SAP FiCo ebook download Study Material

T Codes in Asset Accounting

2011-12-14T17:25:00.001+05:30

1. Asset Purchase Posting - F-90
2. Asset Transfer (Within Company Code) - ABUMN
3. Asset Transfer (Inter Company Asset Transfer) - ABT1N
4. Asset Retirement - F-92
5. Asset Scraping - ABAVN
6. Reverse the Document - AIST
7. Asset Master Creation - AS01
8. Sub-Asset Master Creation - AS11
9. Asset Group Creation - AS21
10. Sub-Asset Group Creation - AS24
11. Change Asset Master - AS02
12. Change Sub-Asset Master - AS22
13. Depreciation Run - AFAB
14. Recalculate Depreciation - AFAR
15. Asset Explore - AW01N
16. Upload Asset Balances - OASV

Asset Accounting in SAP FiCo

2011-12-09T01:05:00.008+05:30

Asset Accounting

Copy Reference Chart of Depreciation
Define Tax Codes for Sales / Purchases
Define Depreciation Area
Specify Account Determination
Create Screen layout
Define Asset Class
Define Depreciation Methods
Maintain Depreciation Key
Creation of Asset Master
Depreciation Run

Chart of Depreciation

Definition:

The account group is a classifying feature within customer master records. The account group determines:

o in which number range the customer account number should be;
o whether the number is assigned by the user or by the system;
o which specifications are necessary or possible in the master record.

Copy Reference Chart of Depreciation

Menu Path: IMG – Financial Accounting – Asset Accounting – Organizational Structure – Copy reference Chart of Depreciation/Depreciation Area
T Code : EC08

Steps:
1. Click ‘Original Object’
2. Click ‘Copy org. object’
3. Enter ‘From Chart of Depreciation
4. Enter ‘To Chart of dep.’
- Press ‘Enter’
- SAVE the settings

Assign Chart of Depreciation to Company Code

Menu Path: IMG – Financial Accounting – Asset Accounting – Organizational Structure – Assign Chart of Depreciation to Company code
T Code : OAOB

Steps:
1. Click ‘Position’
2. Select ‘Co. Code’
3. Enter ‘Chart of Dep.’
4. SAVE the settings

Define Tax codes for Sales / Purchases

Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Tax on Sales / Purchases - Calculation – Define Tax Codes for Sales / Purchases
T Code : FTXP

Steps:
Enter Country Code
1. Enter ‘Tax Code’
- Press ‘Enter’
2. Enter ‘Description’
3. Enter ‘Tax type’
- Press ‘Enter’

Define Tax codes for Sales / Purchases

Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Tax on Sales / Purchases - Calculation – Define Tax Codes for Sales / Purchases
T Code : FTXP

Steps:
1. Enter ‘Tax %age’
2. SAVE the settings

Define Tax codes for Sales / Purchases

Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Tax on Sales / Purchases - Calculation – Define Tax Codes for Sales / Purchases
T Code : FTXP

Steps:
Enter Country Code
1. Enter ‘Tax Code’
- Press ‘Enter’
2. Enter ‘Description’
3. Enter ‘Tax type’
- Press ‘Enter’

Define Tax codes for Sales / Purchases

Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Tax on Sales / Purchases - Calculation – Define Tax Codes for Sales / Purchases
T Code : FTXP

Steps:
1. Enter ‘Tax %age’
2. SAVE the settings

Assign Tax codes for Non Taxable Transactions

Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Tax on Sales / Purchases - Posting – Assign Tax codes for Non Taxable transactions
T Code : OBCL

Steps:
1. Click ‘Position’
2. Enter ‘Co. Code’
3. Enter ‘Input Tax code’
4. Enter ‘Output tax code’
5. SAVE the settings

Depreciation Area

Definition:

An area showing the valuation of a fixed asset for a particular purpose (for example, for individual financial statements, balance sheets for tax purposes, or management accounting values).

Along with "real" depreciation areas, you can define derived depreciation areas. The values for these derived areas are calculated from those of two or more real areas.

Depreciation area, which is managed in the system as a real depreciation area (not a derived depreciation area).

Each depreciation area is set up to handle depreciation for a particular purpose (e.g. book depreciation, tax depreciation, group depreciation, cost-accounting depreciation, etc.)

Define Depreciation Area

Menu Path: IMG – Financial Accounting – Asset Accounting – Valuation – Determine Chart of Depreciation
T Code : OADB

Steps:
Enter ‘Chart of Dep.’
- Select ‘All field except
’01’ Book Depreciation
- Click ‘Edit’ in Main
Menu – Click ‘Delete’
- Click ‘Save’
- Keep pressing ‘Enter’
- SAVE the settings
- Click ‘Back’ button

Account Determination

Definition:

The account determination determines the reconciliation accounts in the general ledger, as well as their offsetting accounts, that are to be posted when certain business transactions are carried out.

You must enter an account determination in the asset class. Several asset classes can use the same account determination, if they use the same chart of accounts and post to the same general ledger accounts.

Specify Account Determination

Menu Path: IMG – Financial Accounting – Asset Accounting – Organizational Structure – Asset Class – Specify Account Determination
T Code : SPRO

Steps:
Click ‘New Entries’
1. Enter ‘Account determination’
2. Enter ‘Name of A/c determination
3. SAVE the settings

Screen Layout Rule

Definition:

Screen layout for maintaining asset master data.

Using the screen layout rule, you can define:

o which fields are
- required
- optional
- suppressed
o the maintenance level in the asset hierarchy
o which fields are copied, when creating an asset using another asset master record as a reference.

You can define screen layout rules for general master data and for depreciation parameters within depreciation areas.

Create Screen Layout Rule
Menu Path: IMG – Financial Accounting – Asset Accounting – Organizational Structure – Asset Class – Create Screen layout Rule
T Code : SPRO

Steps:
- All Screen layouts are SAP pre defined, If we Want we can create New Screen Layout
Rules.

Number Range Interval

Definition:

Identifies a number range interval within an object or sub object.

The Number Range Interval contains Two digit ID, From Number, To Number and Check box for External Numbering or Internal Numbering.

