RHYC JO Planning

Many Thanks to All

2010-07-14T09:16:00.000-04:00

To All,

I was also extremely pleased and proud to receive the numerous compliments from so many people that have been attending regattas throughout their young and adult lives. My perception was that their comments were not just polite gestures, but heartfelt acknowledgement of our preparations and other efforts. We did spend quite a number of hours/days/weeks/months planning and preparing and in the end, in spite of the weather; the event (in my humble opinion) was a grand success. I was extremely pleased to see the Rock Hall Fire Company and the Coast Guard presence; and even more pleased that neither were needed for more than the feeling of security that their presence provided. I was also extremely pleased to see our neighbors and the numerous sponsors from our community that pitched in. In the end though, the absolute most enjoyment that I received was the outpouring of assistance from our diverse membership and friends. Seeing all of our members working together to make this such a memorable event for the young sailors was huge in my eyes; and none if it could have been done by just a few people, no matter how much time they put in. So, for that, although there are a few that spent a bit more time, I thank all of you that gave what you were able to. As some of you may know, I have never been a fan of “exclusivity” as it relates to Rock Hall Yacht Club. The roots of this club in its earlier years were fed by the hard work of what was a very close community. I believe this event has brought us all together a bit closer and I am very pleased for that.

Once again, thank you to all.
Chip Lieber

June Meetings for Volunteers

2010-06-16T05:35:00.001-04:00

Mark your calendars, and plan to attend:

June 19th, 10 AM – JO Meeting
June 26th, 10AM – Vendor Meeting
June 27th, 1PM – Volunteer Thank-you Brunch
July 8th, 7PM – Final JO meeting

May 22nd Meeting Summary

2010-05-31T19:26:00.003-04:00

Summary of Discussion:
Fun Activities: Outlined the following fun and rain delay activities
Friday – Outdoor Movie & Ice Cream Social
Saturday
Swimming
Kayaking
Board Sailing
Volley Ball – Does the club have balls?
Bad Mitten – Does the club have?
DJ Dance Party

Younger Children – Staying ashore (Dottie):
Scavenger Hunt – customized for age groups
Musical Life Jackets in the pool
Face Painting – who can do this?
Dunk Tank, Octopus Bounce, and the Basketball Goal Bounce –JBK is donating
Craft Project – need cost from Dottie
Magnetic Fishing
Dress-up Box (old Suit Cases) – necklaces, shoes, clothes
(little Prizes)

Rain Delay Ideas:
Stations:
Three Stations (Rick – need help):
1. Cards:
a. Texas Hold-em Tournament
b. Uno
c. Go Fish
2. Games
a. Nautical Puzzles on 2-3 tables
b. Board Games (Monopoly, Trivial Pursuit, Apples to Apples)
3. Twister & Couple of pads with megaphone
4. Scavenger Hunt – Age group specific
5. Quizzo – Olympic and Sailing Team

Food: Dan received formal contract from It’s the Pitts. Price for participant or family meals to RHYC is $8. They will be catering the One Design regatta in advance of JOs as a trial run. Dan, Cathy, and Connie met with the Lions Club. Contract is pending, but they are set. Chester River Seafood is set, but contract pending. In addition to vegetarian selection (by It’s the Pitts) need to request a Kosher option too. Agreed that a “kid friendly” meal will be offered Friday night that for those participants and their family that come for the clinic, movie, and registration.

Awards: Beth showed everyone the metals, certificates, and examples of special awards. Forms for the sportsmanship award will be included in the registration bags. Wanda will introduce the concept at the opening ceremony. PRO and on the water team should nominate candidates for sportsmanship, best dressed, etc. In addition, Carolyn, Denise, & Marcia are good on-land candidates for nominating. Chip/John are responsible for nominating candidates for best boat keeping.

Grounds: Chip reviewed a draft of grounds layout. Discussed parking in detail. Minimally he needs 8 volunteers to assist. After parking these folks will move to the beach head to assist with launching boats. YC is securing 2 way radios (need batteries). Langford Bay has agreed to offer overflow parking. They also have a shuttle that can be used to go into town, but that it will be scheduled around their needs. We need our own shuttle service.

