ONE tip from Jon’s interview yielded me 2,027 unique visitors to just ONE of my blog posts, and those people shared my blog post 910 times.

In this audio interview, Jon covers:

• Why start your own blog
• How to get more traffic to your blog
• Why your blog posts get ignored
• Why getting subscribers is more important than getting traffic
• How to avoid writing boring content
• How to get inside the head of your readers to know what they want you to write about
• Why blog comments are so important
• Should you try for email subscribers or RSS subscribers?
• How often should you post
• How having conversations with readers/customers will make a better blog
• The mistakes Jon made when he first got started with blogging (and how you can avoid them)
• How to incentivize people to subscribe to your blog

You’ll love the full range of tips that Jon shared with me during this interview! Just one of them could boost your blog to a whole new level.

Related posts:

1. Reinventing Your Coaching Business – Free Audio Available
2. Stress Makes Us Stupid – Free Audio with Susan Klein
3. Creating Your Signature Presence – Free Audio

As a small business owner, there are often too many ideas, too many tasks and projects, and not enough time or resources. Entrepreneurs are a creative bunch of people and we’re always thinking of new ideas!

I don’t know anyone who isn’t time-constrained. We all have busy lives, and if you run your own business, you are doubly busy.

Below are 44 tips for dealing with overwhelm and increasing productivity. Feel free to share this with your friends, colleagues and mastermind group partners.

The Rules

Just pick ONE of these tips and do it. Do not overload yourself more, by trying to do all these tips. This article will be online later and you can come back to it to pick up your next tip.

Understand Why You’re Feeling Overwhelmed

Many of my clients and students tell me they are feeling overwhelmed by running their own small business. It doesn’t matter whether your business is brand new or 20 years old, there are many things to juggle as a business owner. You are not alone in feeling this way, and there are some very common reasons why we feel overwhelmed:

• Trying to be everything to everyone
• Trying to focus on too many things at once
• Being too optimistic about how much time it takes to do a task
• Adding too many appointments and projects to your weekly calendar
• Not saying “no” to people and projects

Notice how all these things are a CHOICE you made? Every time you make a choice to do too much, you make a choice to feel overwhelmed. You are in control.

You are in control of your calendar. You are in control of which projects are top priority. You are in control of your thoughts about your business. You’re even in control about whether you answer a ringing phone or not.

The power is in your hands.

Admitting That You Can’t Do It All

I have a To Do list that is six typewritten pages long. Every time I have a brilliant idea for a new project, I add it to the To Do list.

As surely as the sun rises each morning, the more I add to the list, the more overwhelmed I feel.

Then I had a startling insight: I will never be finished with my To Do list. I will always have wonderful new projects that I want to add. I will always have maintenance tasks that need to be performed. There will always be emails to answer and phone calls to make.

Once I understood that I would never get it all done, then it was only a baby step to the knowledge that I can’t do it all myself. Either I have to delegate projects and tasks, or I have to delete them from my list. If you are serious about not feeling burned out and overwhelmed, then the first place to start making cuts is in your To Do list.

Take Your Time

New habits take some getting used to, don’t they?

The outcome will be a feeling of mastery over your workload, your time and your energy. You will be in control of your calendar and To Do list instead of feeling as if they are in control of you.

Start With These Simple Tips

1. Calm down. You cannot do any of these tips if you are feeling stressed. Do 5 minutes of something relaxing before trying any of these tips.

2. Set priorities and goals. Where do you want your business to be in 12 months? What is most important, right now, to get you to your 12-month goals? Pick just three goals for 12 months. If you complete them, you can always add another one later.

3. Centralize your To Do list. Because I’m at my desk most of workday, I have a To Do file right on my computer that I can easily access and update. Whether you keep your To Do list on your smart phone or in a notebook, make sure you can get your hands on it quickly. When a new idea comes up, you have a place to put it immediately, instead of trying to keep track of it in your head. This is so liberating!