Define Number Range Interval

Menu Path: IMG – Financial Accounting – Asset Accounting – Organizational Structure – Asset Class – Define Number Range Interval
T Code : AS08

Steps:
- Enter ‘Co. Code’
- Click ‘Change Interval’
1. Click ‘Insert Interval’
2. Enter ‘Number range’
3. Enter ‘From Number’
4. Enter ‘To Number’
5. SAVE the settings

Asset Class

Definition:

The main criterion for classifying fixed assets according to legal and management requirements.

For each asset class, control parameters and default values can be defined for depreciation calculation and other master data.

Each asset master record must be assigned to one asset class.

Special asset classes are, for example:

o Assets under construction
o Low-value assets
o Leased assets
o Financial assets
o Technical assets

Define Asset Class

Menu Path: IMG – Financial Accounting – Asset Accounting – Organizational Structure – Asset Class – Define Asset Class
T Code : OAOA

Steps:
- Click ‘New Entries’
1. Enter ‘Asset Class’
2. Enter ‘Text & short text’
3. Select ‘Acct. determ.’
4. Select ‘Scr. layout rule’
5. Enter ‘No. range’
6. SAVE the settings

Assign GL Accounts to Fixed Assets

Menu Path: IMG – Financial Accounting – Asset Accounting – Integration with General Ledger – Assign General Ledger Accounts
T Code : AO90

Steps:
- Enter ‘Chart of Dep.’
- Select ‘Chart of Dep.’
- Double Click ‘Account determination’
- Select ‘Account determ’
- Double Click ‘Balance Sheet Accounts’
1. Enter ‘Asset GL A/c’
2. Enter ‘Asset Acquisition GL A/c’
3. Enter ‘Relevant GL A/c
4. Double click ‘Depr.’

Assign GL Accounts to Fixed Assets

Menu Path: IMG – Financial Accounting – Asset Accounting – Integration with General Ledger – Assign General Ledger Accounts
T Code : AO90

Steps:
1. Enter ‘Acc. Dep. A/c’
2. Enter ‘Depreciation A/c’
3. SAVE the settings

Determination of Depreciation Area in Asset Class

Menu Path: IMG – Financial Accounting – Asset Accounting – Valuation – Determination of Depreciation Area In Asset Class
T Code : OAYZ

Steps:
- Select ‘Asset Class’
- Double click ‘Dep Areas
1. Deactivate check box
2. Enter ‘Layout’
3. SAVE the settings

Depreciation Posting Intervals

Definition:

Number of periods between two depreciation runs.

You specify the interval between two depreciation posting runs in this field. Define this interval by entering the number of posting periods that should be in the interval.

Example

Key to the entries when using a fiscal year version with 12 normal posting periods:

1 = monthly posting
3 = quarterly posting
6 = semi-annual posting
12 = annual posting

Note

Depreciation posting runs, which result from changes to valuation due to year-end closing and take place after the end of the fiscal year, can be posted as unplanned depreciation posting runs in the special periods of the given fiscal year version.

Depreciation Posting Rules

Definition:

Monthly : Depreciation of fixed assets is posted in each Financial Accounting posting period.

Bi-Monthly : Depreciation of fixed assets is posted in every second Financial Accounting posting period.

The field is not ready for input if the number of Financial Accounting posting periods is not
'12'.

Quarterly : Depreciation of fixed assets is posted each quarter, that is in every third Financial
Accounting posting period.

The field is not ready for input if the number of Financial Accounting posting periods is not '12'.

Semi-Annually : Depreciation of fixed asset is posted semi-annually, that is in every sixth
Financial Accounting posting period.

The field is not ready for entry if the number of Financial Accounting posting periods is not '12'.

Annual : Depreciation for fixed assets is posted once a year.

Specify Intervals and Posting Rules
Menu Path: IMG – Financial Accounting – Asset Accounting – Integration with General Ledger – Post Depreciation To General Ledger – Specify Intervals and Posting Rules
T Code : OAYR

Steps:
- Select ‘Co. Code’
- Double click ‘Posting Rules’
- Double click ’01-Book Depreciation’
1. Select ‘Period and Month’
2. SAVE the settings

Specify Rounding off Net Book value and/or Depreciation
Menu Path: IMG – Financial Accounting – Asset Accounting – Valuation – Amount specification – Specify rounding Off Net Book value and/or Depreciation
T Code : OAYO

Steps:
- Select ‘Co. Code’
- Double click ‘Rounding specifications’
- Double click ’01-Book Depreciation’
1. Select ‘Period and Month’
2. SAVE the settings

Define Screen Layout for Asset Master Data

Menu Path: IMG – Financial Accounting – Asset Accounting – Master Data – Screen layout – Define Screen Layout for Asset Master data
T Code : SPRO

Steps:
- Double click ‘Define Screen layout for Asset Master data’
- Select ‘Layout’
- Double click ‘Logical Field groups’
- Select ‘2-Posting Info’
- Double click ‘Field group rules’
1. Select ‘Required fields’
2. SAVE the settings

Define Screen Layout for Asset Depreciation Area

Menu Path: IMG – Financial Accounting – Asset Accounting – Master Data – Screen layout – Define Screen Layout for Asset Depreciation Area
T Code : AO21

Steps:
- Select ‘2000’
- Double click ‘Field group rules’
1. Select ‘Required fields’
2. SAVE the settings

Base Method

Definition:

Base method of the depreciation key for calculating depreciation or imputed interest.

Define Base Method

Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Calculation Methods – Define Base Method
T Code : SPRO

Steps:
1. Check Base Method
‘0014’ is there or not
2. SAVE the settings

Declaiming balance Method

Definition:

Declining-balance method of the depreciation key for calculating depreciation or imputed interest.

The multiplication factor is used in determining the depreciation percentage rate for declining-balance depreciation. The system multiplies the depreciation percentage rate resulting from the total useful life by this factor.

Define Declaiming Balance Method

Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Calculation Methods – Define Declaiming Balance Method
T Code : SPRO

Steps:
1. Check Decl bal Method
‘001’ is there or not
2. SAVE the settings

Multi level Method

Definition:

Multi-level method of the depreciation key for calculating depreciation or imputed interest.