Volunteers: Rick highlighted that there still is sub-committees that owe him requirements. In addition, all background people should be noted on his list as this can be used as a master list to thank people.

Next Meetings:
June 5th – reserved for sub-committee meetings
June 19th, 10 AM – JO Meeting
June 26th, 10AM – Vendor Meeting
June 27th, 1PM – Volunteer Thank-you Brunch
July 8th, 7PM – Final JO meeting

Resulting Action Item:
1. Outline requirements resource requirements for fun activities (volunteer staff & supplies). Dottie, Amber, and Patti
2. Who is the primary contact for coordinating the movie & ice cream with Sailing Emporium?
3. Chuck: Reach out to Chester River Kayak and Topaz to confirm space requirements and schedule. Confirm what time Gary is arriving. Contact Sara to gain permission for using her photos (with photo credit) for publicity. Also, who is shuttling her around the courses. Meet with RHFC EMT to confirm on-land support.
4. Lisa/Amber: Formalize sponsorship with Beer
5. Dan/Cathy: Check if Lion’s Club can offer Kosher hot dogs too.
6. Lisa: Confirm what day/time is tent scheduled to arrive?
7. Wanda : Draft week long schedule of activities (grass cutting is planned for Wednesday).Confirm that college presentation is set for Sunday before Gary’s speech. Request additional posters (complete). Send dignitary invites to: David Houck, Garret, Lee Parks, RH Mayor, Arthur Houcht (sp?). Ask Cindy who else she thinks is appropriate to contact. Ask Lee if he would send an official Commodore letter to other CB commodores inviting them to attend. Ask Greg or Jack to shuttle coach boat. Consolidate list of Vendors and send official invite for meeting on 26th.
8. Connie: Update flyer (complete), send Jan official email list for CBYRA & past participants. Ask Joe about signs.
9. Resources Requirements:
a. Batteries for radio
10. Lee: Talk to Mort about parking trailers at marina. Discuss consolidation of boat trailers with club and request permission to move if needed.
11. Denise: Need to include a note about ramp permit in coach boat registration bags.
12. Need a shuttle for overflow parking at Langford Bay.

Attendees:
Beth
Carolyn
Cathy
Chip
Chuck – in/out
Connie
Dan
Dave
Jan
Lisa
Marcia
Patti
Rick
Wanda

Recycling Options for JO Event

2010-04-22T10:27:00.007-04:00

I spoke briefly with Marty Holden of Kent County about recycling containers. As you may or may not know, Kent County has made the decision to terminate their curbside recycling program. For the event and for our normal club activities from here forward, we will need to collect, sort (glass, plastic, aluminum) and haul the recycling to the Nicholson Transfer Station. This is a decision we will need to make as a group to identify whether we think it is feasible to recycle. Clearly I would be extremely dissapointed if we did not recycle. The challenge lies with who will do the sorting and hauling. The county does not have any “corrugated” containers but does have large numbers of the small “green plastic containers;” and they are pleased to allow us use of however many of those containers we need or want.

Although they are appropriately sized for easy sorting of the contents, for the sake of this or any event, the green containers are not large enough to be useful in my opinion. Although we could station 6 or eight of them side by side at any location, I anticipate that they may result in a mess to clean up. Perhaps this is one more task for Aparecio (Laborer) and company to tend to during the continuous circuit through the site. We could also request some volunteers to help with sorting recycling after the event. If we did that, we may actually find a place that will pay even a small amount for the recycling as opposed to dropping it off at the county facility. I will follow up on other options for recouping perhaps a small amount of the cost with recycling vendors.

As a group, we need to make the following decisions:
A: Manpower
1. Use paid labor (Aparecio and company) to collect recycling from containers during the regular circuit through the site and sort into larger containers to be ready for hauling.
2. Request volunteers to tend to collect and sort during the event
3. Do not recycle at all.

B: Containers
1. Purshase larger pre-labeled and recognizable recycling containers
2. Make our own recycling containers by purchasing large plastic trash cans; cutting holes in the tops and labeling them for recycling.
3. Use the county's smaller green rectangular containers
4. Do not recycle at all.

