With the social media explosion, I have noticed many businesses focusing on one part of one of the p’s- promotion. Much of the marketing energy of a company is being spent on promoting a product, service, or brand using facebook, twitter, blogging, etc., while the rest of the promotion is falling by the wayside. In addition, the other 3 p’s are sadly neglected despite their equality in importance in an overall marketing strategy.

Here is a quick refresher of what you should be thinking about and planning with regard to all four p’s:

Product: Are you selling the right product or service? How does it fit in with your competition? How does it separate itself from the competition? Is it the best at something? What types of improvements to your product would improve your marketing efforts?

Price: It should be obvious, but your price is crucial. For some products and services, finding the right price is simpler than others. Too many businesses, however, are charging based on their costs, not based on market value. Another trap is to charge as low as you can possibly afford and get into price wars with competitors. Be sure to charge what your product is worth!

Placement: How are you distributing your products and services? Getting it to market is just as important as every other aspect of marketing. For example, Vonage being an internet phone service company doesn’t have anything to sell in a brick and mortar store, right? If you have seen their stuff in Best Buy, then you know that they found a way to sell their internet service in retail, greatly enhancing their visibility and access.

Promotion: How will you promote? First, you need to determine who your target market is, then you can determine where they are. What do they read, watch, and visit online? Will shotgun promotion be effective, or should you use a more targeted approach? Social media fits into this, but it should be a well thought out social media strategy that is part of a well thought out promotion strategy.

Take the time to sit down and think about your marketing strategy. When was the last time you wrote or updated a marketing plan?

The principal of budgeting applies, even more so, to a small business. Business owners must understand that budgeting is more that seeing if you have enough income to meet expenses this month. Its about carefully predicting, planning, choosing, and reviewing.

Predicting: This is the part where you look at your last years worth of expenses, broken down into categories, and predict what they will be for the coming year. If, for instance your electricity totaled $3,000 last year but you know they went up on rates by 10%, you should budget at least $3,300. More if you are growing. Predict expenses for every single category. If you have Quickbooks, they have built in budgeting features that can help speed this up. No matter what you do though, be sure to actually examine every category yourself and don’t just let a program do it automatically. You should know these details as a business owner.

Planning: Here is where you plan what sort of income you expect to get and in what months. Depending on the type of business you have, this may be an easy or difficult task. The more thorough you can be, however, the better off you will be when it comes time to review. Plug in jobs/sales you are sure you are getting as well as ones that are in the pipeline for the coming 12 months.

Choosing: Now you should have a total for both income and expenses. If it looks like money is left over, choose where to put it. If it looks like money is short, choose where to cut. Sounds simple, but it is a crucial step. You also need to begin to choose where to put your time and energy in the coming months. Which sales will you focus on closing? What will help your business finances the most? What kind of return are you getting on marketing money?

Reviewing: Each month and each quarter, review how close you were to budget. If necessary, make adjustments by adding or cutting expenses and income on next month/quarter’s budget. If you don’t regularly review your business finances, your previous time spent will be wasted.

If you are able to stay on top of your business finances, it will work just like a home budget. You will end up with more money to spend on things that really matter to your business, you will end up with much better cash flow, and you will be considerably more relaxed. Carve out some time this weekend to set up your budget, then set an ongoing monthly appointment with yourself (and other owners in your company) for review and updates.

Sadly, this is almost never how it works out.  Big dreams give way to whatever the business owner learned while he was at his last job.  If the cultural norms at the fortune 500 company were mistrust, micro management, penal systems, and backstabbing, then those will often become the cultural norms with the new hire.  This comes from the uncertainty of being responsible for another person, the instinct to protect our turf, and the confusion of miscommunication.

Judging from some of the emails I get and conversations I have with people that read this blog, I think many employers may be missing out.  In many cases, these employees of small businesses are there because of their own entrepreneurial drive and business acumen.   They feel they will have more to contribute in a small business environment.  Let’s face it- they are certainly not there because they want to get promoted!  Indeed, they want to become part of your business success.  They have ideas that could revolutionize your business.

Here are three important points to keep in mind if you expect to get the most out of your new hires:

1.  Trust is the name of the game. If you did your homework and found someone that met what you were looking for, chances are he or she isn’t there to steal from you.  Give the new employee the benefit of the doubt and treat him or her similar to the way the business owners are treated.  Don’t get bogged down making a bunch of rules for the new employee unless you are going to abide by them yourself.  Trust that the new hire is there to help your business succeed, and it may actually happen.

2.  Keep open lines of communication. Meet regularly with your employees.  Not to discuss the minute details of projects, but to keep each other informed, accountable, and have a place to express thoughts and ideas.   If you save everything for a quarterly or yearly meeting, chances are you will dwell on the negative- on what isn’t meeting your expectations.  But an open line will allow you and the employee to discuss what is and is not working.

