The Book of Minutes---Evansville, Wisconsin

Minutes: Evansville Library Board: December 2011

2012-01-25T15:30:00.001-08:00

EAGER FREE PUBLIC LIBRARY SPECIAL MEETING OF BOARD OF TRUSTEES MEETING MINUTES FROM DECEMBER 5, 2011 1. Call to Order. Board President Susan Kruser called the meeting to order at 5:33pm. Trustees present: Susan Kruser, Walter Shannon, Gwen Glendenning, Kim Miller, Robert Flaherty, Eloise Eager and Johanna Lema. Also present: Library Director Kathi Kemp and Cheryl Fuchs, City Liaison to Eager Free. Absent: None. 2. Approval of November 29, 2011 Minutes. K. Miller moved to approve the minutes. S Kruser seconded. Discussion: The meeting minutes mistakenly excluded E. Eager as a voting member. Therefore, they are to be amended as follows: Eloise Eager was a voting member and voted yeah on the motions requiring a roll call vote. All in favor to accept the minutes as amended; none opposed. Motion carried. 3. Librarian’s Report a. Discuss meeting room use There is a Policy for the meeting room established in 2008. K. Miller summarized the Policy. [Policy at Page 1, number 3: Prohibited Uses of the Meeting Room.] Prohibited uses of the meeting room include: “Political Campaigns, political fundraising. (Political activities, Forums, and town hall meetings that do not favor or promote a political candidate or party are permitted.)” The question of legality was covered by W. Shannon. There is a constitutional balancing act required. The law allows Libraries to regulate political activities (free speech) on site so long as the reason for the regulation is not the fact the the library board disagrees with the political position of the activity. The only other prohibition is if the activity was to occur within a specific timing and distance of a polling place. Free Speech is to be balanced against the library’s business reason for the restriction. The point of the Policy appears to be that the library wants to promote a political dialogue and provision of political information but not be in a position where it is promoting a specific party or candidate over another. S. Kruser made a motion ratifying the earlier passage of the meeting room policy and stating that the board shall follow the policy as expressed. Motion was seconded by K. Miller. All in favor and none opposed. 4. Closed Session (6:00pm) S. Kruser moved to go into closed session as per Section 19.85 (1) (c). E. Eager seconded. All in favor and none opposed. Entered closed session at 6:30 pm. K. Miller made a motion to leave closed session. W. Shannon seconded. All in favor and none opposed. Close session ended at 6:26pm. 8. Adjourn. K. Miller made a motion to adjourn the meeting. G. Clendenning seconded. All in favor; none opposed. Motion carried. Meeting adjourned at 6:27pm. Respectfully Submitted; Walter E. Shannon, Secretary, Library Board of Trustees - Eager Free Public Library Note: Minutes of the Library Board of Trustees are not official until approved by the Library Board of Trustees at a meeting called and noticed for that purpose.

Minutes: Water and Light: December 2011

2012-01-24T17:10:00.001-08:00

Water & Light Committee Meeting Regular Meeting Wednesday, December 28, 2011 Water & Light Shop, 15 Old Highway 92, Evansville, Wisconsin 5:30 p.m. Minutes 1. Roll call. Call to order at 5:28. Present: Brooks, Hayes. Absent: Wyse. Others: Scott George, Mark Sendelbach, Sandy Decker, Dan Wietecha, Ben Ladick, Tammy Freeman of WPPI, Inc 2. Approval of Agenda as printed. Hayes/Brooks Unanimous 3. Motion to approve November 30, 2011, Water & Light minutes. Hayes/Brooks Unanimous 4. Customer concerns. Discussion and possible motions. a. Motion for Adjustment of water bill- Deferred to next meeting b. Motion to write off certain uncollectible bills-Brooks/Hayes Passed 2-0 i. 15-3640-13 $146.49 c. Motion to refer certain utility bills for collection- Brooks/Hayes Passed 2-0 i. 24-3015-09 $288.05 ii. 34-3511-10 $1053.99 iii. 25-4680-04 $61.68 iv. 25-6220-03 $118.13 5. Committee Reports: Chairperson Jim Brooks a. WPPI Meeting Report b. Upcoming ERGS Tour 4/19 (WPPI Energy members own 8.33% of the Elm Road Generating Station, a facility consisting of two 615-MW supercritical coal-fired steam generating units located in Oak Creek, Wis.) 6. Superintendent Report. a. MEUW Joint Superintendents Conference in Stevens Point i. Motion by committee to approve funds to attend conference 7. WPPI Report. a. Written report. 8. Old Business. a. Presentation by Tammy Freeman on rate case application and motion to recommend request to council.-Brooks/Hayes passed 2-0 9. New Business. 10. Motion to adjourn.-Brooks/Hayes Jim Brooks Committee Chairperson

Minutes: Public Works: December, 27,2012

2012-01-23T18:01:00.001-08:00

Public Works Committee Regular Meeting Tuesday, December 27th, 2011 at 6:00 p.m. DPW Shop, 535 South Madison Street, Evansville, WI MINUTES 1. Call meeting to order @ 6:06pm. 2. Roll call; Todd Culbertson, Mason Braunschweig, Dave Wartenweiler, Dave Sauer & Sandy Decker. Cheryl Fuchs was absent. 3. Motion to approve the agenda as presented by Culbertson, seconded by Braunschweig, passed unanimously. 4. Motion to approve the minutes from the November 22nd, 2011 regular meeting by Culbertson, seconded by Braunschweig, passed unanimously. 5. Citizen Appearances- None. 6. Construction Updates- a. Main St. Bridge…the contractors are working on the lighting issues. 7. Site plan reviews- 8. Communications from the City Engineer- a. Discussion and possible motion in regards to final disbursements on the WWTF/Turbine project. i. The final cost of plant is $5,836,033.55; $46,033.55 is the cost over the contract value. The city received .50 on the dollar on the whole project. A final pay request is forthcoming. It will be for a credit due to the city at $1,823.50. .8% over the budget. ii. Turbine- Total contract value was $489,000. Final payment was for $482,141.36 iii. Engineering budget: 1. Turbine- $59,325…actual $48,379.97. 2. Plant- $544,500….actual $544,971. Still need to close out the contract so the total is to be projected at $558,421. $13,921 over budget. Reasons for this include the additional training for our employees. b. Update (if necessary) on WWTF and turbine status. i. Wind Turbine: The project itself is done. Update on the wind turbine energy production with November 2011 is done. The mayor questioned the availability of getting the energy feed on the computer to the public. The engineer has been directed to look into this issue. 9. Communications from the Public Works Director- a. Monthly Department Update: Spending time with the wood burner. Glad we don’t have snow yet. b. Discussion and possible motion regarding truck bids. Budget was for $35,000 and we received a bid for $25,956 from Symdon Chevrolet and they won the bid. A plow as added for $3000 which brings it up to $28956, well under budget. Delivery mid-January. Total cost $6,044 under budget. 10. New Business- a. Discussion to committee regarding the engineer RFP and subsequent interviews. i. The process was explained to the committee and it was presented to the committee for the committee’s opinions. Wartenweiler expressed the opinion that he was very comfortable with Sauer as engineer and he would hate to see the city go a different way. Todd expressed the fact that he had no comparison and that he had no problem deferring to the committee. 11. Old Business- a. The house at 322 W. Main St was discussed along with Kris Connelly’s complaints. Wartenweiler explained the history and what the city had the authority to take care of and not. b. WPPI coming to town to tomorrow to W&L committee regarding the rate case. The Mayor questioned whether there could be a question as to what the ballplayers pay for their lights and the street lights especially since the city just replaced the light switch LEDs. 12. Parks and Recreation Report- Did not have a December meeting. 13. Motion to adjourn meeting at 7:09pm by Culbertson seconded by Braunschweig, passed. Mason Braunschweig, Chair Public Works Committee

Minutes: Common Council: December 2011

2012-01-08T09:45:00.001-08:00

Common Council

Regular Meeting

Tuesday, December 13, 2011, 6:30 p.m.

City Hall, 31 S. Madison Street, Evansville,

MINUTES

1. Call to Order. The meeting was called to order at 6:30 p.m. by Mayor Sandy Decker.

2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Todd Culbertson, Cheryl Fuchs, Floyd Hayes, and Tony Wyse. Alderperson Barb Jacobson was absent. Other members of the public were present.

3. Approval of Agenda. Braunschweig made a motion, seconded by Culbertson to approve the agenda. Motion approved 6-0.

4. Approval of Minutes. Braunschweig made a motion, seconded by Culbertson to waive the reading of the minutes of the November 8, 2011, regular meeting and to approve them as presented. Motion approved 6-0.

5. Citizen appearances

A. Rock County Circuit Court Candidate Jack Hoag introduced himself to the Council and gave a brief summary of his personal and professional background.

B. WPPI President/CEO Mike Peters presented an Energy Update for the City of Evansville and stated that WPPI’s mission is to provide affordable, reliable power to their member communities and their customers.

He presented the Spence Vanderlinden Public Official Award to Mayor Sandy Decker and stated that she is a strong advocate for public power and a great ambassador for the city.

C. Roger Berg informed the Council that he had received his tax bills for Prairie Crossing and they totaled just over $80,000. He stated that originally the project was not well received by the people on the Council approximately 11 years ago but the subdivision offers affordable housing and uses no city services.

6. Reports of Committees

A. Youth Center Advisory Board Report. Greg Kuelz reported that everything continues to go very well at the Center with several upcoming activities. Attendance has dropped some but that is to be expected this time of the year. He informed Council that there was a theft at the Center that remains unsolved.

B. Finance and Labor Relations Committee Report

(1). Braunschweig made a motion, seconded by Brooks to accept the Water & Light bills as presented in the amount of $640,939.01. Motion approved 6-0 on a roll call vote.

(2). Brooks made a motion, seconded by Braunschweig to accept the City bills as presented in the amount of $285,947.65. Motion approved 6-0 on a roll call vote.

(3). Brooks made a motion, seconded by Braunschweig to approve designating a) sworn law enforcement, b) represented general, and c) non-represented general as the employee groups under the Wisconsin Public Employers’ Group Health Insurance Program. Motion approved 6-0.

(4). Braunschweig made a motion, seconded by Brooks to approve Full and Final Release between City of Evansville and John and Sherry Crull. Motion approved 6-0 on a roll call vote.

(5). Braunschweig made a motion, seconded by Culbertson to approve setting the city’s assessment at $137.50 per household for residential refuse and recycling service (yearly fee). Wietecha explained the increase from 2011 was due in part to a reduction in state aid for recycling, a shift of expenses for leaf and brush, and an increase from the contractor. Motion approved 6-0 on a roll call vote.

(6). Braunschweig made a motion, seconded by Hayes to approve carry forward from 2011 to 2012 of $5,568 in lapsed funds for hiring and training three part-time police officers. Motion approved 6-0 on a roll call vote.

C. Plan Commission Report

(1). Braunschweig made a motion, seconded by Brooks to approve the Preliminary and Final CSM for the Ace Hardware pond. Motion approved 6-0.

D. Public Safety Committee Report

(1). Fuchs made a motion, seconded by Hayes to approve Intergovernmental Emergency Medical Service Contract. Motion approved 6-0 on a roll call vote.

E. Public Works Committee Report. No report.

F. Water & Light Committee Report. Brooks reported that Scott Meske presented Scott George with a plaque in honor of his retirement.

G. Economic Development Committee Report. Brooks reported that the tourism assessment continues. The Tourism Subcomittee meets tomorrow and they have added 6 ad hoc members which brings the total of the group to 13. The retail market survey continues.

(1). Brooks reported that there will be a presentation by Thrive during the December 20 meeting and invited all to attend.

H. Redevelopment Authority Report. No report.

I. Parks and Recreation Board Report

(1). Culbertson reported that the plans for the Westside Park shelter were not discussed as the committee did not meet.

J. Historic Preservation Commission Report. No report.

K. Fire District Report. Wyse reported that they are still working on the facility use policy. The Fireman’s Handbook has been completed and he stated that it was done well.

L. Police Commission Report. Wietecha reported that their next meeting will be in January.

M. Energy Independence Team Report. No report.

N. Library Board/Liaison Report. Fuchs reported that the new server is installed and running well.

O. Board of Appeals Report. No report.

7. Unfinished Business

A. Braunschweig presented the second reading and made a motion, seconded by Brooks to approve Ordinance 2011-17 Relative to Outdoor Storage in Light Industrial District [Sponsors Fuchs and Brooks]. Motion approved 6-0.

8. Communications and Recommendations from the Mayor

A. Brooks made a motion, seconded by Braunschweig to waive the seven-day notice on citizen appointments. Motion approved 6-0.