Define Multi Level Method (Straight Line Method)

Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Calculation Methods – Define Multi Level Method
T Code : AFAMS

Steps:
- Click ‘New Entries’
1. Enter ‘Multi lev. Methd’
2. Enter ‘Description’
3. Double Click ‘Levels’

Define Multi Level Method (Straight Line Method)
Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Calculation Methods – Define Multi Level Method
T Code : AFAMS

Steps:
- Click ‘New Entries’
1. Enter ‘Acq. year’
2. Enter ‘Year’
3. Enter ‘Period’
4. Enter ‘Base value’
5. Enter ‘Percentage’
6. SAVE the settings
- Click ‘Back’ button
‘3 times’

Define Multi Level Method (Written Down Value Method)

Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Calculation Methods – Define Multi Level Method
T Code : AFAMS

Steps:
- Click ‘New Entries’
1. Enter ‘Multi lev. Methd’
2. Enter ‘Description’
3. Double Click ‘Levels’

Define Multi Level Method (Written Down Value Method)

Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Calculation Methods – Define Multi Level Method
T Code : AFAMS

Steps:
- Click ‘New Entries’
1. Enter ‘Acq. year’
2. Enter ‘Year’
3. Enter ‘Period’
4. Enter ‘Base value’
5. Enter ‘Percentage’
6. SAVE the settings
- Click ‘Back’ button
‘3 times’

Period Control Method

Definition:

Period control method of the depreciation key for calculating depreciation or imputed interest.

Maintain Period Control Method

Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Calculation Methods – Maintain Period Control Method
T Code : AFAMP

Steps:
- Enter ‘Chart of Dep.’
- Click ‘New Entries’
1. Enter ‘Prd Cntrl Methd’
2. Enter ‘Description’
3. Enter ‘Acquisition type’
4. Enter Addition type’
5. Enter ‘Retirement type’
6. Enter ‘Transfer type’
7. SAVE the settings

Depreciation Key

Definition:

The depreciation key (valuation key) controls the valuation of the asset in the particular depreciation areas.

The depreciation key consists of the following:

o Calculation method for the automatic calculation of interest, ordinary and special depreciation
o Possibly a cutoff value key
o Various control indicators

Maintain Depreciation Key

Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Maintain Depreciation Key
T Code : AFAMA

Steps:
- Enter ‘Chart of Dep.’
- Click ‘New Entries’
1. Enter ‘Dep. Key’
2. Enter ‘Description’
3. Select ‘Period control according to fiscal yr’
4. Double click ‘Assignment of Calculation methods’

Maintain Depreciation Key

Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Maintain Depreciation Key
T Code : AFAMA

Steps:
1. Select ‘Ord Dep.’
2. Select ‘From the start of depreciation’
3. Select ‘Base method’
4. Select ‘Decl. bal. metd’
5. Select ‘Prd cont’
6. Select Multilev method’
7. Select ‘Class’
8. Click ‘Back’ button

Maintain Depreciation Key

Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Maintain Depreciation Key
T Code : AFAMA

Steps:
1. Select ‘Ord Dep.’
2. Click ‘Activate’
3. Click ‘Back’ button

Maintain Depreciation Key

Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Maintain Depreciation Key
T Code : AFAMA

Steps:
- Enter ‘Chart of Dep.’
- Click ‘New Entries’
1. Enter ‘Dep. Key’
2. Enter ‘Description’
3. Select ‘Period control according to fiscal yr’
4. Double click ‘Assignment of Calculation methods’

Maintain Depreciation Key
Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Maintain Depreciation Key
T Code : AFAMA

Steps:
1. Select ‘Ord Dep.’
2. Select ‘From the start of depreciation’
3. Select ‘Base method’
4. Select ‘Decl. bal. metd’
5. Select ‘Prd cont’
6. Select ‘Multilev method’
7. Select ‘Class’
8. Click ‘Back’ button

Maintain Depreciation Key

Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Maintain Depreciation Key
T Code : AFAMA

Steps:
1. Select ‘Ord Dep.’
2. Click ‘Activate’
3. Click ‘Back’ button

Asset Master

Definition:

The asset master record contains all information relating to an asset that remains unchanged over a long period of time:

Technical master data
Organizational allocations (usually time-dependent)
Depreciation terms

The system stores all the values and transaction data per each asset master record.

You can differentiate between different types of assets in the FI-AA component. The structure of the master record is identical for all asset main numbers, asset sub-numbers and group assets. Therefore, the basic procedure for creating any of these objects is essentially the
same.

Creation of Asset Master

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Asset – Create
T Code : AS01

Steps:
1. Select ‘Asset Class’
2. Select ‘Co. code’
3. Click ‘Master Data’

Creation of Asset Master

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Asset – Create
T Code : AS01

Steps:
1. Enter ‘Description’
2. Enter ‘Name’
3. Enter ‘Capitalization date’
4. Click ‘Depreciation areas’

Creation of Asset Master

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Asset – Create
T Code : AS01

Steps:
1. Enter ‘Dep Key’
2. Enter Useful life’
3. Enter ‘Percentage’
4. Enter Dep. Start date’
5. SAVE the settings

Creation of Sub-Asset Master

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Asset – Create – Sub Number – Create
T Code : AS11

Steps:
1. Enter ‘Asset’
2. Enter ‘Co. Code’
3. Click ‘Master Data’

Creation of Sub-Asset Master

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Asset – Create – Sub Number – Create
T Code : AS11

Steps:
1. Enter ‘Description’
2. Enter ‘Co. Code’
3. Click ‘Master Data’

GL Master Records to be created in AR

ASSETS

Fixed Asset (Recon) A/c
Accumulated DepreciationA/c.
Asset Acquisition

INCOME

Sales of Asset
Profit on Sale of Asset

LIABILITIES

EXPENSES

Loss on Sale of Asset
Loss due to Asset Scrap
Depreciation

Configurations testing – End user part

Post Asset Purchase Invoice
Depreciation Run

Asset Purchase Posting

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Postings – Acquisition – External Acquisition with Vendor
T Code : F-90

Steps:
1. Enter ‘Doc date, Post date, Doc type, Period, Co. Code, Currency
2. Enter ‘Post Key’
3. Enter ‘Vendor Code’
- Press ‘Enter’

Asset Purchase Posting

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Postings – Acquisition – External Acquisition with Vendor
T Code : F-90