Action Item List

2010-04-12T05:00:00.001-04:00

Here is the spreadsheet that details all of the action items:

http://spreadsheets.google.com/ccc?key=0AhooOyuyf8mbdERLYXVaUkctdm55U3dzRzZlR2dVc3c&hl=en

April Planning Meeting

2010-04-10T17:27:00.002-04:00

Next planning meeting is scheduled as follows:
Saturday, April 17th
10AM
RHYC

Agenda:
Updates from various committess
Board Sailor Plans
Review Action Items (I'll email these to the various committees, please come prepared with updates)

Look forward to seeing you there!

Wanda

March 20 - JO Planning Meeting

2010-03-14T22:30:00.004-04:00

Saturday - March 20 at 10:00 am at RHYC will be the next JO Planning Meeting.

Lesson's Learned from last year's JO

2010-02-27T06:06:00.005-05:00

Aimee from BCSC was kind enough to share the lesson's learned presentation she made about hosting last year's JOs. Here is the link to her presentation. Let's all review prior to next month's meeting so that we can actively discuss it as input to making the RHYC JOs awesome!

https://docs.google.com/leaf?id=0BxooOyuyf8mbYWY0MWY4ZWUtZTg4Ny00Y2IzLTk2MDctNjM5YzY1ZWEyZWMz&hl=en

Shuttle Service for Overflow Parking

2010-02-21T08:25:00.002-05:00

Did anyone else see the post on Facebook? "Lankford Bay Marina is beginning operation of its very own bus service to and from Rock Hall. The service will operate daily from May 1st until the end of boating season. For details about schedules and rates contact Lankford Bay Marina..." What do you think about me contacting them to see if they would sponsor shuttle service for the JOs between RHYC and the overflow parking?

P.R. - Calendar Release

2010-02-20T00:02:00.005-05:00

A new Calendar Press Announcement and photo (attached) has just been sent to regional media outlets (newspapers, magazines, etc.) in hopes of getting in their calendar listings and editorial plans. We've also sent this information to yacht clubs in 4 states and class association contacts to try to get on their websites and newsletters.

Please send any contacts (name, email, organization) who need this info to Jan Ross (email in sidebar). If you have good photos from junior sailing events that are approved for use on the web and/or the press please send those along with a caption, too! thanks. JR

Friday Night Fun Activities

2010-02-16T06:14:00.002-05:00

Harry has organized Geoff Becker, the previous sailing coach from Washington College to host a rules racing seminar on Friday night. Way to go Harry! We'd like the club to organize a kid friendly meal and therefore benefit from the food sales. Also, what do you think of a schedule for the evening that includes the rules seminar first followed by the movie that Sailing Emporium is hosting at the club(along with ice cream). We'll need it to be dark for the outdoor movie anyway. Feedback is greatly appreciated!

2010 JO Logo

2010-02-15T20:30:00.000-05:00

The 2010 USA Junior Olympic Sailing logo has been released! This logo will be used by all JOs held around the US in 2010. Preview it here: https://docs.google.com/fileview?id=0B5Dt-CXkCTKtZDhhYTZhNDUtMzJiYS00MzRiLWE3MDItOTJlYzdhZTIyMWFm&hl=en

Fund Raiser

2010-02-14T20:13:00.002-05:00

Carol had an excellent idea. What if some of the kids and volunteers assist the kitchen staff in hosting a dinner. Proceeds could benefit the JOs and we could auction off some of the key donations that Carol has secured that would be more appropriate to local people.

Summary of Action Items due in Feb

2010-02-07T13:51:00.002-05:00

Here are the action items due in February. Please comment on this post as you close your assigned action items. Part of this month's meeting will be reviewing the status of the actions.

