SpectraSoft has launched the latest update of its rehab documentation system: DocuPRO 10.2. The updated version features time-saving tools designed to help physical therapists spend less time on charting and more time treating patients.

DocuPRO features branching-logic templates that allow therapists to check off items from pick lists to note measurements, observations, treatments and recommendations. This eliminates the time-consuming task of writing out every aspect of the patient encounter, although the system also allows for free-text entry anywhere in the chart. The selections and text are then converted into complete charts and summaries with full English sentences using language from the APTA guide to practice terminology.

Several new features added to DocuPRO 10.2 help therapists complete documentation even faster:

• Print reports directly to PDF. A PT practice can eliminate much of the time now spent printing and faxing summaries to physicians and insurance companies, as well as the cost of paper and filing space.

• Work anywhere — even away from the network. DocuPRO’s exclusive Sync feature lets a therapists take a notebook or tablet PC off the network to work on cases from home or on the road. New documentation is automatically added to the office network when the PC is reconnected.

• Save time charting by exception. DocuPRO’s Stored Value Templates cut charting time on common diagnoses where the treatment plan is nearly identical in most cases. For example, a therapist can save a completed template for a classic ankle sprain, then pull up that template in the future any time he treats a patient with an ankle sprain. All of the values are already entered, and the therapist simply enters any exceptions to the stored values.

• Generate home exercise plans in seconds. DocuPRO is available with a PhysioTools module — the world’s best-selling home exercise resource for physical therapy. A therapist simply clicks on a menu to select exercises to review and print for the patient.

The updated physical therapy documentation software also makes it easier to edit page headers to contain specific information helpful to the practice; therapists can create and share templates more easily as well.

For more information about DocuPRO, watch the DocuPRO video or call 1-800-889-0450.

Connects multiple locations for a fraction of the cost of a software system

AppointmentsEverywhere brings together multiple locations under one centralized scheduling system without expensive servers, application delivery systems or wide area networks. Developed by the scheduling specialists at SpectraSoft, AppointmentsEverywhere leverages the same advanced processing logic found in the company’s industry-leading AppointmentsPRO scheduling software:

Quick to learn, easy to use. One mouse-click lets you make or edit appointments… mark appointment status… schedule groups… record payments… and much more.

Simplifies complex scheduling tasks. Powerful scheduling features make quick work of recurring appointments, multi-step procedures or multi-visit protocols, eliminating laborious hunt-and-peck scheduling.

Delivers detailed practice data to enhance decision-making. Over 100 reports cover nearly every aspect of management – referral patterns, new patient trends, no-shows and cancellations, resource utilization and much more.

“SpectraSoft has focused on the scheduling needs of clinical professionals for 15 years – longer than just about anyone in the software business,” says Steve Petrie, CEO of SpectraSoft. “That’s why I am excited to introduce AppointmentsEverywhere, which takes web scheduling to an entirely new level.”

To find out more about AppointmentsEverywhere clinical scheduling, contact SpectraSoft: 1-800-889-0450 / spectrasoft.com.

About SpectraSoft, Inc.

Since 1993, SpectraSoft has focused on creating innovative scheduling software tools to help clinical professionals work smarter. The company’s flagship product — AppointmentsPRO — powers over 4,000 hospitals and practices. Now SpectraSoft has taken its industry-leading technology even further with AppointmentsEverywhere — created for organizations who want to profit from the advantages of web scheduling without sacrificing performance. SpectraSoft develops and supports all of its products from its headquarters in Tempe, AZ. You can find out more at spectrasoft.com.

• Patient Intake
• Scheduling
• Documentation
• Billing
• Outcomes Submission & Analysis
• Reminder Calls & Emails
• Paperless Document Management
• Practice Analytics

The integrated system creates a closed loop throughout the patient flow process –- from initial intake through practice analysis -– that prevents revenue from “falling through the cracks.” The Suite’s design ensures that every scheduled visit is documented, every teatment is billed and every no-show is rescheduled. Because all functions share the same data, documentation always matches the billing, staff members spend less time re-entering data and patients receive better care.

