SAP Skills

Materials Management - Test your skills - Part 7

noreply@blogger.com (Unknown) — Thu, 18 Feb 2010 10:14:00 -0800

There can be more than one answer to multiple choice questions.

1. In order to generate an Auto PO for a given material what settings are necessary in the MM01/MM02 Tcode?

2. The data which is maintained in the Material Master and Vendor Master can be overwritten while creating an Info Records?
True
False

3. The data maintained in the info record can’t be altered while creating a Purchase Order from the same Info Record?
True
False

4. With which Tcode one can release Purchase Orders in Lots?

5. What is the elaborate Menu Path in SAP Menu which takes us to release Purchase Orders in Lots?

6. What settings are needed in the vendor master for creating an Automatic PO?

7. What Tcode is used to do GR for Service Purchase Order?

8. What Tcode is used for displaying Invoice once Invoice is generated through MIRO?

9. What should be used as item category and Account Assignment for creating a service contract?

10. What are Tcode(s) used for releasing a Purchasing Contract?

11. In Tcode ME35 what should be the purchasing document category to release a contract?

12. What is the type of PO generated from a service contract?
TSTH Emergency PO
TSTH Framework PO
TSTH Normal PO

13. For creating a Framework PO which of the following are mandatory?
Validity Start Date
Validity End Date
Both

14. What Tcode is used to transfer from Unrestricted to Quality stock?

15. Where do you specify a PO to be subcontracting PO in Tcode ME21N?

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Answers to MM Questions Part 5

1. Set the Auto PO Flag on in the Purchasing View.
2. True
3. False
4. ME28
5.

6. Set Automatic Purchase Order Flag as true in the Purchasing Data Section of the Vendor Master.
7. ML81N
8. FB03
9. Item Category ---D, Account Assignment --- U.
10. ME35
11. K
12. TSTH Framework PO
13. Both
14. MB1B
15.Specifying Item Category as L .

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Materials Management - Test your skills - Part 6

noreply@blogger.com (Unknown) — Tue, 9 Feb 2010 06:15:00 -0800

There can be more than one answer to multiple choice questions.

1. Mention 2 types of Stock Transfer?

2. 303 and 305 are movement types are used for 2 step transfer posting?

True
False

3. What can be create from a planned order?

4. XK02 is the Tcode to edit a Vendor?

True
False

5. What is the Full Form of MRP?

6. Fill in the process(s) which are missing in the cycle.
a.Create Material
b. Create Vendor
c. Create Source List
d. Create Info Record
e. Create Purchase Requisition
f. Create Purchase Order w.r.t RFQ
g. Perform Goods Receipt
h. Generate Invoice.

7. What are different types of category of materials which are maintained in MM01 /MM02/MM03 for TSTH only? Mention at least 5?

8. Which is not a TSTH Purchase Order?
A) TSTH Normal PO
B) TSTH STPO PO
C) TSTH Scrap PO

9. Which one of the following is TSTH PR?
TSTH Normal PR
TSTH Emergency PR

10. What is the Tcode where you can check the stock for a particular Material? What is the full Form of MRP?

11. What is the movement type used to transfer goods from Consignment Stock to Own Stock?
411
412

12. Movement is possible between which of the following stocks
Unrestricted
Quality
Blocked
All the Above

13. Quota Arrangement is a frequently used Master Data
True
False

14. Info Record is not used for Automatic Purchase Order Creation.
True
False

15. Inco term is not maintained in Vendor Master Data.
True
False

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Answers to MM Questions Part 5

1. Inter Company, Intra Company
2. True
3. Purchase Requisition
4. True
5. Material Resource Planning
6. Create RFQ
Maintain RFQ
7. TSTH Finished Products
TSTH Operating Supplies
TSTH Pipeline Materials
TSTH PM Assembly
TSTH Raw Materials
TSTH Semi Finished Product
TSTH Spare
TSTH Steel Scrap
TSTH Tools & Equipments
TSTH Trading Goods
TSTH Waste Material Type
8) TSTH STPO PO
TSTH SCRAP PO
9) Both
10) MMBE , Material Resource Planning
11) 411
12) All the above
13) False
14) False
15) False

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Materials Management - Test your skills - Part 5

noreply@blogger.com (Unknown) — Mon, 25 Jan 2010 08:12:00 -0800

here can be more than one answer to multiple choice questions.

1. After creating reservation what is the movement type used for goods issue?

2. MD01, MD02, MD03 Tcode is used for ………………..?

3. In which view of MM01 do we maintain the Shelf Life Data?

4. Movement type 301 is used for Transfer Posting?
True
False

5. RFQ can be compared using ZME49 as well as ME49 Transaction Code?
True
False

6. Fill in the process(s) which are missing in the cycle.
a. Create Material
b. Create Vendor
c. Create Source List
d. Create Info Record
e. Create Purchase Requisition
f.
g.
h. Create Purchase Order w.r.t RFQ
i . Perform Goods Receipt
j. Generate Invoice.

7. What are different types of category of materials which are maintained in MM01 /MM02/MM03 for TSTH only? Mention at least 5?

