Scottsdale Colony HOA

Rules and Regulations

noreply@blogger.com (Anonymous) — Mon, 21 Aug 2017 02:15:00 +0000

SCOTTSDALE COLONY HOMEOWNERS' ASSOCIATION

Rules and Regulations

Dear Scottsdale Colony Owners and Residents:

This booklet is published by the Scottsdale Colony Board of Directors to acquaint you with the current policies in effect at the Scottsdale Colony. These rules are for your protection and benefit. A few minutes spent reading them will be well worth your while.

Patio home living is a new concept for many people, and to be happy and a good neighbor, the "Golden Rule" is still the best rule to follow. When you move in to the Colony, you accept the responsibility to not only live by the Colony's rules, but also to uphold them. Each member of our community is a vital part of the system.

Along with this responsibility, each resident must exercise a large measure of cooperation. We share so many things in the community that we must consider the other members when we do or plan to do things.

The Board of Directors has regular meetings each month. Homeowners are invited to attend and bring their suggestions and complaints. Your ideas' and needs will aid the Board in forming policies in the best interests of all residents in the future. Call the Management Co. for day and time.

Board of Directors

Scottsdale Colony Homeowners' Association

Be sure and check out the HOA Blog at:

www.scottsdalecolony.blogspot.com

BOARD OF DIRECTORS

The Board of Directors is composed of seven members, elected at the annual meeting of the owners. The purpose of the Board is to function as a central authority and final court for the members of the Association.

CORPORATION MEETINGS

Meetings of the Board of Directors - The Board of Directors has regular meetings on the fourth Monday of each month at 6:30pm in the clubhouse. Owners are invited to attend.

Voting Rights - Each owner shall be entitled to one vote for each lot owned. If unable to attend the meeting, an owner may send his proxy to the President or a representative who may vote it for him. In the event that the owner is in the

arrears in payment of any monies due the association for a period of 30 days or more, that owner's right to vote shall be suspended until all payments are brought current.

MANAGEMENT COMPANY

Heywood Management is our management company. The address and phone number are:

Heywood Management

42 S Hamilton Place #101

Gilbert, AZ 85233

480-820-1519 ** 480-820-1722 (Fax)

info@heywoodmanagement.com or steve@heywoodmanagment.com

If you have questions concerning the Scottsdale Colony, call or email Heywood Management. There is no resident manager at the Scottsdale Colony. All requests for service, maintenance or repairs to the common areas should be directed to Heywood Management which maintains a 24-hour voice mail or answering service.

Maintenance Fees - The maintenance fee at the Colony is currently $167.00 per month per unit. This payment is due in full on the first day of each month. A late charge of $15.00 will be assessed any payment not received at the management company's office by the 30th day of the month. Payments should be mailed seven to ten days in advance of that date to ensure timely delivery. The management company is not responsible for the time it takes the mail to be

delivered by the U.S. Postal Service. Checks or money orders should be made payable to: Scottsdale Colony HOA.

The check or money order must include your unit number to facilitate proper credit. Maintenance fees are mailed directly to the bank when using your coupons. You may also pay directly through your bank or Mutual of Omaha. Contact accounting at info@heywoodmanagment.com for additional information for on line bill pay.

Liens and Judgements - Homeowners more than sixty days in arrears of maintenance payments may become subject to legal proceedings. (See CC&R’s Article 4, Section 1, page 5; Article 5.)

Water and Electricity - Each unit at the Colony is billed individually by the City of Scottsdale for water and trash pickup. Each unit is billed individually by the Salt River Project for electricity. The Association pays for all water used in the pool and common areas and for the electricity used in these areas.

Exterior Changes - The Scottsdale Colony Declaration of Covenants, Conditions and Restriction (CC&R’s) is quite specific about exterior changes, No exterior changes or additions of any kind may be made without the prior approval of the Board. All proposed exterior changes must be submitted to the Board of Directors. The purpose of this rule is to maintain the architectural integrity of the complex, and if exterior change violations are noted by the Board of Directors, the Board will request that they be remedied. (See CC&R’s Article 6; Article 7, Section 4.)

Houses For Sale or For Rent - "For Sale" or "For Rent" signs are the only signs permitted in the common area. They may be no larger than three square feet and must be placed in the shrubs at the front of the unit being sold or rented, and not in the yard where they would be in the way of mowers and/or may be a hazard to anyone walking across the yard. Only one exterior sign is permitted for each unit that is being advertised, plus one sign in the window. Any signs in excess of these two will be removed by property management at the request of the Board of Directors. Signs are not permitted along 78th Street, All signs must be in

windows or common areas not facing 78th Street.