Coast Guard notified of JO event
Lee U
1/2/2010

Letter to RHVFC & Andrea Edwards
Wanda
1/23/2010

Q&A booth lead during registration/event start
Marcia Dice
1/23/2010

Assign ownership for clothing
1/23/2010

Decision on final race for Sunday
Connie/Chuck
2/1/2010

One design should be utilized as a shakedown for on the water activities.
Joe Skinner
2/1/2010

Provide structure for volunteers to team. Team to populate with known volunteers.
Rick S
2/1/2010

Contact Dawn Sutton about bracelet idea.
Connie
2/2/2010

Send Patti information for RHYC merchandise.
Connie
2/2/2010

Boardsailor clinic/demo/onsite
Allan Z
2/5/2010

Boardsailor decision
Chuck
2/5/2010

Contact Rob Rollins about borrowing flags.
Wanda
2/10/2010

Present budget & overview to Board
Connie/Wanda
2/12/2010

Housing options written up for distribution
Annette / Louise
2/12/2010

Confirm 200 Participation Award bookmarks with Linda Simms
Carol N
2/12/2010

NOR Draft
Connie
2/12/2010

Contact Echo Hill about initiative games
Denise
2/12/2010

Confirm Bayshore Campground as overflow camping
Denise
2/12/2010

Communicate JO to Local watermen
Lee U
2/12/2010

Get on agenda for Chamber of Commerce.
Lee U
2/14/2010

Contact Opti News regarding placing an article or add. Rob Roland is the contact. Target first article is April.
Wanda
2/15/2010

Contact Stacey Cress to add RHYC JOs to USODA website calendar.
Connie
2/15/2010

Send contact info for Sarah Parker & Tyler Campbell as back-up to Trish Murphy
Amy
2/15/2010

Contact Christa for designing softcopy of program.
Wanda
2/15/2010

Lunch on Sunday will now be on the water. Lyons Club is no longer needed. Confirm if Dan can serve the parental crowds on Sunday.
Dan
2/15/2010

Initial Grounds layout
Patti/Chip
2/15/2010

Contact West Marine about lanyards for volunteers? Alphagraphics should be considered as a backup.
Chuck
2/15/2010

Confirm DJ and negotiate lower rate and get contract
Amber
2/19/2010

Donation and Sponsorship letter sent out
Carol N
2/19/2010

Post Volunteer work assignments
Rick S
2/19/2010

Request a Safe Boating Campaign Kit from the National Safe Boating Council by e-mailing them at: campaign@safeboatingcouncil.org. One kit per JO event, on request, while supplies last.
Wanda
2/19/2010

Determine if the bookmarks could be utilized as appreciation awards or sold as a profit.
Wanda/Ursala
2/20/2010

Coordinate with Harry to ensure that the Hobie course is fully staffed with race committee & resources.
Chuck/Harry
2/20/2010

Communicate time change and expectations to Gary Jobson.
Chuck
2/20/2010

Contact DJ Price and understand if we could utilize the PA system during setup and for awards.
Patti
2/20/2010

Design a panel for JO advertisement on the Trolley. We need to contact the Trolley.
Connie
2/20/2010

Contact Lee Parks to understand if there will be posters if we can obtain additional posters for local advertisement. When will poster be available.
Wanda/Jan
2/20/2010

Finalize sailboarding clinic.
Connie/Chuck
2/20/2010

Fun activities outlined
Amber/ Dotti/ Patti
2/26/2010

JO Artwork Contest communicated
Connie
2/26/2010

Contracts with Food Vendors
Lisa B
2/26/2010

Event broadcast to other MD,DE, PA, NJ and VA clubs
Jan
2/26/2010

Meet with local West Marine, Gill (corp sponsors)
Wanda/Carol/Chuck
2/26/2010

Feb 2010 Meeting

2010-02-03T22:10:00.001-05:00

The next JO Planning Meeting will be held Sat, Feb 20, 2010 at 10:00 AM at RHYC.

Please have subcommittee meetings BEFORE that date and be prepared to brief status / issues / accomplishments!

RHYC JOs in SpinSheet Mag - Jan 2010

2010-01-07T20:39:00.000-05:00

SpinSheet January 2010 Issue calls RHYC "The Hosts with the Most"!