8. Which is not a TSTH Purchase Order?
A) TSTH Normal PO
B) TSTH STPO PO
C) TSTH Scrap PO

9. Which one of the following is TSTH PR?
TSTH Normal PR
TSTH Emergency PR

10. What is the Tcode used for doing GR of Service PO?

11. What is the movement type used to transfer goods from Unrestricted to Quality Stock?

12. Movement is possible between which of the following stocks
Unrestricted
Quality
Blocked
All the Above

13. Invoice Matching for Service PO cannot be done through MIRO
True
False

14. Info Record is used for Automatic Purchase Order Creation.
True
False

15. 305 movement type is used for doing transfer reversal.
True
False

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Answers to MM Questions Part 5

1. 201 , 261

2. MRP Run

3. Plant Data

4. True

5. True

6. Create RFQ
Maintain RFQ

7. TSTH Finished Products
TSTH Operating Supplies
TSTH Pipeline Materials
TSTH PM Assembly
TSTH Raw Materials
TSTH Semi Finished Product
TSTH Spare
TSTH Steel Scrap
TSTH Tools & Equipments
TSTH Trading Goods
TSTH Waste Material Type

8) TSTH STPO PO
TSTH SCRAP PO

9) Both

10) ML81N

11) MB1B

12) All the above

13) False

14) True

15) True

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Materials Management - Test your skills - Part 4

noreply@blogger.com (Unknown) — Mon, 11 Jan 2010 05:58:00 -0800

There can be more than one answer to multiple choice questions.

1. How many views are there in MM01 Tcode?

2. In which view of MM01 do we maintain the GR Processing Time & Purchasing Value Key?

3. In which view of MM01 do we maintain the Reorder Point, MRP Type& Maximum Lot Size?

4. XK03 is the Tcode to display a Vendor?
True
False

5. What is the Full Form of RFQ?

6. Fill in the process(s) which are missing in the cycle.
a. Create Material
b. Create Vendor
c. Create Source List
d. Create Info Record
e. Create Purchase Requisition
f.
g.
h. Create Purchase Order w.r.t RFQ
i. Perform Goods Receipt
j. Generate Invoice.

7. What are different types of category of materials which are maintained in MM01 /MM02/MM03 for TSTH only? Mention at least 5?

8. Which is not a TSTH Purchase Order?
A) TSTH Normal PO
B) TSTH STPO PO
C) TSTH Scrap PO

9. Which one of the following is TSTH PR?
TSTH Normal PR
TSTH Emergency PR

10. What is the Tcode where you can check the stock for a particular Material? What is the full Form of MRP?

11. What is the movement type used to transfer goods from Consignment Stock to Own Stock?
411
412

12. Movement is possible between which of the following stocks
Unrestricted
Quality
Blocked
All the Above

13. Quota Arrangement is a rarely used Master Data
True
False

14. Info Record is not used for Automatic Purchase Order Creation.
True
False

15. Moving Average Price is maintained only for Raw Materials only.
True
False

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nswers to MM Questions Part 4

1. 25
2. Purchasing View
3. MRP1 View
4. True
5. Request for Quotation
6. Create RFQ
Maintain RFQ
7. TSTH Finished Products
TSTH Operating Supplies
TSTH Pipeline Materials
TSTH PM Assembly
TSTH Raw Materials
TSTH Semi Finished Product
TSTH Spare
TSTH Steel Scrap
TSTH Tools & Equipments
TSTH Trading Goods
TSTH Waste Material Type

8) TSTH STPO PO
TSTH SCRAP PO
9) Both
10) MMBE , Material Resource Planning
11) 411
12) All the above
13) True
14) False
15) True

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Materials Management - Test your skills - Part 3

noreply@blogger.com (Unknown) — Thu, 7 Jan 2010 10:44:00 -0800

There can be more than one answer to multiple choice questions.

1. What is the Tcode for viewing Material Data?
a) MM03
b) MM02
c) XK01

2. What are the types of data stored in Vendor Master?

3. What is the Tcode to view an Info Record?
a) SE16
b) ME13
c) Me93

4. What is the Tcode to release a Contract?
a) ME54
b) ME54N
c) ME35

5. What is the Tcode for maintaining a RFQ?
a) MMPV
b) SE37
c) ME47

6. What is Tcode ME31L used for?

7. What information is maintained in Purchasing view of Tcode MM01?

8. A Contract can be made from a Purchase Order and vice a versa?
True
False

9. We use Tcode ME32L to change Scheduling Agreement?
True
False

10. We create a contract in ME31K Tcode after comparing and finding the best maintained RFQ.
True
False

11. Which of these are mandatory when creating a Purchase Order
a.Vendor
b.Plant
c.Material No
d.Purchasing Group
e.Purchasing Organization
f.All of the above

12. TSTH has more than one Purchasing Organization ( 400 , 410 , 420 , 431 , 432 ) ?
True
False

13. Which one of these Purchase Order types doesn’t exist?
TSTH Emergency PO
TSTH Framework PO
TSTH Overhead PO
TSTH Project PO

14. We don’t need to enter Material Number in a Service Purchase Order.
True
False

15. Header note is not a mandatory field while creating a Purchase Order.
True
False

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Answers to MM Questions Part 3

1. MM03
2. General Data, Company Code Data, Purchasing Organization Data.
3. ME13
4. ME35
5. ME47
6. Create Scheduling Agreement.
7. Purchasing Value Key, Shipping Instruction, and Tolerance (Over and Under Delivery) Base unit of Measure, Material Group.
8. False (Only Purchase Order can be made from Contract and not the other way)
9. True
10. True
11. All of the above.
12. False. (Only one 0400)
13. TSTH Framework PO
TSTH Overhead PO.
14. True.
15. True.