“PT practices are getting squeezed in all directions and this Suite is designed specifically to help owners respond and adapt to this changing landscape,” says Steve Petrie, CEO of SpectraSoft. “In particular, Visual Practice Analytics gives practice owners decision-making technology that until recently was only available to Fortune 500 companies. The dashboards and scorecards make the state of practice completely transparent.”

To find out more about SpectraSoft’s new PT Revenue Enhancement Suite, contact SpectraSoft: 1-800-889-0450 / www.spectrasoft.com.

About SpectraSoft, Inc.
Since 1993, SpectraSoft has simplified scheduling, documentation, billing and practice management for rehab clinics and hospitals. The company has over 4,000 installations nationwide and was one of the first software makers to focus specifically on the needs of rehab professionals. SpectraSoft is located in Tempe, Arizona.

I have deployed AppointmentsPRO within this very busy Workplace Counseling service since January 2005. Prior to the introduction of this system, tills service was struggling to contain the demands placed upon it whilst also complying, with its Service Level Agreement with the employer.

In the year immediately before the deployment of AppointmentsPRO, we spent a further £100,000 on external therapists in order to ensure compliance with our Service Level Agreement. Within the first six months of using AppointmentsPRO, the demand upon the service grew exponentially, yet we were able lo schedule our time so efficiently that we made no call upon external therapists. Thus AppointmentsPRO quickly paid for itself and saved the service a very significant amount of money whilst also responding to increasing demand.

The cost savings have continued with the deployment of the text message reminder system. This has taken our DNA (Did Not Attend) rate from 16% to under 7%. The system is excellent at helping us prevent wasted and costly therapist time.

The reporting structures within AppointmentsPRO are excellent. They easily adapt to the unique nature of our service, helping us to provide highly accurate and relevant data to this very large Organisation. Through those reporting structures, I can demonstrate to the Organisation exactly what it is that it is purchasing, how the money is spent and where the added value lies for the Organisation.

At a clinical level, it provides accurate memory of a client’s history and journey through the service. It can carry the memory of clinical action, without the therapist or administration being burdened with having to hold large amounts of data in mind. It facilitates easy handover of the administrative function, thus enabling support staff to be interchangeable. No one member of the admin team, therefore, feels solely responsible for the continuity of service.

The therapists have now come to rely upon AppointmentsPRO, seeing it as a valuable tool that enables them to function competently in this highly demanding environment. No one now could conceive of functioning without the support of AppointmentsPRO.

The service from SpectraSoft’s support staff is excellent. It is always helpful, clearly very competent at a technical level, and yet always translated sympathetically to enable the less technically minded to understand what’s happening. I am always struck by their enthusiasm for any project that I have in mind, and they will engage to help me think about the creative application of AppointmentsPRO to the development of service provision and excellence.

Dr. Hadyn Williams
Clinical Manager

About SpectraSoft

SpectraSoft, Inc. is a leader in simplifying complex appointment scheduling tasks for health care facilities, hospitals, businesses and government agencies. SpectraSoft appointment scheduling products include AppointmentsPRO for single clinics or departments; AppointmentsCS for multi-department or multi-clinic installations; and AppointmentsES for advanced scheduling in hospitals and large enterprise venues. Founded in 1993, SpectraSoft is located in Tempe, Arizona. For more information visit www.spectrasoft.com, send inquiries to info@ssoft.com or call 1-800-889-0450.

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“SpectraSoft has shown tremendous responsiveness to its customers,” noted Frost & Sullivan Industry Analyst Vivek Subramany, “and has innovatively tailored their products to meet the specific needs of its users.”

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The study monitored the implementation and use of DocuPRO at over 40 PT clinics that agreed to help enhance and evaluate the system. During this four-year evaluation, the average charge per encounter at the clinics increased 41%. In turn, collections per encounter grew 19%. The gains occurred primarily because DocuPRO captures charges directly from the patient chart, enabling practices to bill for legitimate items that therapists often fail to note when filling out billing slips.

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