Renters - Renters, owners and all guests are expected to observe all policies governing living at the Scottsdale Colony. It is suggested that a statement of this nature be included in the renters' lease. Landlords are required to notify the Board or the management company when renters change in order to keep all up-to-date roster of residents, and thereby assist in maintaining grounds security. An Owner leasing their Condominium is responsible for all the actions of their Tenants. Any lease agreement shall be in writing, for a duration of no less than thirty (30) days and for the full unit.

Pets - Residents are urged to walk their pets off the premises. Should pets defecate on the grounds at the Colony, the owner is responsible for cleaning up the mess immediately. The "leash law" is in effect in Scottsdale and also here at the Colony. A dog or cat is not allowed to roam free, regardless of the time of day or night. Rabies Control will pick up stray animals when given notice. The number to call is (602) 269-3491. The Board of Directors has authorized a fine of $250 to match that imposed by code from the City of Scottsdale for infractions of the leash law and/or not cleaning up after your pet. This fine will be imposed

on the owner of the unit that is responsible for the pet violation.

Parking Spaces - Do not park in carports other than your own without first getting permission from your neighbor. Boats, campers and commercial vehicles may be parked only in your carport so long as they are fully contained in the carport space. The extra parking spaces are for guests on a 24:hour basis. Vehicles blocking drives, left indefinitely in "extra" parking spaces, or otherwise parked illegally, will be towed without notice at the Owners expense. All

vehicles must have current license plates and registration.

“Wheels”(motorcycles, bicycles, skates, skateboards, roller blades, etc.) - no motorcycles or bicycles are to be ridden on the grassy areas or the tennis court. No roller skates, roller blades, skateboards, etc. are allowed in the pool area or on the tennis court.

Carport Area ~ The carport area should be clean of excess clutter. There is no storage allowed in the carport.

Trash Pickup - Pickup for trash and garbage is on Tuesday and Thursday mornings (expect holidays - pickup days may be amended from time to time by the City of Scottsdale). Appropriate animal and wind resistant containers should be used. No trash should be put out prior to sunset on Sundays and Wednesdays, and the empty containers should be brought in as soon as possible after the pickup.

Mischievous Acts/Vandalism - Mischievous acts and vandalism cost each resident money. Repairs for damage must come from the Association funds. Any persons observed damaging property at the Scottsdale Colony will be billed for expenses to cover repairs or replacement. All residents are requested to report mischievous acts to the Scottsdale Police and/or the management company promptly.

Scottsdale Police: (480) 946-6511

Heywood Management (480) 820~1519

Clubhouse and Pool Rules - The following rules and regulations have been set up for your protection and to protect the recreational facilities themselves.

1. The gate to the pool area must be kept locked at all times. One of the reasons for this is the city ordinances which require us to provide protection for small children. 4

2. No pets are allowed in the pool area. This is a health department ordinance.

3. No glass containers will be allowed in the pool area. Cigarettes should be placed in the propel' receptacles.

4. There shall be no running, undue splashing, "horseplay," spitting or obscene language allowed.

5. No cutoff pants are allowed in the pool. Swim suit attire is required.

6. Pool area will close at 11:00 p.m. - NO EXCEPTIONS When using the pool area, please respect your neighbor's rights by keeping the noise to a minimum.

7. No bicycles, tricycles, skateboards, roller skates, roller blades, etc. are allowed in the pool area.

8. No intoxicated person, or any person having an infectious disease is allowed in the pool area.

9. The pool is to be used by residents and guests of residents only. Ineligible, nonconforming or undesirable persons will be excluded.

10. The pool may not be reserved for private parties except by the Association as a whole. Only the clubhouse can be reserved for private parties and this is done by contacting the management company at least ten days in advance. Contact the management company for further information.

11. The doors to the restrooms, showers and saunas must be kept locked at all times to prevent vandalism.

12. Please clean up after yourself and your guests in the pool area.

13. Before using the jacuzzi, please read the rules which are attached to the fence. Each Purchaser, regardless of how they acquire title to their Scottsdale Colony property, shall pay to the Association immediately upon becoming an Owner of a Lot a transfer fee in the amount set from time to

time by the Board of Directors to compensate the Association for the administrative cost resulting from the transfer of a Lot. The transfer fee is not intended to compensate the Association for costs incurred in the preparation of the statement which the Association is required to deliver to a purchaser under ARS § 33-1806A and, therefore, the transfer fee shall be in addition to the fee which the Association is entitled to charge pursuant to ARS § 33-1806C.