4. Focus. Choose one task and focus solely on that until it is complete. Stop multitasking; it will only lead you to feeling more overwhelmed.

5. Set a timer. Work on one task for 20 minutes, and then take a break. Every week, work for 5 minutes extra (25 minutes instead of 20, and so on) to help rebuild your focus, sustained attention span and ability to concentrate. Pay attention to when you start to become distracted and work with your natural biorhythm to take mini-breaks when you need them. Most adults can pay sustained attention for 20 minutes before becoming distracted. (Most adults can renew their attention to a task after being distracted, too.) I use a timer from TimeTimer to keep track of my 20-minute work segments.

6. Know how long it takes. I am notorious for assuming that tasks take much less time than they actually take. I block out 15 minutes for a task then discover it actually takes 30 minutes. I have learned this simple rule: whatever you think a task will take, double it. That way you won’t add too many tasks to your daily calendar and you will feel less stress because you know you’ve given adequate time to every task. Plus there’s a nice added cushion of time for a tea break!

7. Simplify. Is your business too complicated? Should some of your manual tasks be automated? Take a deep look at every task you do and ask yourself if there is a better, easier way to do it, or if a piece of software could do that task for you.

8. Know your Productivity Peak. When is your best, most productive time? Most creative time? For me, it’s 8AM to 2PM. That is the time when my intellect and my creativity is flying high. So I use that time to work with clients, teach classes, write books, and create training programs. Knowing and using your personal productivity peak times will help you be more productive and produce better quality work. Use your non-peak time for maintenance items that don’t require much brainpower (or willpower).

9. Give yourself the gift of distraction. Sometimes we push ourselves too hard. Owning a business is a marathon, not a sprint. Every few hours, take a break from your work. Step out your front door and get a breath of fresh air. Play some music. Go for a walk. Read a fun book. Have coffee with a friend. Do anything that takes your heart and mind away from business. You will be rewarded with a clear mind and a fresh perspective when you get back to work.

10. Get rid of clutter. For many people, when there are too many things in your visual field of focus, it is hard for your brain to concentrate on the task at hand. If out of sight really does mean out of mind, keep a file drawer for paperwork and put a note to yourself in your To Do list about where to find the necessary paperwork or email when you’re ready to work on that task.

11. Know your RQ (resistance quotient). Discover what you’re resisting when you use distraction and procrastination instead of doing your work. Stop self-sabotaging your success.

Specific Things You Can Do to Deal with Overwhelm

12. Just say no without guilt. Too often we try to please everyone and end up with too much on our plates. When you are feeling overwhelmed, look at the people and projects you’ve say Yes to that perhaps you should have said No to. Here’s a practical article I wrote on how to say no to people when they ask for your time.  Look at your To Do list and ask yourself if you can simply say No to any of the tasks. Remember, you are in control of your task list and your calendar. Only you can overbook yourself, so only you can say No to requests for your time.

13. Clear your desk. There is no better feeling than starting fresh and getting a complete handle on everything that needs to be done. By going through every paper, every pile, every note, you consolidate and prioritize. Remember to use your centralized To Do list and throw away all those individual To Do notes!

14. What’s most important? Each morning, enter your office and ask, “What are the MOST important tasks to get done today?” Make a careful balance about short-term emergencies and long-term tasks so that you can meet your goals without getting swept-up in daily disasters.

15. Do it. Sometimes, a bare-knuckle commitment to getting things done is necessary. That pesky colonoscopy you’ve been putting off? Do it. That phone call to a disgruntled employee? Do it. That 3,000 word article? Do it.

16. Ditch it. Some projects were never meant to be. Some catalogs and magazines can be thrown away.

17. Delegate it. Ask for help. Look at all the tasks you do, and for each one ask, “Am I the only person who can do this task in the entire world?” Some tasks are your sole providence; others can be delegated to a website designer, graphic artist, administrative assistant, etc.