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Materials Management - Test your skills - Part 2

noreply@blogger.com (Unknown) — Tue, 5 Jan 2010 19:30:00 -0800

There can be more than one answer to multiple choice questions.

1. What is the Tcode for editing Material Data?
a) MM03
b) MM02
c) XK01

2. What is an info record?

3.What is the Tcode to create an Info Record?
a) ME11
b) SE15
c) SE38

4. What is the Tcode to release a Purchase Requisition?
a) ME54
b) ME54N
c) SE93

5. What is the Tcode for creating a RFQ?
a) MMPV
b) SE37
c) ME41

6. What is Tcode MIRO used for?

7. What information is maintained in Purchasing view of Tcode MM01?

8. We maintain the Shipping Instructions in the Purchasing View in Tcode MM01?
True
False

9. We use Tcode ME31 to create Scheduling Agreement?
True
False

10. We create a contract in ME31K Tcode after comparing and finding the best maintained RFQ.

True
False

11. Which of these are mandatory when creating a Purchase Order

a. Vendor

b. Plant

c. Material No
d. Purchasing Group
e. Purchasing Organization
f. All of the above

12. We need to enter the Tax Code (if not maintained already) in the Purchase Order?
True
False

13. Which one of these Purchase Requisition types doesn’t exist?
TSTH Emergency PR
TSTH Framework PR
TSTH Overhead PR
TSTH Project PR

14. Line items in PR, PO are represented as 10 ….20….30….40 …and so on.
True
False

15. Header note is a mandatory field while creating a Purchase Requisition.
True
False

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Answers to MM Questions Part 2

1.MM02
2. A source of information for the procurement of a certain material from a certain vendor.
3. ME11
4. ME54, ME54N
5. ME41
6. Invoice Verification (e.g. for a given Material Document).
7. Purchasing Value Key, Shipping Instruction, and Tolerance (Over and Under Delivery) Base Unit of Measure, Material Group.
8. True
9. False (We use ME31L)
10. True
11. All of the above.
12. True.
13. TSTH Framework PR
TSTH Overhead PR.
14. True.
15. False.

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Materials Management - Test your skills - Part 1

noreply@blogger.com (Unknown) — Mon, 4 Jan 2010 10:41:00 -0800

There can be more than one answer to multiple choice questions.

1. What is the Tcode for creating Material Data?

a) MM01
b) MM02
c) XK03

2. What is a source list?

3. What is the Tcode to change an Info Record?

a) ME12
b) SE11
c) SE37

4. What is the Tcode to release a Purchase Order?

a) ME29
b) ME29N
c) ME54N

5. What is the Tcode for editing a Purchase Requisition?

a) SE38
b) SE37
c) ME52N

6. What is Movement type 101 used for?

7. What information is maintained in Basic Data 1 view of Tcode MM01?

8. We maintain the Shipping Instructions in the Purchasing View in Tcode MM01?

True
False

9. We use customized Tcode ZME49 to compare RFQ?

True
False

10. We create a contract in ME31L Tcode after comparing and finding the best maintained RFQ.

True
False

11. What Tcode we use to view a Scheduling Agreement?

a. ME33K
b. ME38B
c. ME33L

12. We can create a RFQ only with reference to a PR

True
False

13. Vendor Master Record can be changed using Tcode XK01

True
False

14. What is the Tcode used for creating Automatic Purchase Order?

15. With Tcode MMBE we can check the stock of materials in storage locations.

True
False

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Answers to MM Questions Part 1

1.MM01

2. The source list record uniquely identifies the source of supply, that is, in the SAP system, a vendor, an internal plant, or an outline agreement item, and facilitates determination of the applicable source for a purchase requisition at a certain time.

3. ME12

4. ME29N

5. ME52N

6. Goods Receipt for Purchase Order in Tcode MIGO.

7. Material Description, General Data, Authorization Group, Dimensions, packaging data

8. True

9. True

10. False (We use ME31K).

11. ME33L

12. True

13. False

14. ME59N

15. True

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Restricting changes to G/L account in PO

noreply@blogger.com (Unknown) — Thu, 31 Dec 2009 18:46:00 -0800

Scenario:

We had a requirement of restricting the end user to change the G/L account number in PO. The proposed G/L account number should only be considered.

Solution:

To achieve the above requirement, do the following customization settings:

Go to transaction SPRO > MM > Purchasing > Account assignment > Maintain account assignment category.

Following screen appears:

Now select the corresponding Account Assignment category. In our case, it is ‘F’. Double-click on this category.

