Snagit screen capture software by snag it will capture anything you have on your computer screen.   I find i use it often to create images that combine pictures, words and other objects – to communicate what I need to relay quickly when I am outsourcing tasks.   This way I can create a visual representation of what I am looking to have completed.  It’s quick. It’s efficient.

Some of the special effects make it fun to use too.

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If you are not driving traffic to your blog – you are getting traffic through organic search engine results.  Using keyword tools can improve you ranking in the results.   Here are a few of my favorites – including my personal most favorite – Scribe.   Not all of these four are free – and yet for me – I have found them easy to use – which makes them useful.

Google Adwords Keyword Tool because Google’s contextual targeting technology can automatically match your keywords (ads) to web pages in Google’s  Display Network that are most relevant to your business – Google Adwords can help you do so may things.  Including finding JV partners – and learning how others are using the keywords to their advantage.

I give my a huge thumbs up to Scribe. I have been using it since February – and it has made a tremendous different to how I set up my own blog.  It’s simple and it’s actually fun to use.  It’s like a learning tool for best SEO practices.   Scribe is a plug in for word press (and it works for Joomla and Dropul).   It’s not free – but – for a coach who doesn’t have a lot of extra time – provides huge value.  In addition to the integrated keyword assistance – it has the additional benefits of helping you to do things like advance keyword research and linking in sites and social media.   Scribe’s semantic analysis, also saves me time – because I can get useful takes in seconds – instead of needing to spend time deciding on tags. I actually am at the point now that I can’t think of being without this tool.

WordTracker is excellent for helping you to find  and dig deep into the ‘long tail’ of keywords.  Which of course makes it easier for you to rank closer to the top of the page for that keyword string.  Wordtracker has a free trial that is worth the taking.

SPyfu subscribers and free-access visitors start at the same point.  Go to http://spyfu.com and start with the search box.  Enter your domain or keyword.  Your free access to the site opens a bunch of results :

• Stats of the domain’s spending, clicks per day and organic value from their content
• Ten Best Paid Keywords during each month
• First 10 paid keywords
• Top ad competitors
• First 10 organic keywords from the most recent month
• Top organic competitors

• Stats of the keyword’s cost per click, clicks per day, search volume and search results

• This can be lovely information for keyword research because when you know how much a keyword costs, you can take that into account when you are writing search optimized content for your website. If a keyword is cheap and gets very little traffic, all things being equal, you probably don’t need to include it in your content. On the other hand if it would be expensive to buy the traffic on the keyword, you should definitely consider trying to get that traffic organically and include it in you content.

• Ads run on this keyword
• Top 50 organic results on this keyword
• Categories to lead you to related keywords
• View the cached page of the results page we used to capture this data.

With a paid  subscription, you can see how different changes reveal the advertiser’s strategy.

If in the end you have way more time on your hands  – and you are looking for a more expansive list of keyword tools;you could always check out this Gigantic List of keyword tools.

Happy Keywording!

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Big Stock (formerly called BigStockPhoto) is a subsidiary of ShutterStock.com.  Over 5,500,000 images ranging in prices starting at $1.00 per photo

How to use Bigstock?  Sign Up and start a Bigstock account for free. Charge up your account with credit packages starting at $15.

Image downloads start at 1 credit. Bigstock images can be used in almost any creative project. It’s always free to search and download preview images.

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• Sources for Low Cost Graphics
• Clip Art Resources

http://www.html-kit.com/favicon/ offers a free Favicon creator from and image.

If you are a wordpress user – you can then use All in One Favicon plugin to quickly add it to your blog.

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Time Management can problematic when you have a combination of things on your to-do-list.  Those things you love to do, need to do but don’t love doing and those things that you would rather put off or even procrastinate at.

The Action Machine is a piece of down loadable software that you can program in your tasks – and then lovely large visual timers to each task or project you assign.   The beauty of this program for those things you tend to procrastinate around – you can set a short timer – and make a commitment to do at least that amount of time.   10 Minutes is usually enough to get me started on something I have been putting off.