3.  Incentivise Success. The employee will need a reason to stay motivated.  Business ownership is a great way to keep the employee from feeling like an outsider.  Profit sharing is another great tool.  Financial rewards are great, but most important is to help the employee feel like they are part of the business, not just some guy you hired.  However you do that is up to you.

The bottom line is that you need to listen to the people you hire.  Don’t forget why you hired them in the first place, and don’t let big office politics creep into your 5-person show.  Enjoy the benefits of being a small company, and let the employees enjoy those same benefits.

Incidentally, Ryan Fenton, one of the guys behind the site, is a graduate of Chevrus High School.  We always like to see Mainers succeeding in the world of business.

Two years ago, these guys had trouble getting press credentials.  This year, they announced a partnership between them and USA Track and Field (USATF) to cover the USATF national championships this weekend via live, streaming internet coverage.  This is a huge leap, and it indicates several things:

• Someone from Flotrack had to work pretty hard to get a meeting and convince the USATF directors that this was a good idea.
• USATF is no longer stuck in TV mode, and wants to harness the power of the internet to increase the fan base.
• The Flotrack guys are thinking big.
• Flotrack is leveraging its advantages to partner with a far bigger organization.
• The partnership is a win-win.  Flotrack increases legitimacy, and USATF provides the coverage that fans are looking for.

This has me thinking.  If these guys can leverage what they have to partner with the biggest organization in their field, who can I partner with?  There are certainly some big names in the world of bookkeeping and accounting.  Who can you partner with?

The key, I think, is to be confident about what you are offering the world.  If you can present what you have to the bigger organizations, and show them how they will benefit by aligning themselves with you.  If what you have is legitimate, it would be crazy for the big company to ignore you!

Below is a video of the two guys behind the site giving a “day 1″ preview of the championships. After watching, you should say to yourself, “if these guys can do it, I definitely can!”

1. All large national and major regional banks. You may think I am stating the obvious, what with the recent housing market debacle and the banking bail-outs. While those are in and of themselves epic failures, I want to get at something a little deeper- their business models. A large portion of the banks’ revenues come from penalties to its customers. Bank of America, Chase, US Bank, and Key. They all do it. Roughly 30% of their revenues come from penalties in the form of higher interest rates to customers who miss a payment, overdraft fees on checking accounts, late fees on credit cards, and so on. Add in the ATM fees and fees for having an account, and you are looking at billions. The only customers that have to pay any of these fees are customers that either make mistakes, are in financial trouble, or aren’t paying close enough attention to know what fees the bank is charging. One can conclude that without the fee income, the banks would fail to be profitable and subsequently fail to exist. It can be determined then, that the banks’ business models rely on customer penalties. Am I the only one that thinks this is unethical?

2. Wal-mart. Where do I begin? Yes, I know its the company we all love to hate. Personally, I don’t hate Wal-mart, but they have certainly shredded a few ethics papers to get to where they are. The one I want to highlight is their treatment of employees. They have become notorious for stamping “manager” on employees and skirting overtime regulations. They are also notorious for underpaying, under benefiting, and creating hostile work environments. Tremendous pressure is placed on store managers and regional managers to boost the profitability of each store. While not every store is guilty of these violations, corporate Walmart is. They have failed to set a precedent that the employees are to be treated fairly, above store profitability. Some would say that if it is so bad, then employees should work somewhere else. Agreed. However, just because someone is willing to be taken advantage of, does that make it right?

3. AIG I wanted to stay away from the big-news ethics failures, but AIG is in a class all its own. Begging for bail-out money, spending wastefully (using investor and taxpayer money), treating lower level employees unfairly, cheating customers. You name it, they did it. It seems to me that it is some sort of case of group think. When they all get together, management seems to think that really, really poor decisions are actually in the best interests of the company.

4. Apple. Yeah, I’m going there. Apple paints itself as the company for the progressive- sort of the antithesis of big corporations. Apple has a lot going for it, but being friendly to the environment is not on the list. In May 2007, they rejected two shareholder proposals to improve environmental friendliness. The old iPhone contained polyvinyl chlorides and brominated flame retardants, something its competitors removed a while before. While Apple has certainly removed those chemicals for the 3G S iPhone, and they are making laptops greener, it seems they have only done so to be en vogue with the green movement. Since they had been painting themselves in a certain light, you would have thought they would have been the leader in “green” all along. Also, Apples computer recycling program is behind Dell in convenience for the customer.