B. Braunschweig made a motion, seconded by Culbertson to approve Mayoral appointments of Alderpersons Jim Brooks and Cheryl Fuchs to CEED. Motion approved 6-0 on a roll call vote.

C. Braunschweig made a motion, seconded by Culbertson to approve the Mayoral appointment of Mark Sendelbach as Superintendent of Water & Light Department. Motion approved 6-0 on a roll call vote.

D. Braunschweig made a motion, seconded by Hayes to approve Agreement with Mark Sendelbach as Superintendent of Water & Light Department. Motion approved 6-0 on a roll call vote.

E. Braunschweig made a motion, seconded by Culbertson to approve Resolution 2011-20, Appointing Interim City Engineer. Motion approved 6-0 on a roll call vote.

F. Braunschweig made a motion, seconded by Hayes to approve Resolution 2011-22, Dennis Wessels Commendation. Motion approved 6-0.

G. Decker noted that there were a number of public hearings at the capital this week and the next floor session is in January.

As a reminder, she noted that city offices will be closed on December 23^rdand 26^th, and January 2^nd. Also, the Library will be closed on December 24^thand 26^th, and January 2^nd.

9. Communications from the City Administrator

A. Wietecha informed Council that he intends to resign sometime this year. He has not applied anywhere nor given a 30-day notice but he will be leaving in the near future. There is money in the 2012 budget to hire a consultant to help with the search for a new administrator if needed.

B. Culbertson made a motion, seconded by Brooks to approve Resolution #2011-23, Establishing the Municipal Judge’s salary for the Year 2012. Motion approved 6-0 on a roll call vote.

Wietecha asked Council for feedback on the trial Friday Reports he has been providing them and Council responded that the reports are about perfect in size and content.

10. New Business

A. Braunschweig made a motion, seconded by Fuchs to approve appointment of Election Inspectors for 2012-2013. Motion approved 6-0.

B. Decker pointed out that we have received Notice of Non-Candidacy forms from Alderpersons Tony Wyse and Todd Culbertson.

11. Introduction of New Ordinances

A. Braunschweig presented the First Reading of Ordinance 2011-18 Relative to No Parking Zones. [Sponsors Hayes and Jacobson]

12. Meeting Reminder

A. The next regular meeting is scheduled for Tuesday, January 10, 2012, at 6:30 pm.

13. Adjournment. Braunschweig made a motion, seconded by Culbertson to adjourn at 7:25 p.m. Motion approved 6-0.

Prepared by Judy Walton, City Clerk

The minutes are not official until approved by the Common Council at their next regular meeting.

Minutes: Public Safety: December 7, 2011

2011-12-30T16:46:00.001-08:00

Public Safety Committee

Wednesday, December 7, 2011 6:30 P.M.

Regular Meeting

Evansville City Hall Council Room

31 S Madison Street

MINUTES

1. Chairperson Jacobson called meeting to order at 6:35 p.m.

2. Roll call of committee and staff members present was: Chairperson Jacobson, Alderperson Fuchs and Hayes, Chief McElroy, and EMS Coordinator Mary Beaver. Others present were Jon Frey, and Cheyann Sherwood.

3. Motion by Hayes, second by Fuchs, to approve the agenda as printed. Motion passed.

4. Motion by Jacobson, second by Hayes, to approve the November 2, 2011 regular meeting minutes as printed. Motion passed.

5. Citizen appearances other than agenda items listed – Jon Frey, 13816 Northridge Drive, representing the Evansville Home Talent Team, thanked the city for approving the beer permit and bartenders for their program.

6. Old Business

Motion to approve Cheyann Sherwood’s operator’s license application request. Cheyann was present to answer the committee’s questions. Motion was made by Fuchs, second by Hayes, to approve a 60 day provisional, applicant must show proof of assessment class participation and must attend the February 2012 Public Safety Meeting. Motion passed.

7. New Business

A, 1 and 2, Motion by Hayes, second by Jacobson, to approve operator’s licenses for Ryan R Kimberley and Tonie J Merrill. Motion passed.

Motion by Jacobson, second by Hayes, to recommend to Common Council to create Ordinance 2011-18, No Parking to add “parking stalls to be outlined in white for individual vehicles.” Sponsored by Hayes and Jacobson. Motion passed

Motion by Fuchs, second by Jacobson, to recommend to Common Council approval of the Intergovernmental Emergency Ambulance Service contracts. Motion passed.

Discussion by committee and police department staff regarding the 2012 police clerical. The department would like to utilize Rachel Marx and Matt McElroy beginning in 2012 as LTE’s, working a limited number of days (120) in a calendar year. We anticipate interviewing coop students after the first of the year, hoping for a student to start in July or August, 2012. No action taken.

Motion by Hayes, second by Jacobson, to recommend to Common Council to accept the bid for the new ambulance. Motion passed to accept the bid from Jefferson Fire and Safety in the amount of $191,635.00.

8. Evansville Police Report –

There were 1,258 calls for service in the month of November, 2011, compared to 983 for November 2010. There were 51 license plate transactions for November. We continue to work on accreditation. City Administrator Wietecha continues to work on the snowmobile/ATV route.

The police department participated in the Evansville Reality Maze on Thursday, December 1 at the Evansville High School. On December 9 to 17^th, the department will participate in Booze and Belts Mobilization.

EVOC training has been completed. Range training will start in December. Police Officer evaluations will be conducted by the Chief and Office Koehler this month. The assessment center is scheduled for December 10 with Interviews set for Wednesday, December 13. We hope to add three possibly four part-time officers. City Administrator Dan Wietecha will present a budget amendment to Common Council to carry over 2011 funds in the amount of $5,568.42 into 2012 to cover expenses associated with hiring three part-time officers. 2012 budget funds from the part-time budget will be used to hire a fourth part-time officer. Anticipated expenses for one part-time officer is $1,856.14.

The department has received the new portable, base radios and squad radios. We are using the new portable and base radios. The squad radios have not been installed. The plan is to convert in early 2012. The time table for the radio change over for narrow banding passed at the 911 Commission September 21 follows: 1) All radios are supposed to be programmed, installed and operational between November 18, 2011 and March 30, 2012, 2) Testing of the equipment will start on April 1, 2012, 3) Radios are then to be reprogrammed between May 16, 2012 and January 1, 2013, and 4) On January 1, 2013, we are to be operational with all narrow banding.

9. Evansville Medical Service Report

There were 27 runs for the month of November 2011, with the year-to-date at 368.

City of Evansville license renewal is complete for the 2012-2014 license period. EMT license refresher is coming to an end with all license renewals due June 2012. CPR renewal training is in progress for all EMS personnel. Dennis Wessels has been hired as a driver for the service with his first day on December 1, 2011.

Zach, Angie and Mary attended the Reality Maze at Evansville High School sponsored by the Partners in Prevention Rock County group.

Mary has been working on the specs for the new ambulance with bids due December 7, 2011 at noon. The new radios have been ordered. We will be taking delivery after the first of the year. However, the bill will be generated this year per City Council’s request to purchase in 2011. The bid came in lower than budgeted.

10. Motion by Jacobson, second by Wessels, to adjourn the meeting at 7:42 p.m.

Respectfully submitted,

Barbara Jacobson, Chairperson

These minutes are not official until approved by Public Safety at their next regular meeting

Plan Commission: December 2011 Minutes

2011-12-30T16:34:00.001-08:00

City of Evansville Plan Commission

Regular Meeting

Monday, December 5, 2011, 6:00 pm

City Hall (Third Floor), 31 South Madison Street

MINUTES

1. Call to Order. The meeting was called to order at 6:00 pm by Chair Mayor Sandy Decker.

2. Roll Call. Members present: Jim Brooks, John Gishnock, Carol Endres, Mason Braunschweig, Matt Eaton, and Sandy Decker. Absent: Bill Hammann. Others present: City Planner Ben Zellers and City Administrator Dan Wietecha.

3. Approval of Agenda. Brooks made a motion, seconded by Braunschweig, to approve the agenda. Motion approved unanimously.

4. Approval of Minutes. Brooks made a motion, seconded by Eaton, to waive the reading of the minutes from the November 1, 2011, regular meeting and to approve them as printed. Motion approved unanimously.

5. Citizen Appearances. None.

6. New Business.

a. Outdoor Storage.

i. Zellers noted that Common Council had already had first reading of proposed Ordinance 2011-17, Amending Chapter 130 of the Municipal Code Relative to Outdoor Storage in Light Industrial District. The advisory Unified Land Code Committee had reviewed and recommended the ordinance. The ordinance basically brings existing practices in the light industry district into compliance with the zoning regulations.

ii. Mayor Decker opened the public hearing at 6:10. With no public comments, the hearing was closed at 6:11.

iii. Gishnock asked about the need for a conditional use permit (CUP) given that conditions such as screening are already explicit in the regulations; there may be other more unique conditions to consider on a case by case basis. Endres asked about inoperative vehicles and vehicle parts; the ordinance prohibits junk and salvage yards, similar concerns may be addressed with the CUP, and the city would still be able to enforce complaints for storage not associated with the business. Gishnock suggested striking “completely” from paragraph 130-452(2)a. The Commission noted the overall goal was to allow storage which would still be compatible with neighboring properties.

iv. Braunschweig made a motion, seconded by Endres, to strike “completely” from paragraph 130-452(2)a and recommend approval of Ordinance 2011-17 to the Common Council, finding that the proposed changes to the Zoning Code are consistent with the City’s Comprehensive Plan and will enhance the business climate of the City without negatively impacting the desired consistency of land uses within the City. Braunschweig moved, seconded by Brooks, to amend the motion by striking “shall be a minimum of eight feet in height and” from paragraph 130-452(2)a. Amendment passed unanimously. Original motion, as amended, passed unanimously.

7. Permitting Activity. Zeller commented he anticipates a couple CUP applications on the January agenda.

8. Unified Land Code Advisory Committee. Zellers said the Committee met November 17 and discussed the outdoor storage ordinance, zero lot line duplex regulations, conceptual review of CUP and re-zoning applications, and sign regulations. Wietecha noted that the committee is advisory and its recommendations will be on a future Plan Commission agenda for further discussion.

9. Historic Preservation Committee. No report.

10. Common Council. No report.

11. Board of Appeals. No recent meeting.

12. Enforcement. A couple signs on South Union and East Main have been addressed.

13. Meeting reminder. Next regular meeting is Tuesday, January 3, 2012.

14. Adjournment. Braunschweig made a motion, seconded by Eaton, to adjourn the meeting. Motion approved unanimously at 6:25 pm.

Minutes: Water and Light: Nov 2011

2011-12-23T06:36:00.000-08:00

Water & Light Committee Meeting

Regular Meeting

Wednesday, November 30, 2011

Water & Light Shop, 15 Old Highway 92, Evansville, Wisconsin

5:30 p.m.

Minutes

1. Called to order at 5:35 Roll call. Present—Hayes, Brooks. Absent—Wyse. Also present—Scott George, Mark Sendelbach, Scott Meske, MEUW

2. Approval of Agenda as printed. Hayes/Brooks 2-0

3. Motion to approve October 26, 2011, Water & Light minutes. Hayes/Brooks 2-0

4. Customer concerns. Discussion and possible motions.

a. Discussion of water leak for customer 12-2540-00. Motion to adjust bill by

-$162.37 Hayes/Brooks 2-0

5. Committee Reports: Chairperson Jim Brooks

a. Discussion of and possible motion on CTC Funds—Due to lower costs for biomass burner we may have as much as $4400 to reallocate in December

b. Discussion of Delinquent Bill Procedures and AB182 Update. Distributed copies of utility’s collection and tax-roll procedures to committee members

6. Superintendent Report.—Marsh road substation is waiting on parts under warranty. Expected back up during week of 12/5 with voltage test the following week. Contested bill will be discussed at Council 12/13.—Bridge outlets being repaired by contractor.