Now do the page down on the Fields to find out G/L account.

Now Change the G/L account to Display and click on Save.

Now when you create/change the PO for the account category F, the G/L account would be shown in display mode as shown below:

Create Purchase Request

noreply@blogger.com (Unknown) — Tue, 29 Dec 2009 18:45:00 -0800

Definition:-
Purchase request is the requirement document created manually or through the MRP run. Purchase request is further processed to create Purchase order document. It is possible to create Request for Quotation purpose.
Let us create Purchase Request for a material.

Menu Path:-
Logistics -> Materials Management -> Purchasing -> Purchase Requisition -> ME51N Create

Double Click ME51N

Click on "Close Button" to close enjoySAP portion of the screen

Click buttons to open the Header, Item Overview and Item Details
Maintain the details at item level as shown below

Click th check button.To view more details, click the item details tab screen one by one.

Click Quanatities/Weights tab and enter required details.

Click Valuation tab and enter required details.

Click Source of Supply tab and enter your required details.

Click Status tab and enter required details.

Click Contact Person tab and enter required details.

Similarly click Text and Delivery Address tabs and enter required details.

Click on Save Button.

Purchase Requisition will be created and message will appear at the bottom showing PR number.

Create Purchase Order

noreply@blogger.com (Unknown) — Tue, 22 Dec 2009 09:51:00 -0800

Definition:-
Purchase order is an agreement between the vendor and a company to supply the goods at an agreed rate and at an agreed duration of interval. Purchase order is a legal document between a vendor and a company. It covers the payment terms and terms of delivery also.
Menu Path:-
Logistics -> Materials Management -> Purchasing -> Purchase Order -> Create -> ME21N Vendor/Supplying Plant known

Double Click ME21N

Enter vendor number. E.g. IND6-1

Click

Enter Purchase organization, purchasing group and company code details as shown below

Click

Click "Item Overveiw" to view the item over view

Enter Material, PO quantity and Plant where it is to be received as shown below.

Click the tab screens one by one in the item detail screen. Maintain the appropriate entries.

Click "Material Data" tab

Click "Quantities/Weights" tab

Click "Delivery Schedule" tab.

Click "Acceptance Period" tab.

Click "Delivery" tab.

Note: - If material master is set with the QM inspection type 01, then stock type will be QM stock. QA control key from the material master will be copied here into the PO.

Click 'Invoice' tab
Ensure "GR-Based IV" check box is ticked to have GR based Invoice.
Enter the tax code.

Click "Taxes" button on "Invoice" tab

Click

Click Conditions

Click to scroll down the screen

Click "Header"
Click "Delivery/Invoice" to maintain Payment terms

Note:- To send the message at the time of GR to the person who created the PO, click the check box "GR Message"
Click Conditions

Click Texts

Click Status

Click Save.

Message will appear at the bottom confirming that the PO has been created with number 4501234567.

Question of The Week

noreply@blogger.com (Unknown) — Mon, 21 Dec 2009 07:25:00 -0800

Question:
"A Standard cost estimate needs to be released at midnight on 1 Dec 2009 for a company and plant code based in India and SAP server based in Singapore. At what time is it possible to release the standard cost estimate for the company code in Pakistan on 1 Dec 2009 ? Is it possible to release at 00:01 am on 1 Dec 2009 Singapore time (server time) ? "

Solution:
At 00:01 a.m. on 1 Dec 2009 Singapore time which is the server time technically it would have been possible to release the cost estimate, but in Pakistan the local time is still 22:01 or 10:01 pm 30th November 2009, therefore it is not possible to release the coste estimate at 00:01 but it would only be possible to release at 2:00 a.m on 1 Dec 2009 (which is 00:00 am 1st Dec 2009 in Pakistan)
Another unexpected scenario could be something like this :- Payment documents while posting through automatic payment program (transaction code F110) got terminated due to server shut down. How to start the abnormally terminated payment run ? Solution: In transaction code F110 use path from the menu bar Edit -> Payments --> After Termination --> Draw up again. You can now post the terminated payment from the point where it had abruptly ended.

Configuration steps for automatic Batch determination in delivery

noreply@blogger.com (Unknown) — Thu, 17 Dec 2009 07:39:00 -0800

To trigger the batch number in the delivery document automatically we need to do necessary configuration and master data maintenance.
1- Batch management works on condition technique, menu path: SPRO -> Logistics General -> Batch management -> Batch determination and Batch check.
Here we need to create new strategy types if necessary and access sequence if necessary, and also batch search procedure if necessary

2- Allocate the SD batch search procedure using the menu path: SPRO -> Logistics General -> Batch management -> Batch determination and Batch check -> Batch Search Procedure Allocation and check activation -> Allocate SD search procedure/Activate check.

3- Activate Automatic Batch Determination in SD using menu path: SPRO -> Logistics General -> Batch management -> Batch determination and Batch check -> Activate Automatic Batch Determination in SD. Here we have two options,

a. To activate batch determination for sales order item and

b. is to activate batch determination for delivery item, upon the requirement we can activate

at both the places,
But in general batch are activated only at delivery item level.