Adopted by the Board of Directors of the Scottsdale Colony on January 23, 2012.

July 24, 2017 Minutes

noreply@blogger.com (Anonymous) — Tue, 25 Jul 2017 15:15:00 +0000

Monday July 24, 2017

July 24 Board Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
July 24, 2017

Board meeting was called to order at 6:14 PM. Board members attending: Melissa Heise, Pat Clark, John Frigo, and Brian Weimer. Also attending: Steve Cheff of Heywood Management and Scott Sowl Kleanrite Landscaping

The financial statements and minutes for April were reviewed and approved.

Homeowner Request/Comments:

Architectural Requests: none
New Owners: none
Review and approval of minutes of the last meeting: approved
Review and approval for financial statements: approved

Old Business:

Landscape Items
Clubhouse Renovations – 2 contractors in consideration; looking into further options
Foam roof coatings up onto walls
Tennis court repairs/replacement

New Business:

Painting of exteriors
Sidewalk repair

Adjournment of Owners in Attendance

Executive Session

Legal Issues:
Collection Activity:

Meeting adjourned at 7:45 PM. The next meeting will be our meeting on September 25, 2017 @

6 P.M.

Respectfully submitted,

Scottsdale Colony HOA

June 26 Board Meeting Minutes

noreply@blogger.com (Anonymous) — Fri, 30 Jun 2017 16:37:00 +0000

Monday, June 26, 2017, 2017

June 26 Board Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
June 26, 2017

Board meeting was called to order at 6:33 PM. Board members attending: Melissa Heise, Pat Clark, and John Frigo. Also attending: Steve Cheff of Heywood Management

The financial statements and minutes for April were reviewed and approved.

Homeowner Request/Comments:

Architectural Requests
New Owners: 285 Anna Stazio; 263 Alex Arteaga
Review and approval of minutes of the last meeting

Old Business:

Landscape Items
Clubhouse Renovations – 2 contractors in consideration; looking into further options
Foam roof coatings up onto walls
Tennis court repairs/replacement

New Business:

Painting of exteriors
Motioned and approved to move forward with adding an addendum the rules for 30 day leases on units

Adjournment of Owners in Attendance

Executive Session

Legal Issues:
Collection Activity:

Meeting adjourned at 7:10 PM. The next meeting will be our meeting on July 24, 2017 @

6 P.M.

Respectfully submitted,

Scottsdale Colony HOA

April 24, 2017 Annual Meeting

noreply@blogger.com (Anonymous) — Tue, 25 Apr 2017 02:53:00 +0000

Monday, April 24, 2017

April 24 Board Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
April 24, 2017

Annual board meeting was called to order at 6:08 PM. Board members attending: Melissa Heise, Brian Weimer, and John Frigo. Also attending: Steve Cheff of Heywood Management

The minutes of the 2016 Annual Meeting were reviewed and approved as presented.

The treasurer’s report was reviewed with the owners in attendance.

Agenda

Owner sign-in
Introduction of Homeowners
Review of last year’s minutes: Motioned by Dian K #236, Seconded by John Frigo
Treasurer’s Report and discussion of reserves: Motioned Pat Clark, Seconded by Brian W.
President’s Report:
1. Bulk of driveways with safety hazards were fixed in 2016
2. Landscaping; removal of dead trees and plants
3. 2017-2018; Repave and fix cracks in Tennis Court; Club House Renovation; Painting on the horizon
Homeowner Questions:
1. Air-BNB; vacation rentals: some homeowners have had issues with disrespectful renters
2. #311 has 4 neglected bushes west of their unit
3. #274 wants to have bushes left to grow and trimmed once a season, says the bushes are ankle-high and cut too often
4. #261 requested bushes planted that could grow and has yet to see those
5. Suggestion to have plants or flowers planted around the 6270 and 6350 signs
6. Keys not working well with pool and canal gate; suggestion to have it graphite/cleaned
7. Homeowners can find current regulations on patio covers on blog/website
8. Parking in front of mailboxes to be limited to 15 minute parking zones
9. Pool was reported as green 2 weeks prior and wasn’t told when to expect pool to be treated. Winter 2x a week, Summer 3x a week pool cleaned
10. Lamp at 6350 mailboxes is burned out and has for sometime
Election of New Directors; Elected to the board of directors: Melissa Heise
1. Pat Clark has
Adjournment: #311 Motioned for adjournment, Brian Weimer 7PM

Board Members’ Meeting

John F. Motioned Pat Clark to the board as President Brian W. Seconded
Review Tennis Court Bids
Review Club House Bids

Violations:
The Board discussed delinquencies and violations. Management also discussed what needs to take place so the approved measures to correct problems.