7. WPPI Report.

a. Alicia has left WPPI. Temporary assistance for Utility from Beth Carlson until replacement , expected Feb/March, 2012

8. Old Business.

a. Update on hiring process—Mark Sendelbach has accepted offer pending approval of appointment by Council

b. Discussion on rate case application—No news, WPPI has all information requested

9. New Business.—Scott Meske presented Scott George with a plaque in honor of his retirement.

10. Motion to adjourn. Hayes/Brooks at 6:08

Jim Brooks

Committee Chairperson

Agenda: Common Council: Tues Dec 13, 2011

2011-12-10T14:20:00.001-08:00

Common Council Regular Meeting Tuesday, December 13, 2011, 6:30 p.m. City Hall, 31 S. Madison Street, Evansville, WI Agenda 1. Call to order 2. Roll Call 3. Approval of Agenda 4. Motion to waive the reading of the minutes of the November 8, 2011, regular meeting and to approve them as presented. 5. Citizen appearances A. Introduction from Rock County Circuit Court Candidate Jack Hoag. B. Mike Peters, WPPI, “Ready for Tomorrow” discussion and presentation of APPA award. 6. Reports of Committees A. Youth Center Advisory Board Report B. Finance and Labor Relations Committee Report (1). Motion to accept the Water & Light bills as presented. (2). Motion to accept the City bills as presented. (3). Motion to approve designating a) sworn law enforcement, b) represented general, and c) non-represented general as the employee groups under the Wisconsin Public Employers’ Group Health Insurance Program. (4). Motion to approve Full and Final Release between City of Evansville and John and Sherry Crull. (5). Motion to approve setting the city’s assessment at $137.50 per household for residential refuse and recycling service (yearly fee). (6). Motion to approve carry forward from 2011 to 2012 of $5,568 in lapsed funds for hiring and training three part-time police officers. C. Plan Commission Report (1). Motion to approve the Preliminary and Final CSM for the Ace Hardware pond. D. Public Safety Committee Report (1). Motion to approve Intergovernmental Emergency Medical Service Contract. E. Public Works Committee Report F. Water & Light Committee Report G. Economic Development Committee Report (1). Thrive presentation during December 20 meeting. H. Redevelopment Authority Report I. Parks and Recreation Board Report (1). Plans for Westside Park shelter. J. Historic Preservation Commission Report K. Fire District Report L. Police Commission Report M. Energy Independence Team Report N. Library Board/Liaison Report O. Board of Appeals Report 7. Unfinished Business A. Second reading and motion to approve Ordinance 2011-17 Relative to Outdoor Storage in Light Industrial District [Sponsors Fuchs and Brooks] 8. Communications and Recommendations from the Mayor A. Motion to waive the seven-day notice on citizen appointments. B. Motion to approve Mayoral appointments of Alderpersons Jim Brooks and Cheryl Fuchs to CEED. C. Motion to approve the Mayoral appointment of Mark Sendelbach as Superintendent of Water & Light Department. D. Motion to approve Agreement with Mark Sendelbach as Superintendent of Water & Light Department. E. Motion to approve Resolution 2011-20, Appointing Interim City Engineer. F. Motion to approve Resolution 2011-22, Dennis Wessels Commendation. G. Discussion on legislative advocacy and lobbying. 9. Communications from the City Administrator A. Future resignation. B. Motion to approve Resolution #2011-23, Establishing the Municipal Judge’s salary for the Year 2012. 10. New Business A. Motion to approve appointment of Election Inspectors for 2012-2013. B. Notice of Non-Candidacy received from Alderpersons Tony Wyse and Todd Culbertson. 11. Introduction of New Ordinances A. First Reading of Ordinance 2011-18 Relative to No Parking Zones. [Sponsors Hayes and Jacobson] 12. Meeting Reminder: A. Regular meeting, Tuesday, January 10, 2012, 6:30 pm. 13. Adjournment Sandra J. Decker, Mayor Requests for persons with disabilities who need assistance to participate in this meeting should be made to the Clerk’s office by calling 882-2266 with as much advance notice as possible. Please turn off all cell phones while the meeting is in session. Thank you.

Minutes; Water and Light: October 2011

2011-11-29T16:58:00.001-08:00

Water & Light Committee Meeting
Regular Meeting
Wednesday, October 26, 2011
Water & Light Shop, 15 Old Highway 92, Evansville, Wisconsin
5:30 p.m.
Minutes
1. Called to Order at 5:30. Roll call. Brooks, Wyse, Hayes.
2. Approval of Agenda as printed. Hayes/Wyse accepted Unanimously
3. Motion to approve September 28, 2011, Water & Light minutes. Wyse/Hayes accepted Unanimously

4. Customer concerns.- 16-070-01 Aaron Heissner, 309 S 4th St contested water usage on his bill for September. Motion Wyse/Hayes to adjust sewer portion by -$118.27 passed on a roll call 3-0

5. Committee Reports: Chairperson Jim Brooks
a. Discussion and possible motion on Low Income Fund- No report
b. Discussion and possible motion on CTC Funds- Wyse/Hayes motion to expend funds totaling $69,405.58 from CTC funds passed on roll call 3-0
i. Previous Balance $67,554
ii. DPW Furnace 3,056
iii. Library monitors 640
iv. W&L Goodwill items 2,000
v. VFD Project 18,210
vi. Controls for VFD 23,200
vii. Balance to be used for DPW Biomass Burner Project

6. Superintendent Report.- Hwy 14 project complete. Engineer to check for stray voltage after Nov 1.—Nov 10, Mike D from WPPI in town for Time of Day metering.
a. Bankruptcy write-offs—Hayes/Wyse motion to write off ten accounts totaling $4791.79
i. 15-3615-08 $ 16.02
ii. 17-1890-01 333.50
iii. 16-6590-03 38.96
iv. 24-2400-01 263.25
v. 24-2400-00 551.80
vi. 11-1744-01 154.00
vii. 13-2450-01 867.45
viii. 16-3440-00 2086.92
ix. 10-1730-02 111.34
x. 10-1730-01 370.47

7. WPPI Report.
a. Written report.—Mike Peters to visit Council at December meeting

8. Old Business.
a. Update on hiring process-Candidates have been interviewed
b. Discussion on rate case application-We are in line for filing

9. New Business. None

10. Motion to adjourn. Hayes/Wyse

Jim Brooks
Committee Chairperson

Miniutes; Finance: September 2011

2011-10-05T16:06:00.001-07:00

City of Evansville
Finance & Labor Relations Committee

Regular Meeting
Tuesday, September 6, 2011, 4:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin

MINUTES

I. Call to Order. The meeting was called to order at 4:30 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig and Jim Brooks. Absent: Todd Culbertson. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska, City Administrator Dan Wietecha, and City Engineer Dave Sauer.

II. Approve Agenda. Brooks made a motion, seconded by Braunschweig, to approve the agenda. Motion approved unanimously.

III. Minutes of August 4, 2011. Brooks made a motion, seconded by Braunschweig, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.

IV. Citizen Appearances. None.

V. Water & Light Bills. Brooks made a motion, seconded by Braunschweig, to accept the Water & Light bills in the amount of $799,774.05. Motion approved unanimously on a roll call vote.

VI. City Bills. Brooks made a motion, seconded by Braunschweig, to accept the City bills in the amount of $236,899.59. Motion approved unanimously on a roll call vote.

VII. Unfinished Business:
a. 2012 Budget. Novinska noted minor adjustments she’d made to the budget proposal based on FLR comments in August.

b. Discipline & Grievance Policy. Wietecha gave an overview of the proposed discipline and grievance policy. The goal was to have a policy consistent with the requirements of Act 10 while preserving flexibility for management and providing a fair means to resolve issues. Brooks made a motion, seconded by Braunschweig, to recommend to Common Council adoption of Discipline and Grievance Policies (grievance procedure). Motion approved unanimously.

c. 535 East Main Street. Brooks made a motion, seconded by Braunschweig, to approve an extension of the purchase offer on 535 East Main Street (former police station) to September 30, 2011. Motion approved unanimously.

VIII. New Business:
a. City Engineer Service. Wietecha explained that other professional services – attorney, assessor, planner, and auditor – had all been put to proposals in the last few years; from a due diligence standpoint, engineering service should also. The idea of requesting proposals for city engineer had been discussed during the budget process last year; it had been turned down as untimely due to construction on the wastewater treatment facility, the East Main Street bridge, and drainage for Southgate pond. These and other projects are mostly behind us now. From a pure timing standpoint, we have a window in between projects making it convenient to consider our engineering service.

Sauer proposed having Cedar Corporation principals sit down with city officials to discuss their expertise and staffing. He personally has a lot invested in the community over the last thirteen years and would prefer to maintain the ongoing relationship.

Brooks made a motion, seconded by Braunschweig, to place request for proposals (RFP) for city engineering service on the Common Council agenda. Motion approved unanimously. Braunschweig noted his vote was simply to bring the matter before the entire council.

b. Position Description: Water & Light Superintendent. Wietecha noted the proposed updated position description had been based a series of conversations he’d had with Scott George over the last couple years as well as recommendations from the Water & Light Committee. FLR discussed the proposal and decided against including a residency requirement. Brooks made a motion, seconded by Braunschweig, to approve the position description for Water & Light Superintendent. Motion approved unanimously. Wietecha gave an overview of the hiring process and timeline.

c. Market Analysis. No discussion.

d. Online Utility Bills. Wietecha noted ongoing contract negotiations.

IX. Adjournment. Brooks made a motion, seconded by Braunschweig, to adjourn the meeting. Motion approved unanimously at 5:50 pm.

Minutes: Finance and Labor Relations: August 2011

2011-09-02T14:57:00.003-07:00

City of Evansville
Finance & Labor Relations Committee

Regular Meeting
Thursday, August 4, 2011, 6:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin

MINUTES

I. Call to Order. The meeting was called to order at 6:30 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Todd Culbertson, and Jim Brooks. Also present: Mayor Sandy Decker, Finance Director Lisa Novinska, City Administrator Dan Wietecha, and EMS Director Mary Beaver.

II. Approve Agenda. Culbertson made a motion, seconded by Brooks, to approve the agenda. Motion approved unanimously.

III. Minutes of July 7 and July 25, 2011. Brooks made a motion, seconded by Culbertson, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.

IV. Citizen Appearances. None.

V. Water & Light Bills. Culbertson made a motion, seconded by Brooks, to accept the Water & Light bills in the amount of $708,403.03. Motion approved unanimously on a roll call vote.

VI. City Bills. Culbertson made a motion, seconded by Brooks, to accept the City bills in the amount of $193,404.92. Motion approved unanimously on a roll call vote.

VII. Unfinished Business:
a. Teamsters 695 Grievance. Wietecha said the arbitration hearing was August 3 and briefs are due September 9.

b. Donations & Fundraising Policy. Wietecha noted the policy would likely include procedures for grants following discussion at the Committee of the Whole.

c. Employee Handbook. Wietecha noted that the policy would be updated over the next couple months.

VIII. New Business:
a. Non-represented Employee Contracts. Brooks made a motion, seconded by Culbertson, to recommend to Common Council approval of Employment Contracts for non-represented employees. Wietecha gave an overview of the recommended changes: a temporary supplement equal to 5.8% of salary through the end of the year (this is within budget), removing language referring to just cause standards in anticipation of the upcoming grievance procedure and other likely changes in the employee handbook, formal determination of the EMS Director as protective occupation, and these contracts superseding prior contracts. Motion approved unanimously on a roll call vote.

b. Insurance Deductibles. Culbertson made a motion, seconded by Brooks to recommend to Common Council approval of an increase in insurance deductibles. FLR discussed balancing the cost and exposure with several options for raising the deductible on the city’s property insurance. Culbertson made a motion, seconded by Braunschweig, to amend the motion to increase the deductible to $2500. Amendment passed unanimously. Motion, as amended, passed unanimously on a roll call vote.

c. 2012 Budget. Lori Allen of the Chamber of Commerce presented the Chamber’s request for $20,000 in the budget for economic development activities.

d. 2012 Finance Department Budget. Novinska discussed her recommendations for the Finance Department budget. A new ballot machine is anticipated in the 2014 capital budget. FLR commented that it was not convinced that 15 hours per week of the Customer Service Clerk should be allocated to Police clerical help, noting that there is plenty of work to do at City Hall. Election expenses should be increased with 2012 being presidential election year as well as the likelihood of state recall elections. FLR commented on its concern that the proposed budget would have Department Heads going three years without a raise and having greater retirement and health insurance contirbutions than union employees.

e. Accounting and Billing Software. Culbertson made a motion, seconded by Brooks, to recommend to Common Council approval of Resolution 2011-13, Authorizing Borrowing from WPPI Energy. Novinska noted that this covers the $34,000 loan portion over and above the grant portion. The loan is over ten years at zero percent. Motion approved unanimously on a roll call vote.

IX. Adjournment. Culbertson made a motion, seconded by Brooks, to adjourn the meeting. Motion approved unanimously at 7:20 pm.

Minutes; Evansville Plan Commission: August 2011

2011-09-02T14:50:00.001-07:00

City of Evansville Plan Commission
Regular Meeting
Monday, August 1, 2011, 6:00 p.m.
City Hall (Third Floor), 31 South Madison Street

MINUTES

1. Call to Order. The meeting was called to order at 6:02 p.m. by Chair Mayor Sandy Decker.

2. Roll Call. The Plan Commission Members and the new City Planner exchanged introductions. Members present: Mason Braunschweig, Jim Brooks, Sandy Decker, Matt Eaton, Carol Endres, and John Gishnock. Bill Hammann was absent. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Planner Ben Zellers, Roger Berg, John Morning, Dick Woulfe, and Karen and Mason Barber.