Steps:
1. Enter ‘Amount’
2. Enter ‘Post Key’
3. Enter ‘Asset Code’
4. Enter Trans type’
- Press ‘Enter’

Asset Purchase Posting

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Postings – Acquisition – External Acquisition with Vendor
T Code : F-90

Steps:
1. Enter ‘Amount’
2. SAVE the document

Depreciation Run

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Periodic Processing – Depreciation Run - Execute
T Code : AFAB

Steps:
1. Enter ‘Co. Code’
2. Enter Fiscal Year’
3. Enter ‘Period’
4. Select ‘Planned posting run’
5. Select ‘Test Run’
6. Click ‘Execute’
- Press ‘Enter’

Depreciation Run

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Periodic Processing – Depreciation Run - Execute
T Code : AFAB

Steps:
- After Test run is done

The screen will appear With total depreciation Amount and the amount Of depreciation is to be Charged to particular Period’

Depreciation Run

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Periodic Processing – Depreciation Run - Execute
T Code : AFAB

Steps:
1. Enter ‘Co. Code’
2. Enter Fiscal Year’
3. Enter ‘Period’
4. Select ‘Planned posting run’
5. De Select ‘Test Run’
6. Click ‘Program’
7. Click ‘Execute in Back ground’
- Enter ‘Output Device’
- Click ‘Continue’
- Click ‘Immediate’
- SAVE the settings

Depreciation Run

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Periodic Processing – Depreciation Run - Execute
T Code : AFAB

Steps:
- Go to ‘System>Service >Jobs>Job overview
- Click ‘Execute’ button
- Select the ‘Job’
- Click ‘Spool’ button
- Select the Line Item
- Click ‘Display’ button
- Final Screen will appear for posting Depreciation

T Codes in Accounts Receivable SAP FICo

2011-12-07T12:35:00.002+05:30

T Codes in Accounts Receivable

1. Customer Document Posting - F-22
2. Customer Document Posting (One screen) - FB70
3. Customer Credit Memo - F-27
4. Customer Credit Memo 9One Screen) - FB75
5. Customer Invoice Parking - FV70
6. Customer Credit Memo Parking - FV75
7. Document Reversal - FB08
8. Clear Customer Transactions - F-32
9. To view Customer Document - FB03
10. To view Customer master record Line items - FD10N
11. To view Customer Master Records - FBL5N
12. Post Incoming Receipt posting - F-28
13. Post Down payment Posting - F-29
14. Post Bill of Exchange - F-36
15. Post Bills Discounting - F-33
16. Post Reversal for Bills Discounting - F-20
17. Dunning Run - F150

Accounts Receivable in SAP FICO

2011-12-07T10:51:00.003+05:30

Accounts Receivable

Define Customer Account Groups and Number ranges
Define Customer Tolerance
Creation of GL Reconciliation Accounts
Creation of Customer Master Records
Post Invoice
Customer Receipt Posting
Bill of Exchange
Dunning
Business Process b/w SD and FI Modules

Customer Account Groups

Number Ranges for Customer Account Groups

Definition:

Identifies a number range interval within an object or sub object.

A unique number is assigned to each business partner master record. You can use this
number to access the master record, or to refer to the business partner when processing
business transactions.

A number range can be valid for more than one account group.

You can use the number range to assign different numbers to a head office and subsidiaries.
The number for a business partner master record can be assigned in one of the following
ways:

Externally: You assign the number. In this case, you define a number range that allows for
alphanumerical number assignment. The system checks whether the number you enter is
unique and within the number range defined by the account group.

Internally: The system assigns a consecutive number automatically from a number range
defined by the account group.

Create Number Ranges for Vendor Account Groups
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Customer Accounts –Master Data – Preparation for creating Customer Master Data – Create Number range for Customer account groups
T Code : XDN1

Steps:
1. Click ‘Change Interval’
2. Click ‘Insert Interval’
3. Enter Sl No.
4. Enter ‘From Number’
5. Enter ‘To Number’
6. Select this box, If youwant External numbering
7. Save the settings

Assign Number Ranges to Vendor Account Groups

Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Customer Accounts –Master Data – Preparation for creating Customer Master Data – Assign Number range for Customer account groups
T Code : SPRO

Steps:
1. Click ‘Position’
2. Enter A/c group
3. Enter Number range
4. Save the settings

Customer Tolerance Group

Definition:

Freely definable group code for customers and vendors, or G/L accounts. Tolerance groups are unique within a company code.

Each tolerance group contains settings that affect cash discount and payment difference processing. These settings become effective during payment entry.

You can use the tolerance level to set a percentage or absolute tolerated difference between the transmitted value and the open value. If the difference exceeds the tolerance limit, a new open item is created. The system compares the value transmitted with the value that is still
open in the internal invoice for the delivery. You can set tolerance limits at delivery and/or item level (material.) If the tolerance limit is not violated, no new open item is created.

Define Vendor Tolerance Group
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions –Open Item Clearing – Clearing Differences - Define Tolerances for Customers / Vendors
T Code : OBA3

Steps:
1. Enter Co. Code
2. Enter Group name
3. Enter Amount
4. Enter Percentage
5. SAVE the settings

Customer Recon Account

Definition:

The reconciliation account ensures the integration of a Sub ledger account into the general ledger.

When you post items to a subsidiary ledger, the system automatically posts the same data to the general ledger. Each subsidiary ledger has one or more reconciliation accounts in the general ledger.

