Tally Tutorials

Restore in Tally ERP Gold

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Restore means return to its original, usable and functional condition. Tally.ERP 9 allows you to restore data from one storage media to another.

The user must ensure the following points before restoring the data backup:

1. Do not restore old or irrelevant data.

2. Do not restore data from a damaged media.

3. Do not restore data in the same folder as the existing data, since it may overwrite the existing data.

To restore the back-up taken on another media, execute the following steps:

Go to Gateway of Tally > Press F3: Company Info

1. Select Restore.

2. In the Restore Companies on Disk screen provide the following paths:

3. Destination – is the folder where the backup data is restored.

4. Source – is the folder which contains the backup data files, it can be a folder on the same device on another device connected to the computer.

Note: The source and the destination paths displayed in this screen are those which were last used.

5. Select the name of the company from List of Companies to restore the data. The user can select one or more companies from the List of Companies to restore the data.

6. Accept to continue restoring the data.

7. The Restore Companies screen displays the status of data being restored.

Backup and Restore in Tally Gold ERP

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Backup

Data on the computer is vulnerable to different types of threats and any data lost cannot be recovered. Hence, there is a need to store data at a different location by taking a backup.

It is advisable to take data backup at frequent intervals as per the policies laid down by the organization and also ensure that the data backup is secured logically and physically.

Back up of data can be carried out by executing the following steps:

Go to Gateway of Tally > Press F3: Company Info or Press Alt+F3

1. Select Backup

2. In the Backup Companies on Disk screen, by default the cursor is at Name of Company, press Backspace to change the Source or the Destination.

3. Source – it is the source folder that contains data for which backup has to be taken, by default it is the Data folder of Tally.ERP 9

4. Destination – it is a folder or an external device (pen drive/Portable Hard Disk etc.,) connected to the same or another computer where the data backup has to be stored.

3. Select the companies whose backup has to be taken from the List of Companies. To stop selecting the companies, select End of List.

Tally Main Screen-Introduction

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The first step to get started in Tally.ERP 9, is to Create a Company. The initial screen appears as shown:

The Gateway of Tally screen is separated into six sections, namely Horizontal Button Bar, Main Area (Ctrl+M), Bottom Pane, Calculator Area (Ctrl+N), Task Bar and Button Bar.

The elements of the Gateway of Tally screen are explained below:

TITLE AREA	Title Area contains the Tally Copyright and Tally website link. You can access the Tally website directly from the Tally screen. You must have access to the Internet and Internet Explorer Web browser installed on your computer. Tally logo is displayed at the centre of the Title Area. The Product type (Tally Gold, Tally Silver, Tally Bronze or Educational) and Tally Serial Number appears on the upper-right corner. The software serial number is usually a unique number.
HORIZONTAL BUTTON BAR	The Buttons, Print (Alt+P), Export (Alt+E), E-mail (Alt+M), Upload (Alt+O), Language (Ctrl+L), Keyboard (Ctrl+K) and Help (Alt+H) can be seen in the Horizontal Button Bar.
BOTTOM PANE	The Bottom Pane contains the Version number, Release details (every time a new release of Tally is made, it is identified with a different release name like Release 3.14) and the Current Date (the date configured in the computer). The name of the day, date, month and year is displayed in DD, MM and YYYY format on the right-hand side. System time (the time configured in the computer) appears on the lower-right corner in Hour: Seconds: Minutes (HH/MM/SS) format. The Path appears in the lower left corner in the Bottom pane.
CLOSE BUTTON	The Close Button in the upper right corner functions similar to the use of ‘Esc’ in Tally. It brings you to back to the Gateway of Tally from any screen.
MINIMIZE BUTTON	The Minimize button performs the standard Windows Operating System’s function (Windows 95 onwards), allowing you to minimize Tally and work on other applications. To restore Tally, click on the Tally icon on the taskbar.

MAIN AREA (GATEWAY OF TALLY)

The Main Area is separated into two:

1. Left-hand side area

2. Right-hand side area

The left-hand side provides information on Current Period, Current Date and List of Selected Companies (Name of the company and the date when last entry has been made).

The right-hand side displays the Company Information menu such as Select a Company, Create a Company, Backup a Company or Restore a Company and so on.

HOT KEYS

Hot keys are capitalized and are red in colour on all the menu screens. Using the Hot Keys in the Company Info Screen will take you to that particular screen or display the sub - menus within that Option.

CALCULATOR AREA

Press [Ctrl + N] to activate the calculator. Calculator Area is used for calculator functions. Any type of independent calculation can also be done using the calculator.