3. Approval of agenda. Braunschweig made a motion, seconded by Brooks to approve the agenda. Motion approved 6-0.

4. Approval of minutes.

A. Braunschweig made a motion, seconded by Brooks to waive the reading of the minutes from the July 5, 2011 regular meeting and approve them as printed. Motion approved 6-0.

5. Citizen appearances other than agenda items listed. None

6. Old Business

A. Land Division – Ace Hardware CSM. Zellers explained that the revised CSM would retain the drainage way and existing drainage easement on the Ace Hardware property and Outlot 1 would be the stormwater pond only.

Roger Berg and John Morning asked the Commission for a letter stating that the city would still maintain the drainage way. The Commission discussed what would be included in such a letter. Braunschweig stated that the Public Works Committee discussed maintenance during the original presentation of the land division but that was in April and he did not recall what the committee agreed upon.

The matter was referred to the Public Works Committee’s August meeting with the intention of bringing it back to the Plan Commission in September.

7. New Business

A. Preliminary Discussion of Request to Rezone 119 E. Main Street from B-2 Central Business District to B-3 Community Business District; Set Public Hearing Date. Zellers explained the history of the property and the steps involved in a rezoning, which would follow this preliminary discussion.

Braunschweig stated that with a rezoning request, the Plan Commission is working in a quasi-judicial manner and therefore he was very uncomfortable with any discussion occurring prior to a public hearing. He cautioned the other Plan Commission members on commenting until a public hearing was held.

There was no discussion by the Plan Commission.

A public hearing will be scheduled for the September Plan Commission meeting.

B. Discussion Regarding Amending the City Zoning Code to Allow Zero Lot Line Duplex Development; Set Public Hearing Date. Zellers asked for direction from the Plan Commission on whether to investigate amending the zoning ordinance to allow zero lot line duplex development.

It was decided to refer this to the Unified Land Development Code Committee to review and then bring back to the Plan Commission.

8. Report on other permitting activity by City Planner. Zellers reported that the owners of the mobile home park on Highway M are investigating the costs of annexation into the City and acquiring City utilities.

9. Report on the Unified Land Development Code Committee. None

10. Report of the Evansville Historic Preservation Commission. Decker stated that last evening the City of Evansville and the Evansville Grove Society received a Historic Preservation award from the Madison Trust for Historic Preservation for the Baker Office Building. She pointed out that this was the second award Evansville has received from the Madison Trust in the last 5 years. The state was impressed with the amount of volunteers and businesses involved with the project.

On August 19th, nominations for listing on the state and national registers of historic places for Leonard Leota Park and St. John’s Lutheran Church will be considered at a meeting of the State Review Board.

11. Report on Common Council actions relating to Plan Commission recommendations. None

12. Report on Board of Appeals actions relating to zoning matters. None

13. Enforcement Report.

14. Next regular meeting date. Tuesday, September 6, 2011

15. Adjournment. Braunschweig made a motion, seconded by Eaton to adjourn at 6:53 p.m. Motion approved 6-0.

Prepared by Judy Walton, City Clerk

The minutes are not official until approved by the Plan Commission at their next regular meeting.

Minutes: Eager Library Trustees: July 2011

2011-08-29T15:49:00.001-07:00

EAGER FREE PUBLIC LIBRARY
BOARD OF TRUSTEES
MEETING MINUTES FOR JULY 26, 2011
1. Call to Order.
Board President Eloise Eager called the meeting to order at 5:33pm. Trustees present: Gwen Clendenning, Susan Kruser, Kim Miller, Eloise Eager and Walter Shannon (5:49p). Trustees absent: Johanna Lema and Bob Flaherty. Also present- Library Director Kathi Kemp and Friends of Eager Free Public Library member Francette Hamilton.

2. June Minutes.
E. Eager moved to approve the June minutes. G. Clendenning seconded. All in favor, none opposed. Motion carried.

3. July Bills.
Discussed and decided to change coding of young adult literature from adult to children’s category to more accurately reflect children’s material purchases. Change will begin next month.

Friends reimbursed the Library for all the Summer Reading Program prizes and ½ of the cost of the henna program.

E. Eager will evaluate Mango and report back to the board next month.

G Clendenning made a motion to accept the July bills as presented. S. Kruser seconded. Roll call vote. Aye: S. Kruser, G. Clendenning, K. Miller and E. Eager. None opposed motion carried.

4. Personnel Policy.
Discussed distribution of the personnel policy. Will email along with a cover letter. Hard copies available as needed. Signed signature page will be placed in personnel files.

5. Librarian’s Report
Employee and Director evaluation. K. Miller will prepare and send electronic survey to staff for Director evaluation.

Two staff next year will receive longevity bonuses. K. Kemp will prepare cost estimate of increase so can budget appropriately.

Director Kemp will email Board a monthly calendar of library programs. A henna program for teens and Family Game Night are planned.

Library is planning an exhibit of local artist Bob Cufaude’s work in the fall.

Discussion of the Trustee Handbook is tabled to next month.

2011 Budget- Materials purchases are on track. Some library costs are higher than budgeted some are a little lower, should even out by the end of the year.

2012 Budget- Have not received guidance yet from the City on the 2011 budget. Will put forth carpeting purchase and associated expenses as a capital budget request. All other major items such as the furnace and roof are in good shape at the present. Have not requested any capital improvement funds in recent years. Library budget has been flat for last few years. Will request an increase in order to reinstate the Library hours cut last year.

Concealed carry discussion- tabled at recent City meetings. Likely “No Concealed Weapon” signs will be posted in City buildings.

Recording of Minutes- Board had no problem with the Secretary audio recording the meetings for drafting the minutes. S. Kruser made a motion to include ability to record minutes in the by-laws. G. Clendenning seconded. Board discussed and decided 1980 by-laws should be reviewed and updated. S. Kruser withdrew motion. W. Shannon will check with the City re how they handle their meeting recordings.

Will add review of Trustee By-laws to next month’s agenda. Need to draft language for gifts, recording minutes and teleconferencing. E. Eager and S. Kruser will form a “By-Law Sub-Committee” and start the review process.

K. Kemp went to the Historical Preservation Committee meeting and got approval for a sandwich sign on First St. The Friends have agreed to purchase the sign.

Tabled discussion re consultant evaluation until next month.

6. Trustee Elections.
The Election Committee nominated the following slate- President S. Kruser, Vice President Johanna Lema, Secretary W. Shannon, and Treasurer G. Clendenning. E. Eager moved to elect the slate of officers presented by the Committee. K. Miller seconded. All in favor, none opposed. Motion carried. New officers will serve 1 year.

W. Shannon moved to adjourn the meeting. G. Clendenning seconded. All in favor, none opposed. Meeting adjourned at 6:30p.
Mtg min prepared by Secretary K. Miller.

Minutes; Evansville Finance: July 7, 2011

2011-08-03T16:13:00.001-07:00

City of Evansville
Finance & Labor Relations Committee

Regular Meeting
Thursday, July 7, 2011, 6:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin

MINUTES

I. Call to Order. The meeting was called to order at 6:35 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Todd Culbertson, and Jim Brooks. Also present: Mayor Sandy Decker, City Administrator Dan Wietecha, Carrie Leonard of Johnson Block, and members of the public.

II. Approve Agenda. Culbertson made a motion, seconded by Brooks, to approve the agenda. Motion approved unanimously.

III. Minutes of June 9, 2011. Culbertson made a motion, seconded by Brooks, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.

IV. Citizen Appearances. Fred Juergens, President of the Friends of Eager Free Public Library, encouraged FLR to increase the budget for the library in 2012. He said they should not need to fundraise for basic operations like they did last year. Dick Wolfe commented that the neighboring townships should help pay for library operations like they do the ambulance.

V. 2010 Audit. Leonard presented an overview of the audit for the year ended December 31, 2010. It is an unqualified opinion. The unreserved, undesignated general fund balance is approximately 37% of total general fund expenditures. Public safety expenditures continued their trend upward in 2010; while, other general fund and debt service expenditures remained in line with 2009 levels. General fund revenues were greater in 2010 than 2009. The rate of return on the water and light utility is pretty low at 2.2%. The audit includes a single audit in compliance with the US Office of Management and Budget Circular A-133 due to the amount of federal funds used during the year.

VI. Water & Light Bills. Brooks made a motion, seconded by Culbertson, to accept the Water & Light bills in the amount of $1,153,803.06. Motion approved unanimously on a roll call vote.

VII. City Bills. Brooks made a motion, seconded by Culbertson, to accept the City bills in the amount of $546,349.40. Motion approved unanimously on a roll call vote.

VIII. Unfinished Business:
a. State Budget. Wietecha explained the state budget included a reduction of about $90,000 in intergovernmental revenues to the city. Employee retirement contributions balance most the cut revenues. However, with much of the cost savings in enterprise funds and all of the revenue cuts in the general fund, there is a mismatch. In interest of some degree of parity with union employees who begin making retirement contributions in January, he expects to recommend (in August) some supplemental payment to offset the retirement contributions that non-represented employees will begin making in late August. Overall, the city’s 2012 budget appears doable.

b. Teamsters 695 Grievance. Wietecha said the arbitration hearing is scheduled for August 3.

c. Donations & Fundraising Policy. Wietecha repeated the importance of having a consistent policy for donations and incorporating it in the budget.

IX. New Business:
a. Mid-Year Budget Amendments. Brooks made a motion, seconded by Culbertson, to recommend to Common Council adoption of Resolution 2011-11, Approving Mid-Year Budget Amendments to the 2011 Budget. Wietecha explained the proposed mid-year budget amendments. The park improvements are simply a swap in categories with no fiscal impact. The Police/EMS garage did not include some door and plumbing work; still waiting on a quote for the plumbing, the figures listed in the resolution are not final. The bridge, watermain, and electric line are improvements already approved and financed by the city council but needing to be reflected in the budget. The Youth Center positions had not been explicitly budgeted but are within the dollar amount of their current budget. Motion approved unanimously on a roll call vote.

b. Signs During Bridge Construction. Brooks made a motion, seconded by Braunschweig, to approve use of $1,000 of Bridge Construction Project for directional signage and maps. Brooks explained that this had been requested by the Economic Development Committee. Wietecha said the project budget has room to include this. Motion approved unanimously on a roll call vote.

c. Youth Center Position Descriptions. Brooks made a motion, seconded by Culbertson, to approve the position descriptions for Youth Center Director and Youth Center Coordinator. Wietecha explained that the Youth Center Advisory Board had developed an operating budget which would use the city’s funding to cover the basic facility and staff and fundraising to cover the operations and programming. Having two positions would allow more attention to administration of the Youth Center, fundraising, recruiting volunteers, and provide better supervision. Not being limited term positions, they should not have pay rates listed as part of the descriptions. Motion approved unanimously.

d. Youth Center Hiring. Brooks made a motion, seconded by Culbertson, to approve hiring of Youth Center Director and Youth Center Coordinator. Wietecha noted that under the Budget Amendment Resolution these would be considered budgeted positions. Motion approved unanimously.

e. Personnel Policy/Employee Handbook. Wietecha explained that the personnel policy/employee handbook is four years old. In some places, such as retirement contributions and grievance policy, it needs substantial revisions due to changes in state law. In other places, such as hiring of budgeted positions, it may need some simple updating. The policy should be revised by city staff over the coming month or two for recommendations.

f. Retirement Contributions. Culbertson made a motion, seconded by Brooks, to recommend to Common Council adoption of Resolution 2011-12, Designating Employer Pick-Up Contributions to Retirement Plans. Wietecha explained that retirement contributions required under the new state budget are to be treated as pre-tax contributions. The state budget does not address retirement contributions which have been negotiated by the city. This resolution would make all retirement contributions consistent. Motion approved unanimously on a roll call vote.

g. 2012 Budget. FLR noted the budget scheduled calendar. Wietecha explained that department heads and committees should consider a lean budget when making their requests. The public budget suggestion email will be reset.

X. Adjournment. Culbertson made a motion, seconded by Brooks, to adjourn the meeting. Motion approved unanimously at 8:10 pm.

Minutes: Evansville Finance: July 28, 2011

2011-08-03T16:11:00.003-07:00

City of Evansville
Finance & Labor Relations Committee

Special Meeting
Monday, July 25, 2011, 6:15 pm
Creekside Place, 102 Maple St., Evansville, Wisconsin

MINUTES

I. Call to Order. The meeting was called to order at 6:15 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Todd Culbertson, and Jim Brooks. Also present: Mayor Sandy Decker and City Administrator Dan Wietecha.