18. Work for results. Which things you currently do are giving you the results you want? Stop wasting time on things that don’t give you the outcomes you want, even if other people tell you that you “have to” do them. Stop listening to gurus and start listening to your own intelligence and experience. The only thing that matters is whether you are creating the outcomes you want.

19. Get into task habits. For instance, the first thing I do each morning is handle emails from clients and students. Then I do social media because it allows me to use a different part of my brain. Next, I look at financials. Then I prep for that day’s client calls and classes. These four tasks take me about 60 minutes, warm up my brain, and allow me to serve my clients and students first, before getting into the main part of my day. Each afternoon before I leave, I plan my projects/tasks for the next day, answer any last-minute emails, and straighten up my desk. Having task habits each day allows you to get the important daily tasks done in an orderly fashion.

20. Chunk your schedule. Do you have scheduled time each week for marketing? For administrative work? For speaking with clients? If you block out scheduled time each week for your work, you will know that you have a plan for how to tackle the work. For instance, I use all day Friday to write articles, books and new classes. I use Monday morning for administrative work. I teach on Tuesdays and Thursdays at 1PM. What does your ideal workweek look like?

21. OMD: Off My Desk. Make a concerted effort to handle each item that comes across your desk ONCE. Do not stack it in a pile and think, “I’ll get back to it later.” Each morning, make a clean sweep of your desk while reciting the mantra: OMD, OMD, OMD!

22. Bit-sized chunks. Divide big projects into mini-tasks. Grab a piece of paper and write down all the tasks you can think go into the project. Divide any task that takes more than 60 minutes into smaller, doable chunks.

23. Find it in 60 seconds or less. Create a rule for yourself that you will be able to get your hands on anything in your office in 60 seconds or less. When you put something away, put it away in the most intuitive place you can think of, so that it will be at your fingertips when you need it. Find a home for every item in your office and return it to its home after each use. Fall in love with your filing cabinet.

24. Just three tasks a day. Stop overscheduling your time. Choose just three tasks a day to complete. If you are done early, you can always take on another task (or escape from the office for a little hard-earned play time).

25. Admit that you will never get caught up. Your To Do list will never be empty. Humans are the only animal who, once they complete a task, create new projects and tasks to occupy their minds, their time, their creativity, their energy. We’re hard wired this way.

26. Stop multitasking. While there are conflicting scientific research findings about whether multitasking causes productivity loss or not, my clients tell me that trying to do too many things at once causes them to do a poorer job, both in productivity and quality of work.

27. Out of sight, out of mind. When you need to focus deeply on a task, especially for a long amount of time, try clearing off your desk first. We get overstimulated, visually, by having many items within our view. By putting them out of sight, you can then focus more fully on the task in front of you. I use this technique when doing in-depth strategy work for myself or with clients. It forces my visual focus, and therefore my mental focus, on just one thing.

28. When you need to focus, get away from your desk. When I’m working on a big project, like writing a book, I find it best if I take my laptop and leave my office. If the weather is cooperative, I will go site by the lake and write; if not, I will find some quiet corner of a coffee house or hotel and write there. Even moving from your office to your living room will help. Because there is nothing else to grab your attention, you are able to focus for longer periods of time.

29. Check it off. Make a list (a To Do, a Task list for a big project). Put a big checkmark next to each task when you get it done. It’s very satisfying!

30. Make an appointment with yourself. Having a To Do list is great, but the real payoff comes when you move tasks from your To Do list and put them in your actual calendar as an appointment with yourself. In this way, you can estimate how much time something will take, and know that you have blocked out enough time to get it done.

31. Celebrate. When you get done with a big project, don’t automatically move to the next one. Find some wonderful way to celebrate your achievement!

32. Put on your CEO Hat. What are priority tasks for the ultimate success of my business? Sometimes what seems like the right thing to do in the moment is exactly the wrong thing to do for the future.

