it. Decide ahead of time, with the panelists, how you will manage questions. Are you going to take them from the floor throughout the presentation or are you going to have a dedicated Q&A session?

Here are some options you can use to manage questions: have participants write out their questions and have a coordinator collect them; ask questioner to direct his question to a specific panelist so that every panelist doesn't have to weigh in if they don't have anything relevant to add; don't keep calling on the same person(s) in the audience; have some contingency questions prepared for the panel in case no one in the audience asks any. However you get the questions, be sure to repeat them so everyone in the audience can hear.

10.Look at Audience, Not Panelists Refer back to #1. You should spend most of your time observing the audience and directing your comments to them. When asking a panelist a question, look at that person while you are speaking and then look back at the audience.

Being a good moderator is a tougher and more important job than you may think. No matter how brilliant the individual panelists, it is the moderator who blends their content with the audience's needs to produce the perfect outcome.

What other tips or best practices do you have to share...either from the perspective of being in the audience or being a moderator?

10 Tips for Speaking on a Panel

2009-10-21T12:38:37-04:00

I recently attended my local ASTD chapter meeting (www.dcastd.org) where a panel of CLOs talked about the role of global learning in tough economic times. I'm not usually a fan of panels, because they frequently appear disorganized with speakers rambling, cutting each other off and running out of time. But this panel was refreshingly different and very effective.

What made it so good? The moderator played a huge role and I'll cover tips for moderating a panel in the next post. But the speakers did some things very right. Here are the tips I uncovered:

1. Stand in Your Audience's Shoes Figure out what they need or want to know. Figure out what they may be able to use. Then give it to them. Run all your comments through the filter of what's useful to the audience rather than what may make you look good or what YOU want to talk about.

2. Be Prepared Just because you are sharing the limelight with other people, don't think this means you don't have to be rigorous in your preparation. Determine the 3 or 4 key messages that will be relevant to your audience and organize succinct, clear content around them. This is the key to being brief and pithy vs. rambling.

3. Use Stories Examples and stories are the absolute best way to help your audience remember what you say and see the applicability for their circumstances. Be sure to practice your stories so they are crisp and support the point(s) you are making.

4. Anticipate Questions Part of your prep must be to think about what questions your audience may have about your topic. Plan to cover off the most likely questions in your remarks -- and -- have answers and resources ready for other probable topics your audience will bring up.

5. Don't Use Slides A panel is more like a dialogue or conversation among the panelists and the audience than it is a series of stand-alone presentations. Unless PowerPoint is critical to demonstrate a concept -- in which case you would probably be using a graph, chart or image -- ditch the slides in favor of connection and eye contact with the audience.

6. Interact with the Other Panelists If this is a dialogue, then each panelist should be interacting with the other panelists as well as with the audience. When you are speaking, reference or link to something one of the other panelists said to emphasize or contrast your point. This helps synthesize the information for the audience and makes the panel discussion seem like an integrated whole.

7. Be Respectful Don't cut off other panelists or the moderator. Don't interrupt in the middle of another panelist's remarks. Don't hog the spotlight. The best possible experience for the audience is for all the panelists to make a contribution to the discussion without any one of them standing out at the expense of another.

8. Don't Answer Every Question You may indeed have an answer for every question that gets asked. That doesn't mean you have to offer them all. Be conscious of the balance on the panel. Don't feel compelled to constantly add your two cents after another panelist has given a perfectly fine answer. Re-read #7.

9. Be Conscious of How You Look When You're Not Speaking If you're fidgeting, shuffling papers, checking your BlackBerry or gazing off into space, you're not being respectful to the other panelists and the audience will absolutely notice and interpret.

10.Provide Your Bio If you provide your bio or an intro for the moderator, you will be assured of being introduced properly. Brevity is key. Think of the last time you sat in the audience and suffered through long-winded introductions, peppered with degrees and awards. Construct your intro so that it offers something interesting and relevant to the audience.

What other tips or best practices do you have to share...either from the perspective of being in the audience or being a panelist?