II. Approve Agenda. Culbertson made a motion, seconded by Brooks, to approve the agenda. Motion approved unanimously.

III. Defer Reading of Minutes. Brooks made a motion, seconded by Culbertson, to defer the reading of the minutes of the July 7, 2011, regular meeting to the next regular meeting. Motion approved unanimously.

IV. Citizen Appearances. None.

V. New Business:
a. Position Description: Customer Service Clerk. Wietecha explained that the Customer Service Clerk position description has originally been drafted and approved March 2005, been revised in November 2006, and proposed some minor updates now. Culbertson made a motion, seconded by Brooks, to approve the position description for Customer Service Clerk. Motion approved unanimously.

b. Hiring Customer Service Clerk. Wietecha noted that the Customer Service Clerk had provided notice of her taking another job effective August 5. Streamlining operations is expected to free up staff time (after the first of the year) to allow addressing a backlog of related clerical duties. Brooks made a motion, seconded by Culbertson, to approve the hiring of a Customer Service Clerk. Motion approved unanimously on a roll call vote.

c. Sale of 535 East Main Street. Wietecha explained that the buyer of the former police station had changed lenders and requested an extension to the purchase offer. Culbertson made a motion, seconded by Brooks, to approve extending the Offer to Purchase 535 East Main Street (former police station) through August 31, 2011. Motion approved unanimously on a roll call vote.

VI. Adjournment. Brooks made a motion, seconded by Culbertson, to adjourn the meeting. Motion approved unanimously at 6:25 pm.

Minutes: Evansville Plan Commission: July 2011

2011-07-29T17:02:00.001-07:00

City of Evansville Plan Commission
Regular Meeting
Tuesday, July 5, 2011, 6:00 p.m.
City Hall (Third Floor), 31 South Madison Street,

MINUTES

1. Call to Order. The meeting was called to order at 6:02 pm by Chair Mayor Sandy Decker.

2. Roll Call. Members present: Mason Braunschweig, Jim Brooks, Sandy Decker, Matt Eaton, John Gishnock, and Bill Hammann. Carol Endres was absent. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, Alderperson Tony Wyse, Roger Berg, John Morning, and Paul Brunsell.

3. Approval of agenda. Braunschweig made a motion, seconded by Brooks to approve the agenda. Motion approved 6-0.

4. Approval of minutes.

A. Brooks made a motion, seconded by Braunschweig to waive the reading of the minutes from the June 6, 2011 regular meeting and approve them as printed. Motion approved 6-0.

5. Citizen appearances other than agenda items listed. None

6. New Business

A. Preliminary Land Division – Ace Hardware CSM. Wietecha explained that this land division would create an outlot for the existing stormwater management pond and then ownership of that outlot would be transferred to the City. He noted that the Public Works Committee recommended approval.

Decker opened the public hearing at 6:04 p.m. There were no public comments and Decker closed the public hearing at 6:05 p.m.

Braunschweig questioned whether the entire Outlot 1 on the certified survey map would be transferred to the city or just the pond. After discussion with the applicant, it was determined that the intent was to only transfer the pond. The applicant requested time to amend the survey to clarify that intent.

Hammann made a motion, seconded by Braunschweig to table this item to a later meeting. Motion approved 6-0.

B. Preliminary Land Division – Westfield Meadows Lot 1 CSM and Rezoning. Wietecha explained that this land division and rezoning would create three single family homes with R-1 zoning. Currently the lot is zoned R-3 and the original plan was for an 8-unit multi-family building.

Roger Berg stated that he believes single family homes in this area would be more neighbor friendly.

Decker opened the public hearing at 6:15 p.m. There were no public comments and Decker closed the public hearing at 6:16 p.m.

Motion #1: Braunschweig made a motion, seconded by Hammann to recommend to Common Council approval of the proposed rezoning of Lot 1 from R-3 Residential District to R-1 Residential District. Motion approved 6-0.

Motion #2: Braunschweig made a motion, seconded by Hammann to recommend to Common Council approval of the preliminary land division application to create three single family lots. Motion approved 6-0.

C. Preliminary Land Division – Westfield Meadows Lots 43 and 50 Replat and Rezoning. Wietecha explained that this land division and rezoning would create 20 single family lots with R-1 zoning. Currently, one lot is zoned B-1 Commercial and the other R-3 for multi-family use.

Roger Berg stated that he believes the neighbors don’t want commercial activity and he doesn’t want to compete with the downtown businesses.

Decker opened the public hearing at 6:22 p.m. There were no public comments and Decker closed the public hearing at 6:23 p.m.

Brooks commented that the proposed changes make perfect sense.

Motion #1: Brooks made a motion, seconded by Braunschweig to recommend to Common Council approval of the proposed rezoning from B-1 Local Business District (Lot 50) and R-3 Residential Distirct (Lot 43) to R-1 Residential District, subject to LOMR issued by FEMA for all the proposed lots. Motion approved 6-0.

Motion #2: Brooks made a motion, seconded by Hammann to recommend to Common Council approval of the preliminary land division application to create 20 single-family residential lots to be referred to as Westfield Meadows 1st Addition, subject to a LOMR (Letter of Floodplain Map Revision) issued by FEMA for all the proposed lots. Hammann made a motion, seconded by Brooks to amend the motion by adding and to remove the temporary turnaround easement. Amendment approved 6-0. Main motion, as amended, approved 6-0.

D. Zoning Ordinance Amendment – Sec. 130-261 through 130-265 Landscaping Regulations. Wietecha noted that the Unified Land Development Code Committee met prior to John Stockham’s retirement with the focus being on the landscaping regulations.

Decker opened the public hearing at 6:33 p.m. There were no public comments and Decker closed the public hearing at 6:34 p.m.

Braunschweig stated that the proposed amendment simplified the language so people can use it with more ease.

Hammann suggested giving additional points for sugar maples to coincide with the tree city logo. Decker stated that although she liked the concept, having a variety of trees would be beneficial in the event of a disease invading that particular type of tree.

Braunschweig made a motion, seconded by Brooks to recommend to Common Council amendment of Section 130-261 through 130-265 of the Zoning Ordinance as proposed by staff and dated June 21, 2011. Hammann moved to amend the motion to give an additional 10 points for sugar maples and oak trees. Motion failed for lack of a second. Main motion approved 6-0.

7. Old Business. None

8. Report on other permitting activity by City Planner. None

9. Report on Planner Solicitation. Wietecha stated there were 11 applicants, 3 were interviewed, and he will be recommending Vierbicher for the position at the upcoming Common Council meeting. He invited the Plan Commissioner’s to a tour of the city he will be giving to Vierbicher on July 12th.

10. Report on the Unified Land Development Code Committee. Gishnock stated that the committee is pleased with their objectives and process over the past two years and they will continue to meet on an “as needed” basis. On behalf of the committee, he thanked John Stockham for his dedication, commitment, and professionalism.

11. Report of the Evansville Historic Preservation Commission. Decker stated that a regional meeting of the Wisconsin Council for Local History will be held on Monday, July 11th at Creekside Place for a day-long conference which will end with a walking tour.

12. Report on Common Council actions relating to Plan Commission recommendations. Comprehensive Plan Amendment was adopted.

13. Report on Board of Appeals actions relating to zoning matters. None

14. Enforcement Report. None

15. Next regular meeting date. Monday, August 1, 2011.

16. Adjournment. Braunschweig made a motion, seconded by Hammann to adjourn at 6:45 p.m. Motion approved 6-0.

Prepared by Judy Walton, City Clerk

The minutes are not official until approved by the Plan Commission at their next regular meeting.

Minutes: June 2011 Economic Development Committee

2011-07-19T08:31:00.001-07:00

Minutes
City of Evansville
Economic Development Committee
Tuesday, June 21, 2011, 5:30 PM
City Hall, 31 S. Madison St. Evansville, WI

AGENDA

1. Roll call. Present: Piereck, Berg, Bass, Otterstein, Brooks, Fuchs. Absent: Moon, James. Also attending: John Morning, Lori Allen, Steve Hagen, Sandy Decker, Bridget Larsen.

2. Call to order at 5:31

3. Citizen appearances, other than listed agenda items. -None

4. Rock County 5.0 meeting report and discussion by Otterstein.

a. Synchronist Business Attitudes Survey nearly complete for Rock County
b. Shovel ready building project rolled out
5. Chamber of Commerce report and discussion of Resolution of Cooperation (below)-
a. Be it hereby resolved that the Evansville Area Chamber of Commerce & Tourism with the support of the Evansville School District and CEED go on record that they will support through cooperative efforts and a team approach with the Evansville Economic Development Committee and the City of Evansville to increase the tax base and reduce the mill rate for all citizens through commercial and industrial expansion to achieve the Wisconsin state average of tax base per student in the Evansville School District.
i. Discussion around the table over the need for this resolution and that it cannot be seen as an exclusive agreement but rather as one part of a healthy economic development cooperative atmosphere. Otterstein noted that it is a step along the path to cooperation rather than an ending resolution.
ii. Motion by Bass, seconded by Fuchs to recommend to Council for adoption. Passed unanimously
b. Chamber report showed interest in Business Expo. LOIS information not linked on Chamber website yet. Discussed use of Google Analytics to track use of the data.

6. Economic Development Plan
a. Reports back on items from 5/24
i. Cheryl to reconnect with Downtown revitalization group for clarification- Done. No champions named at the time with the thought that they would become apparent as tasks were undertaken.
ii. Jim to send Econ Dev Playbook to I&E Club -Done
iii. Jim- Internet needs inventory- First contact made with Bud Gayheart at UWW as a start to having survey done by business school.
iv. James to share resource links with EFL and I&E- James shared Alliance links. Sue to share with EFPL and Bridget to get them to Chamber website.
v. Chamber- Link on website to LOIS- Ongoing
vi. Sue- Written rules for TIF?- Jim to check Playbook and Redevelopment Committee. Possibility that no formal rules exist
b. Review Workforce Development items.
i. Jim to follow up with Bob Boremans on RISE Grant and Contextual Basic Skills Training
ii. Discussion about long ramp-up time for Co-op students and discussion about finding Junior Achievement mentors to meet demand.
iii. Discussion about ECSD Financial Literacy education program.
c. Next meeting –Business, Community and Government Relations items

7. East Main Street Bridge construction follow up.
a. Plans as discussed- $25 to insert notice in W&L bills, up to $250 for 5 3x4 coroplast signs, up to $525 for design work on maps and signs, up to $75 for printing for 4th of July fliers.
b. Consensus to ask Finance to allocate up to $1000 from bridge project funds to be used to purchase materials and services listed above.

8. Adjournment. 7 PM Bass/Piereck

Minutes; Evansville Common Council: June 2011

2011-07-08T18:07:00.001-07:00

Common Council

Regular Meeting
Tuesday, June 14, 2011, 6:30 p.m.
Creekside Place, 102 Maple Street, Evansville, WI

MINUTES
1. Call to Order. The meeting was called to order at 6:32 p.m. by Mayor Sandy Decker.

2. Roll call. Members present: Mayor Sandy Decker, Alderpersons Mason Braunschweig, Jim Brooks, Todd Culbertson, Cheryl Fuchs, Floyd Hayes, Barb Jacobson, Dennis Wessels, and Tony Wyse. Others present: City Administrator Dan Wietecha, City Clerk Judy Walton, City Attorney Mark Kopp, City Engineer Dave Sauer, Rock County Farm Bureau President Doug Rebout, Kelly Gildner of The Review, Youth Center Committee President Greg Kuelz, Eric Larsen, Bob Janes, Judy Whalen, Harlin Miller, Creekside Place Executive Director Dave VanDerHaegen, and three other members of the public.

3. Approval of Agenda. Braunschweig made a motion to approve the agenda, which he then withdrew. Braunschweig made a motion, seconded by Culbertson to move Item 6E to follow 5A and approve the agenda. Motion approved 8-0.

4. Approval of Minutes. Braunschweig made a motion, seconded by Brooks to waive the reading of the minutes of the May 10, 2011 regular meeting and to approve them as presented. Motion approved 8-0.

5. Citizen appearances
A. Doug Rebout, Rock County Farm Bureau President, extended an invitation to the Focus On Agriculture event scheduled for Wednesday, July 13, 2011. He stated that this year’s focus in on education.

(Item #6E) Braunschweig made a motion, seconded by Brooks to approve Resolution 2011-10, Documenting Review of the 2010 Compliance Maintenance Annual Report (CMAR). Dave Sauer explained the report and the grading system. He stated that the sections receiving less than the perfect score have been addressed by the recent upgrade to the wastewater treatment plant, adding that groundwater quality will improve with time. Motion approved 8-0.