BUTTON BAR

The buttons are designed to make the work easier and faster and vary from one screen to another based on the screen functionality. They appear on the right hand side of the Tally screen and the inactive buttons are greyed out. You can either click these buttons or press the shortcut keys to access the relevant screen.

The following are some of the buttons and their functions:

Help (Alt+H) – To access Tally's online context-sensitive help

F1: Select Cmp – To select the company from the List of Companies and access data from other data directories on the local system or through the network. You can also access the Directory field by pressing [Backspace].

F12: Configure – To access the configuration settings to manage the information entered in Tally.

Buttons where a character or function key is underlined indicates that you have to press underlined character or the function key along with [ALT] key.

Buttons where a character or function key is double underlined indicates, you have to press the character or the function key along with [CTRL] key.

· F1: Press the shortcut function key [F1] to select a company

· F1: Press [ALT+F1] to shut a company

· F8: Press [CTRL+F8] to select the Credit Note voucher

· Ctrl+M: Press Ctrl+M to access the Gateway of Tally.

· Ctrl+N: Press Ctrl+N to access the Calculator/ODBC Server frame

Gateway of Tally is the screen that appears on selecting a company. The Gateway of Tally menu differs based on the type of company selected. An Accounts Only Company has a different Gateway of Tally menu from that of an Accounts-with-Inventory Company.

ACCOUNTING CONCEPTS

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In this session we will explain some common terms and touch upon the basic concepts of Accounting as that may help you to understand the later chapters better. When you talk about Accounting, it will be helpful if you know about Debit and Credits, Assets and Liabilities, Expenses and Incomes, so that you are able to prepare and maintain accounts systematically and correctly.

WHAT IS ACCOUNTING

Accounting is the language of business. American Institute of Certified Public Accounts have defined ‘Accounting is the art of recording, classifying and summarizing in a significant manner and in terms of money, transactions and events which are, in pat at least, of a financial character and interpreting their result thereof’’.

· Accounting involves

· Recording

· Classifying

· Summarizing

· Interpreting financial transactions

· Analyzing Information

NEED FOR ACCOUNTING

In a business organization, innumerable monetary transaction takes place. Accounting keeps a systematic record of such transactions and summarizes them through entries in various accounts. A clear picture of functioning of the business emerges from ‘Accounting. Accounting revels what the Business own and owes, Profit or Loss.

FUNCTIONS OF ACCOUNTING

Accounting has two distinct but allied functions, Historical and Managerial.

The Historical function is related to recording classifying and summarizing the transactions. The reporting is done at standard periodical interval as per convention and statute (like P/L Statement, Balance Sheet etc)

The managerial function relates to comparing, analyzing, and appraising the performance. For the purpose of compilation, all monetary events are recognized as Transactions and classified into various Account heads. The related account heads are then summarized into significant groups so that interpretation becomes possible. Utility of accounting information is greatly increased when it is computed in systematic manner and financial statements are prepared at periodical intervals.

METHODS OF ACCOUNTING

The two methods of accounting system that is in vogue:

· Single Entry System

· Double Entry System

SINGLE ENTRY SYSTEM

This system is based purely on cash accounting, i.e., accounted for when money is received or paid. Only cash transactions are taken into account and all credit transactions and accruals are omitted. Normally, only government accounting is done on this basis and commercial organization does not follow this system.

Ex: A building is constructed by a Contractor, final measurement taken and Bill prepared on 10^th Feb 2000; the bill is paid on 20^th Apr 2000.

In a single entry system, the transaction is recorded only on 20^th April 2000 and the accounts of Financial Year 1999-00 (April’99-March, 2000) will have no effect for the transaction.

DOUBLE ENTRY SYSTEM

In this system, both cash and credit transactions are recognized. All commercial organizations follow this system. A cost incurred is duly accounted irrespective of whether it is paid or not during the accounting period. Additionally, all transactions shall have dual aspects and Debits and Credits must be equal. For all practical purposes, Double Entry System is the accepted method of accounting.

Ex: In the above case, Building Account will be debited and Contractor account will be credited in the books for FY ’99-00, to reflect the transaction when the cost incurred (i.e., on 10.02.2000). Again in FY 2000-01 on 20-04-00, the transaction will recorded reflecting payment to the Contractor.