Tips From the Acting Stage, Episode #3

2009-10-14T18:21:09-04:00

If you've ever attended live theatre, you know how riveting the experience can be, to the point where you feel you are right in the middle of the action on stage, aligned with the characters, experiencing their emotions. Have you ever wondered how the actors create such an engaging experience?

And if you could figure it out, wouldn't you want to duplicate that engagement the next time you're on the business stage?

Pshaw, you say, that's entertainment [well, perhaps you wouldn't say pshaw]. What does that have to do with a business person standing in front of a business audience, armed with bushels of PowerPoint slides?

Plenty, I say. There are three key lessons we can adapt from the acting stage.

LESSON #1

By the time stage actors get in front of their audience, they are well rehearsed and well prepared. They know their lines. They know where to pause for a laugh, for a tear or to let a point sink in. They don't stumble over their words. They don't forget what they wanted to say. They don't speak too fast or too slowly, because they have practiced their lines until they get just the right tone and pace.

I am certainly not advocating that, as business presenters, you memorize a script, word for word. But I am saying that if you practice your presentation enough times to become very familiar with your content and how you want to say it, you can come across as polished and intentional as an actor delivering lines. Once you know your content backward and forward, it frees you up to focus on fine tuning: for example, where is it best to pause to let the audience absorb what you've just said or where should you speak very distinctly to give added emphasis to a significant point.

LESSON #2

In a play there is a story line. There is a beginning where the overall premise is set forth, characters are introduced and some conflict is presented. There is a middle where action takes place, the story is advanced and potential solutions to the conflict are considered. And there is an end where the characters resolve (or don't) the conflict they've been grappling with.

A business presentation benefits from a story line as well. You should structure a beginning, a middle and an end, each section distinct yet integrated with the rest. Add a dollop of conflict to engage the listeners.

Now I'm not suggesting that you insult someone or pick an argument to create conflict. In theatre, conflict is a technique where problems and obstacles are introduced into the action for characters to confront. Makes for a good story, because without conflict, nothing would happen. So in the business presentation, introduce conflict by describing the existing problems that the new system (or process or product) will overcome. Or talk about the skepticism and apprehension that everyone is feeling about the reorganization.

LESSON #3

Stage actors clearly know what emotion they want to evoke in the audience with each section of the play. Word choice, vocal tone, body language and physical movement are the tools they use.

As business presenters, we often don't think about what emotion we want our presentation to elicit from our audience. But having a vision of where you want the audience to empathize, where you want them to be outraged, where you want them to be enthusiastic, where you want them to be proud helps you choose the most effective combination of tools to accomplish that.

Emotions play a key role in comprehension, so proactively engage your audience's hearts as well as their minds to make your message even more powerful.

What other techniques can we learn and apply from the acting stage?

Tips From the Acting Stage, Episode #2

Tips From the Acting Stage, Episode #1

What Can Your Audience Absorb?

2009-10-07T14:55:31-04:00

When we prepare a presentation, in our enthusiasm for and expertise in our topic, we often disregard our audience's capacity to absorb information. We operate from a "more is better" mentality, reluctant to leave out any detail that somehow, possibly, maybe could be relevant.

The result, however, is far different than what we intend. Instead of dazzling our audiences with our knowledge and depth of understanding, and motivating them to buy into our message, too frequently we create audience confusion and overload.

WHAT AFFECTS AUDIENCE ABSORPTION?

Certainly the sheer volume of information included in a presentation has a big impact. As you prepare your presentation, ask yourself, "What is my critical message?" "What is the one thing I want people to remember once they leave the presentation?" If you filter all your data and information through those questions, you will become clearer on what content is critical and what is just nice to know and could be provided in handouts or as a follow up after the presentation.

Other variables that affect audience absorption are:

Rate of Speech. If you speak too slowly, listeners may get bored and take mind vacations. If you speak too quickly, particularly if your material is involved, listeners may not be able to follow. Audio record your presentation when you rehearse and see what the pace sounds like when you play it back. Since it is sometimes difficult for us to be objective about our own voice, ask a colleague to listen.