Dave Sauer announced that the City of Evansville’s Wastewater Treatment Plant was recognized as one of the Top Projects for 2010 by The Daily Reporter and he presented a plaque for that recognition to Mayor Sandy Decker.

B. Public Hearing – Amending the City of Evansville’s Comprehensive Plan.
John Stockham presented his staff report and power point presentation. He reviewed background facts, maps, and reasons for city expansion.

At this time, Mayor Sandy Decker announced that Jeremy Job, who recently went full-time with the Evansville Police Department, would be stopping by to introduce himself shortly after his shift begins at 7:00 p.m.

Decker opened the public hearing at 6:58 p.m.
Eric Larsen, 13535 West E Union Road, Evansville, addressed the Council with concerns on the projected 84 dwelling units as listed in Table 1 of the amendment and whether that number is attainable, and how the current and projected inventory was determined. He suggested tabling any action until more discussion occurs between the town and city on the projected growth areas.

Bob Janes, 8739 N Territorial Road, Evansville, read a prepared statement in which he expressed his opposition to the plan and asked that more time be taken to work on it.

There being no other public comments, Decker closed the public hearing at 7:05 p.m.

At this time Officer Jeremy Job introduced himself. He was recently hired as a full-time officer after being part-time since 2009.

Returning to the Comprehensive Plan Amendment, Decker moved discussion to the Council.

Braunschweig gave a brief background on the work done on this plan. He stated that the city planner on staff at the beginning of the plan advised the city to be cautious when approving land divisions outside the city limits in order to keep the city from becoming land locked, adding that would not only be bad for the city but also for the town. He stressed that this is just a plan, a plan that can be adopted and talks can continue with cooperation needed from both sides. He noted that attendance at the public hearings has gone done dramatically since the myths of unilateral annexations, immediate intense growth, and using up farmland have been eliminated. He stated that this amendment, at this time, is in the best interest of the city. He concluded by stating that in order to have an environment of cooperation, personal attacks should not be brought to the table.

Wessels agreed with moving forward with adopting the plan and continue to work on it.

Brooks stated that this plan acknowledges the current state; it identifies what can be served by the city. The city was due to review this plan and he feels it is beneficial to have a current plan adopted.

Hayes commented that he wasn’t sure this was right for the town and added that he doesn’t believe in forcing anything on anybody.

Wyse stated that he had considered voting to table the plan but by reviewing it himself, attending the meetings and through this discussion he understands that this is just a plan, adding that he believes there should be continued discussion on it. He stated that he was extremely disappointed with some of the language and attitude he heard tonight and wished to make it clear that he has not be influenced by anyone regarding the plan.

Culbertson commented that he doesn’t understand the negativity towards the plan and added that he has not been contacted by nor influenced by anyone from the city or town regarding the plan.

Fuchs agreed that this is just a plan and not set in stone and unchangeable. She stated that she doesn’t see how the plan can create problems for anyone.

Braunschweig presented the second reading and made a motion, seconded by Brooks to Approve Ordinance 2011-04, An Ordinance Amending the City of Evansville’s Comprehensive Plan. [Sponsors Braunschweig and Brooks] Motion approved 6-2 on a roll call vote with Hayes and Jacobson opposing.

C. Braunschweig presented the second reading and made a motion, seconded by Brooks to Approve Ordinance 2011-05, An Ordinance Amending Chapter 110 Subdivision and Other Land Divisions. [Sponsors Braunschweig and Brooks]
In response to questions from the Council on lot sizes and clustering, Stockham explained the components of the proposed ordinance amendment and the need for written guidelines. He stated that the amendment would set guidelines for new lots in the extra-territorial jurisdiction area yet allow for development. He noted that this amendment was recommended by the Unified Land Development Code Committee, a committee that includes Town of Union residents. Motion approved 6-2 with Jacobson and Hayes opposing.

6. Reports of Committees.
A. Youth Center Advisory Board Report. Greg Kuelz reported that the 4th of July plans are proceeding quickly and said they are seeking volunteers to help cover the events.
He stated that, with the help of City Administrator Dan Wietecha, they are working on a budget and are anticipating being able to have two staff people this fall.

B. Finance and Labor Relations Committee Report.
(1). Braunschweig made a motion, seconded by Brooks to accept the Water & Light bills as presented in the amount of $643,151.09. Motion approved 8-0 on a roll call vote.

(2). Braunschweig made a motion, seconded by Brooks to accept the City bills as presented in the amount of $237,180.98. Motion approved 8-0 on a roll call vote.

(3). Braunschweig made a motion, seconded by Culbertson to approve upgrade to Clarity accounting and billing software. Wietecha reported that both the Water & Light Committee and the Finance & Labor Relations Committee recommended approval. He explained WPPI’s proposal for financing the upgrade and the positive effects the upgrade would have on staff. Motion approved 8-0 on a roll call vote.

(4). Braunschweig made a motion, seconded by Brooks to adopt Resolution #2011-07, Borrowing $144,000 from State Trust Fund for Refinancing BCPL State Trust Fund Loan #02008047.01 (Post Office). Motion approved 8-0 on a roll call vote.

(5). Braunschweig made a motion, seconded by Brooks to adopt Resolution #2011-08, Borrowing $159,000 from State Trust Fund for Financing East Main Street Bridge Replacement. Motion approved 8-0 on a roll call vote.

(6). Braunschweig made a motion, seconded by Brooks to adopt Resolution 2011-09, Authorizing the Issuance of a $330,000 General Obligation Promissory Note. Wietecha explained that the need for the borrowing was due to the cost of replacing the water main under the East Main Street Bridge being higher than originally planned and upgrading electric lines earlier than expected. He stated that by borrowing as a general obligation, versus a revenue bond, we are able to receive a better interest rate. Motion approved 8-0 on a roll call vote.

C. Plan Commission Report.
(1). Planner RFP update. Wietecha informed Council that there were 11 applicants and he anticipates interviewing 3 of them in late June.

D. Public Safety Committee Report.
(1). Wessels made a motion, seconded by Hayes to approve Alcohol Beverage License Application for a Class “B” Beer/”Class B” Liquor License for Creekside Place Inc., David VanDerHaegen, Agent, DBA Creekside Place Inc., 102 Maple Street, Evansville, WI 53536. Motion approved 8-0.

E. Public Works Committee Report.
(1). (moved to follow Item 4A)

Wietecha stated that the Department of Transportation will be conducting an informational meeting during the Public Works Committee’s June 28th meeting regarding the East Main Street Bridge reconstruction project.

F. Water & Light Committee Report. Brooks reported that they are working hard to use the Commitment to Community funds wisely by the end of the year, LED lights are installed on the signs at the entrances to the city, and they are investigating variable speed pumps for the lift stations.

G. Economic Development Committee Report. Brooks reported that they are getting back to the Economic Development plan that was prepared by Judy Whalen a couple of years ago. They are working on bringing more tourism to the city and keeping those visitors here longer, and they are working on signage to use during the bridge reconstruction.

H. Redevelopment Authority Report. No report.

I. Parks and Recreation Board Report. Culbertson reported that they are close to killing the weeds around the lake and they are discussing refurbishing and moving the canon in the park.

J. Historic Preservation Commission Report. No report, but Wessels stated that there was a good turnout for the Civil War event.

K. Fire District Report. Jacobson reported that the firefighters have received additional training and education with a house burning, they are reviewing the building and public use policy, and they are experiencing a higher number of carbon monoxide calls.

L. Police Commission Report. No report.

M. Energy Independence Team Report. No report.

N. Library Board/Liaison Report. No report. Fuchs stated she was out of town and unable to attend the meeting.

O. Board of Appeals Report. No report.

7. Unfinished Business. None

8. Communications and Recommendations from the Mayor. Decker stated that she has been reading the book “Getting To Yes” that was provided by Kim Gruebling at the June 13th Joint Meeting and is half way through it. One item she has learned is to not respond to personal attacks.
A. Braunschweig made a motion, seconded by Brooks to waive the seven-day notice on citizen appointments. Motion approved 8-0.
B. Culbertson made a motion, seconded by Braunschweig to approve the Mayoral designations of Jeff Hanson, 535 Greenview Drive, as first alternate and Janice Turner, 233 West Church Street, as second alternate to the Zoning Board of Appeals for 2011 and remove them from the Board of Review. Motion approved 8-0.
C. The special Council meeting to adopt the redistricting ordinance was set for Wednesday, July 6th at 7:00 p.m.
D. The Committee of the Whole meeting was scheduled for Monday, July 25th at 6:30 p.m.

9. Communications from the City Administrator. No report but Wietecha commented that although he was sorry to see Officer Scott Fields leave the Evansville Police Department, he feels Officer Jeremy Job will be an asset to our community.

10. New Business.
A. Report on proposed redistricting maps. City Clerk Judy Walton stated that according to the U.S. Census data, the City of Evansville grew from 4,039 residents to 5,012 since the last census. The Council reviewed the current and proposed ward maps, aldermanic district maps and a map outlining the areas that would change if the maps were acceptable. No changes were suggested.

11. Introduction of New Ordinances
A. Braunschweig presented the First Reading of Ordinance 2011-06, An Ordinance Repealing and Recreating Polling Place, Wards, and Aldermanic Districts. [Sponsors Braunschweig and Wessels]

12. Meeting Reminders.
A. Special Council meeting scheduled for Wednesday, July 6th, Committee of the Whole meeting scheduled for July 25th, and the next regular meeting will be Tuesday, July 12, 2011.

13. Adjournment. Culbertson made a motion, seconded by Braunschweig to adjourn at 8:27 p.m. Motion approved 8-0.

Dave VanDerHaegen, Executive Director of Creekside Place, gave a tour of the facility after adjournment.

Prepared by Judy Walton, City Clerk

The minutes are not official until approved by the Common Council at their next regular meeting.

Minutes: Finance Committee: June 2011

2011-07-06T14:27:00.001-07:00

City of Evansville
Finance & Labor Relations Committee

Regular Meeting
Thursday, June 9, 2011, 5:30 pm
City Hall, 31 S. Madison St., Evansville, Wisconsin

MINUTES

I. Call to Order. The meeting was called to order at 5:30 pm by Chair Mason Braunschweig. Present: Alderpersons Mason Braunschweig, Todd Culbertson, and Jim Brooks. Also present: City Administrator Dan Wietecha.

II. Approve Agenda. Culbertson made a motion, seconded by Brooks, to approve the agenda. Motion approved unanimously.

III. Minutes of May 5, 2011. Culbertson made a motion, seconded by Brooks, to waive the reading of and to approve the minutes as presented. Motion approved unanimously.

IV. Citizen Appearances. None.

V. Water & Light Bills. Brooks made a motion, seconded by Culbertson, to accept the Water & Light bills in the amount of $643,151.09. Motion approved unanimously on a roll call vote.

VI. City Bills. Culbertson made a motion, seconded by Brooks, to accept the City bills in the amount of $237,180.98. Motion approved unanimously on a roll call vote.

VII. Unfinished Business:
a. Accounting and Billing Software. Brooks made a motion, seconded by Braunschweig, to recommend to Common Council approval of upgrade to Clarity accounting and billing software. Wietecha noted that this was a recommendation from the Water & Light Committee to FLR. Because this will be needed for a smart metering system in the future, WPPI Energy is offering a grant to cover the utility billing portion of the upgrade, approximately $28,000. They will also offer a 0% loan to finance the non-billing portion of the software, approximately $32,000. With reduced annual maintenance fees, the city would actually come out with a net savings. The upgrade also provides a timely opportunity to consolidate the accounting databases: streamlining office procedures and eliminating duplicative efforts. Motion approved unanimously on a roll call vote.

b. Refinance Post Office Property. Brooks made a motion, seconded by Braunschweig, to recommend to Common Council adoption of Resolution #2011-07, Borrowing $144,000 from State Trust Fund for Refinancing BCPL State Trust Fund Loan #02008047.01 (Post Office). Wietecha explained that last month Council had approved application for the loan and that this was the approval of the actual loan. The difference between 5.00% and 3.75% would save the city about $6700 in interest. Motion approved unanimously on a roll call vote.

c. Bridge Construction. Brooks made a motion, seconded by Culbertson, to recommend to Common Council adoption of Resolution #2011-08, Borrowing $159,000 from State Trust Fund for Financing East Main Street Bridge Replacement. Wietecha explained that last month Council had approved application for the loan and that this was the approval of the actual loan. Motion approved unanimously on a roll call vote.

d. State Budget. FLR noted some of the state budget items coming out of the Joint Finance Committee. Local impacts will be reviewed in detail when the State actually adopts its budget.