Legal Issues:
none

Meeting adjourned at 7:37 PM. The next meeting will be our Annual meeting on May 22, 2017 6:00 PM.

Respectfully submitted,

Scottsdale Colony HOA

February 2017 Minutes

noreply@blogger.com (Anonymous) — Sun, 19 Mar 2017 22:33:00 +0000

Monday February 27, 2017

February 2017 Board Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
Monday February 27, 2017

Board meeting was called to order at 6:04 PM. Board members attending: Melissa Heise, Brian Weimer, and John Frigo. Also attending: Steve Cheff of Heywood Realty, and Tim Heise and Mike Mlodzik Colony Homeowners

The financial statements and minutes for September were reviewed and approved.

Homeowner Request/Comments:

Architectural Requests
New Owners: none

Old Business:

Landscape Items
Clubhouse Renovations – 2 contractors in consideration w/1 in addition pending review
Pine tree trimming (bid for tree removal)

New Business:

Annual Meeting
Foam roof coatings up onto the walls
Tennis court repairs/replacement

Adjournment of Owners in Attendance

Executive Session

Legal Issues:
Collection Activity:

Meeting adjourned at 7:07 PM. The next meeting will be our meeting on April 24, 2017 @

6 P.M.

March meeting is canceled due to conflicting schedules.

Respectfully submitted,

Scottsdale Colony HOA

Monday January 23rd

noreply@blogger.com (Anonymous) — Mon, 30 Jan 2017 19:09:00 +0000

Monday January 23, 2017

January 2017 Board Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
Monday January 23, 2017

Board meeting was called to order at 6:06 PM. Board members attending: Melissa Heise, Brian Weimer, and John Frigo. Also attending: Steve Cheff of Heywood Realty, and Susan Crouch Colony Homeowner

The financial statements and minutes for September were reviewed and approved.

Homeowner Request/Comments:

Architectural Requests
New Owners: #285 Bradley Sinclair

Old Business:

Landscape Items
Additional Concrete Work – Phase 1 completed
Clubhouse Renovations – 2 contractors in consideration w/1 in addition pending review
Pine tree trimming (bid for tree removal)

New Business:

Annual Meeting
Foam roof coatings up onto the walls

Adjournment of Owners in Attendance

1 other homeowner, aside from board members was present

Executive Session

Legal Issues:
Collection Activity:

Meeting adjourned at 7:46 PM. The next meeting will be our meeting on February 27, 2017 @

6 P.M.

Respectfully submitted,

Scottsdale Colony HOA

Monday November 7, 2016

noreply@blogger.com (Anonymous) — Tue, 08 Nov 2016 03:11:00 +0000

Monday November 7, 2016

November 2016 Board Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
November 7, 2016

Board meeting was called to order at 6:05 PM. Board members attending: Melissa Heise, Brian Weimer, and John Frigo. Also attending: Steve Cheff of Heywood Realty

The financial statements and minutes for September were reviewed and approved.

Homeowner Request/Comments:

Architectural Requests
New Owners:

Old Business:

Landscape Items
Additional Concrete Work
Clubhouse Renovations

New Business:

Pine tree trimming bid-approved
Budget 2017-approved
Board member replacement-searching
Meeting change from December (26) to January 23, 2017

Adjournment of Owners in Attendance

No homeowners aside from board members were present

Executive Session

Legal Issues:
Collection Activity:

Meeting adjourned at 7:22 PM. The next meeting will be our meeting on January 23, 2017 @

6 P.M.

Respectfully submitted,

Scottsdale Colony HOA

September 2016 Board Meeting Minutes

noreply@blogger.com (Anonymous) — Tue, 08 Nov 2016 03:04:00 +0000

Monday September 26, 2016

September 2016 Board Meeting Minutes

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
September 26, 2016

Board meeting was called to order at 6:22 PM. Board members attending: Melissa Heise, Brian Weimer, and John Frigo. Also attending: Steve Cheff of Heywood Realty

The financial statements and minutes for June were reviewed and approved.

Homeowner Request/Comments:

Architectural Requests
New Owners:

Old Business:

Landscape Items
Pool Furniture
Additional Concrete Work

New Business:

Clubhouse Renovations
Board member replacement-searching
Meeting change for October-approved

Adjournment of Owners in Attendance

Executive Session

Legal Issues:
Collection Activity:

Meeting adjourned at 7:17 PM. The next meeting will be our meeting on November 7, 2016 @

6 P.M.

Respectfully submitted,

Scottsdale Colony HOA

June 2016 Board Meeting

noreply@blogger.com (Scottsdale Colony HOA) — Fri, 17 Jun 2016 22:12:00 +0000

The board usually meets the 4th Monday of every month at 6pm at the community clubhouse (please confirm the meeting date as there are sometimes outside factors that may alter when the board meets. The board does NOT meet in August and December).