We can’t use reconciliation account for direct posting

Create GL A/c for Customer Recon Account (Step 1)
Menu Path: Easy Access – Accounting – Financial Accounting – General Ledger - Master Records –Individual Processing – Create Centrally
T Code : FS00

Steps:
1. Enter GL A/c Code
2. Enter Co. Code
3. Select A/c group
4. Select P&L or B/S
5. Enter Short Text
6. Enter Long Text
7. Click ‘Control Data’

Create GL A/c for Customer Recon Account (Step 2)
Menu Path: Easy Access – Accounting – Financial Accounting – General Ledger - Master Records –Individual Processing – Create Centrally
T Code : FS00

Steps:
1. Enter Currency
2. Select Line Item
3. Enter Sort Key
4. Select Recon A/c (If necessary)
5. Click ‘Create/Bank/Interest’

Create GL A/c for Customer Recon Account (Step 3)
Menu Path: Easy Access – Accounting – Financial Accounting – General Ledger - Master Records –Individual Processing – Create Centrally
T Code : FS00

Steps:
1. Enter Field Status group
2. SAVE the settings

Segment wise fields in Customer Master Creation

1. General Data:

Address
Communication
Control
Marketing
Payment Transactions
Unloading Points
Contact person
Foreign Trade

2. Company Code Data:

Account management
Payment Transactions
Correspondence
Insurance
Withholding Tax data

3. Sales Data:

Purchasing Data
Partner Usage
Add. Purchase Data

Create Customer Master Records (Step 1)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01
Steps:
1. Enter Co. Code
2. Enter Group name
3. Click ‘Execute’

Create Customer Master Records (Step 2)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01

Steps:
1. Select Title
2. Enter Vendor Name
3. Enter Search term
4. Enter Address
5. Enter Country Code
6. Enter language
7. Click ‘Control Data’

Create Customer Master Records (Step 3)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01

Steps:
1. If the Customer is also a Vendor then enter Vendor Code
2. Click ‘Pmt transactions'

Create Customer Master Records (Step 4)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01

Steps:
1. Enter Bank Details
2. Click ‘Marketing’

Create Customer Master Records (Step 5)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01

Steps:
1. Enter required fields
2. Click ‘Unloading points’

Create Customer Master Records (Step 6)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01

Steps:
1. Enter required fields
2. Click ‘Export data’

Create Customer Master Records (Step 7)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01

Steps:
1. Enter required fields
2. Click ‘Contact person’

Create Customer Master Records (Step 8)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01

Steps:
1. Enter required fields
2. Click ‘Co. code data’

Create Customer Master Records (Step 9)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01

Steps:
1. Enter ‘Recon A/c’
2. Click ‘Pmt transactions’

Create Customer Master Records (Step 10)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01

Steps:
1. Enter ‘Pmt terms’
2. Enter Tolerance group
3. Click ‘Correspondance’

Create Customer Master Records (Step 11)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01

Steps:
1. Enter ‘Dunning procedure’
2. Click ‘Insurance’

Create Customer Master Records (Step 12)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01

Steps:
1. Enter ‘Insurance details’
2. SAVE the settings

Create Customer Master Records (Step 13)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01

Steps:
1. Message will appear along with SAP generated internal Customer Number

Payment Terms for vendor

Definition:

Key for defining payment terms composed of cash discount percentages and payment periods.

It is used in sales orders, purchase orders, and invoices. Terms of payment provide information for:

o Cash management
o Dunning procedures
o Payment transactions

Define Payment Terms for vendor
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions –Outgoing Invoice/Credit memo – Maintain Terms of Payment
T Code : OBB8

Steps:
1. Enter 4 digit Code
2. Select Vendor and Customer
3. Enter Percentage
4. Enter No. of days
5. Select, if interest calculation is required
6. SAVE the settings

Assign Payment Terms to Customer Master
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Change
T Code : FD02

Steps:
1. Enter Customer Code
2. Enter Co. code
3. Click ‘Execute’
4. Click ‘Pmt transaction’ in Co. code data
5. Enter Pmt Terms’
6. SAVE the settings

Alternative Recon Account

Definition:

The reconciliation account in G/L accounting is the account which is updated parallel to the sub ledger account for normal postings (for example, invoice or payment).

For special postings (for example, down payment or bill of exchange), this account is replaced by another account (for example, 'down payments received' instead of 'receivables').

The replacement takes place due to the special G/L indicator which you must specify for these types of postings.

Define alternative recon a/c for Down Payments
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions – Down payment received – Define alternative recon a/c for Customer Down payments
T Code : OBXR

Steps:
1. Double click ‘A’
2. Enter Chart of Accounts
3. Enter Customer ReconGL A/c (S.Drs)
4. Enter Advance from Customers GL A/c
5. SAVE the settings

Automatic Posting

Definition:

When you post special G/L transactions, the system generates automatic postings.

To make automatic postings, the system requires specifications on the accounts to post to and the posting keys to use.

This information is also already defined in the standard system. You need only make changes if you do not use the standard chart of accounts or if you want to use other account numbers, posting keys or account determination rules. You must also decide which automatic postings you want to have carried out.

Assign Automatic Posting
Menu Path:

T Code : FBKP
Steps:
1. Click ‘Automatic postings’
2. Click ‘Cash disc. And pmt differences’
3. Click ‘Cash disc. Exp’
4. Enter Chart of A/c
5. Click ‘Save’ button
5. Enter GL A/c
6. SAVE the settings

Dunning Procedure

Definition:

The process of automatically notifying and requesting payment from customers with past due invoices.

A pre-defined procedure specifying how customers or vendors are dunned.

For each procedure, the user defines

o Number of dunning levels
o Dunning frequency
o Amount limits
o Texts for the dunning notices

Dunning (Reminder)

1. Dunning Area
2. Dunning Procedure
3. Dunning Levels
4. Dunning Text
5. Dunning Charges
6. Minimum Amount for Dunning
7. Dunning Forms

Assign Dunning Procedure to Customer

Define Dunning Area
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions –Dunning – Basic settings for dunning – Define Dunning Area
T Code : OB61

Steps:
Click ‘New Entries’
1. Enter ‘Co. Code’
2. Enter ‘Dunning Area’
3. Enter ‘Text’
4. SAVE the settings

Define Dunning Procedure (Step 1)
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions –Dunning – Dunning Procedure - Define Dunning Procedure
T Code : OB61

Steps:
Click ‘New Procedure’
1. Enter ‘Dunn. procedure’
2. Enter ‘Procedure Name’
3. Enter ‘Dunning Interval’
4. Enter ‘Dunning levels’
5. Enter ‘Min days’
6. Enter ‘Interest Indicator
7. Select ‘Std transaction dunning’
8. Enter ‘Ref Dunning procedure for Texts’
9. Click ‘Dunning Levels’

Define Dunning Procedure (Step 2)
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions – Dunning – Dunning Procedure - Define Dunning Procedure
T Code : OB61