USERS OF ACCOUNTING INFORMATION

People who have direct or indirect interest in the organization like owners (proprietor, partners or shareholders), intending investors, Creditors, Employees, Financial Institutions, Banks, Lenders, Management and Financial analysts, Government agencies, are eager to know its financial status. Since the same information is shared by different classes of users, standardized by different classes of users standardized Accounting concepts and principles were evolved to ensure that accounting information serves needs of various users.

To add creditability to the results, the financial statements are required to be verified and attested by professional Accountants who perform the tasks of Auditing and express their opinion on the financial statements.

BOOKS OF ACCOUNTS: MANUAL SYSTEM

Before we start looking into a computerized Accounting system, it would be prudent to have a look at the Manual Accounting practice being followed by generations as computerized Accounting is based on Manual Accounting.

The books of accounts maintained by a business may be conveniently classified as follows:

CASH BOOK

The term Cash is used in broader term, it includes Cash and Bank. Cash Book records all receipts of and payments in Cash & though Bank instruments.

(Ex: Cheque, Draft, Pay order etc)

Deposits into bank accounts maintained by the business, withdrawals from such accounts are also recorded in the Cash Book.

A Cashbook, which is used to record both cash and bank transactions, is referred to as a Two-column Cashbook.

JOURNAL BOOK

All non-cash transactions are recorded in Journal. The journal is used as the book of all transactions, which cannot be recorded in the Cash Book. For practical convenience, much Business organization maintains a number of Subsidiary Books for Journal, such as

· Purchase Book – is used to record Purchase transactions in Credit.

· Purchases Return Book (Debit Note Register) - is used to record Purchases return transactions

· Sales Book – records all Credit Sales transactions.

· Sales Returns Book (Credit Note Register) – records all Sales Returns.

· Journal Proper – records all such non-cash transactions that can not be entered in Purchase, Sales, Purchase Return or Sales Return books.

GENERAL LEDGER

Ledger is a device for classifying all information recorded in the Cash Book & Journal, according to account heads (called Ledger Accounts). Each Ledger Account has two sides, namely Debit and Credit side, Account heads debited in the primary books are posted in the debit side of the Ledger and account heads credited in primary books are posted in the credit side of the Ledger. Ledger reveals all transactions related to individual accounts and difference between debit and credit side is the closing balance for the Ledger as on that date.

The recording of transactions in the Books of Accounts and classifying into Ledger may be represented through following diagram.

CLASSIFICATION OF ACCOUNTS

The accounts maintained in the General Ledger of any organization may be broadly classified as under:

TYPES OF ACCOUNTS

Personal Accounts	Accounts related to an Individual, Body Corporate or Institution, which are recognized as a person. Ex: Owner’s Buyers, Suppliers, Bank, and Lenders. Personal Account may be further classified as: 1. Natural Persons Ex: Ramkumar, Serena 2. Artificial Person Ex: Companies & Organizations like RK films, SRF limited, Ramanujam & Co. 3. Representative Person Ex: Outstanding salaries (representing employees), Prepaid Rent (representing house owners), Sales Tax, Excise Duty (representing Government) etc. These accounts appear in Balance Sheet
Real Accounts	Accounts where properties & possessions are recorded, like Fixed and Current assets. Ex: Cash, Building, Plant & Machinery, Vehicles These accounts appear in Balance Sheet
Nominal Accounts	Accounts relating to Expenses & income, Losses & gains. Ex: Sales, Purchase, Discount Allowed, Discount Received, Repairs, Salaries, Interest Paid, Depreciation etc. These accounts appear in Profit & Loss Account

GENERAL RULES OF DEBIT & CREDIT

The dual aspect concept requires that when a transaction occurs, both the Debit and Credit elements should be recorded in the books of accounts. To ensure a standardized method of recording of transactions, the rules for Debit and Credit of accounts were evolved. The GOLDEN RULES goes with the classification of accounts and may be stated as under:

Personal Accounts	Debit: The Receiver Credit: The Giver
Real Accounts	Debit: What Comes in Credit: What Goes out
Nominal Accounts	Debit: All Expenses and Losses Credit: All Incomes and Gains

Debit is expressed with a sign Dr and Credit is shown as Cr.

EFFECTS OF DEBIT & CREDIT

CLASSIFICATION	DEBIT	CREDIT	NORMAL BALANCE
Assets	Increase	Decrease	Debit
Liabilities	Decrease	Increase	Credit
Capital	Decrease	Increase	Credit
Expenses	Increase	Decrease	Debit
Income	Decrease	Increase	Credit

FINANCIAL STATEMENTS

TRIAL BALANCE

As explained, all monetary events are classified into various Account Heads that are periodically summarized. This periodical summary is known as Trial Balance. In Double Entry System, for every transaction, Debit aspect always equal to Credit aspect, so in Trial Balance also, Debit and Credit totals are balanced. Trial Balance checks the accuracy of the books of accounts. In other words, Trial Balance is the closing balance of all Accounts for a specific date.