We are on Page 52 of Jan issue of SpinSheet - take a look at the magazine available in the RHYC or online: http://issuu.com/cdeere/docs/janss_2010

January 2010 Meeting

2010-01-05T20:57:00.001-05:00

The next meeting of the Junior Olympics volunteer team is scheduled as follows:

Date: Saturday 1/23
Time: 10AM
Where: RHYC

Meeting agenda:
Read Out from Subcommittees:
- Registration
- Housing
- Clothing Sales
- Safety
- Publicity
- Food
- Fun & Rain Delay Events
- Sponsorship
- Race Committee
- Volunteer Committee
Budget Overview
Next Steps

See you there!

First Aid & CPR Training

2009-12-29T15:32:00.003-05:00

In searching for First Aid and CPR training, I found that having a trainer come to our site would be fairly expensive. The most convenient and economical approach I found, is through Kent County Parks and Recreation. Training is broken into two sessions with the CPR session in the morning, (This includes introduction to the AED) and the First Aid Session in the afternoon. You can attend any one of the three sessions which are held the "3rd Saturday of January, February, and March.

If you are attending both sessions, it is from 9:00 to 3:00. You are welcome to attend one session one week and the other on another week if you don't want to dedicate one full day, but there is only the three sessions planned for now.

The cost for each session is $20.00, so if you plan to attend both First Aid and CPR, the cost would be $40.00. Registration in advance is mandatory by contacting Shelly Palosky at Kent County Parks and Recreation via email at spalosky@kentgov.org or by phone at 410 778-2083.
Payment will be made the day of the session.

Budget v3

2009-12-27T13:57:00.000-05:00

Updated Budget Dec 2009
http://spreadsheets.google.com/ccc?key=0ApDt-CXkCTKtdDNjcHpLbGdvQjRoZmhzMFFYX2MzNWc&hl=en

Action Needed!

2009-12-27T13:49:00.001-05:00

Need Q&A desk Lead - right near to registration - to provide information on JO event and surrounding Rock Hall and Chestertown community. This booth needs to be staffed by volunteers Friday Jul 9 2-8pm and Sat 7am - noon

Need Merchandise Sales Lead - sell JO shirts, hats, towels, etc during JO event Friday Jul 9 2-8pm, Sat Jul 10 8-noon, Sun Jul 11 9-noon. A group of volunteers can man this booth, sell goods, keep track of items sold, and $ collected

Electrical - need to discuss electrical needs with vendors - what are their power requirements? can they bring generators? etc.

Call Waterman's Association and notify them of the JO regatta Event on Sat & Sun Jul 10-11 in Langford Bay and Chester River. Please get name of Waterman POC and add to Blog.

Call Coast Guard and notify them of the JO regatta Event on Sat & Sun Jul 10-11 in Langford Bay and Chester River. Request/ensure Coast Guard on water during event. Please get name of Coast Guard POC and add to Blog.

Ensure Rock Hall EMT available onsite or on-call during JO event. Set up site safety / evaluation / JO Volunteer training with RHVFD in June 2010. Please get name of RHVFD POC and add to Blog.

Identify communication system(s) for event. PA System? Walkie-Talkie system?

Draw up RHYC ground plan (camping, vendors, parking, etc) and circulate for discussion at Jan 2010 JO planning meeting.

Can we share tent expenses with Dave Teel and Bonny?

Countdown to Junior Olympics at RHYC!

2009-12-13T20:35:00.001-05:00

My Countdown Countdown

December 12th Meeting Notes & Action Items

2009-12-13T12:29:00.000-05:00

Agenda:
• Goals for the Junior Olympics
• Update from Established Committees
• Brainstorming on Filling out the Balance of Volunteer Positions
• Update to Event Schedule
• Update to Budget
• Next Steps

JO Focus (Slide 1)
Junior Olympic Program Goals*
– Engage young people in the excitement of sailing
– Encourage young sailors to enjoy racing
– Increase participation locally, regionally and nationally through USA Junior Olympic Sailing Festivals
– Improve skills of young sailors through training
* Source: http://racing.ussailing.org/Categories/Junior_Olympics.htm

RHYC JO Priorities
- KIDS
- SAFETY
- LEARNING
- RACING
- FUN

What Makes an Average Regatta Great? (Slide 2)
• Race Committee
• Organization
• Fun
• Food
• Safety
• Wind
“You arrive knowing someone with a smile will tell you where to park, launch, and where’s the coffee”
“It makes you feel important no matter if you win or loose”

Olympic Theme (Slide 3)
• Opening Ceremony
– Torch Lighting
– Parade of Yacht Clubs
• Awards Ceremony
– Podium (Chuck will build)
• Olympic Speaker?