Steps:
1. Select ‘Calculate interest’ fields
2. Click ‘Back’ Arrow

Define Dunning Procedure (Step 3)
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions – Dunning – Dunning Procedure - Define Dunning Procedure
T Code : OB61

Steps:
- Click ‘Charges’
- Enter ‘Currency’
1. Enter ‘Dunning levels’
2. Enter ‘Dunning Charges’
3. Click ‘Back’ Arrow

Define Dunning Procedure (Step 4)
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions –Dunning – Dunning Procedure - Define Dunning Procedure
T Code : OB61

Steps:
- Click ‘Min Amounts’
- Enter ‘Currency’
1. Enter ‘Dunning levels’
2. Enter ‘Min Amount’
3. Click ‘Back’ Arrow

Define Dunning Procedure (Step 5)
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions –Dunning – Dunning Procedure - Define Dunning Procedure
T Code : OB61

Steps:
- Click ‘Dunning Text’
- Enter ‘Co. Code’
- Click ‘New Co. code’
- Enter ‘Co. Code’
1. Select ‘Dunning by dunning area’
2. Select ‘Separate notice per dunning level’
3. SAVE the settings

Define Dunning Procedure (Step 6)
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions – Dunning – Dunning Procedure - Define Dunning Procedure
T Code : OB61

Steps:
- Click ‘Dunning Text’
- Enter ‘Co. Code’
1. Enter ‘Dunning levels’
2. Enter ‘Dunning Forms’
3. Click ‘Back’ arrow
- SAVE the settings

Assign Dunning Procedure to Customer Master
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Change
T Code : FD02

Steps:
- Enter Customer Code
- Enter Co. Code
- Click ‘Execute’
1. Click ‘Co. Code data’
2. Click ‘Correspondence’
3. Enter ‘Dunning Procedure’
4. SAVE the settings

Bill of Exchange

Definition:

Bills of exchange are handled as special G/L transactions in the SAP System. These transactions are thus maintained independently of other transactions in the subsidiary ledger and are posted to a special G/L account in the general ledger. This affords you an overview of bills of exchange receivable and bills of exchange payable at any stage.

Transfer postings are not usually necessary to display these items on the balance sheet.

Define Alternative Recon A/c for Bill of Exchange
Menu Path: IMG – Financial Accounting – Bank Accounting - Business Transactions – Bill of Exchange Transactions –Bill of Exchange Receivable – Post Bill of Exchange receivable – Define Alternative recon a/c for Bill of Exchange
T Code : OBYN

Steps:
- Double click ‘W’ - BoE
- Enter ‘Chart of A/c’
1. Enter ‘S.Drs Recon GL A/c’
2. Enter ‘Sp GL ‘Bill of Exchange A/c’
3. SAVE the settings

Define Bank Sub-Account

Menu Path: IMG – Financial Accounting – Bank Accounting - Business Transactions – Bill of Exchange Transactions – Bill of Exchange Receivable – Post Bill of Exchange receivable at Bank – Define Bank Sub Account
T Code : OBYK

Steps:
- Click ‘New Entries’
1. Enter ‘Chart of A/c’
2. Enter ‘Bank Gl A/c’
3. Enter ‘Usage’
4. Enter ‘Sp GL code’
5. Enter ‘S.Drs GL Code’
6. Enter ‘Bills Disc GL’
7. SAVE the settings

GL Master Records to be created in AR

ASSETS

Debtors (Recon) A/c
Bill of Exchange (Recon) A/c

INCOME

Sales Accounts

LIABILITIES

Advance from Customers
Bills Discounting (Automatic)

EXPENSES

Cash Discount Allowed
Bank Charges

Configurations testing – End user part

Post Sales Invoice
Post Receipt from Customers
Advance receipt posting
Post Bill of Exchange
Post Bills Discounting
Dunning Run

Customer Invoice Posting
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Document Entry - Invoice
T Code : FB70

Steps:
1. Enter Customer Code,
Invoice date, Posting date.
2. Enter ‘Amount’
3. Enter ‘Text’
4. Enter ‘GL Code’
5. Select Dr / Cr
6. Enter ‘Amount’
7. Simulate and Post the document

Customer Receipt Posting
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Document Entry – Incoming payment
T Code : F-28

Steps:
1. Enter Doc date, post date, Doc type, Period Company code and Currency
2. Enter ‘Bank GL A/c’
3. Enter ‘Amount’
4. Enter ‘Customer Code’
5. Click ‘Process open Items’
6. Select ‘Invoice’
7. Simulate and Post

Customer Down Payment Posting

Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Document Entry –Down payment – Down payment
T Code : F-29

Steps:
1. Enter Doc date, post date, Doc type, Period Company code and Currency
2. Enter ‘Customer Code’
3. Enter ‘Sp GL indicator’
4. Enter ‘Bank GL A/c’
5. Enter ‘Amount’
6. Press ‘Enter’
7. Enter ‘Amount’
8. Post the document

Post Bill of Exchange (Step 1)

Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Document Entry –Bill of Exchange – Payment
T Code : F-36

Steps:
1. Enter Doc date, post date, Doc type, Period Company code and Currency
2. Select ‘Incoming pmt’
3. Enter ‘Post key’
4. Enter ‘Customer Code’
5. Enter ‘Spl GL indicator’
6. Press ‘Enter’

Post Bill of Exchange (Step 2)

Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Document Entry – Bill of Exchange – Payment
T Code : F-36

Steps:
1. Enter Doc date, post date, Doc type, Period Company code and Currency
2. Select ‘Incoming pmt’
3. Enter ‘Post key’
4. Enter ‘Customer Code’
5. Enter ‘Spl GL indicator’
6. Press ‘Enter’

Post Bills Discounting (Step 1)

Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Document Entry –Bill of Exchange – Discounting
T Code : F-33

Steps:
1. Enter Doc date, post date, Doc type, Period Company code and Currency
2. Select ‘Usage’
3. Enter ‘Bank GL code’
4. Enter ‘Amount’
5. Enter ‘Post key’ (40)
6. Enter ‘Bank Charge GL’
- Press ‘Enter’

Post Bills Discounting (Step 2)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Document Entry –Bill of Exchange – Discounting
T Code : F-33