4- If we need shelf life expiration date for the batch we need to create a class using “t code: CL01”, type in a name for the class and select the class type as “023 – Batch” and maintain the characteristics as LOBM_VFDAT and LOBM_HSDAT (this for production).
5- Once the class is created go to material master under classification tab and maintain the class created.

6- One more important setting in the material master is to check the batch management. This need to be done before you process the material for orders.

7- Go to create batches for materials using t code: MSC1N or menu path: SAP Easy Access -> Logistics -> Central Functions -> Batch Management -> Batch -> Create/change/display.
You can create new batches for the materials and also maintain the Shelf life expiration date (SLED) in the batch master.

8- So as to determine the batch automatically we need to maintain a condition record for batch search strategy type using t code: VCH1 or menu path: SAP Easy Access -> Logistics -> Central Functions -> Batch Management -> Batch Determination -> Batch Search Strategy -> for sales and distribution -> create/change/display.

During the maintenance, maintain the class also in the condition record.

These steps will automatically trigger batch management during delivery processing. System will allot the batch automatically upon the availability of the stock in the batch.

Configuration steps for automatic packaging

noreply@blogger.com (Unknown) — Wed, 16 Dec 2009 06:29:00 -0800

Automatic packing has some typical configuration and master data settings, see below:
1. Maintain number ranges for handling units, menu path SPRO -> Logistics Execution -> Shipping -> Packing ->Define number ranges for Handling Units.
2. Delivery type should be activated with Automatic Packing, menu path SPRO -> Logistics Execution -> shipping -> Deliveries -> Define delivery types

3. Define packaging material types Menu Path SPRO -> Logistics Execution -> Shipping -> Packing -> Define packaging material types.

4. Define material groups for packaging materials, menu path: SPRO -> Logistics Execution -> Shipping -> Packing -> Define material groups for packaging materials.

5. Define allowed packaging materials, menu path: SPRO -> Logistics Execution

-> Shipping -> Packing -> Define allowed packaging materials.

Along with these basic settings we also need to configure in handling unit management module for automatic packing.

6. Maintain packing transaction profile, menu path: SPRO -> Logistics General -> Handling Units Management -> Automatic Packing -> Maintain packing transaction profile. “T code: OVHU2”
Select the transaction profile “0002 – Outbound Delivery” and go for details. Check “start automatically” in the details screen as shown below.

Also maintain the determination procedure for packing instructions as shown in the above screen.
7. Determination procedure for Packing Instructions. Menu path SPRO -> Logistics General -> Handling Units Management à Automatic Packing -> determination of packing instructions.
Handling units work based on the condition technique, configure all necessary config settings for condition technique to work appropriately.
I used the procedure as “ZAU001 - Auto Pack Ref Material” and determination type as “ZSHP - Auto Packing Ref Mat”

Access sequence that I used is ZSHP with a condition table “499 - Reference material for materials packed in same way”
8. Maintain the master data for the packing instructions “t code: POP1”, menu path: SAP Easy Access ->Logistics -> Central functions -> Handling Unit Management -> Master data -> Packing Instructions -> Create/change/display.
9. Further maintain packing instruction determination record. “T code: POF1”, Menu path: SAP Easy Access -> Logistics -> Central functions -> Handling Unit Management -> Master data -> packing instruction determination record -> create/change/display.
10. Final master data settings need to be done in material master data under basic data tab and plant/general data tab for finished goods and also for packaging materials.

These are the 10 important steps to configure automatic packing during delivery processing.

Configuration steps for automatic picking

noreply@blogger.com (Unknown) — Mon, 14 Dec 2009 19:07:00 -0800

Automatic picking happens with an output type “WMTA” - Automatic TA, we need to maintain an output condition record using t code: VV21.
Configuration steps for automatic picking....
1. WM should be active at delivery item level, t code: OVLP. Check “relevant for picking”.

2. To trigger WM transfer order in the delivery document we need one more config step in the IMG, for this go to SPRO à Enterprise Structure à Assignment à Logistics Execution à Assign warehouse number to plant/storage location.

3. Along with these settings we also need WM consultants to configure the WM settings. This includes the settings related to lean WM or central WM.
4. Number range for pick order should be maintained, for this go to -> SPRO -> Logistics Execution -> Shipping -> Picking -> Define number ranges for pick order.
5. Assign the output procedure for the delivery type, t code: v/71, or SPRO -> Logistics Execution -> Shipping -> Basic shipping functions -> Output control -> output determination -> maintain output determination for outbound deliveries -> Assign output determination procedures.

6. During maintaining a condition record for WMTA output type you can have any key combination as per the business requirement. In this system I have selected a key combination of Delivery type and shipping conditions.

Maintain the medium as “8 – Special function” and dispatch time as “4 – Send immediately”
This concludes the configuration and master data maintenance for automatic picking.

Automatic Printing of a Sales Order Document immediately after saving the document in VA01

noreply@blogger.com (Unknown) — Wed, 9 Dec 2009 18:34:00 -0800

This scenario shows how to print a document whenever a sales order from VA01 is created immediately after saving the application.
Before that we need to maintain the configuration in the NACE transaction.
Step 1: Go to transaction NACE and select the application V1.This is a standard application to confirm the sales order.