Committee Updates (Slide 4)
• Food : Lisa
- Proceeding forward with the multi-vendor carnival theme for Saturday evenings dinner
- Thus far the following vendors have been contacted to participate ($150 rental fee)
• Chester River Seafood- Crab cakes
• It’s the Pitts – Pitt Beef & Chicken
• Lion’s Club – Hamburger’s & Hot Dogs
- Vendor area will be setup behind the pool
- Tent is required for participants. Rental fee is $1900. Price includes tables, chairs, linens, & lights. Team agreed that linens are not required. We learned that David & Bonnie will be getting married the week before and perhaps there is an opportunity to negotiate a reduced price on the tent as only one setup and takedown will be required. Bonny also highlighted that she’ll be purchasing lights for inside the tent and around the club.
- Children’s meals for the entire weekend will be included with their registration. They will be given a tyvec wristband to confirm their participation. A portion of that can be turned in by vendors for payment.
- Parents will also have the option to reserve dinners on-line, and they too will be provided a tyvec wristband. If they choose not to, they can pay as they go.
- We will use Lion’s Club to provide hamburgers and hot dogs on Sunday before the awards as well.
- Goal is to feed volunteers throughout the weekend, but need confirm this fits within the budget.
- Near term actions:
• contact vendor to confirm cost for dinners and what exactly will be included in that price (target = $8 - $10)
• confirm Lion’s club is on board for the entire weekend
• confirm electrical power requirements
• Fun & Rain Delay Events: Amber
- Amber had contacted a local DJ, but he requires that the event rent the necessary equipment. Due to this, Amber decided to go with a professional organization.
- She contacted A+ DJs, they cover the Eastern Shore area. Their rate is $425 for 4 hours. Amber feels that this can be negotiated to lower rate.
- Need to ensure that kids can make requests
- She is also thinking of a pirate or sailing treasure hunt.
- There are several sailing opportunities outside of the racing circuits. This represents an excellent opportunity for children to learn more about sailing/boating:
• Board sailing – ideally they will have their own circuit if > 15 are registered, but if not coordinating demo sails after racing is complete
• Catermans - ditto
• Kayaks – see under sponsorship
• Topaz – bringing boats for demo-ing.
• Sponsorship: Carol and Ursula
- Carol and Ursala have canvassed Chestertown & RH for sponsors. So far the following have contributed:
• Sailing Emporium: Sponsor Friday Movie Night, ice cream truck on 9th & 10th
• Haven Harbor Marina - $500 (Gold Sponsor), plus they have 2 boats with crews that can be used for racing committee. Additionally, they are detailing information about the JO in the monthly newsletter that is sent to all slip holders.
• Dockside Emporium: will donate 3-4 items for door prices
• Book Plate – donated 4 sailing books
• Gratitude - $500 (gold sponsor)
• West Marine – requested lanyards, water bottles, and door prizes. They will put stuff aside throughout the year.
• Langford Bay - $50 (Bronze Sponsor)
• Chester River Kayaks – t-shirts for doorprizes, plus they will be on-site for kayak trials throughout the weekend
• Linda Simss – book marks
• Coca-Cola has offered banners for signage and several cases of coke to sell throughout the event. Wanda will follow-up with them.
- We should talk up JOs to all businesses we purchase from. In some instances, it may make sense
• Race Committee: Chuck Parry
- Chuck shared an organized planning worksheet for each course. Information detailed boats, PRO, volunteers, required equipment, and course.
• Safety: Chuck
- Chuck handed out a safety plan for the JOs that covered contestants, facilities, staff, water, shoreside, and emergency management.
- Suggest getting the EMT and Emergency people on-site a few weeks before hand to familiarize them with the layout
- Need a safety person assigned to each fleet
- Contestants will need to buddy up with another sailor to ensure everyone safely returns to shore.
• Awards: Beth & Amy
• Housing: Annette
- Denise has mentioned the JOs to the Bayshore Campground. They might be better equipped for larger campers and overflow from the RH grounds

Committee’s That Need Staffing (Slide 5)
• Registration: Denise Tontarski has volunteered to run this committee! Thanks Denise!!!!
• Publicity: Jan Ross has volunteered to run this committee. Thanks Jan and welcome aboard!!!
• Clothing Sales: This offers an excellent way for our club to make money
• Volunteers: Rick Sheldon will be heading up the volunteers and working assignments with the various sub-committees.

