Business Letter Samples

Permission to Use Copyrighted Material

2011-06-09T12:33:00.004+05:30

PERMISSION TO USE COPYRIGHTED MATERIAL FOR GOOD CONSIDERATION, the undersigned, as copyright holder, hereby grants permission to _, to reprint, publish and use for world distribution the following material: (Describe or attach) _ This material shall be used only in the following manner or publication: (Define intended use) _ A credit line to acknowledge use of the material is _____ is not _____ (Check one) required. If required, the credit line shall read as follows: _ Dated: _ _______________________________

Permission to Discuss Consumer File

2011-06-09T12:33:00.001+05:30

TO: (name of consumer agency) Permission is hereby granted for (name of consumer reporting agency) to discuss the information about me contained in their file in the presence of (name of third party) _______________________ (Signature)

Payment on Specific Accounts

2011-06-09T12:32:00.006+05:30

PAYMENT ON SPECIFIC ACCOUNTS Date: _ To: _ We enclose our check in the amount of $_, to be credited to the following invoices only: Invoice/Debt Amount _ _ _ _ _ _ _ _ Very truly, ______________________________

Party Announcement for New Product Line

2011-06-09T12:32:00.004+05:30

COME CELEBRATE WITH US! We are previewing our NEW PRODUCT LINE on Thursday, June 17, 2006. We will be waiting for you at HAL'S STEAKHOUSE, at 1324 Culver Way in CENTURY CITY. The PARTY starts at 10:00 a. m. and continues until 10:00 p.m. We'll WINE YOU AND DINE YOU. WE ARE LOOKING FORWARD TO SEEING YOU THERE.

Parts Arrival Notification

2011-06-09T12:32:00.001+05:30

Dear We are happy to be able to inform you that the parts you ordered are now in stock and available for pick up at the above address. Please accept our sincerest apologies for the delay in delivery and we thank you for your patience in this matter. As always, it is our full intent to provide you with dependable and quality service, and in keeping with this goal, we appreciate your understanding in waiting. If we may be of further assistance, please call upon us at any time.

Part Arrival Notice, Request to Schedule Service

2011-06-09T12:31:00.004+05:30

Dear We have received the part for your (appliance). Several attempts have been made to contact you in order to complete your repairs. Please telephone us at (number) so that arrangements can be made to come to your home and complete this work. The total cost of the part is $ , including sales tax. This amount will be payable at the time of installation. Thank you.

Overdue Payment Reminder Letter

2011-06-09T12:31:00.001+05:30

Dear Our records indicate that payment on your account is overdue in the amount of $ . If the amount has already been paid, please disregard this notice. If you have not yet mailed your payment, why not make out your check and place it in the enclosed envelope while this reminder is has your full attention. Thank you in advance for your anticipated cooperation in this matter.

Order Referral to Local Dealer

2011-06-09T12:30:00.006+05:30

Dear Your purchase order, number (number) was referred to my office. Your choice of the (model and number) is a wise wise and tasteful decision. We, however, market our products through appointed dealers, so as to insure uniformity of service and constant local representation. The name of the local dealer in your area is (dealer). Your order has been referred to his good offices. Thank you for choosing our product. If we may be of any help in the future, please contact this office.

Offer to Special Order Merchandise Not in Stock

2011-06-09T12:30:00.004+05:30

Dear After checking with all of our other stores in the area, I regret to inform you that I have been unable to locate another (item requested) for you. If you would like me to place a special order, I would be most happy to do so. Normally, it takes between four to six weeks to receive merchandise ordered in this manner. If this is your desire, please call me at your convenience at (telephone and extension). On behalf of (name of firm) I would like to thank you for shopping at our store and if there is any way that we can be of further assistance to you, please let us know.