Step 2: Click on condition records.
a) It is used to set the values to process the output type based on the Business rule. The following screen will appear.

b) Double click on the BA00. The following screen will appear. Select the any one key combination based on the business rule.
For example, if you want process the appropriate output by giving the Sales Organization, Distribution channel, Division and customer then select the first one. This means it processes the output only when the values found with this combination.

c) Set the values and click on Execute/F8 button. Consider the values according your database.

d) Provide the customer and partner details and in the Medium click on F4 help. You can see the list of available mediums. Select the medium 1 i.e. print output.
In date/time filed click on F4 help and select time 4(Send immediately when saving the application). If we don’t select this option it won’t process the output immediately when saving the application. Maintain the language also.

e) Now click on Communications button to set the printer properties. Maintain your own printer settings and don’t forget to check the filed ‘Print Immediately’.

The configuration to print the document automatically when saving the application is completed.
Step 3: In order to process the output type we require programs and forms.
The programs and forms to process the output are readily available in SAP system. There are some standard programs and forms are pre configured in the NACE transaction.
a) Go to NACE, select V1 and click on ‘Output Types’.

b) Select BA00 and double click on ‘Processing Routines’.

c) The following screen will appears. Here we can find programs and corresponding forms to process the outputs for different mediums. As per our requirement the corresponding program and forms are preconfigured in the Print output Medium. If we want make our own Z program and Z form, simple just replace it in the corresponding fields in the Print Medium.

Step 4: Now go to transaction VA01. Give the values we mentioned in the condition records and press enter.

Order type : OR

Sales Organization : 0001

Distribution Channel: 01

Division : 01

a) Enter the sold-to-party or customer as 1000 and enter the Item details.

Once the data is entered click on save button. Now the document will automatically print the document. Before that if you want to check the configured output type. Follow the steps.
b) Go to transaction VA02 and enter the created sales order number.

Now Go to Extrasà Output-àHeader-àEdit.

Here we can see two types of statuses.
The Yellow color indicates that it is ready to process. It will automatically come into the picture because we configured the values in NACE transaction. Whenever system found these values (0001, 01, 01, 1000) it will automatically process the above output. We need not to give the output parameters every time the document is to be printed.
The Green color indicates that the document is successfully processed.
c) Select Back button and click on SAVE. The document will automatically go to the printer. Now you can collect the document from the printer.

Output:

SAP Plus

Automatic generation of POs from Requisitions

noreply@blogger.com (Unknown) — Tue, 8 Dec 2009 19:12:00 -0800

Purchase Orders can be generated automatically from purchase requisitions.

Prerequisites:

Automatic purchase order indicator must be set in both the material master and the vendor master. Purchase requisitions should have unique source of supply. (i.e. Fixed Vendor field in purchase requisition should be populated)

Automatic PO Indicator in Material Master:

Automatic PO Indicator in Vendor Master:

Fixed Vendor In Purchase Requisition:

Automatic Creation of Purchase Order from Requisitions:
Transaction Code: ME59N

Automatic processing is generally used in well-maintained systems in which majority of requisition items can be converted into follow-on document without manual intervention.
Requisitions for which the system was unable to generate POs (due to incomplete data, blocked vendor) are listed in a log. Those PR’s should be processed manually.

If there are many line items in PR, System will omit the line item, which is faulty, and create PO for remaining line items. The “test run” option will be useful to check for any error logs before executing the actual creation of purchase.

Steps to configure Document text in Customer Invoice Entry (FB70) transaction:

noreply@blogger.com (Unknown) — Mon, 7 Dec 2009 18:52:00 -0800

This article shows how to configure document header text in FB70 transaction. It uses the same text determination techniques.

Problem Statement or Requirement Details:

In transaction FB70 which is used to post Customer invoice documents, the client needs a new text id to capture the Vessel Name. Standard SAP does not provide a screen exit for this transaction which could be used to enhance the std screen to capture the additional data in FB70 transaction. Solution provided was to create a new document text id which can be configured in the system. This text id can be used to store the Vessel name in the text which can then be used while printing the layout.

The following screen shot shows the FB70 transaction.

As seen above, there are only three text ids currently. We will configure the third fourth text id which will appear below the “Payment Advice Information” text.

The following steps below will show how to configure the text in SPRO.

Step 1 à Goto SPRO à Financial Accounting à Financial Accounting Global Settings à Document à Document Header à Define Text ID’s for Documents.

As seen from the above screen the 3 text id selected are the ones visible on the FB70 transaction. So if you want to have your own text to be displayed click on the Create button on the application tool bar and create your own text id’s.

In our case we will create a text id with the number 0005.

Select the check box so that this text id is made available in FB70 transaction. Click on the save once done.

Since this is a customizing the system will prompt to create a customizing request.
Now if you go back to the FB70 transaction you can find the new text visible under the Document header text

User can make a entry in this field and save the document.

Click on continue and save the document. The vessel name is now captured in the Customer Invoice document.