Complexity of Information. The more complex your data, the more challenging it will be for your audience to absorb it. In your preparation, research what your audience already knows about your topic to help you determine the appropriate level of complexity to present. Be sensitive to non-verbal clues from the audience (frowns, confused looks) and be ready to re-explain a point or give an example to enhance understanding.

Language Choice. Choose words that make it easy for the audience to grasp your information and remember it. Stay away from jargon unless it is well understood by the audience. Use descriptive, colorful words. Speak at a vocabulary level that is appropriate for your audience. If the audience has to invest a lot of energy in deciphering what you're trying to say, they will have less to invest in comprehending your meaning.

Organization of Material. Even the most complex information is easier to absorb when it is presented in a logical, organized fashion. Create an outline of your presentation when you are initially designing it because an outline more clearly shows flow and progression. Chunk your material so that it falls into logical modules. Use transition statements between modules to help the audience move into a new section. Summarize frequently.

3 KEY TECHNIQUES TO HELP AUDIENCES ABSORB

These techniques can make the difference between an audience internalizing your information and being able to recall it or not being able to remember what you said five minutes after they leave the presentation.

Pictures and Graphs on Slides. The more you can use relevant and engaging images or charts on your slides, the more you enhance the audience's ability to absorb your message. Slide after slide of wordy bullet points not only becomes boring, it makes it more difficult for the audience to pay attention, as they are splitting their focus between listening to what you're saying and reading what's up on the slide. Images can aid understanding and memory yet not distract, like printed words do, from the speaker's verbal delivery.

Stories. Stories are an exceptionally powerful tool to help an audience retain key points because they are filled with human interest...characters, scenarios, tension and resolution. Craft stories that strongly support your key message and then practice them numerous times until you have the timing and intonation perfect.

Examples. Closely related to stories in terms of impact, examples can help the audience understand relevance and application. When you are preparing your presentation, develop numerous examples that will resonate with this particular audience, perhaps using people or work situations that are familiar to them.

What other techniques have you used to help your audiences absorb your message?

5 Ways To Integrate Twitter Into Your Presentations

2009-09-29T16:22:41-04:00

In a previous post, I explored common concerns about Twitter usage in presentations and concluded that Twitter offers many benefits in terms of audience involvement and engagement. However, seeing the benefits of using Twitter and being able to incorporate it effectively into your presentation are two very different things.

So let's take a look at some best practices for integrating Twitter into a live presentation.

HASHTAGS

Set up a hashtag for the presentation. This is a keyword or phrase preceded by the # sign (e.g., #TwitTips) which then groups and archives all the tweets using that hashtag, so they can be accessed either as they are posted or at any time after. Even people not physically at the presentation can follow the tweeted comments. If you communicate the hashtag to attendees before the presentation, you can generate interest in your upcoming presentation by tweeting questions or recommended links and resources thereby facilitating a dialogue before you actually speak.

QUESTIONS

Use Twitter as a polling technique to gather attendees' opinions and answers. Let's say you are giving a presentation on the benefits of using social media and you want to know which sites attendees use on a regular basis. In the presentation, just ask them to tweet that information and then tally the responses. Now of course, you could also get this same information by simply asking for a show of hands. But that's not as engaging for participants, you'll likely get more detail in a tweet and the tweets will be archived, allowing you to refer back to them.

Use Twitter in a Q&A session to generate more involvement and give everyone an even playing field. Attendees may be more willing to tap or key in a question than they would be to raise their hand and verbalize it, particularly if the audience is large.

If you encourage attendees to tweet their questions, take frequent "Twitter breaks", (every 10-15 minutes), so you can process those questions and respond. You may also be pleasantly surprised when the peer-to-peer learning aspect of Twitter kicks in and other people in the audience answer the questions before you get to them.

