The time and attendance system allows business organisations to think beyond the issues of employee management. An automated time and attendance system with a payroll time clock makes employee management a paperless procedure. While automated timekeeping software makes life easier for the management team, its incorporation with biometric technology makes it even more valuable. With an employee Biometric time and attendance system the employee check-in and check-out becomes more accurate and reliable than ever.

How Time Tracking Software Works?

Time and attendance tracking software with a payroll time clock is a complete package for tracking employees’ attendance data and includes the calculation of the actual working time as well. With this automated solution, the organisation will be able to manage employees’ working hours according to their attendance, their pay rates, and their working areas/locations. An employee biometric attendance system eliminates the chances of human errors and mistakes that are prevalent in conventional employee time tracking. The implementation of time tracking software will bring a positive change in your organisation, as it allows you to implement and enforce fair pay policies. By using an automated time attendance system, you can exactly calculate your employees’ working hours, check online accrual balances and maintain flexible labour distribution for projects. As a result, your overall labour and project costs will be minimised and you will be able to improve the efficiency level of your business in more ways than you ever expected.

Management of Employee Payroll

The timekeeping software will not only deal with the employee attendance, but it also has many modern features that are effective in the management of employee payroll. The payroll time clock provides an ultimate solution for payroll management, as it facilitates easy transfer of employees’ attendance data and updates from the Human Resources Management system to the payroll system. With these time clocks and the employee biometric attendance system, you don’t need to worry about maintaining separate records for calculation and management of payroll. All the attendance data will have the details of clock in and clock out of your employees which will in turn calculate all the working hours. All the employee’s details and working performance will be automatically recorded in the system and will be readily available for immediate payroll processing.

Economic slowdown and drop in manufacturing throughout the world, and especially in the UK, is hurting local business quite badly. As the cost of doing business goes up, employers are forced to find ways to cut costs in order to stay competitive. Labour is one product cost component that the business owners can have a control on. However, first you have to be aware of the size of time theft at your workplace and how much it costs your business. Once you realise the extent of wage fraud, you would definitely be looking for solutions like the biometric time attendance system. 

Calculating the Costs of Time Theft

Let us try to evaluate the problem faced by a lot of small businesses in UK by going through an example. Suppose an employee steals 5 minutes for every work day. That would translate into 25 minutes per week or 2.7 days per year if you assume a work day of 8 hours. If the particular employee is being paid an average hourly rate of £8, you would be paying an extra £200 per year if you include the costs of employee benefits and payroll taxes. At this stage the figure may not appear to be very alarming to you and you might be thinking, “That’s not so bad, I don’t need to invest in timekeeping software.” Wait, there is more and it gets quite worse.

In the first calculation, we used the least amount of time into our equation which is, quite frankly, wishful thinking. Now let us use more realistic figures and see the exact damage done to your business. Suppose the actual amount of time stolen from you is an hour a day, what would be the cost then? If that were the case, a single employee would be stealing about 32.5 days every year and the cost would be a staggering £2000 each year at least for a single employee. I bet the automated time clocks UK are looking quite a good option now. Even if this hour a day is spread over a few employees it is still a true and real cost. The more employees you have the more effect this will have on your business.

What Are Your Options?

Your approach towards handling time theft should comprise of two steps. First, is to close any loophole that allows employees a free hand to do as they please when it comes to time and attendance. This can be achieved by replacing your manual time tracking with a biometric time attendance system. The second step should be to enforce a strict workforce regulation policy that has a zero tolerance for tardiness. Strictly prohibit making or attending personal calls, except in emergencies, and use of the internet, except for employees whose job description requires it.

Once your employees are aware of the fact that time theft is neither tolerated nor possible after the implementation of time clocks UK and that they can be held accountable now for their time at work, there would be a marked improvement in their productivity and workplace efficiency.

Combined with the timekeeping software, these time and attendance solutions can also provide you with an insight into time and attendance patterns, labour costs, and many more useful reports with just a click of your mouse.

Fingerprint time attendance system

How do these clocks work?

Available at affordable price, fingerprint time attendance system is touch and go clocking terminal. It is easy to use. Operated by fingerprints, fingerprint time clocks have made it easier for Human Resource departments to keep a record of attendance of employees. The timekeeping software requires a clocking from the employee and leaves an audible message of ‘Thank you’ which means the fingerprint has been accepted by the timekeeping machine. The terminals also indicate whether the employee is clocking in or out. Every human being has been given unique fingerprints. No employee can do “buddy clocking” for his or her peers as the unique fingerprints are now telling their tale. Fingerprint Time Clocks with different capacity of storing fingerprints are available in the market but the minimum capacity in the time clocks is generally 2,000 which can go up to even 5,000 fingerprints.

Generally, there are two modes to operate this timekeeping software available in market: Identify Mode and Verify Mode. Identify Mode simply requires the employee to touch the sensor. Verify Mode is used when the employee is asked to enter his/her clock ID prior to placing their finger on the sensor.  These clocks can work in damp and dry environments with an equal proficiency as their compatibility with the environment of both types is one of the main features. Its intelligence image compensation works in all kinds of environments. Therefore, fingerprint time clocks are suitable in any region of the world.

The time tracking software commonly offered by companies is in two main varieties: Basic and Professional. Basic edition provides an easy set up of Fingerprint Time Clocks, fingerprint authentication, detailed reports and a reliable check on time theft and frauds.  While, the professional edition facilitates the companies with fingerprint authentication, detailed reports, a convenient set up, check on time theft and buddy clocking, and a network of support.