Validation rules in FI

noreply@blogger.com (Unknown) — Tue, 24 Nov 2009 10:49:00 -0800

In the SAP R/3 System, nearly all input values are validated by a program or against tables or master files. Since some types of validations cannot be standardized, you can use the validations program to create validations for your specific requirements.

The validation function enables you to check values and ranges of values as they are being entered in the SAP R/3 System. Validation rules are stored in the Rule Manager. As data is entered into the system, the Integration Manager validates the data against the validation rules. Because data is validated before it is actually posted, only valid information is posted to the FI-SL application component.

The system validates account numbers against a master file or checks that a ledger is assigned to a local company code.

You use validations when you want to create a user-defined Boolean statement to validate an entry in a way that is not defined for the standard system.

A validation can consist of up to 999 steps. You can therefore validate data against any number of Boolean statements before the data is posted.

Creating a Validation:

1. Go to transaction GGB0 and select the application area-Financial accounting from the tree menu. Select the node: Line item.
Click on the “Validation” button available on the application toolbar to create the validation and enter the following details:

Validation name: VB15_V2
Description: Validation for the tax code
Message ID: ZFGL
Call up Point: 2
Application area: FI
Click on ‘Save’.

Note: Validations can be created for all the application areas of FI available on the screen of GGB0 as shown above.

2. Now click on “Step” button on the application toolbar to create the validation step with the below details:
In the “prerequisites” sub node enter the below condition: (This validation rule should trigger only for transaction FB01,FB60,FB65,FB02,MIRO,FV60,FV65,FVB0,FBM2,FBV0,FBV2,F-01,F-44,and only for vendor line items(KOART= ‘K’)
(BKPF-TCODE = 'FB01' OR BKPF-TCODE = 'FB60' OR
BKPF-TCODE = 'FB65' OR BKPF-TCODE = ‘MIRO’ OR
BKPF-TCODE = 'FB02' OR BKPF-TCODE = 'FBM2' OR
BKPF-TCODE = 'FBV0' OR BKPF-TCODE = 'FBV2' OR
BKPF-TCODE = 'FV60' OR BKPF-TCODE = 'FV65' OR
BKPF-TCODE = 'F-01' OR BKPF-TCODE = 'F-44’) AND
(BSEG-KOART = ‘K’)

Vendor Creation

noreply@blogger.com (Unknown) — Wed, 18 Nov 2009 19:10:00 -0800

MM - Vendor Creation

Definition:-

Every vendor is identified with the code in SAP. It is called Vendor master record. Vendor master record contains details of

Address
Payment terms
Delivery terms
Lead time to supply
GL Account for reconciliation

Each vendor record will be created at company code and purchase organization level. Normally vendor master contains the details of both accounts related and also purely purchasing related, hence it is created in consultation with FI team.

Menu Path:-
Logistics -> Materials Management -> Purchasing -> Master Data -> Vendor -> Central -> XK01 Create

Maintain Vendor code number, company code, Purchase organization and account group

Click OK (tick) button

MaintainMaintain

Note: - Click to enter more lines in the address

Maintain

Maintain
Click

Nothing specific to be maintained in this screen

Click

Maintain the payment related details.

Click
Maintain the reconciliation account. E.g. 160000
Note: - these entries maintained in consultation with accounts.

Click OK (tick) button

Maintain more FI related information here.

Dunning data are maintained here.

Maintain order currency, terms of payment, Incoterms
Maintain schema group vendor – to determine the right pricing procedure.
Maintain the control data

Click OK (tick) button

Click Save.

FI-CO Interview Questions

noreply@blogger.com (Unknown) — Thu, 12 Nov 2009 06:45:00 -0800

1- What is the role of FI consultant in FI-SD integration?
2- While creating asset master we have two options. One is using asset class and another one is using existing asset master. Here the question is what default values to be provided by asset class and existing asset master to newly created asset master?
3- I have created GL master without selection open item management and i have posted business transactions to that GL. Now client wants to change that GL to open item management. is it possible...how?
4- Give some examples of GL accounts that should be posted automatically through the system and how is this defined in the system.
5- What is a Account group and where all is it used?
6- What is a field status group?
7- What is a Financial Statement Version?
8- How are input and output taxes taken care of in SAP ?
9- What are Validations and Substitutions ?
10- Is it possible to maintain plant wise different GL codes?
11- Is Business area at company code Level?
12- What are the different scenarios under which a Business Area or a Profit Center may be defined?
13- What are the problems faced when a Business area is configured?
14- Which is the default exchange rate type which is picked up for all SAP transactions?
15- Is it possible to configure the system to pick up a different exchange rate type for a particular transaction ?
16- What are the Customizing prerequisites for document clearing?
17- Explain the importance of the GR/IR clearing account.
18- How are Vendor Invoice payments made?
19- How do you configure the automatic payment program?
20- Explain the entire process of Invoice verification from GR to Invoice verification in SAP with accounting entries?
21- How are Tolerances for Invoice verification defined?
22- Can we change the reco account in the vendor master? If so, and how? What is the impact on the old balance?
23- What is the difference between primary and secondary cost elements?
24- What is the difference between Assessments and distributions?
25- What is the difference between profit center and profitability analysis?
26- What is the difference statistical order and real orders in internal orders?
27- What is statistical key figure?
28- What is the difference between Cost center and Internal orders?