The second cool thing about this piece of software – is if you have any illusion about how much time things take you to accomplish…. you can set up the timers – and really find out – just how much time you have been spending on things.    How much time does it really take to get thru all of those emails?     What would happen if you allowed yourself 30minutes?  Would you move on to other things.

I like this program idea.  It’s a great way to create some structure around time.

You can do the same thing with paper, and yet…there is something alluring about using the visual aids of timers.  There is also the small piece about “giving yourself permission”  to call a day  – a day.   When there is always more to do – this is one way to use a tool to help you limit the size of your plate for the day.

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• Listen to recordings Faster… well almost

FasterAudio.com is my new thing to tell my friends about when I am talking about increasing productivity.

FasterAudio

I listen to 10-15 hours of audio a week on average – not including the email I listen to using another one of my favorite tools … TextAloud.   When a fellow coach -mentioned I could easily save 20minutes on every 1 hour of recordings that I was listening to – I was really excited.  If I could reclaim 20 minutes x5 recordings a day – that is 1 hour regained where I can be focusing my mind elsewhere.

If you are someone who lives as if time were money… did you know … if you earn 100,000 a year, 1 hour not wasted each day could save you around 4200.00 in a year?  That was enough for me to lay out  the 65.00 to have a easy-peasy way to convert my mp3 and wav files to be faster.

I think there are those that offer this service for no cost… a quick Google Search give me a number of links to similar tools – but they didn’t seem to have the “easy-peasy” factor going for them.   I found the investment well worth it – when you count in the audio files they included on how to increase your listening speed skill set.

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• Using Multiple Timers

www.MeetingWizard.com

Simple to use, no download required.

MeetingWizard automatically does the following:

• sends invitations to participants proposing alternate times
• summarizes their responses
• updates you on the results
• sends confirmations
• sends optional reminders prior to meetings

MeetingWizard requires only that you and your participants have access to e-mail and a browser.  It uses the simplest technologies possible, ensuring that all of your guests will be able to use the system.

MeetingWizard has been designed to be effective in more than 90% of meeting planning situations, and does not try to fulfill every possible need.  However, it allows for enough flexibility to make changes, add personalized notes, make cancellations and handles most other situations that might arise.

MeetingWizard is designed for the modern workplace.  It is friendly but professional.

The system typically works in a 3-step process.

1. You invite participants providing a number of optional dates/times.

2. Participants respond to invitations by indicating when they are available.

3. You confirm the meeting or event after reviewing responses.

In addition, there are many other features that ensure you don’t forget important details, and that all participants receive complete information about meetings.

Take a Tour of Meeting Wizard

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I have been using Jott.com now since February of 2009  – and every day I am finding ways to make the system work well for me.   One of the things I have discovered is that when I am working at my desk – it is faster for me to use a JOTT EXPRESS  a Outlook add-in to quickly add tasks to my Outlook tasks and Calendars as well as a number of other places such as Smart Sheets.    When I am away from my desk – I use Jott.com and call in my tasks and appointments.   My new process when I am working at my desk I use Jott Express to capture the task or appointment.   By usiing Jott Express I don’t need to interrupt my work flow in order to capture my idea, thought, action step, meeting or what ever.  It’s fast.

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• Freemind – an Open Source Mind Mapping Tool
• Intention Statements – Free Software Tool to Program Your Mind
• Fill in your Log-name and Passwords with Ease

www.smartsheet.com

This is a pay-for-use software – that can be used as an application for project management, sales, task management, marketing, human resources, goal and objective tracking, product management….and the list goes on.

I have been using Smart Sheet as a goal and objective tracking and document resource pool for about a year – and so far it is the best program I have used to be able to share information with my team, my colleagues and my clients.

One of the functions I love, is that I can export the online sheet into excel.  Another is that I can generate emails to follow up on specific line items.

It’s a great tool. I recommend it highly.

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• Virtual Team Collaboration

www.Doodle.com

Doodle takes the pain out of finding the right date and time for a group of people to meet and makes scheduling virtually effortless. The basic service is a free online coordination tool which requires neither registration nor software installation.

The Doodle Premium is ad free.

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