VIII. New Business:
a. Water & Light Projects. Culbertson made a motion, seconded by Brooks, to recommend to Common Council Resolution 2011-09, Authorizing the Issuance of a $330,000 General Obligation Promissory Note. Wietecha explained that two unanticipated projects would require financing and budget amendments. One, replacing the watermain under the East Main Street Bridge had been planned, but the budget estimate was much below the actual bid. Two, upgrading electric lines east of the city had been expected to occur a few years in the future, but tests this spring required doing the project now. Bids opened this afternoon for the line project were very competitive. Wietecha explained that the note had been negotiated directly with Union Bank and Trust for ten years at 3.27%; there are no prepayment restrictions. The note is a general obligation, since banks typically do not offer notes on revenue projects. Negotiating this note offered the most favorable terms compared to revenue bonds, a state trust fund loan, and other finance mechanisms. The city will still be below its targeted limit for outstanding general obligation debt. Motion approved unanimously on a roll call vote.

b. Teamsters 695 Grievance. Wietecha noted that the Teamsters Local Union #695 has filed a request for grievance arbitration with the Wisconsin Employment Relations Commission. Their request did not conform to the grievance process of our collective bargaining agreement. An arbitrator has been selected; next steps are synching up schedules for the arbitration hearing.

IX. Adjournment. Culbertson made a motion, seconded by Brooks, to adjourn the meeting. Motion approved unanimously at 6:15 pm.

Minutes; Plan Commission: June 2011

2011-06-30T06:50:00.001-07:00

City of Evansville Plan Commission
Regular Meeting
Monday, June 6, 2011, 6:00 pm
City Hall, 31 S. Madison Street
Evansville, WI

MINUTES

1. Call to Order. The meeting was called to order at 6:00 pm by Chair Mayor Sandy Decker.

2. Roll Call. Member present: John Gishnock, Jim Brooks, Mason Braunschweig, Sandy Decker, Matt Eaton, Carol Endres, and Bill Hammann. Others present: City Planner John Stockham, City Administrator Dan Wietecha, and members of the public.

3. Approval of Agenda. Braunschweig made a motion, seconded by Endres, to approve the agenda as presented. Motion approved unanimously.

4. Approval of Minutes. Brooks made a motion, seconded by Eaton, to waive the reading of the minutes from May 2, 2011 regular meeting and approve them as printed. Motion approved unanimously.

5. Citizen Appearances. None.

6. New Business.
a. Site Plan Review: Praiseworthy Flowers & Gifts, 515 East Main Street. Stockham presented the site plan application. The proposal is to build a new building which incorporates an existing block garage and removes an existing shed. He noted zoning is B-1 Local Business District and the proposal was not out of character with other properties in the area transitioning from residential to commercial uses. Property owner Jeff Porter said sewer would be extended to the new building.

The Plan Commission asked a number of questions. Parking would fit seven cars. The sloped driveway would be plowed and/or salted in the winter. A wall sign would require a separate permit; a sandwich board sign is not permitted in this district. There would be no new employees. The current business would be moving out of its space in the Care Closet building enabling their expansion there. The building would be ADA accessible. It would be on a slab with frost walls. The exterior would likely be a plaster finish. Braunschweig made motion, seconded by Hammann, to approve the waiver of certain submittal requirements, as recommended by city staff, and to approve the site plan for the proposed flower and gift shop building, subject to submittal of an erosion control plan as part of the building permit application. Motion approved unanimously.

7. Old Business.
a. Comprehensive Plan Implementation Report. Stockham noted that the Plan Commission and individual committees had reviewed and updated the Implementation Report over a year ago but a compiled copy had never been distributed. It was suggested that the Implementation Report be reviewed later this summer with the new planner for any action items still needing attention.

8. Permitting Activity. None.

9. Planner Solicitation. Wietecha said there were eleven applicants. The proposals are being reviewed. Finalists will be interviewed in the coming weeks.

10. Unified Land Development Code Committee. The committee meets tomorrow to review the landscaping point system.

11. Historic Preservation Commission. The Grove Society has been notified that the Baker Office Building is being recognized by the Madison Trust for Historic Preservation. This is a nice community award since the restoration needed passionate work by a lot of volunteers.

12. Evansville-Union Implementation Committee. The committee is inactive with the City Council and Town Board meeting directly.

13. Common Council Actions. None.

14. Board of Appeals. None.

15. Enforcement Report. None.

16. Next Meeting. Next regular meeting is Tuesday, July 5, 2011.

17. Adjourn. Braunschweig made a motion, seconded by Hammann, to adjourn the meeting. Motion approved unanimously at 6:25.

Minutes; Historic Preservation: June 2011

2011-06-29T09:51:00.001-07:00

Evansville Historic Preservation Commission
Minutes
Wednesday, June 16, 2011 6:30 P.M.
Evansville City Hall

Present: John Decker, Dennis Wessels, Steve Culbertson, Rick Schuch, Rich Modaff
Absent: Steve Christens, Betsy Ahner
Also Present: None

The meeting was called to order at 6:30 PM by Chair. Richard Modaff. Motion by Wessels to waive the reading of the May 18, 2011 minutes and approve them as read. Second by Decker. Motion carried.

Applications – Appearances

a. 40 W. Liberty Street – Motion by Culbertson to accept the application by Michael Batinich to remove the slate siding and replace the exterior with Vinyl Siding. Second by Wessels. Neither the owner nor representatives were present to explain the work being completed on this house. The commission members discourage vinyl exterior siding. Motion failed by a 0-5 vote.
b. 30 W. Church Street – Motion by Decker to accept the application by Tony Ryerson to replace the current asphalt singing roof with a new asphalt shingle roof. Second by Schuch. The owner was not present to explain the work being completed on this house but received an emergency approve by Building Inspector David Wartenweiler due to a leaking roof. Motion passed on a voice count of 5-0.
c. 133 S. Fourth Street – Motion by Wessels to accept the application by Greg Whitmore to construct a wrought iron fence in his front yard. Second by Culbertson. The owner was not present to explain the work being completed. The Commission members stated they could approve application as long as the fence meets the current setback stated within the City of Evansville Ordinances. Motion passed on a voice count of 3-2.

Old Business

a. Antes Cabin – The committee decided to move forward with physical moving of the cabin but we need to decide exactly where to place it and how high the elevation should be to avoid future flooding.
b. National Register of Historic Places Nomination – Motion by Wessels to recommend to the City of Evansville and the Wisconsin State Historical Preservation Review Board for the placement of St John’s Lutheran Church and the Leonard-Leota Park in the National Register of Historic Places. Second by Culbertson

There being no other business, A motion to adjourn was made by Wessels. Second by Culbertson. Motion Carried by a 5-0 voice count.

Next meeting is tentatively scheduled for July 20, 2011.

Minutes: Eager Free Library Trustees: May 2011

2011-06-28T11:22:00.003-07:00

EAGER FREE PUBLIC LIBRARY BOARD OF TRUSTEES
MEETING MINUTES FOR 31 MAY 2011

1. Call to Order.
Board Vice President Gwen Clendenning called the meeting to order at 5:35pm. Present: Library Trustees - Gwen Clendenning, Vicki Lecy-Luebke, Susan Kruser, Kim Miller, Johanna Lema. Library Director Kathi Kemp. Trustees absent: Walter Shannon and Eloise Eager.

2. Approval of March revised and April meeting minutes
K. Miller moved to accept the March revised and April meeting minutes. S. Kruser seconded. All in favor, none opposed. Motion carried.

3. May Bills.
Director Kemp reviewed the bills with the City to make sure they are coded correctly.

The Friends are also paying for the paperbacks for One Book, One Town.

Few summer library programs for ages 12 and up. There will be a program featuring the art of henna drawing on hands for middle and high school students in July. Cost is $350 with half from the Friends and half from the gift fund. G. Clendenning made a motion to use $175 from the gift fund for half the cost of the Henna More program. S. Kruser seconded. Roll call vote. Aye: G. Clendenning, K. Miller, V. Lecy-Luebke, S. Kruser, J. Lema. None opposed, motion carried.

V. Lecy-Luebke moved to accept the May Bills as presented. J. Lema seconded. Roll call vote. Aye: G. Clendenning, K. Miller, V. Lecy-Luebke, S. Kruser, J. Lema. None opposed, motion carried.

4. Personnel Policy.
Will vote at the next meeting.

5. Librarian’s Report.
When gift funds are used they are attributed to a specific donation and K. Kemp is following up with the donor to let them know how the funds are used. G. Clendenning will work with K. Kemp on revising the savings account and gift list format.

The staff designed and made the passports to tie in with the global theme of the summer reading program.
Circulation numbers are up each month as compared to the previous year. Several programs are scheduled for June- Wright Influence, One Book One Town, High School study night prior to final exams and Donuts with Daddy. Muffins with Mommy was a big hit with 48 people attending.

K. Kemp has been talking with patrons and sending information to the Review regarding library services to help make people aware of all that is available.

Director Kemp received a free receipt printer just like the one we have off a library listserve. Had to be repaired but the repair cost was still much cheaper than buying a new printer.

Reviewed chapters 3, 4, 5 and 6 of the Trustee Handbook. Board members summarizing chapters 1 and 2 were absent and will be put on the June agenda. All Trustees need to read Chapter 3- “Bylaws- Organizing the Board for Effective Action” for discussion at the June meeting. We are already doing many of the things outlined in Chap 4- Effective Board Meetings. There were a few suggestions to follow up on such as receiving all information/ handouts prior to the meeting, review agenda at the start of the meeting, and create a Library Board Calendar of monthly activities. Chapter 5 reviewed hiring a library director. We are pretty much in line with the suggestions in Chapter 6 for evaluation library staff. For the next meeting J. Lema – Chap 7, G. Clendenning Chap 8, K. Miller Chap 9 and S. Kruser Chap 10.

Discussed 2011 budget to-date and 2012 budget Board members discussed both the internal tracking and the expenditure detail receive from the City. K. Kemp and G. Clendenning will work on formatting the internal tracking budget and savings/cds tracking spreadsheets. Discussed where the budget is at, with what percentage of budget is left. Board discussed the materials budget remaining for this year and how to proceed for next year. To date we have spent $13,900 on materials and need to spend another $24,499 on materials by end of this year. We have $2,500 from book fundraiser in bank, a carry over from last year. The total available for materials is $38,399 (includes fundraiser, carryover of 2010 budget). Our minimum effort t is $29,966 for materials purchase for 2011. The question is, how much do we want to spend this year: do we save for next year and do the minimum for 2011 and carry over $4,000 (from book budget) for next year (if we can, K Kemp will check with city, whether we can reserve the funds) or do we spend $33-34,000 on books this year. We do not want to fall below $30,000 for acquisitions. Discussion carried over to next meeting when K Kemp will have info on ability to carry over dollars.

6. Closed Session.
V. Lecy-Luebke moved we go into closed session to discuss to discuss employment, promotion, compensation or performance evaluation data of any public employee over which the government body had jurisdiction or exercises responsibility. S. Kruser seocnded. All in favor. Board was updated on personnel matters.

7. V. Lecy-Luebke moved to exit closed session. S Kruser seconded. All in favor. V. Lecy-Luebke moved to adjourn, S Kruser seconded. All in favor. Meeting adjourned at 1900 hrs.

Meeting minutes prepared by K. Miller and G. Clendenning. Next meeting Tuesday, June 28, 2011.

Minutes; Evansville Plan Commission: May 2, 1011

2011-06-03T15:23:00.000-07:00

City of Evansville Plan Commission
Regular Meeting
Monday, May 2, 2011, 6:00 p.m.
Evansville High School, Performing Arts Center
640 South 5th Street, Evansville, WI

MINUTES

1. Call to Order. The meeting was called to order at 6:00 p.m. by Chair Mayor Sandy Decker.

2. Roll Call. Members present: Mason Braunschweig, Jim Brooks, Sandy Decker, Carol Endres, John Gishnock, and Bill Hammann. Matt Eaton was absent. Others present: City Administrator Dan Wietecha, City Planner John Stockham, City Clerk Judy Walton and several members of the public.

3. Approval of agenda. Braunschweig made a motion, seconded by Brooks to approve the agenda. Motion approved 6-0.

4. Approval of minutes.

A. Braunschweig made a motion, seconded by Endres to waive the reading of the minutes from the April 4, 2011 regular meeting and approve them as printed. Motion approved 6-0.

5. Citizen appearances other than agenda items listed. None

6. New Business

A. Site Plan Review – LiteWire Internet Services. Stockham presented his staff report and power point presentation which described the applicants request and explained the zoning, parking, stormwater management and landscaping. Dave Mueller of LiteWire, thanked city staff for their help through the site plan process.