Steps:
1. Enter ‘Amount’
2. Click ‘Select bill of exchange’

Post Bills Discounting (Step 3)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Document Entry –Bill of Exchange – Discounting
T Code : F-33

Steps:
1. Enter Bill of Exchange Doc No.
2. SAVE the document

Customer Receipt Posting

1. Receipt after Due date (F-28)
2. Receipt before Due date (F-28)
3. Advance Receipt (F-29)

T Codes in General Ledger Accounting SAP FICO

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T Codes in General Ledger Accounting

1. To view posting documents - FB03
2. To view GL master record - FBL3N
3. To view GL master record Line items - FS10N
4. To change Line Items of a document - FB09
5. To Change Document - FB02
6. To park GL Account - F-65
7. To view parking documents - FBV3
8. To Delete, Edit, Clear Parked Document - FBV0
9. Clear GL Account - F-03
10.Reverse GL Document - FB08

GL Master Records in General Ledger Accounting SAP FICO

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GL Master Records

Definition:

A data record containing information that controls how data is entered into a G/L account and how that account is managed.

This includes, for example, the currency in which an account is managed.

GL Master Records

Manual
-Two-Step
1) Chart of Accounts Segment 2) Company Code Segment
One-Step: Create both segments simultaneously

Copying
- Copying an individual GL account with reference to another GL account.
- Copy the entire company code segment.
- Copy the entire chart of account segment.

Create GL Master Records (Step 1)
Menu Path: Easy Access – Accounting – Financial Accounting – General Ledger - Master Records –Individual Processing – Create Centrally
T Code : FS00

Steps:
1. Enter GL A/c Code
2. Enter Co. Code
3. Enter A/c group
4. Select P&L or B/S
5. Enter Short Text
6. Enter Long Text
7. Click ‘Control Data’

Create GL Master Records (Step 2)

Menu Path: Easy Access – Accounting – Financial Accounting – General Ledger - Master Records –Individual Processing – Create Centrally
T Code : FS00

Steps:
1. Enter Currency
2. Select Line Item
3. Enter Sort Key
4. Select Recon A/c (If necessary)
5. Click ‘Create/Bank/Interest’

Create GL Master Records (Step 3)

Menu Path: Easy Access – Accounting – Financial Accounting – General Ledger - Master Records –Individual Processing – Create Centrally
T Code : FS00

Steps:
1. Enter Field Status group
2. SAVE the settings

Retained Earning Account in General Ledger Accounting SAP FICO

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Retained Earning Account

Definition:

With the P&L statement account type, you determine the retained earnings account for each P&L account. The retained earnings account is used during year-end closing to calculate the company's result.

If you are creating a P&L account, you must make an entry here.

Define Retained Earning Account
Menu Path: IMG – Financial Accounting – General Ledger Accounting – General Ledger Accounts –Master Records – Preparation – Define Retained Earning A/c
T Code : OB53

Steps:
Enter Chart of Accounts
1. Enter ‘X’
2. Enter Liabilities A/c
3. SAVE the settings
4. Press Enter

Account Groups & Number Ranges in General Ledger Accounting SAP FICO

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Account Groups

Definition:

The account group is a classifying feature within the G/L account master records. The account group is a required entry.

The account group determines the fields for the entry screens if you create or change a master record in the company code. The account group also determines in which number interval the account number must be.

Number Ranges

Definition:

The number of the G/L account identifies the G/L account in a chart of accounts.
The number of this G/L account determines the lower and upper limit of the G/L account interval.

Account Groups and Number Ranges

ASSETS
100000
To
199999

LIABILITIES
200000
To
299999

INCOME
300000
To
399999

EXPENSES
400000
To
499999

Define Account Groups and Number Ranges
Menu Path: IMG – Financial Accounting – General Ledger Accounting – General Ledger Accounts –Master Records – Preparation – Define Account Group
T Code : OBD4

Steps:
Click ‘New Entries’
1. Enter Co. Code
2. Enter A/c Group
3. Enter Group Name
4. Enter From A/c No.
5. Enter To A/c No.
6. SAVE the settings

Chart of Account in General Ledger Accounting SAP FICO

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Chart of Accounts

Definition:

Key that uniquely identifies a chart of accounts.

A classification scheme consisting of a group of general ledger (G/L) accounts.

A chart of accounts provides a framework for the recording of values to ensure an
orderly rendering of accounting data. The G/L accounts it contains are used by one or
more company codes.

For each G/L account, the chart of accounts contains the account number, the account
name, and technical information.

A chart of accounts must be assigned to each company code. This chart of accounts is
the operative chart of accounts and is used in both financial accounting and cost
accounting. Other charts of accounts include:

o Country-specific charts of accounts - These are structured in accordance with legal
requirements of the country in question

o Group chart of accounts - This is structured in accordance with requirements
pertaining to Consolidation.

Chart of Accounts

The Definition of chart of account contains:
- Char of accounts key
- Description

General Information
- Maintenance Language
- Length of the G\L account number

Controlling Integration
- Manual or Automatic creation of cost element

Consolidation
- Group chart of accounts

Status
- "Blocked" indicator

Types of Chart of Accounts
- Group Chart of account
- Country-specific chart of account

Define Chart of Accounts

Menu Path: IMG – Financial Accounting – General Ledger Accounting – General Ledger Accounts –
Master Records – Preparation – Edit Chart of accounts list
T Code : OB13

Steps:
Click ‘New Entries’
1. Enter 4 digit code
2. Enter Description
3. Enter Language
4. Enter Length of GL
5. SAVE the settings

Assign Company Code to Chart of Accounts
Menu Path: IMG – Financial Accounting – General Ledger Accounting – General Ledger Accounts –Master Records – Preparation – Assign Company Code to Chart of accounts
T Code : OB62

Steps:
1. Click ‘Position’
2. Enter Co. Code
3. Enter CoA Code
4. SAVE the settings

Financial Accounting - Global Settings in SAP FICO

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Define Fiscal Year
Define Posting Periods
Define Field Status Variant
Define Tolerance group for Users
Define Document Types and Assign Number ranges
Define Posting Keys

Assigning all above to Company Code

Fiscal Year

Definition:
A period of usually 12 months, for which the company produces financial statements and takes inventory.