The next HOA meeting will be held on Thursday June 30, 2016 at 6pm at the clubhouse. Residents are invited to attend.

May 2016 Board Meeting Minutes

noreply@blogger.com (Scottsdale Colony HOA) — Fri, 17 Jun 2016 22:09:00 +0000

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
May 23, 2016

Board meeting was called to order at 6:10 PM. Board members attending: Melissa Heise, Lance Donatello, Suzanne Muusers, Brian Weimer, and John Frigo. Also attending: Steve Cheff of Heywood Realty and Scott Sowl Kleanrite Landscaping

Scott S. discussed moving forward with general landscaping.
The financial statements and minutes for April were reviewed and approved.

Homeowner Request/Comments:
A. Architectural Requests
B. New Owners: 267 Margaret Mulhern (trust)

Old Business:
C. Landscape Items
D. Driveways
E. Tennis Court Repairs

New Business:
A. Pool Furniture
B. Additional Concrete Work
C. Clubhouse Renovations
D. Doggie Stations
E. Mailbox Parking

Adjournment of Owners in Attendance

Executive Session

A. Legal Issues:
a. none
B. Collection Activity:
a. Violations:
The Board discussed delinquencies and violations. Management also discussed what needs to take place so the approved measures to correct problems.

Meeting adjourned at 7:33 PM. The next meeting will be our meeting on June 30, 2016 @ 6 P.M.

Respectfully submitted,

Scottsdale Colony HOA

May 2016 Board Meeting

noreply@blogger.com (Scottsdale Colony HOA) — Thu, 05 May 2016 16:41:00 +0000

The board usually meets the 4th Monday of every month at 6pm at the community clubhouse (please confirm the meeting date as there are sometimes outside factors that may alter when the board meets. The board does NOT meet in August and December).

The next HOA meeting will be held on Monday May 23rd, 2016 at 6pm at the clubhouse. Residents are invited to attend.

April 2016 Annual Meeting Minutes

noreply@blogger.com (Scottsdale Colony HOA) — Sun, 01 May 2016 22:05:00 +0000

THE COLONY AT SCOTTSDALE
HOMEOWNERS ASSOCIATION MEETING
ANNUAL MEETING APRIL 25, 2016

The board meeting was called to order at 6:10 P.M. Board members attending were: Suzanne Muusers, Lance Donatello, Brian Weimer, and John Frigo. Also attending: Steve Cheff of Heywood Realty. It was determined that a quorum was present or represented via absentee ballot.

The minutes of the 2015 Annual Meeting were reviewed and approved as presented.

The treasurer’s report was reviewed with the owners in attendance.

Suzanne presented the President’s Report:
Accomplishments of last year include fences at solar panels to protect the panels from vandalism, a new more secure gate to the canal, driveway improvements for the worst driveways, most of budget went to landscape maintenance and improvement. Moving forward we will be doing tree trimming, seal coating streets, kool deck repairs, re-strapping pool furniture, repairing tennis court, some clubhouse renovations, looking at more driveway improvements, and looking forward to painting in 2019.

Owner discussion included topics: driveways, getting notices out sooner for meetings via e-mail blasts, designate parking by mail boxes as 15 minute only zones from 8 am – 8 pm, adding doggie stations, etc.

Elected to the board of directors: Lance Donatello and Suzanne Muusers.

The meeting adjourned at 7:10 PM.

March 2016 Board Meeting Minutes

noreply@blogger.com (Scottsdale Colony HOA) — Thu, 28 Apr 2016 16:38:00 +0000

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
March 28, 2016

The board meeting was called to order at 6:09 PM. Board members attending: Suzanne Muusers, Brian Weimer, Lance Donatello and John Frigo. Also attending: Steve Cheff of Heywood Realty and Scott with Kleanrite Landscaping. Melissa was excused.

Time was given to Scott of Kleanrite Landscaping to discuss issues regarding the landscaping of the community.

The minutes from the last board meeting were approved.

The financial statement for February was reviewed and approved.

Old Business:
The board would like the company that sprayed the weeds to return and spray them again.

The board would like to get the dog waste picked up.

The new gate at the canal has been installed as well as the fencing around the solar panels..

New Business:
The board reviewed the bids for the concrete driveway repair as it was obvious that the low bidder that had been awarded the project will not come through. The board voted to accept the bid of All Pro Maintenance. Steve to contact them and get it scheduled as soon as possible.