5. Purdue Pharma LP. They make OxyContin. To me, this fits best in community responsibility, seeing as they have destroyed entire communities with their highly addictive drug. While the drug met all the legal requirements, and was brought to market legally, it seems no different to me than white-collar heroine dealing. Even after it was apparent that the drug was super-addictive and causing people to do some crazy things, Purdue Pharma didn’t make any effort to help the situation. They kept right on producing the same drug, and making millions in the process (to help pay for the lawsuits). When it came time to take the blame for convincing the public that this was LESS addictive, they put the felony on another company called Purdue Fredrick- presumably so Purdue Pharma could still do business with Medicare. In addition, they never REALLY admitted wrong doing- only that some employees told other employees to make false statements.

There you have it. As a small business owner, make efforts to stay on track with your decisions. In the long run, its better for business.

1. Investors. Yes, you are responsible to the people that invested in your company. Those people expected a decent return on their investment based on the information you provided. You have to do your best to deliver while maintaining your integrity and that of your company.
2. Community. You have an obligation to your community. Once you establish your company, grow your company, and do business in a community, you have responsibilities. For one thing, you can’t simply uproot your company and leave because you get a better deal someplace else. You owe it to your community to negotiate and try to work through any issues you have. Second, you and your employees should be volunteering your time and services to local causes and events.
3. Environment. You don’t have to be Al Gore to know that your company impacts the environment. Do what you can to reduce your impact. Recycle, save paper, use less power, less water, less… you get the idea. Conserve. While it has been a politically divisive issue in the past, I believe taking care of our environment should be bi-partisan. It should have less to do with laws and more to do with responsible adults.
4. Employees. Each and every person you hire is a responsibility. Yes, you are responsible to pay them, but what else? You need to provide a good working environment, the tools to succeed, decent wages, and reasonable assurance you’re not going to lay them off at the drop of a hat. Stop thinking like you are doing your employees a favor by hiring them. It is a relationship, and you need to live up to your end of the bargain. In today’s economy, it becomes tempting to hold employees hostage because you know they can’t work somewhere else. Don’t.
5. Government. Pay your taxes and obey the laws. While I do believe corporate income tax has a lot to do with governmental corruption, it is what it is. Don’t evade. Some tax avoidance is OK by timing your purchases and such, but it seems some people will move heaven and earth to avoid paying taxes. Just do it, and be thankful you live in a country where starting a business is virtually as easy as hanging out a shingle (and paying some fees and filling out some paperwork).
6. Customers. This one is easy. Deliver on your promises, and don’t cheat. Never sell a product or service you wouldn’t buy yourself. Again- you are not doing customers favors. They pay you, you deliver. It is an established relationship, and the burden of responsibilities lies on you.

If you cannot or will not live up to all six of these responsibilities, please don’t go into business. If you want to make a positive impact on the world, have fun, and make money, then keep these in mind. For a great resource on this topic, see MEBSR.

Surely the trips to the bank have become such a part of doing business that you never think about it. What if you didn’t have to? What if you could make your deposits whenever you feel like it?

First, if you are a Bank of America customer- and as a small business owner in Maine, you probably are, hopefully you have checked out their awesome ATM deposit feature. At the Market Street and Forrest Ave. ATMs in Portland and Main Street in Westbrook, the have what is called “multi-check deposit ATMs.” You insert your ATM card, enter your pin, and put in your stack of checks. No envelope required! The machine scans each check and you confirm the amounts. Your receipt includes a scan of each check. You can make your deposits 24 hours a day, 7 days a week. You can find more multi-check ATM locations at Bank of America.

What if you don’t even want to go to an ATM? Yes, there are now options available to scan your checks at home and make your deposits online. Chase Bank is now offering this service for a monthly fee and a free scanner. You insert your checks in the scanner using their system, and you deposits are recorded. After 14 days, you can shred the checks.

If you are not a Chase Bank account holder, you can still take advantage of online deposits using a third party called DepositNow. This service works with any bank and deposits your money according to federal regulations and is perfectly safe. You pay them 39.95 per month, and they give you a free scanner. You make deposits whenever you feel like. What makes this the best option is that it syncs with QuickBooks, totally eliminating double entry. Scan the checks- it looks for QuickBooks invoices to match and records the payment and subsequent deposit. While 39.95 sounds like a lot if you just have a few checks, it sounds like a great deal if you normally spend time entering multiple payments in QuickBooks, making copies of the checks, filling out a deposit form, running to the bank, standing in line, and making your deposit. All this is accomplished with the click of a button.

You should frequently examine every process in your business. That includes even the most mundane processes like bank deposits. You never know when technology, costs, and other factors have changed enough to change the way you do business.