FINAL ACCOUNTS STATEMENTS

From trial balance, the following financial statements are made for interpreting Financial Transactions.

Profit & Loss (or Income and Expenditure Statement) for a specific period consisting of Nominal Accounts to reflect the Profit or Loss for the period. Trading Organizations normally split it into two components, namely Trading Account, Profit & Loss Account.

LIABILITIES		ASSETS
Particulars	Amount	Particulars	Amount
Capital		Fixed Assets
Loans Taken		Current Assets
Current Liabilities
Total		Total

Trading Account shows Gross Profit (or Gross Loss) earned by trading activities (for computation of Gross Profit, Sales and Closing Stock is considered as Income, Opening Stock, Purchases and Direct Expenses are treated as Expenses. Excess income over expenditure is the Gross Profit). Profit & Loss Account reveals Net Profit Income; Net Profit is computed by deducting all Indirect Expenses there from).

Balance Sheet (or Statement of Affairs) as on the last date of the period consisting of Real and Personal Accounts revealing what the organizations owns and what it owes on the specific date.

At the ends of financial period, Journal entry is passed to transfer closing balance of all nominal accounts to Profit & Loss Account and closing balance of all nominal accounts becomes zero.

Dr.	Income Accounts (equal to the credit balance
Cr.	Profit & Loss Accounts
Dr.	Profit & Loss Account
Cr.	Expenses Account (equal to the debit balance)

MANUAL vs. COMPUTERIZED ACCOUNTING

MANUAL ACCOUNTING

In manual system, you first create ledgers; carry forward previous year’s closing balance as Opening Balance for the current year. Record cash transaction in Cash Book and non-cash transactions in Journal (or subsidiary books as explained earlier), then amounts from Cash Book and Journal are posted into respective ledgers.

Whenever you need to know balance of any ledger, you are required to total amounts in both Debit and Credit columns of the ledger and compute the difference to derive the closing balance for the Ledger as on that date. To prepare Final Accounts (Profit & Loss Account, Balance Sheet) for any period, you have to compute closing balance of ledgers for the period and then prepare a Trail Balance. You pass Journal entries to transfer balances of Nominal account to Profit & Loss Account, carry over Real & Personal ledger balances to Balance Sheet.

Next year, when you create New Year books, again you create all the ledgers afresh and enter opening balance (a sheer repetition and monotonous job).

COMPUTERIZED ACCOUNTING

When you opt for Computerized Accounting first time, you have to create all the Ledgers and enter opening balance (in subsequent years you need not to create the Ledgers and enter opening balances, it would be done on it’s own by the computer carrying over balances of Real and Personal accounts) and place them under proper Group at this stage. Thereafter, you enter all transactions in Vouchers (different types of Vouchers to record diverse nature of transactions). That’s all you have to do and everything else (like posting to Ledger, preparation of Trial Balance, Final Accounts etc.) is done by the computer.

Practical experience shows that it is almost impossible to find software that can meet all the requirements, yet is simple to use. The software should make a balance to address most of the common requirements, to be useful for practical purpose.

In light these characteristics and requirements of a good Integrated Accounting System, we now discuss TALLY, a versatile Integrated Accounting System.

INTRODUCTION TO TALLY

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Welcome to the world of TALLY! It is really remarkable that in the present scenario of software market primarily dominated by foreign companies like Microsoft, Borland, and Lotus etc. Indian software has become hugely popular. In this chapter we take a look at, what exactly TALLY is and at reasons, what have made this software so widely popular?

Indubitably despite the presence of so many other accounting packages available in our market, Tally remains the undisputed king of financial accounting packages available in India. It has been one of the favorite subjects of the rah-rah school of accounts in the last few years. Although Tally cannot change your personal life but it can handle practically any kind of transaction you would need, whatever your business.

In the simplest possible terms Tally is a financial accounting package (with a difference) and at technical lingo it is Extended Enterprise System. You will understand these concepts as you read the book. Unlike other packages Tally doesn’t involve any coding, thereby removing all dreadful sounding ho-hum terms related to programming as well as additional layers of information between your accounts and you. In order to use Tally, you neither need to learn new accounting methods nor should change your existing style of handling account. The software team of Tally has made all efforts to retain the flexibility of your traditional practice of manual accounting. The information can be fed as well as retrieved at random and all human errors can be corrected. Accounts can be classified in any desired manner and all outstanding can be tracked. Many more facilities like this, give you a near duplicate of your manual system of accounting at enormous speed.