The board discussed the seal coating of the asphalt. This should be done after the driveway project is completed. The board approved the bid of Ace Asphalt.

The board approved getting the pool furniture fixed up for swimming season. Steve authorized up to $1,000 in repairs and new furniture.

The board would like to get bids on the tennis court resurfacing.

Violations:
The Board discussed delinquencies and violations. Management to take approved measures to correct problems.

Legal Issues
none

The meeting adjourned at 7:36 PM. The next meeting will be the Annual Meeting on April 25, 2016 at 6:00 PM.

Respectfully submitted,
Scottsdale Colony HOA,

March 2016 Board Meeting

noreply@blogger.com (Scottsdale Colony HOA) — Mon, 29 Feb 2016 16:04:00 +0000

The next HOA meeting will be held on Monday March 28, 2016 at 6pm at the clubhouse. Residents are invited to attend.

February 2016 Board Meeting Minutes

noreply@blogger.com (Scottsdale Colony HOA) — Mon, 29 Feb 2016 16:01:00 +0000

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
February 22, 2016

Board meeting was called to order at 6:03 PM. Board members attending: Melissa Heise, Lance Donatello, Suzanne Muusers, and John Frigo. Also attending: Steve Cheff of Heywood Realty and Scott Sowl Kleanrite Landscaping

Scott S. discussed moving forward with general landscaping.
The financial statements and minutes for November were reviewed and approved.
Old Business:
A. Landscape Items
B. Driveways
C. Fence at Solar Panels; plans to begin in February
D. Gate at Canal; plans to begin in February
E. Club House AC unit tune-up; scheduled for March
New Business:
A. Special Assessment Collections
B. Annual Meeting to Occur on April 25, 2016 @ 6PM
C. Leak on Solar Panels; small leaks detected projected to be fixed 1st Feb 29
D. Revise bids for resurfacing the streets

Violations:
The Board discussed delinquencies and violations. Management also discussed what needs to take place so the approved measures to correct problems.

Legal Issues:
none

Meeting adjourned at 6:47 PM. The next meeting will be our meeting on March 28, 2016 @ 6:00P.M.

Respectfully submitted,

Scottsdale Colony HOA

February 2016 Board Meeting

noreply@blogger.com (Scottsdale Colony HOA) — Tue, 02 Feb 2016 01:36:00 +0000

The next HOA meeting will be held on Monday February 22, 2016 at 6pm at the clubhouse. Residents are invited to attend.

January 2016 Board Meeting Minutes

noreply@blogger.com (Scottsdale Colony HOA) — Tue, 02 Feb 2016 01:34:00 +0000

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
January 25, 2016

Board meeting was called to order at 6:05 PM. Board members attending: Melissa Heise, Lance Donatello, Suzanne Muusers, Brian Weimer, and John Frigo. Also attending: Steve Cheff of Heywood Realty and Scott Sowl Kleanrite Landscaping

Scott S. discussed cutback for those plants affected by frostbite and moving forward with general landscaping.
The financial statements and minutes for November were reviewed and approved.
Old Business:
A. The board reviewed the bids for removal of the dead pine tree by 6350 mailboxes. The board approved bid by Turf and Trees for this removal sand stump grinding. Weed King was motioned by Brian, seconded by Lance all in favor.
B. Board discussed the driveway project. The contractor with the low bid has not been retuning phone calls or emails. Steve to contact the next lowest bidder, New Look Restorations, to have Bill Sykes update his bid with current pricing.
C. The gate to the canal and the chain link fence by the solar water heater have yet to be done. The contractor is running behind due to the rains we have had. He should get these completed in the next few weeks.

New Business:
A. Special assessment collections
B. Annual meeting to occur on April 25, 2016 @ 6PM
C. Club House AC unit tune-up

Violations:
The Board discussed delinquencies and violations. Management also discussed what needs to take place so the approved measures to correct problems.

Legal Issues:
none

Meeting adjourned at 6:59 PM. The next meeting will be our meeting on Feb 22, 2016 @ 6:00P.M.

Respectfully submitted,

Scottsdale Colony HOA

January 2016 Board Meeting

noreply@blogger.com (Scottsdale Colony HOA) — Sat, 28 Nov 2015 16:48:00 +0000

The next HOA meeting will be held on Monday January 25, 2016 at 6pm at the clubhouse. Residents are invited to attend.