Material Stock Overview

noreply@blogger.com (Unknown) — Tue, 10 Nov 2009 07:25:00 -0800

To get the stock overview of a particular material across the organization (different plants / Storage locations), we can use the transaction MMBE.
Go to transaction MMBE.

Enter the required material and click on Execute.
The quantity of the material is shown at the company code level, plant level and storage location level.

Double-click on the storage location. This would provide the details as shown below:

Adjusting the Purchasing document conditions automatically

noreply@blogger.com (Unknown) — Thu, 5 Nov 2009 06:22:00 -0800

Application Use

If conditions change after a purchase order has been created and if the new conditions are to apply, the system can change the conditions automatically in all the documents concerned. This avoids invoice differences occurring, for example, or the wrong moving average price being updated, the vendor changes the order price before the invoice is paid.

For example, with a purchase order the net prices for the document item in price determination are calculated from the purchase conditions. Price determination data is saved along with the document

Prerequisites

Documents can only be changed automatically by the system as long as no follow-on documents have been generated. The system does not take any conditions into account, and no prices are determined.

Change pointers for changed conditions are used as source data for document adjustment programs, however, in some applications document indices are used as the source data for the relevant application.

Features

The system looks for the documents in which the changed conditions are to apply and adjusts them accordingly.

Documents are changed automatically in the same way as if you had changed the documents manually. In the case of a purchase order, the document is completely revaluated. This also occurs even if only one condition has changed, since the condition could be a header or group condition.

Use

Purchase order

If purchase conditions (purchase price, discount etc) change after a purchase order has been created, and if the new conditions are to apply, the system can change the conditions in all the documents concerned using automatic document adjustment.

Pricing

If certain conditions relating to pricing change, it is advisable to check the effects on purchase prices already saved in the database. The system uses the pricing worklist function to determine all calculations affected by changes related to pricing conditions. When a new pricing worklist is created, new calculations are made, based on the changed conditions. There is no adjustment of already activated calculations.

Activities

You trigger adjustment of the document from the Purchasing menu by choosing SPROàPurchasingàConditions àAutomatic document adjustmentàActivate change pointer for message type CONDBI.

Insert the condition with its access sequence for which you need to activate the change pointer.

Procedure

A. Activate the "Doc. Active Index" in the purchasing view of Vendor master.

Updating document data based on condition changes, takes place in several steps to ensure that the related documents are adjusted effectively (performance).

There are usually three process steps for updating document data.

1. Updating change pointers by MEI3. Updating change pointers is not restricted to condition changes. This also takes place, for example, when master data and listing conditions are updated.

2. Creating a worklist for the corresponding application by MEI4. When a worklist is created, change pointers for the changed conditions are prepared for the relevant application. It is recommended that you schedule periodic creation of worklists in the background

3. Updating Document Data based on Worklists by MEI1. The worklist provides the basis for adjusting document data in the relevant application. With this step, either condition data in existing documents is adjusted or new documents with the changed data are created

Invoice for multiple POs against a single vendor

noreply@blogger.com (Unknown) — Wed, 4 Nov 2009 19:17:00 -0800

Invoice for multiple POs against a single vendor

By Debojit Sil, Infosys Technologies

Go to transaction MIRO.

Enter the company code.

Press Enter.

Enter the invoice date and posting date on the following screen:

Now select the Vendor from the list below:

Enter the vendor number and press ENTER.

Enter the Plant number and click on adopt

All POs with GR done have been listed.

Maintain total invoice amount

Press save button

Go to MRBR to release invoice

Display invoice in MIR4

Project Systems(PS)

noreply@blogger.com (Unknown) — Mon, 2 Nov 2009 07:27:00 -0800

Hierarchical Structure and table links of the Project Definition

A few Definitions of the terminologies used in PS module

Project:

The project definition is the binding framework for all organizational elements within a
project.

Work Break down Structure:

With a work breakdown structure you can divide the project into useful steps, specify fixed or
"basic" dates, specify the work involved, and determine project costs.
The individual levels of the hierarchy in a work breakdown structure enable you to organize a
project into steps.

Work Break Down Structure Element (Sub WBS):

You can further break down these steps into individual elements
Maximum steps supported are 99.

Network:

It is a special type work order on which cost can be planned, controlled and monitored.

Activities:

These are the actual tasks that are to be executed for the completion of the project.

Delete PM Notifications

noreply@blogger.com (Unknown) — Mon, 2 Nov 2009 06:28:00 -0800

To delete the PM Notifications, first we need to set the PM notifications to status "Complete". We can achieve the same by following steps:

Go to Transaction "IW28".
Provide the necessary information on the initial screen
A list of PM notifications based on the data provided earlier is displayed.
Select the list of PM notifications which needs to be deleted and hit the button "Complete" (Flag with Black & White check mark) or CTRL+F9.

After setting the status as complete, now we would set the deletion flag for the same. This can be achieved using the transaction "IW27".

To delete the notifications, use the archiving transaction "SARA" and the object to be used is "PM_QMEL".