A transaction in accounting terminology means transfer of money or money’s worth from one party to another, for example sale of goods, purchase of furniture etc. are examples of transactions. Fundamentally there are two systems of transaction: pre-transaction and post transaction. Let us explore them in detail, assume that you have to make payment to a party, in a pre transaction system, this is done by first creating a voucher, which is signed by the payee and then the transaction is completed by actually making the payment. These pre transaction systems provide preprinted voucher. Cheques and involve creation of internal entries in case of completed transaction. The post transaction system follows the traditional practice of entering a voucher or a cash bill into a cashbook after the payment has been made. Tally is a post transaction system It follows the traditional methods of accounting, that, is the payment is first made on the basis of existing accounting methods (i.e. against a voucher or cash bill) and that information is fed into the Tally. The simple fact that your existing system of accounting remains untouched by Tally is a big reason behind the success of this package.

We are going to learn about Computerized Accounting System. Before we delve into the details of the system, first we’ll get acquainted with term Accounting & its concepts to feel comfortable during implementation of an Accounting System.

Late 80s and early 90s was era of Financial Accounting Software. Users upon acquiring computer for first time were happy to do Financial Accounting that freed them from printed instant Reports. But soon they realized that only a part of business information is being processed leaving the most important part still to be carried out manually. Entrepreneurs started looking for software that will take care of Production & Inventory COMPUTER.

Computers are extremely versatile and finding their way into every business, industry and research activity today. The uses of computers are diverse and encompass entertainment, education, problem-solving, research, decision-making, home and personal management, data banks, communication and message services, etc. These computers can be used by any executive through a variety of user-friendly menu-driven graphical user interface package without any prior computer experience. Do Billing for them, analyze which item moves fast and which don’t who is buying/selling what and when as these information helps greatly in production and materials planning, ultimately improving bottom line.

Many software developers offered separate Financial and Inventory software to take care but users wanted a singe software where if a Invoice is entered that will update Accounts as well inventory information. This is what was termed as Integrated Business Accounting Software.

In this courseware, we give stress on how a Business Organization can computerize all its activities like Accounting, Production, Third Party Jobbing Invoicing & Inventory, which takes maximum time of manual work and is error prone due to numerous computation. Many users are still continuing with a manual billing as most of the software are not flexible enough to meet the complex and varied requirements of various manufacturing process, trade practices and invoicing terms, People place a host of information in Orders, Goods Receipt Note, Challans and Invoices as per their needs and choice, use stationery of varied size and styles.

Migrating Tally7.2 data to Tally.ERP 9

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1. Double click on the Tally72migration.exe

2. Tally Data Migration and Tally.ERP 9 start simultaneously in separate screens

3. As soon as Tally.ERP 9 is loaded, a message Ready for Migration appears in the Migration Messages Pane

4. Select Migrate Data

5. The Select Company for Migration appears

6. Specify the data path, if required

7. Select the required company from the List of Companies

8. Incase the company selected contains Payroll data; Tally.ERP 9 prompts a message as shown:

9. Press Enter to continue with Migration

10. Tally.ERP 9 displays a message Continue Migration Yes or No

11. Press Yes to start data migration from Tally 7.2 to Tally.ERP 9

12. The Migration Information screen displays the Types of Masters and Types of Vouchers that need to be migrated from Tally 7.2

13. Tally.ERP 9 displays a message Migrate Yes or No

14. Press Y or click on Yes to proceed with migration

15. During the migration process, the calculator pane of Tally.ERP 9 displays the number of Masters and Vouchers migrated to Tally.ERP 9

Note: Certain un-used Voucher Types are removed from Tally.ERP 9, hence there will be a mismatch in Voucher Type Master Statistics.

Employee Masters have been split into Employees and Employee Groups.

16. On successfully completing the migration process, Tally.ERP 9 will display a message Migration Completed Check Statistics

17. On pressing any key a Congratulatory message appears as shown:

18. Errors that occur that during the migration process are displayed in the Migration Message pane in red color

Note: Incase of an error during migration, it is advised to rewrite the data by pressing Ctrl + Alt + R from the migration tool and then start migration of data to Tally.ERP 9.