November 2015 Board Meeting Minutes

noreply@blogger.com (Scottsdale Colony HOA) — Sat, 28 Nov 2015 16:46:00 +0000

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
November 23, 2015

The board meeting was called to order at 6:08 PM. Board members attending: Suzanne Muusers, Brian Weimer, Lance Donatello, and John Frigo. Also attending: Steve Cheff of Heywood Realty and Scott Sowl of Kleanrite Landscaping.

Time was given to Scott to discuss some of the landscape issues..

The minutes from the last board meeting were approved.

The financial statement for October was reviewed and approved. Steve to produce a special assessment collection report so the board can determine more easily who is or is not paying the assessment.

Old Business:
The board reviewed the bids for removal of the dead pine tree by the 6350 mailboxes. The board approved the bid by Turf and Trees for this removal and stump grinding.

The board discussed the driveway project. The contractor with the low bid has not been returning phone calls or emails. Steve to contact the next lowest bidder, New Look Restorations, to have him update his bid with current pricing.

The gate to the canal and the chain link fence by the solar water heater have yet to be done. The contractor is running behind due to the rains we have had. He should get these completed in the next few weeks.

New Business:
The board reviewed the proposed budget for 2016. Steve to revise the budget with increases in painting and grounds maintenance. The contribution to the reserves to remain the same.

There will be no meeting in December.

Steve to have a/c units serviced.

Violations:
The Board discussed delinquencies and violations. Management to take approved measures to correct problems.

Legal Issues
none

The meeting adjourned at 6:52 PM. The next meeting will be on January 25, 2016 at 6:00 PM.

Respectfully submitted,
Scottsdale Colony HOA,

October 2015 Board Meeting Minutes

noreply@blogger.com (Scottsdale Colony HOA) — Tue, 24 Nov 2015 13:05:00 +0000

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
October 20, 2015

The board meeting was called to order at 6:12 PM. Board members attending: Suzanne Muusers, Brian Weimer, and John Frigo. Also attending: Steve Cheff of Heywood Realty.

The minutes from the last board meeting were approved.

The financial statement for September was reviewed and approved.

Old Business:
Steve to ask Excel Pools to patch the coping on the pool deck where it has chipped off.

The board authorized to start on the driveways when the contractor can get it scheduled..

New Business:
The board discussed the seal coating of the asphalt. Plan on starting in April 2016. Management to get bids for the February meeting.

The board approved to get a new gate installed to the canal. They approved option 2 of the proposal submitted by New Look Restorations. The gate is to be painted to match the trim color of the buildings. It should be keyed the same as the pool key.

The board discussed the 2016 budget. They would like the budget to reflect an increase in the monthly dues of 3%, with the new amount being $167 per unit per month. Also the budget should have $2,000 - $3,000 for painting so touch ups can be done where needed.

There will be no meeting in December.

Steve to have a/c units serviced.

Violations:
The Board discussed delinquencies and violations. Management to take approved measures to correct problems.

Legal Issues
none

The meeting adjourned at 7:02 PM. The next meeting will be on November 23, 2015 at 6:00 PM.

Respectfully submitted,
Scottsdale Colony HOA,

September 2015 Board Meeting Minutes

noreply@blogger.com (Scottsdale Colony HOA) — Sat, 21 Nov 2015 23:55:00 +0000

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
September 28, 2015

The board meeting was called to order at 6:00 PM. Board members attending: Suzanne Muusers, Brian Weimer, Lance Donatello and John Frigo. Also attending: Steve Cheff of Heywood Realty and Allison McGowan.

Time was given to Scott of Kleanrite Landscaping to discuss issues regarding the landscaping of the community.

The minutes from the last board meeting were approved.

The financial statement for July was reviewed and approved. The board would like to know what the expenditure of $1,648 was for. Also the board would like a chart of special assessment collections for the next meeting.

Old Business:
The board asked about when the chain link fence would be installed by the solar water heater.

The board authorized to start on the driveways when the contractor can get it scheduled..

New Business:
The board discussed the seal coating of the asphalt. Plan on starting in April 2016. Management to get bids for the February meeting.

The board approved to get a new fence installed to protect the solar water heater equipment.

The gate to the canal is not locking. The board would like some bids on a heavy duty gate that is very secure and looks nice.

Violations:
The Board discussed delinquencies and violations. Management to take approved measures to correct problems.

Legal Issues
none

The meeting adjourned at 7:02 PM. The next meeting will be on October 20, 2015 at 6:00 PM.

Respectfully submitted,
Scottsdale Colony HOA,

September 2015 Board Meeting

noreply@blogger.com (Scottsdale Colony HOA) — Mon, 27 Jul 2015 22:47:00 +0000

The next HOA meeting will be held on Monday September 28, 2015 at 6pm at the clubhouse. Residents are invited to attend.