Offer to Loan Customers to Move December Payment

2011-06-09T12:30:00.002+05:30

Dear (name of firm or institution) wants you to have a wonderful holiday season. We know that this is often a difficult period for many of our customers, inasmuch as in addition to their regular obligations there are so many nice things to do for their loved ones. Therefore, we are offering all of our loan customers the opportunity to move their December loan payment to the end of their loan in order to free up those funds for the holidays. If you would like to take advantage of this offer, simply return the bottom portion of this letter with your signature, which informs us that you will not be making your December loan payment. If we do not receive this statement, we will assume that you prefer to make your monthly payment as scheduled. This is the best way we could find for wishing you a happy holiday season and thanking you for being a customer of name of firm or institution) Very truly yours, I will not be making my December payment. Please add this payment to the end of my loan. _____________________________

Offer of Letter of Recommendation

2011-06-09T12:29:00.004+05:30

Dear The fact that you will be leaving our firm shortly has been brought to my attention. We are very sorry to lose you inasmuch as your work has always been most satisfactory and we were hoping that you would remain with the (name of firm) for many years. I understand that you are leaving for personal reasons that have nothing to do with this organization. I will be happy to provide you with a letter of recommendation, if you so request. You may find this helpful in securing a position with another firm in your new locale. Please advise my secretary of your intent in this matter, so that we can have it prepared for you before your departure. I know that I speak for everyone here at (name of firm) in wishing you the very best of luck in the future.

Offer of Assistance to Family During Employee Illness

2011-06-09T12:29:00.002+05:30

Dear Everyone here at (name of firm) was saddened to learn of (name of employee) sudden illness. We know that this came on without any warning and while the proceeds from the group policy insurance coverage will defray a substantial amount of the medical costs, you may have need for some additional financial assistance to see you through this difficult time. Please do not hesitate to call on us if you need our assistance in this area. We consider (name of employee) to be one of our most valuable employees and a fine individual as well and would be most appreciative if you will let him know that we are all thinking of him.

Offer of 2% Discount for Speedy Payments

2011-06-09T12:29:00.000+05:30

Dear In the past twelve months you have purchased a considerable amount of merchandise from us, which pleases us greatly. Since you have never taken advantage of the 2% discount we offer for early payment, we thought that you might be unaware of just how substantial your savings could be. The savings on last year's purchases alone would have amounted to $ By paying us within 10 days of delivery, you can actually save 24% of the face amount of your average monthly bill over the period of a year. There are, in fact, firms who prefer to borrow funds to take advantage of this discount. Of course, you know what is best for your own business, but we want to be sure that you are aware of this savings factor. We would like to take this opportunity to thank you for the orders you have given to us over this past year and the promptness with which you have always paid. It is a pleasure doing business with your firm.

Notification of Returned Merchandise Credit

2011-06-09T12:28:00.005+05:30

Dear Having received the merchandise you returned on (date) we are pleased to advise you that we have credited your account in the amount of $ (amount) If you would prefer that we mail you our check for the full amount of the refund, please advise us and we will be most happy to do so.

Notice to Terminate Tenancy-at-Will (by Tenant)

2011-06-09T12:28:00.002+05:30

NOTICE TO TERMINATE TENANCY-AT-WILL (By Tenant) Date: _ To: _ (Landlord) You are hereby notified that the undersigned shall terminate its tenancy on the premises known as _, effective at the end of the next month of the tenancy, beginning after this notice. We shall deliver possession at that time. _______________________________ Tenant

Notice to Terminate Tenancy-at-Will (by Landlord)

2011-06-09T12:27:00.006+05:30

NOTICE TO TERMINATE TENANCY-AT-WILL (By Landlord) Date: _ To: _ (Tenant) You are hereby notified to quit and vacate at the end of the next month of your tenancy, beginning after this notice, the premises now held by you as my tenant, said premises described as: _ _______________________________ Landlord

Notice to Suspend Deliveries and Request for Release

2011-06-09T12:27:00.003+05:30

Gentlemen: Your delivery of (description of goods) which was received by us on (date) does not meet the specifications as outlined in our contract of (date) . Inasmuch as this merchandise does not meet our requirements, we are hereby requesting that you suspend any future deliveries as called for in our herein referenced contract and release us from that certain contract. Due to our contractual commitments, we must supply our customer with the appropriate goods within a specified period of time which requires that we now proceed to make our purchases from a different source. We would appreciate receiving your release as soon as possible.