MODERATOR

Co-opt a helper to moderate all the tweets (the tweetstream) for you to ensure that you don't miss any important comments or dialogue. You could even ask for a volunteer from the audience. The moderator should pass you questions or comments that are insightful or represent a majority view so you can reflect this dialogue, offer further explanations and respond to opinions. To be fully effective, talk with your moderator before the presentation and overview your key points. That way, she can be sure to capture tweets that would add richness to the conversation.

LIVE DISPLAY

Project the tweetstream (all the tweets being sent to the hashtag) on a screen at the front of the room. Use a tool like www.tweetchat.com to filter out non-hashtag tweets. This is perhaps the ultimate use of Twitter in a presentation as it allows everyone in the room to see all the tweets being sent in real time. There is the potential for the constantly running tweetstream to be distracting, for both the presenter and the audience, so I recommend showing it for short periods of time, when it adds value to the presentation, perhaps during the Q&A section. If you are projecting a live display, a moderator can be very helpful in organizing/summarizing the tweets and answering some of them directly.

FEEDBACK

Capture feedback during the presentation through Twitter. Rather than waiting until the end and asking attendees to fill in the evaluation forms, ask them to tweet feedback at appropriate points during the presentation. The feedback will be fresher (they won't have to think back to something you covered an hour ago), you may get a higher response rate and you may get more specifics than you do from a "scale of 1 to 5" type response.

Encouraging or proactively using Twitter in presentations is still somewhat uncharted territory. There is no doubt that you'll encounter a few twists and turns the first time you use it. But the enhanced audience participation, contribution and engagement are certainly worth enough to give it a try.

What experiences have you had using Twitter in one of your presentations?

OTHER RESOURCES

5 Ways to Use Twitter During a Presentation
Quote URL - A Twitter Tool to Quote, Save and Publish Tweets
Change the Context to Use Twitter Most Effectively

In Presentations, Audiences Have Responsibilities Too

2009-09-23T14:38:20-04:00

I'm a huge proponent of audience rights. I believe every presenter owes his audience complete focus and the respect of being well-prepared, interesting and relevant. However, audiences have some responsibilities in this partnership called a presentation. There is an implicit contract between presenter and audience, where each gets from, and gives to, the other. Too frequently, I have observed audiences just not living up to their end of the bargain.

Here are the key obligations an audience has in order to fulfill their "contractual" responsibilities:

1. PAY ATTENTION. Give the presenter the courtesy of paying attention, at least long enough to determine if you are going to receive value. If you feel compelled to multi-task while in the presentation (e.g., checking or sending e-mail [I'm not talking about Twitter here], surfing the web, reviewing documents you brought with you, taking a phone call) consider not attending the presentation at all. You won't get much out of it, you'll be distracting to the speaker and other audience members and you certainly won't be able to provide constructive, meaningful feedback at the end.

2. ANSWER QUESTIONS. When the presenter asks a question, volunteer an answer. Don't sit like a lump, averting your gaze to ensure no possibility of eye contact. The more you engage in the conversation, the more value you are likely to get out of the experience. Obviously you're off the hook if you have no idea what to answer, but in most cases, you're likely being asked for an opinion...so share.

3. ASK QUESTIONS. Unless everything is crystal clear to you, ask questions and challenge the content being presented. Ask for clarification, ask for jargon to be explained, ask for an example of how this would work in your situation. Not only will this make it more interesting and relevant for you, it's quite possible that others in the audience may have the same questions, so you're helping everyone by asking.

4. RESPOND. Be involved rather than sitting passively. When appropriate, laugh or smile in response to what the presenter says. Maintain eye contact to capture the nuances of meaning on a given point.

5. EVALUATE. If you engage in the above four behaviors, you will be in a great position to provide meaningful, specific feedback to the presenter which will improve his skills thus ensuring better presentations for future audiences. Take the time to fill in that evaluation sheet thoughtfully. Even if you're not an expert in assessing presentations, you know what worked for you and what didn't. Make some notes throughout the presentation about areas or techniques you found useful and other areas where you wish the presenter had covered something in more depth or used more examples or made eye contact instead of reading from his slides. The majority of presenters want to hear how their audiences felt about the information they provided, even if the feedback points out some weak spots that need improvement.