Open Items (Slide 6)
• Trolley – team decided that Trolley should be notified as it stops by the Langford Bay Marina. We should have their contact info listed within the brochure that will be handed out at Registration. Additionally, we should contact Cindy for information on local businesses and maps so that parents can visit local businesses that sponsor our event.
• Letter – There is a letter that can be sent to potential sponsors is complete. Letter on JO from Lee is still pending. Wanda will close this with Lee

USA JO Event Schedule July 9-11, 2010 (Slide 7)
Friday, July 9th
1:00 - 3:00 PM Laser Radial Clinic – Josh Putnam, Coach Washington College Sailing team ($30 per sailor) – this is still under discussion
5:00 – 8:00PM Packet Pickup and Boat Drop-off
Movie, Popcorn, & Ice Cream
Lounge & Bar open for drinks and food
11:00 PM Quiet
Saturday, July 10th
7:30 – 9:00AM Check-in and breakfast
9:00AM Opening Ceremony
9:30AM Skipper’s Meeting in the Pavilion, then break into separate meetings by Fleet
10:30AM Harbor Gun , Green Fleet Clinic (on-shore and water)
11:30AM First Warning
12:30PM Lunch on the water (unless notified otherwise, Opti Green Fleet Lunch at Pavilion)
1:00PM Second race with more races to follow
5:00PM Carnival Dinner and Race winner awards (Non- sailor dinners tbd)
6:30 – 10:00PM DJ Dance Party
Sunday, July 11th
7:30AM Breakfast
9:00AM Harbor Gun
9:30AM First warning Signal, more races to follow
1:00PM No Race starts after
2:00PM Lunch on-shore after racing
3:00PM Awards and Closing Ceremony

Action Items:
1. WM: Close RHYC letter with Lee
2. WM: Contact Dave @ Coke regarding banners, signage and sponsorship. Team agreed that the banners should detail:
Junior Olympic Sailing Festival, Chesapeake Bay
July 9-11, 2010
Rock Hall Yacht Club (with Burgee)
3. All committee members should detail their volunteer requirements to Rick. Rick will coordinate the volunteers for the event.
4. LB: Contact vendors to confirm cost for dinners and what exactly will be included in that price (target = $8 - $10).
5. LB: Confirm that Lion’s club is on board for Sunday as well. RHYC will do the sides.
6. LB: Confirm what type of electrical power the vendors require. Optimally they will have generators.
7. Budget:
a. Needs updated with food costs for dinner
b. Confirm if volunteers can be fed throughout the weekend
8. WM to make introductions:
a. Amber & Heidi
b. Jan & Cindy
9. WM: Contact Island Photo or other photographer to come on-site and take pictures for resale

JO Beer Advice

2009-12-10T22:57:00.000-05:00

From Lee Parks, Inshore Director and JO Coordinator, US Sailing:

There is a US SAILING regulation about alcohol at youth events. However,
the beer tent/cocktail party has been used very effectively at past
events -- to entertain parents so that the kids can be with their
friends. I think it's a great idea so long as you use common sense. A
beer sponsor might be taking it a step too far.

Dec 12, 2009 Planning Meeting

2009-12-05T16:41:00.000-05:00

The next JO Planning meeting will be Saturday, Dec 12 at 2:00 pm at the RHYC. All Committee Chairs will report status. We still need lots of volunteers and a few committee chairs! Bring a friend.

meeting change??

2009-11-19T09:26:00.002-05:00

Was the Saturday JO meeting changed?? I did not receive notification.