Notice to Stop Goods In Transit

2011-06-09T12:27:00.000+05:30

NOTICE TO STOP GOODS IN TRANSIT Date: _ To: _ (Common Carrier) You are in receipt of certain goods in transit shipped by us and scheduled for delivery to: _ A copy of our shipping documents is enclosed. You are hereby instructed to stop transit of said goods, not make delivery to the consignee, and return said goods to us. We agree to pay return freight charges. No negotiable bill of lading or document of title has been delivered to our customer (consignee). Very truly, _______________________________ Copy to: _ (Customer)

Notice to Quit for Non-Payment of Rent

2011-06-09T12:26:00.005+05:30

NOTICE TO QUIT FOR NON-PAYMENT OF RENT Date: _ To: _ (Tenant) You are hereby notified to quit and deliver up the premises you hold as our tenant namely: (Describe premises) _ You are to deliver up said premises on or within _ days of receipt of this notice. This notice is provided due to non-payment of rent. The present rent arrearage is in the amount of $_. You may redeem your tenancy by full payment of said arrears within _ days. Very truly, _______________________________

Notice to Prior Secured Party of Purchase Money Security Interest

2011-06-09T12:26:00.002+05:30

NOTICE TO PRIOR SECURED PARTY OF PURCHASE MONEY SECURITY INTEREST Date: _ To: _ (Prior Secured Parties) This is to notify you that the undersigned has or expects to acquire a purchase money security interest in and to the following described collateral: (Describe) _ Said collateral shall be sold to: ______________________________________ Name ______________________________________ Address ______________________________________ (Debtor). Insofar as you have an existing security interest on record as against the same type collateral, this notice shall inform you of our priority claim to the property being sold. Very truly, ______________________________

Notice to Pay Rent or Quit

2011-06-09T12:25:00.006+05:30

NOTICE TO PAY RENT OR QUIT TO ___________________________, TENANT IN POSSESSION: You are hereby required to pay the rent on the premises herein described, of which you now hold possession, pursuant to a written lease, amounting to $ , being the rent now due to me by you for the period from , to , or you are hereby required to deliver up possession of the premises, within THREE DAYS after service on you of this notice, to the undersigned or the undersigned will institute legal proceedings against you, to declare a forfeiture of the lease under which you occupy said premises and to recover possession thereof, with treble rents and damages. The undersigned does (not) elect to terminate the lease if the rent is not paid within three day. The premises referred to are commonly known as: (address, apartment number) (city, state, zip code) (Legal description may be inserted) DATED: _______________ _____________________ (LESSOR)

Notice to Exercise Lease Option

2011-06-09T12:25:00.003+05:30

NOTICE TO EXERCISE LEASE OPTION Date: _ To: _ Please be advised that the undersigned, as Lessee under a certain lease under date of _, 20_, for premises known as _ does hereby exercise its option to extend or renew said lease for the next option period commencing _, 20_. Very truly, _______________________________ Lessee

Notice to Employees of Unsatisfactory Behavior

2011-06-09T12:25:00.000+05:30

TO: All Employees FROM: Mr. Chambers As President of this company, I was disappointed and humiliated by the behavior of some (name of firm) employees who attended the meeting on (day) The discourtesy shown to (individual) was unforgivable. Some employees not only talked incessantly during our speaker's address but also exhibited the height of rudeness by leaving the auditorium before the completion of his speech. To anyone who is guilty of these actions, I want you to know that such behavior will not be tolerated by this firm. It distresses me to have to write a message such as this to you, and I certainly hope and trust that it will never again be necessary.

Notice to Employees of New Vacation Policy

2011-06-09T12:24:00.004+05:30

TO: All Employees FROM: Management SUBJECT: Vacations This is to provide notice to all (name of firm) employees of our new company policy in regards to vacations. Notice of your intention to take a vacation must be given to the company no less than days prior to your vacation. This will enable us to employ temporary help, if necessary, and to schedule vacations in a manner that will not be disruptive to the company. Thank you for your cooperation.

Notice to Employees of Bonus Cancellation

2011-06-09T12:24:00.001+05:30

Dear This has been a difficult year for the ( Name of Company ). I am sure that you all know that the loss of our three contracts with the United States Air Force, due to the cut-back in defense appropriations, hurt us substantially. In July, we had a major decision to make. The question we were faced with was whether to let some of our employees go, or to explore all other possible avenues of cost reduction, keeping everyone's job intact. We chose the latter course. Unfortunately, one of the policies we were forced to eliminate for this year, was our annual Christmas bonus to each of our employees. This will be the first year since 1976 that we will be unable to thank you in this special manner for your hard work, loyalty and faithfulness. We are all hoping that 2006 will be a prosperous year and that we will be able to reinstate our traditional Christmas bonus policy.