Braunschweig made a motion, seconded by Hammann to approve the site plan for the LiteWire Internet Service office building.

Gishnock asked several questions of the applicant including whether an alternative driveway plan was considered, if they were going to have a dumpster (as that would require screening), and what type of lighting would be used on the building. He suggested alternate plantings and adding architectural detail to the building. Marty Howard of LiteWire responded that it was determined that the driveway plan presented was needed to handle the traffic flow, they were switching to city pickup for trash, and he explained the soffit lighting for the building. Decker confirmed with the applicants that the tower would not be moved. In response to a signage question from Endres, Stockham explained that they would be using a previously approved ground sign.

Motion approved 6-0.

7. Old Business.

A. Comprehensive Plan Amendment. Stockham presented his staff report and power point presentation which included population projections, growth in single family homes, vacant platted lots, and limitations in the direction that the city can grow.
He explained several maps including potential sewer service areas, Evansville-Union Implementation Committee recommendations, future land use plan, town subdivisions, growth phasing plan, future transportation plan, sanitary sewer facility plan, water utility facilities plan, and extraterritorial jurisdiction.

Stockham stressed that annexation can only occur if a majority of the property owners petition for annexation or if the city and town had a boundary agreement and both agreed to annex.

He explained the reasons for city expansion; the city is expected to grow, development on public utilities is more efficient and less expensive in the long-term, denser development consumes less farmland and is more environmentally efficient, and there is a large inventory of land in the town suitable for rural residential development – consumers will continue to have housing choices.

He concluded by outlining the steps that would be taken after the following public hearing if the Plan Commission approves the resolution recommending Council adoption; there would be another public hearing at the June Common Council meeting and if the ordinance is adopted the notifications and publications required by state statute would be completed.

Decker noted that some citizens arrived during the presentation and had Stockham re-display the town subdivision map and repeat that portion of his report, which included a repeat explanation of how annexations can occur.

Braunschweig made a motion, seconded by Hammann to take from the table the Comprehensive Plan Amendment Public Hearing. Motion approved 6-0.

Decker opened the public hearing at 6:48 p.m. and the following people spoke:
Eric Larsen, 13535 W East Union Road, Evansville
Randy Tadych, 12943 W Woodworth Drive, Evansville
Doug Zwiezig, 6037 N Finn Road, Evansville (presented a prepared statement)
Bob Janes, 8739 N Territorial Road, Evansville
Elaine Strassburg, 16826 W County Road C, Evansville
Kendall Schneider, 8104 N Evansville Brooklyn Road, Evansville
Janet Johnson, 6130 N Hyne Road, Evansville
Dolores Rohloff, 7538 N Territorial Road, Evansville
George Franklin, 13847 W State Road 59, Evansville
Doug Lee, 17535 W Emery Road, Evansville
Rich Templeton, 9808 N Evansville Brooklyn Road, Evansville
Renee Exum, W17532 County Road C, Evansville (presented a prepared statement)
Alvin Francis, 17226 W County Road C, Evansville
Charles Belk, 8035 N Ridge Court, Evansville
Kim Gruebling, 13396 N Forest Hollow Lane, Evansville

Decker closed the public hearing at 7:28 p.m.

The Commission discussed items from the public comment period including; the effects of tabling the amendment – which could ultimately result in starting the entire process over, adding language to the proposed motion to address annexation concerns, the upgrade to the wastewater treatment plant and the large effect that had on the proposed amendment, and the overall need for a long range growth plan.
Braunschweig made a motion, seconded by Brooks to approve Plan Commission Resolution #2011-01 recommending that the Evansville Common Council amend the City of Evansville Comprehensive Plan, as described in the proposed Comprehensive Plan Amendment dated February 8, 2011. Hammann made a motion, seconded by Braunschweig to amend the motion by adding an annexation can only occur if a majority of the property owners petition for annexation or if the city and town have a boundary agreement and both agree to annex. Amendment approved 6-0. Main motion, as amended, approved 6-0.

B. Land Division Ordinance Amendment. Stockham reviewed the proposed amendment which, if adopted, would be incorporated into the city’s land division ordinance as the policies for land divisions in the long-range growth area.

Decker opened the public hearing at 8:02 p.m. Eric Larsen, 13535 W East Union Road, Evansville, stated he was very pleased with the amendment.

There being no other comments, Decker closed the public hearing at 8:03 p.m.

Hammann stated that the amendment was good for both the City of Evansville and Developers in terms of getting the maximum value of the land.

Braunschweig made a motion, seconded by Brooks to recommend to the Common Council amendment of Chapter 110 Land Division Ordinance as proposed by staff and dated March 31, 2011. Motion approved 6-0.

8. Report on other permitting activity by City Planner. None

9. Report on Planner Solicitation. Wietecha stated he has met with some individuals and companies that requested more information and the deadline to respond is May 27th.

10. Report on the Unified Land Development Code Committee. Stockham reported that they met a month ago and he would like to meet again prior to his retirement to review the landscaping code.

11. Report of the Evansville Historic Preservation Commission. Decker reported that she was at the Wisconsin Association of Historic Preservation Commissions Spring Conference and learned that it is likely the nominations for the Park and St. John’s Lutheran Church will go before the state review board in August.

12. Report of the Evansville-Union Implementation Committee. None

13. Report on Common Council actions relating to Plan Commission recommendations. None

14. Report on Board of Appeals actions relating to zoning matters. None

15. Enforcement Report. None

16. Next regular meeting date. Monday, June 6, 2011

17. Adjournment. Braunschweig made a motion, seconded by Endres to adjourn at 8:07 p.m. Motion approved 6-0.

Prepared by Judy Walton, City Clerk

The minutes are not official until approved by the Plan Commission at their next regular meeting.

Agenda: Public safety: Wednesday, June 1, 2011

2011-05-31T12:35:00.001-07:00

NOTICE

The regular meeting of the Public Safety Committee for the City of Evansville will be held on the 1st day of June, 2011 at 6:30 p.m., at City Hall, 31 South Madison Street, Evansville, Wisconsin. Notice is further given that members of the City Council might be in attendance.

Public Safety Committee
Wednesday, June 1, 2011 6:30 P.M.
Regular Meeting
Evansville City Hall Council Room
31 S Madison Street

** NOTE MEETING TIME **

AGENDA
1. Call to Order
2. Roll Call
3. Approval of Agenda
4. Motion to approve the May 4, 2011 regular meeting minutes as printed
5. Citizen appearances other than agenda items listed
6. Old Business-
a. Discussion regarding ordinance on snowmobile operation within the City of Evansville.

7. New Business
A. Motion to approve amending the Class “B” Beer/“Class B” Liquor License for Outlaw Inc., Ronald A Walmer, Agent, 10901 N East Union Road, Evansville, WI 53536, d/b/a Evansville Bowl, 108 E Main Street, Evansville WI 53536 to include a Double D Company party in the parking lot on June 18, 2011.

B. Motion to approve the Temporary Class “B” Fermented Malt Beverage License application for Evansville Community Partnership for the Evansville 4th of July Celebration from July 1, 2011 through July 4, 2011 at Lake Leota Park and attached Bartender’s List.

C. Motion to recommend to Council approval of the Alcohol Beverage License Application for a Class “B” Beer/“Class B” Liquor License for Creekside Place Inc, David VanDerHaegen, Agent, DBA Creekside Place Inc., 102 Maple Street, Evansville WI 53536.

D. Motion to approve Operator License Application(s) for:
1. Kevin W McNeal
2. Jacob Reynolds
3. Amy S Brigham
4. Sharon Paulson
5. Carolyn L Kleisch
6. Johann Kleisch Sr
7. Joyce Anderson
8. Nicole Vivier
9. Barbara Lange
10. Audra Bair
11. John Kopecky
12. Sheryl Goodspeed
13. Sherri Robinson
14. Bret Church
15. Deborah Bair
16, John Meredith
17. Gisela Moon
18. Jeffery Benzine
19. Linda Orton
20. Stacy Schneeberger
21. Thomas J Calley
22. Donna R Kimberley
23. Mary Cathy Rooney
24. Allan L Hurst
25. Christine A Edlund
26. Sarah L Mosher
27. Judy A George
28. John P Petterson
29. Melvin R Arnold
30. Bonnie L Calkins
31. Peter R Selgrat
32. Frank A Egli
33. Quinatia A Crider
34. Lynda M Laursen
35. Jessica E Golz
36. Carol S Skinner
37. Michelle A DiPiazza
38. Sara M Nelson
39. Christia S Hunt
40. Donna Nipple
41. Sarah Frank
42. Amy Jo VonBehren

E. Discussion and possible motion regarding summer employment at the Evansville Police Department.

8. Evansville Police Report
9. Evansville Medical Service Report
10. Motion to adjourn

Dennis Wessels, Chairperson

Requests for persons with disabilities who need assistance to participate in this meeting should be made to the Clerk’s office by calling 882-2266 with as much advance notice as possible.

Please turn off all cell phones while the meeting is in session. Thank you.

Minutes; Park Board: April 2011

2011-05-25T06:43:00.001-07:00

PUBLIC WORKS COMMITTEE
Regular Meeting
Tuesday, April 26, 2011, 6:00pm
Public Works Garage, 535 S Madison St, Evansville, WI

MINUTES

1. Call meeting to order at 6:04pm.

2. Roll call- Fuchs, Braunschweig, Sauer, Wartenweiler, Culbertson, Mayor Decker and Wietecha.

3. Motion to approve the agenda as presented by Fuchs, seconded by Culbertson, passed.

4. Motion to approve the minutes from the March 21st, 2011 regular meeting, by Culbertson,
seconded by Fuchs, passed.

5. Citizen Appearances- None

6. Construction Updates-
a. 6th street detention pond project/ ‘Public Informational Presentation’- City engineer,
Dave Sauer outlined the project in detail using the construction/elevation maps for the
public members and committee members/city officials who were present. (Note: 2
members from the 6th St./Vision Dr. neighborhood were present.) Questions were taken from the public and answered in regards to; certain elevations (100 year event elevations versus drain tile elevations), the current back-up pump in the pond at 6th and Vision (it will be removed), if connecting to the western tributary will back-up (it won’t) and if implementing this project will affect the current system which seems to be working (it will not and the current success can be partially attributed to the berm that is north of the pond or south of Westfield Meadows, although this project will help to fix the overall problem).

7. Site plan reviews-
a. Westfield Meadows- LOMR did get DNR approval and now goes to FEMA for approval.
After that it will come back to the city.

8. Communications from the City Engineer-
a. WWTF update – City Engineer Sauer handed out the memo that was given to individuals that took the WWTF/Wind Turbine tour during the energy fair. The plant is running very good and it is way below State mandated return limits. Financially the total contract amount will be about $5.8 million and our budget was approximately $12,000 less than that. Keeping in mind that $3.2 million dollars were derived from stimulus funds.

b. East Main Street Bridge update to include rail road discussion – RT Fox is the
recommendation from the city engineer for the water utility work under the bridge due to their experience. That will be decided tomorrow night at the Water & Light committee meeting. DOT is using Concrete Structures as bridge contractor out of Janesville, WI. During that time it was thought to be wise to see if work could be done at the rail crossings just east of the bridge due to the wear and tear at that point. City engineer informs that contacting the railroad takes anywhere from 2 to 3 months from the railroad. The railroad does have a cost-sharing program but does not pay on the whole thing as they may have in the past. City Administrator brought up the fact that this has not been anticipated in the project budget while engineer replied that it was more of an FYI due to the fact that we may not even hear back from the railroad by the time the project has commenced. Committee still wants the information when available as it is a terrible piece of roadway on Main St.

9. Communications from the Public Works Director-
a. Discussion on wood chips, yard brush – Currently the city gives wood chips away at the yard waste site, however in the future the Public Works department will have a wood-burning furnace which would then require that wood for fuel in order to save the city’s and ultimately tax-payer’s energy costs. This policy will be further discussed once we have the furnace.

b. Discussion on picnic table inventory – at this point it has been determined that we do not have a large enough inventory to rent or lend any of the picnic tables at the park for any extended period of time.

10. New Business-
a. The energy efficiency grant is up at the end of June and the Mayor had questioned if we have enough time to get our planned projects done to use the grant money available. PW Director has said that it will be done.

11. Old Business-

12. Parks and Recreation Report- Park chair, Todd Culbertson, summarized events from the last
meeting which included his motivation and the committee’s initiative in direction of the shore
restoration project at Lake Leota.

13. Motion to adjourn meeting made @ 7:38p.m. by Culbertson, seconded by Fuchs, passed.

Faithfully submitted by: Mason Braunschweig, Chair Public Works Committee