One of the big differences between business school and internet blogs is variety. A marketing class at business school, for instance, will focus on marketing theory and progress toward performing case studies on actual business stories. While there are many different schools of thought in marketing theory, a particular professor will likely only focus on his particular bent of marketingology.

The internet, however, provides nothing if not variety. You can get every sort of new and old idea of marketing available. Each business blogger gives advice in his or her supposed area of expertise. Many times this is simply because he or she runs a successful business, and it is believed that those same methods could apply to any business.

While business school provides a narrow view of marketing, it does provide the theory that builds a base to filter all marketing ideas and thoughts. It’s kind of like math- sometimes the theory- or the reason why- is necessary to build a solid foundation in a particular math discipline.

Assuming everyone isn’t going to sign up for a University of Phoenix online MBA (although it may not be a bad idea), how does one decide which blogs to read and follow and which blogs to ignore? Without any formal marketing training, how do you decipher which marketing blogs are good, and which are just taking up valuable bandwidth?

1. Ignore any blog that frequently attempts to sell you something. A one liner in a blog is fine, or using a blog to make people aware of a new product, service, or upcoming conference is fine. However, if just about every one of their posts are centered around some sort of featured product or service, beware. In many cases, bloggers gain some credibility then sell out to the highest bidder. Their “featured” product happens to be an offering of the blogs chief sponsor.

2. Follow bloggers that are field-specific experts. For example, in social media, there are many people that make their living helping businesses succeed in online marketing. They offer loads of free advice- the same stuff they use to help their clients. The same is true in insurance, human resources, management, and more.

3. Follow bloggers in your field. For example, if you own a photography business, look for successful photographers for solid advice in growing your type of business. People who have been there and done that can provide invaluable insight into getting and keeping customers, staying organized, and more.

4. Follow local bloggers. People in your area that blog regularly can help keep you aware of business leaders and happenings. Their insight can help you wade through the local business climate and get to know some potential resources for your businesses.

Finally, use common sense. If a blogger gives practical advice that is simple enough for you to try, go ahead! If however, a blogger is giving advice that would require you to completely overhaul your business, and has no real evidence that his particular solution works, ignore it. He may just simply be trying to get noticed. If you like two blogs and the advice conflicts, pick the one you think most applies to your business. If it’s not working, try the other one!  Oh, and why not think about attending a collegiate level business class to help you sift through the nonsense?

1. Brainstorm. Develop the idea into something you can process. Get concrete steps for the end user of your idea. Brainstorm who the targeted market is, why they want to buy it, how much they will pay, etc. Quickly evaluate the competition to see others who may have similar offerings. How does your idea differ?

2. Register Domain for the service. Instead of just creating a section on your company website, try creating an entirely new site. By creating a domain that relates more closely to what you are offering, your search results will be better. Also, a landing page can look and feel completely different from your main site.

3. Use competitor sites to develop your landing page. Give your new site a look and feel that your potential customers are used to. Keep it simple, and use only the landing page and a contact or purchase page. Think web 2.0.

4. SEO the new service and landing page. If you don’t know how to do this, visit your friendly neighborhood SEO expert, plunk down the cash, and get your page to the top of the search results quickly. The cost is genearlly quite reasonable. Flyte New Media is a good place to start.

5. Provide visitors the opportunity to “Buy it Now” Rather than simply offering a contact form or phone number, also give the visitor a chance to purchase your service.

6. Calculate. If you have done it right, you can expect 1 or 2 out of every 100 visitors to convert to a purchase. Driving traffic to your new site will be the most important, so spend your time and money on that. If your converting fewer than 1% of your visitors, contact an expert to see if you can improve.

Using this method is a great way to test out a new idea without spending a lot of cash.  Obviously, these steps aren’t universal enough to fit every new idea.  However, if you are a service company that has thought of a great new way to package and offer one or more of your services, go for it! A small change in the way you present what you do can yeild results you never thought possible.

Google News Timeline.  This new service straight out of Google Labs seems to be a pretty useful one for people that write blogs.  We all have our ways of staying current and getting to the news stories and articles we want quickly.  The timeline service allows you to see all of your search results on a chart organized by date.  It defaults to show you a daily view, but you can set it to weekly, monthly, yearly, or by the decade.

This seems to fall in line with Seth Godin’s thinking that, by the year 2012, people won’t get there news by reading it from a paper.  The easier it becomes to view news stories that interest you online, the less need you have to purchase the paper copy.  Hopefully, the news organizations will figure out a way to make enough money to actually report the news by then!

I imagine this will be useful not just for bloggers and online writers, but also for actual news reporters.  In addition, I see the value for researchers from grade school to terminal degree research papers, as all the news stories published in an online version going back for decasades can be seen in an organized fashion with the click of a button.

As usual, Google is changing the way we do just about everything online.