33. Get it out of your head and on to paper. Are you trying to carry your entire project plan in your head? Are you carrying your shopping list and your weekend appointments in your head, too? Stop it! Find a place to write down all these things, and use it consistently, so that you have a clear mind.

34. Unsubscribe. Do you belong to too many email newsletters that you never read? I have a litmus test: Every quarter, I go through all the email newsletters I have received from a specific person. If I don’t find at least one brilliant idea, one great tip, or one deep insight, I unsubscribe. By knowing why you subscribe to email newsletters, and using those values to judge whether a newsletter is delivering value to you (or not), you’ll easily be able to unsubscribe from those that don’t meet your needs. Life is too short to wade through emails that don’t sing to you.

35. Close down your email and social media sites during peak work periods. It’s too distracting, too tempting. (It’s like not keeping ice cream in the house when you are on a diet.)

36. Set up a good filing system. Keep big projects in their own 3-ring binder or an electronic folder on your hard drive, so that all your material is in one place. Archive old financial papers, client files, etc. into storage drawers or boxes.

37. Embrace the PDF. Get the paper off your desk by using electronic PDFs of anything that’s important. You can scan anything that comes in to your office on paper to a PDF. You can also print any online or electronic file to PDF using your operating system’s PDF creation software. If your computer’s operating system doesn’t include a PDF creation software package, try the free PrimoPDF.

38. Create an at-a-glance project planner. I juggle many projects each month. So once a month I grab a piece of art paper and create multiple squares, one square for each project. In each square, I write down the five most important tasks that need to be done for that project in that month. When I glance at it, I can see how all the puzzle pieces fit together and where the demands on my time will be felt the most.

39. Big rocks first. Do you know how to plan your priorities? This wonderful video with Stephen Covey will help you see the big picture.

40. Perfectionism kills. I know, because I tried to do every task perfectly and it nearly killed my business. Some tasks are critical for your success and need to be as good as they possibly can be. Other tasks are not so important and just need to be done without a lot of glory or perfection.

41. Backlink tasks to a project deadline. If you have a project with a deadline (like a class that starts on a certain date), put that deadline in your calendar. Then, working backwards, fill in the tasks on your calendar that lead up to the project conclusion. Then you will know when you have to start the project in order to complete the tasks in time.

42. Use GanttProject software. I’m a geek. I love software. I love Gantt charts. A Gantt chart is a visual way of seeing and linking tasks within a project, assigning time to each task, and connecting the tasks to figure out how long the entire project will take. I use a free software program called GanttProject for mapping out project/task work for big projects. You can download it for free here: http://www.ganttproject.biz/download (Don’t use the big green “download” button on this page. That doesn’t download GanttProject. Instead, look for the link in the upper left corner that says “GanttProject 2.5.” That’s the correct link.

43. Allow for Murphy’s Law. No week is complete without something going wrong. So plan for it. Allow time in your week for tasks to take longer, phone calls to take longer, emergencies to crop up. You’ll be happier planning for breathing space.

44. Action alleviates anxiety. Pick one high-priority task on your To Do list and do it. Nothing relieves stress better than getting off your butt and taking action. Don’t fall in the trap of picking a low-priority task just because it is easy. Do the things that matter.

Whew! That’s quite some list! As I said earlier, don’t try to do all 44 tips at once. Pick one that feels like it will work well for you and take a month to make it a habit. Then pick another and another until you can feel your overwhelm and anxiety lessen.

I’m wishing you a peaceful and productive business life!

Which one of these tips have you tried?

copyright (c) 2012, Karyn Greenstreet. All rights reserved.