So what's in this for you, you ask? As Seth Godin says, being a responsible audience member has big paybacks -->> more energy and insight from the presenter and more focused answers to your questions. And by raising the bar for the presenter by evaluating critically, you will contribute to a better presentation the next time around.

So, audiences, make the choice to hold up your end of the bargain. The rewards will definitely be worth it!

When Audiences Give False Feedback

2009-09-16T12:38:30-04:00

I have written recently about the lengths to which a presenter should go to obtain specific, timely, usable feedback. The most critical source of that feedback is, of course, the audience. Yet what if the audience isn't cooperating?

I'm beginning to think that business audiences and presenters are in collusion. Theoretically there should be checks and balances between these two entities, much like there are between buyer and seller or the executive branch and the legislative branch.

Audiences should be the watchdog for the presenter, alertly evaluating whether or not they're getting value and their needs are being met. And ready to provide constructive feedback if that's not happening. But too, too frequently I see audiences providing at least adequate, if not highly positive, feedback to crummy presenters.

SHOULDN'T WE RAISE THE BAR?

If we keep telling presenters they're OK, how will we ever encourage them to stop reading PowerPoint slides, to rehearse their presentation before delivering it, to incorporate examples and stories to help us understand better, to stop saying "you know" every 5 seconds, to use simple words instead of jargon, to....? Those 3s, 4s and 5s (out of 5) on the feedback questionnaire allow the presenter to dwell in a self-congratulatory bubble, neither cognizant of nor caring about his presentation inadequacies. After all, the scores were pretty good, weren't they?

WHY ARE AUDIENCES RELUCTANT TO BE HONEST?

I think it's either fear or apathy. Fear of not being a nice guy, of delivering feedback and a low score that the recipient won't like or that will hurt her feelings. Or...perhaps worse...too apathetic to take the time and energy to provide thoughtful, constructive comments. Hmmm...who's the loser here??

This begs for someone to develop a list of audience responsibilities. Stay tuned.

Presentation Feedback: 7 Steps To Using It Wisely

2009-09-09T09:00:00-04:00

Few people quarrel with the general concept that feedback on a particular skill allows one to improve that skill. Yet even when we know where we can get feedback on our presentation effectiveness, we don't always know exactly what to do with it.

Here are some steps that will allow you to maximize the value of the feedback you receive.

Gather feedback from as many sources and as frequently as you can. You can never have too much feedback, because ultimately it will be you who decides how much of it you will use.
Ask for immediate feedback. When the presentation is still fresh in your mind, you can better integrate any feedback with the recent experience of 'doing' and this makes the feedback more actionable. According to this blog post from Psychology Today, "...timely feedback is a crucial part of developing habits and skills."
Demand specificity. A broad comment like, "I loved your presentation" or "You were great", although ego-affirming isn't very useful. Press for specifics...What did you particularly like? How did you feel about my closing? How could I have made the slides clearer?
Don't be defensive! Recognize that any constructive feedback is about your behavior/style/approach and how it was perceived by the audience, not about you personally. Sometimes it may be hard to hear negative comments about a presentation you've slaved over. But it is generally the negative or constructive feedback that is most valuable and allows you to make the most impactful improvements in your skills. Recognize that the feedback is offered sincerely and refer back to #1.
Decide what feedback is useful to you and what you will incorporate. You may receive comments you either disagree with or are unable to act on. If you disagree, be sure to validate your opinion by asking other trusted sources, so you don't miss correcting something that may be a blindspot for you. In any event, it's better to have a lot of feedback to choose from rather than too little.
Make notes and keep a file of all the feedback you receive so that you can easily access it. Date the feedback from each presentation to allow you to review progress over time.
Choose only one or two things to work on at a time. If you find that the feedback suggests you have many areas to improve on, it can be overwhelming to tackle them all at once. Prioritize the feedback based on who gave it, how much you agree with it and how many times you've heard the same thing.

Search out feedback on a regular basis and embrace it. It will absolutely make you a better presenter.