19. The migrated company data is stored in the default Tally.ERP 9 folder and prefixed with a zero. The company folder will appear as shown

Key Combination Used for Navigation

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Windows	Functionality
PgUp	Display previous voucher during voucher entry/alter
PgDn	Display next voucher during voucher entry/alter
ENTER	To accept anything you type into a field. To accept a voucher or master To get a report with further details of an item in a report
ESC	To remove what you typed into a field To come out of a screen To indicate you do not want to accept a voucher or master
SHIFT + ENTER	Collapse next level details
SHIFT + ENTER	To explode a line into its details
CTRL + ENTER	To alter a master while making an entry or viewing a report

Special Function Key Combination

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Windows	Functionality
ALT + F1	To close a company To view detailed report To explode a line into its details To select Inventory vouchers to alter
ALT + F2	To change the period
ALT + F3	To select the company info menu To create/alter/shut a Company
ALT + F4	To select the Purchase Order Voucher Type
ALT + F5	To select the Sales Order Voucher Type To view monthly and quarterly report
ALT + F6	To select the Rejection Out Voucher Type To change the Sales Order Voucher Type
ALT + F7	To select the Stock Journal Voucher Type To accept all the Audit lists
ALT + F8	To select the Delivery Note Voucher Type To view the Columnar report
ALT + F9	To select the Receipt Note Voucher Type
ALT + F10	To select the Physical Stock Voucher Type
ALT + F12	To filter the information based on monetary value
Ctrl + F1	To select payroll vouchers for alteration
CTRL + ALT + F12	Advanced Configuration

Special Key Combination

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Windows	Functionality
ALT + 2	To Duplicate a voucher
ALT + A	To Add a voucher To Alter the column in columnar report
ALT + C	To create a master at a voucher screen (if it has not been already assigned a different function, as in reports like Balance Sheet, where it adds a new column to the report) To access Auto Value Calculator in the amount field during voucher entry
ALT + D	To delete a voucher To delete a master To delete a column in any columnar report (if it has not been already assigned a different function, as explained above)
ALT + E	To export the report in ASCII, Excel, HTML OR XML format
ALT + I	To insert a voucher To toggle between Item and Accounting invoice
ALT + L	To select the Language Configuration
ALT + K	To select the Keyboard Configuration
ALT + O	To upload the report at your website
ALT + G	To select language for Tally Interface
ALT + M	To Email the report
ALT + N	To view the report in automatic columns
ALT + P	To print the report
ALT + R	To remove a line in a report
ALT + S	To bring back a line you removed using ALT + R
ALT + U	To retrieve the last line which is deleted using Alt + R
ALT+ V	From Invoice screen to bring Stock Journal screen
ALT + X	To cancel a voucher in Day Book/List of Vouchers
ALT + R	To Register Tally
CTRL + A	To accept a form – wherever you use this key combination, that screen or report gets accepted as it is
CTRL + B	To select the Budget
CTRL + ALT + B	To check the Company Statutory details
CTRL + C	To select the Cost Centre To select the Cost Category
CTRL+ E	To select the Currencies
CTRL + G	To select the Group
CTRL + H	To view the Support Centre
CTRL + I	To select the Stock Items
Ctrl + Alt + I	To import statutory masters
CTRL + K	To Login as Remote Tally.NET User
CTRL + L	To select the Ledger To mark a Voucher as Optional
CTRL + O	To select the Godowns
CTRL + Q	To abandon a form – wherever you use this key combination, it quits that screen without making any changes to it.
CTRL + R	To repeat narration in the same voucher type
CTRL + Alt + R	Rewrite data for a Company
CTRL + S	Allows you to alter Stock Item master
CTRL + U	To select the Units
CTRL + V	To select the Voucher Types To toggle between Invoice and Voucher

Function Key in Tally Gold ERP

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Windows	Functionality
F1	To select a company
F1	To select the Accounts Button
F1 (ALT+F1)	To select the Inventory To view the detailed or condensed report

F1 (CTRL + F1)	To select Payroll Vouchers to alter
F2	To change the current date To select company inventory features
F3	To select the company To select Company Statutory & Taxation features
F4	To select the Contra voucher
F5	To select the Payment voucher
F6	To select the Receipt voucher
F7	To select the Journal voucher
F8	To select the Sales voucher
F8 (CTRL+F8)	To select the Credit Note voucher
F9	To select the Purchase voucher
F9 (CTRL+F9)	To select the Debit Note voucher
F10	To select the Reversing Journal voucher
F10 (Ctrl + F10)	To select the Memorandum voucher
F11	To select the Functions and Features screen
F12	To select the Configure screen