Related posts:

1. Dealing With Overwhelm
2. Dealing with Crazymaker Clients – Part 2
3. Tips on Moving Your Home Office

Connecting Mind space and Home space through Qigong Healing, Harmonizing and Organizing

with Sangita Patel

Learn how we can balance our 2 types of energies(Yin and Yang) in our body and help heal ourselves physically ,mentally, emotionally and spiritually by using simple, efficient and effective method of Qigong. This method helps to remove blockages in your body created by stress, negative thoughts and illness .It brings clarity in mind, opens up Heart energy center along with other 6 major centers. Qigong can be done standing, sitting and lying down by any age who is willing to make positive changes in the lifestyle to enjoy their life. Harmonizing is designed to help develop the skills needed to realize your highest potential through regaining your inner peace and wisdom. Having an organized mind and home space helps maintain sanity and stability in thoughts and actions. www.kalakarinteriors.com

What Authors Should Know about Book Illustrations

with Pat Achilles

This seminar provides the groundwork for finding and working with an illustrator, the qualities that will make your book attractive and marketable, and tips on publishing and costs.  Pat will discuss illustration for various reading levels, resources to find illustrators, what to prepare before you contact an illustrator, pricing, ways to cut costs, traditional versus self-publishing, and the single most important thing on which you and your illustrator will collaborate. www.achillesportfolio.com/whatauthorsshouldknow.htm

Discovering Your Ideal Client in 4 Simple Steps!

with Cindy Hillsey

You’ve probably heard that you need to pick a Target Market and then figure out what your Niche is within that market, right? I don’t know about you, but that sounds pretty confusing and overwhelming to me! What exactly is a Target Market and how do I know what my Niche is within that market? What if I told you that we could make this process really simple, and effective, by discovering who your Ideal Client is in 4 steps?! Yes, 4 simple steps and you will be on your way to discovering your Ideal Client. This Take Action Group (TAG) is for Service-Based Entrepreneurs, Small Business Owners, and Solopreneurs who are tired of working with those less-than-Ideal Clients. This TAG will not only help you to discover your Ideal Client, but will show you WHY it is important to your business to know who your Ideal Client is. www.virtualpartnering.com/idealclient-tag/

SmartBooks^TM

with Amy Bradbury

SmartBooks^TM teaches business owners how to effectively use QuickBooks® – from installing the software to printing reports for CPA/taxes – and everything to manage their businesses throughout the year.  Learn how to leverage the #1 business accounting software to work for your business.  http://www.getsmartbooksnow.com/

Creating an Elevator Speech

with Amanda Venier

Are you looking for a new job, starting or building a business, or trying to connect with customers or partners?  If so, you need an elevator speech!  During this four week class you will design and write your elevator speech in five simple steps.  You will complete practices and get feedback on your work.  For the class conclusion you will have an opportunity to submit your speech via video or phone.   A follow up class will be offered to help you deliver your message in a compelling way, and adjust your message for use in different situations.  http://www.ionapathways.com/Events_EW8C.php

Build Positive Energy for a Fabulous Life

with Polina Mesechova

This workshop is for busy women who need more energy to work, to take care of a family and a house, and want to feel fabulous.    During class women will learn about foods that increase vitality and exercises that build strength. They will be more inspired and motivated for healthier and happier life. We will share indulgences for feeling and looking amazing.   www.reducestresssolutions.com

Basic Infusionsoft Course

with Sharon Broughton

This four-module LIVE online webinar course will train you on all the basics of Infusionsoft! At the end of the course you will be able to setup a new account in Infusionsoft, transfer all the data from the previous cart/CRM, and setup all the details for the system to work! You will be also able to assist your clients with an existing Infusionsoft application by knowing how to setup new products, new campaigns, new webforms, and more! You will be learning from an Infusionsoft Certified Consultant–Sharon Broughton. Class starts on May 1st and is via webinar and all lessons are recorded and available for watching later in the student portal.  http://thetechieva.com/training/basic-infusionsoft-course

Overcome Overwhelm

with Suzette Adams

This class helps you, the small business owner, overcome the overwhelm that sneaks into your business day. You need to run your business, run it properly, and have a life too. This course will lay the foundation to help you regain that control and help you find balance again.  More Focus~More Time~More Profits http://www.StructureYourSuccess.com

Related posts:

1. Creating Your Reality
2. 8 Tips for Creating Videos to Market Your Services
3. Need a Step-by-Step System for Creating Great Classes?