June 2015 Board Meeting Minutes

noreply@blogger.com (Scottsdale Colony HOA) — Mon, 27 Jul 2015 22:46:00 +0000

SCOTTSDALE COLONY

HOMEOWNERS ASSOCIATION MEETING

June 22, 2015

The board meeting was called to order at 6:20 PM. Board members attending: Suzanne Muusers, Brian Weimer, Lance Donatello and John Frigo. Also attending: Steve Cheff of Heywood Realty and Allison McGowan.

Time was given to Scott of Kleanrite Landscaping to discuss issues regarding the landscaping of the community.

The minutes from the last board meeting were approved.

The financial statement for May was reviewed and approved. The board voted to move $8,000 from checking to a money market account so reserve funds remain segregated from budget funds in the checking account.

Old Business:

The board reviewed the bid for pre-emergent spraying and approved the bid as presented..

Steve to get bids for removal of the cottonwood tree on the north end of the community as recommended by the city.

The board will spend time at the next meeting reviewing the RDA report. Steve to resend the report to all board members.

New Business:

The special assessment for the concrete driveway repairs was passed. Steve to send letter to owners stating that the $200 special assessment will be due by October 31, 2015. Any funds received after that date will be considered late and subject to a $15 penalty each month until funds are paid in full. The concrete project is projected to begin in September so the asphalt seal coat project can begin in October once the concrete work has been completed.

The board approved to get a new fence installed to protect the solar water heater equipment.

The board voted to skip the meeting scheduled for July. The next meeting will be on September 28, 2015 at 6 PM at the clubhouse. .

Violations:

The Board discussed delinquencies and violations. Management to take approved measures to correct problems.

Legal Issues

none

The meeting adjourned at 7:15 PM. The next meeting will be on September 28, 2015 at 6:00 PM.

Respectfully submitted,

Scottsdale Colony HOA,

June 2015 HOA Meeting

noreply@blogger.com (Scottsdale Colony HOA) — Wed, 29 Apr 2015 16:28:00 +0000

The next HOA meeting will be held on Monday June 22nd, 2015 at 6pm at the clubhouse. Residents are invited to attend.

April 2015 Annual Meeting Minutes

noreply@blogger.com (Scottsdale Colony HOA) — Wed, 29 Apr 2015 16:22:00 +0000

SCOTTSDALE COLONY
HOMEOWNERS ASSOCIATION MEETING
April 27, 2015

Annual board meeting was called to order at 6:08 PM. Board members attending: Melissa Heise, Lance Donatello, Suzanne Muusers, and John Frigo. Also attending: Steve Cheff of Heywood Realty

The minutes of the 2014 Annual Meeting were reviewed and approved as presented.
The treasurer’s report was reviewed with the owners in attendance.

President’s Report 2015
2014 and 2015 Year to Date Accomplishments
• Landscaping and tree maintenance – we have 200 trees on the property
• Pool – new cleaning crew and pool cleaner
• Spa repairs – the spa was resurfaced and repaired
• Reserve study – the reserve study has been updated – It states that we need to allocate $2700 per month to reserves. We are currently allocating $1500.
• Reserves: we now have 4 $20,000 CD's and $56K in checking – as a comparison- in April 2011 we had a total of $47K in the checking account and no CD’s.

Goals for 2015/2016/2017
• 2015 Landscaping and Tree Maintenance. We will continue to maintain, repair, and upgrade our landscaping.
• 2015 - Irrigation controllers – replace/repair
• 2015/2016/2017 – Shared Concrete Driveways are in poor shape in most of the community. Over the next 5 years we will be repairing them. We will start with the 6 driveways that are in the poorest condition.
• 2015 Asphalt. Seal and repair streets later this year. These funds will come out of reserves – i.e., our checking account.
• 2015/2016 - Clubhouse Maintenance. After the most serious concrete driveways are repaired, we will address the clubhouse with maintenance.
• 2016 – Tennis court resurface

Topics for discussion
• Percentage of rentals in the community
• Landscaping – allow flowers to bloom. Unless shrubs are blocking sidewalks, allow them to grow.
• Parking violations – too many cars being stored or parked by the mailboxes. Residents parking in guest parking.
• Street names
• Pet waste

Violations:
The Board discussed delinquencies and violations. Management also discussed what needs to take place so the approved measures to correct problems.
Legal Issues:
none

Meeting adjourned at 7:23 PM. The next meeting will be on June 22, 2015 6:00 PM.

Respectfully submitted,

Scottsdale Colony HOA