2014-01-31T02:25:00.000-08:00

By Alfresco Share 4.0 you can easily map your e-mail client like Thunderbird. Thus every time you want to forward a specific mail or document to a specific folder or site ex: Document folder. You just need to ensure that your Alfresco Share is mapped with your email client . Just create an email alias for your site or folder ex. document and every time you receive a mail related to document just shoot a mail to document @abc.com. This will help you in segregating the information whereas ensuring that no information is lost.

Server Side configuration settings:

In the location on the server wherever the stack is installed set the properties as mentioned in the example below:
Drive Name : ...\tomcat\shared\classes\alfresco-global.properties

# IMAP
#————-
imap.server.enabled=true
imap.server.port=143
imap.server.host=localhost
imap.server.attachments.extraction.enabled=true

# Alfresco Email Service and Email Server
#-------------
email.inbound.enabled=true

# Email Server properties
#-------------
email.server.enabled=true
email.server.port=25
email.server.domain=company.com

Now open ThunderBird on your machine

Select >Tools > Account Settings and then click on Add Mail Account:

Put you name whatever you want to display, Email address same as the email that you added in "Email Contributor" and put the same password from which you login in Alfresco Share.

Then click on "Manual config" for do manual configuration :

Set Username and Password same as from which you login in Alfresco Share and added in "Email Contributor".
Put Incoming server > IMAP > localhost > 143
Outgoing Server > SMTP > localhost > 25
Then click Create Account to create the account.

All the above configuration is in Thunderbird.

Now Login to Alfresco Share and go to Admin Console

Click on Manage System Users and Create User

Then fill the new user detail wizard

make sure that email id is abc@company.com

Just finish the wizard by clicking on Finish button

Go to company home and create one space. Name it as you like; here I am creating the space with the name Thunderbird.

Click on Thunderbird — > view details –> manage space users –> add user.

Search for the user abc and add that user as contributor or whatever that you want but make sure about permissions.

Go to Thunderbird space and click on run action. It will open run action wizard

select add aspect and click on set values and add, select Email Alias, then click on next and finish that wizard.

Next edit this space property. And create Email Alias as some thunder

Go to Admin Console and then Click on Manage User Group

Within User group you will find EMAIL_CONTRIBUTORS group

In EMAIL_CONTRIBUTORS group click on More Actions and Add user abc

Important
If the DNS doesn’t having record of your IP address w.r.t. domain name then follow these steps on client as well as server side:
Note: You can confirm it by executing the following command “nslookup server-domain-name” on command prompt. If it is giving timeout exception then strictly follow below steps.

Go to C:\Windows\System32\drivers\etc > hosts file
Add server name. for example a domain like abc.com can be added as follows
server ip domain name

Where server ip is the ip address of the server and domain name will be like company.com
Thus once you are done with above mentioned steps you can start sending mail to a specific mail id in your alfresco repository.

Lucene Search in Alfresco

2012-05-15T21:59:00.003-07:00

Before jump onto the Lucene searching , firstly have to understand the basic of Alfresco.

The principle is : Everything is a NODE!
The rule is : Alfresco provides services to manage Nodes.

Now have a look at Lucene that "What is Lucene ?"

> Apache Lucene is a highperformance, full-featured text search engine library written entirely in Java.
>Although Lucene provides the ability to create your own queries through its API, it also provides a rich query language through the Query Parser, a lexer which interprets a string into a Lucene Query using JavaCC.

And with Alfresco…How does it work?

1: Collect

2: Preserve

3: Use

When a node is created, the following actions take place:

> Indexing of the whole set of the items properties.
> Plain Text Indexing of related content.

When a node is created:

> The plain text indexing takes place if the content format is:
– Office (Open ou Microsoft)
– XML/HTML
– PDF
– Emails
– Texte

Have a look into the data model!

What does the « tokenize » principle mean?
Tokenising is to split (or not) a word into one or many key words.
> The serach can be done on those key words only!
> So don’t forget to check your data model !

Now go for the Syntax of Lucene Searching:

Lucene in Alfresco enables you to query on:
• The NodeRef (ID)
• The Type > of a Node
• The Properties
• The Aspects
• The key Words(Content)

To query on the Noderef:

To query on the Type :

To query on a property:

To query on an Aspect:

To query on a key word included in the content of the node:

Now have a look at Practical Examples of Lucene Searching:

How to make a simple query with Lucene:
> Connect as « admin » to Alfresco.
> Click on
> Choose the node browser.
> Choose the store : workspace://SpacesStore
> In the drop down list, choose Lucene

Example :

I want the « Folder Test »

And the Result is :

> To identify and make a node unique in a store, we use… UUID
> The concatenation of the protocole, the name of the store and the UUID of a node is NodeRef.

Operators:

+	To add a validated criteria
-	To add a non validated criteria
AND	To add a criteria
OR	To add a choice between several criterias
NOT	To exclude a criteria

I want all the spaces with the name « space »:

RESULT:

I want all folders with the name « space » which has a category:

I want all spaces with the name « space » which DOES NOT have a category:

Special Operators:

?	Can replace one character
*	Can replace one or many characters

Example:

I want all spaces with the name ending with « spa »;

TYPE:"cm:folder"AND @cm\:name:"*ace"

TYPE:"cm:folder"+@cm\:name:"*ace"