The success of your mastermind group hinges on YOU.

If you want your mastermind group to be a success, this class is for you. This class is for people who are ready to take their mastermind group facilitation skills to a whole new level.

Learn the expert mastermind group facilitator’s art of being the guide on the side, not the sage on the stage.

In this 9-week teleseminar series, you will learn about:

• Using the six Mastermind Process Techniques
• Your role and responsibilities as a mastermind group facilitator
• How group dynamics impact your group Group Facilitation skills for mastermind group facilitators
• Creating and using a Mastermind Group Facilitator’s Journal
• Creating a Mastermind Member Journal to use with your members
• Creating trust in your group Helping members make decisions and choose a course of action
• Enforcing group guidelines
• Handling problem members
• Tracking group member progress
• Creating and using Prep Forms, Mastermind Matrices and Group Evaluations
• Lifting energy levels and sparking creativity
• Closing your meetings
• Dissolving your mastermind group
• PLUS: Get live, hands-on practice with your mastermind facilitation skills!

This teleclass meets one hour each week, for 9 weeks, beginning on April 23.

(Yes, class will be recorded. If you miss a session, you’ll be able to download the audio and listen at your leisure.)

For full class details, visit:

http://www.TheSuccessAlliance.com/facilitator

FOUR Great Bonuses!

• Bonus #1: A 62-page student guide in PDF format, chock full of advice and checklists, plus forms and worksheets for you to use as a Facilitator and to give to your members.
• Bonus #2: Six streaming internet videos of a real mastermind group, so you can watch and learn from Karyn as she facilitates a mastermind group!
• Bonus #3: A great way to get new members for your mastermind group! Once you register for the teleclass, you may list your mastermind group for free at The Success Alliance website, which receive 16,000 visitors annually looking for mastermind groups. You will receive an email with instructions on how to list your mastermind group once you register.
• Bonus #4: You’ll get access to my private Student Website, where you’ll get more resources.

What Students Say…

Karyn’s Mastermind Group Facilitator Training was truly superb. She has the unusual ability to present rich detail which will be invaluable to me in leading Mastermind groups, while not overwhelming us, and keeping the big picture clear and focused. The most effective Teleseminar I have ever taken!

–Paul Severance Center for the New Elder

For full class details and to register, visit:

http://www.TheSuccessAlliance.com/facilitator

I’m looking forward to hearing from you in class! The class size is small so that you get a chance to practice your mastermind facilitator skills hands-on.

Warmly,

Karyn

Related posts:

1. Market Your Mastermind Group: Get Members and Fill Your Group Now
2. Mastermind Group for the Self Employed
3. Selecting the Right Mastermind Group Members

Adventure summons you. Your journey to distant lands unfolds along byways both well-trodden and uncharted. Try as you might to step aside from the path of your calling, your eyes forever turn back to your true path with dogged desire and steadfast yearning. And so you walk on.

Pebbles and rocks and mighty boulders are strewn in front of you, challenging you to grow, to excel. Try the easy way, the small voice slithers in your ear. Wouldn’t it be better simply to give up, it whispers with calm and warm deceit.

Don’t you dare! This is not the time to slide into mediocrity, damning yourself to a life of bland conformity and empty wanderings. Press on! You didn’t start a business to stay small, meek, wanting, wasting.

Command your courage; walk forward with steady gaze and steely spine. Ignited by purpose, your passion intensifies inner dedication and perseverance until the solid core of inherent power is revealed.

Colleagues and mentors travel the unknown world with you, applaud with glee as you toss the rocks from your path, and lend their might when boulders don’t yield to the single-handed touch.

Every breath blazes with endless potentiality. You were born with a heroic heart.

The gift of a bold, purposeful life and joyful work awaits the entrepreneur whose essential self is open to the journey.

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