A fiscal year need not correspond to the calendar year. Under certain circumstances, fiscal years containing fewer than 12 months are also permitted (short fiscal year).

Fiscal Year Variant
Definition:
The fiscal year variant is used to define the fiscal year.

You can define the following using a fiscal year variant:

o How many posting periods are in a fiscal year
o How many special periods you require
o How the system determines the posting periods when posting.

In the definition, you allocate your posting periods to the calendar year.

Allocation control requires the same number of posting periods in the company code and
in the assigned controlling area.

This means that the number of posting periods in the fiscal year variants must be the
same in the company code and in the controlling area. The period limits for the two fiscal
year variants must also coincide.

You must define which fiscal year variant is to be used for each company code. To do
this, you must define the appropriate fiscal year variant (to contain no more than 16
periods).

Fiscal Year
Fiscal Year – Year Independent
Fiscal Year – Year Dependent

Normal and Special Periods
Normal Periods 1 to 12
Special Periods 13 to 16

Open/Close Posting Periods

Define Fiscal Year Variant
Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Fiscal year - Fiscal year Variant
T Code : OB29

Steps:
Click ‘New Entries’
1. Select ‘V3’
2. Click ‘Copy as’
3. Change ‘V3’ as ‘SV’
4. SAVE the settings
5. Click ‘Copy all’
6. Press ‘Enter’
7. SAVE

Assign Company Code to Fiscal Year Variant
Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Fiscal year – Assign Company Code to Fiscal year Variant
T Code : OB37

Steps:
1. Click ‘Position’
2. Enter Co. Code
3. Enter FYV
4. SAVE the settings

Posting Periods

Definition:
A period within a fiscal year for which transaction figures are updated.

Every transaction that is posted is assigned to a particular posting period. The transaction figures are then updated for this period.

Posting Period Variant
Definition:

This describes the specifications for a posting period (for example, beginning and end).

Each company code refers to exactly one variant. Therefore, as many company codes as you require can use the same variant.

Define Variant for Open Posting Period
Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Posting Period – Define Variant for Open Posting Period
T Code : OBBO

Steps:
Click ‘New Entries’
1. Enter 4 digit code
2. Enter Variant Name
3. SAVE the settings

Open and close Posting Periods
Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Posting Period – Open and close Posting Periods
T Code : OB52

Steps:
Click ‘New Entries’
1. Enter 4 digit variant
2. Enter ‘+’
3. Enter starting Period
4. Enter Year
5. Enter Ending period
6. Enter year
7. Enter First Spl Period
8. Enter Year
9. Enter End Spl Period
10.Enter Year
11.SAVE the settings

Assign Company Code to Posting Period Variant
Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Posting Period – Assign Company Code to Posting period Variant
T Code : OBBP

Steps:
1. Click ‘Position’
2. Enter Co. Code
2. Enter Variant Code
3. SAVE the settings

Field Status Variant

Definition:
A field status variant groups together several field status groups. You assign a field status variant to each company code.

The field status group specifies which fields are ready for input, which fields must be filled or which fields are suppressed when entering documents. This specification is known as the field status.

Field Status Variant

Define Field status Variant
Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Line Items –Controls – Maintain field status Variant
T Code : OBC4

Steps:
Click ‘New Entries’
1. Select ‘0001’
2. Click ‘Copy as’
3. Change ‘0001’ as ‘SIVA’
4. SAVE the settings
5. Click ‘Copy all’
6. Press ‘Enter’
7. SAVE

Assign Company Code to Field Status Variant
Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Line Items – Controls - Assign Company Code to Field Status Variant
T Code : OBC5

Steps:
1. Click ‘Position’
2. Enter Co. Code
2. Enter Variant Code
3. SAVE the settings

Tolerance Group for Users

Definition:
An accepted deviation from specified values. With reference to the key, tolerances for the entry of documents and the granting of cash discounts can be determined for all employees
of the group for payment settlement.

Tolerance Group for Employees
Define Tolerance Group for Users
Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Line Items – Controls – Define Tolerance group for Users
T Code : OBA4

Steps:
Click ‘New Entries’
1. Enter Co. Code
2. Enter Currency ‘INR’
3. Enter Max Amount
4. Enter Amount
5. Enter Percentage
6. Enter Amount
7. Enter Percentage
8. SAVE

Document Types

Definition:
The document type classifies accounting documents. It is noted in the document header.
Attributes that control the entry of the document or which are themselves stored in the document are stipulated for each document type. In particular, the number range assigned to the relevant documents is determined on the basis of the document type.

Define Document Types
Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Document Header – Define Document Types
T Code : OBA7

Steps:
Click ‘New Entries’
1. Enter Doc Type
2. Define No. range
3. Define Rev Doc type
4. Define A/c type
5. Select Control fields
6. Select req fields
7. SAVE the settings

Number range

Definition:
Number which identifies the number range for the number assignment.

The process by which numbers are allocated to business objects.

There are two types of number assignment:

o Internal number assignment occurs automatically in the R/3
System.
o External number assignment is performed either by the user or an
external system.

Document Types and Number Ranges

Define Number Ranges for Document Types
Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Document Header – Define Document Types
T Code : OBA7

Steps:
1. Double click ‘Doc Type’
2. Click ‘No. range info’
3. Enter Co. code
4. Click ‘Change Interval’
5. Click ‘Insert Interval’
6. Enter Sl No.
7. Enter Year
8. Enter From No.
9. Enter To No.
10. SAVE the settings

Posting Keys

Definition:
The posting key describes the type of transaction which is entered in a line item.

For every posting key, you specify properties which control the entry of the line item or are noted in the line item itself.

The most important properties which are derived from the posting key are:
o The account type
o The allocation to the debits or credits side
o The possible or necessary specifications which are to be entered in the line item.

Account Type

Definition:
A key that specifies the accounting area to which an account belongs.

Examples of account types are:
o Asset accounts
o Customer accounts
o Vendor accounts
o G/L accounts

The account type is required in addition to the account number to identify an account, because the same account number can be used for each account type.

Posting Keys and Account Types
Account Types in SAP
Define Posting Keys
Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Line Items – Controls – Define Posting Keys
T Code : OB41

Steps:
1. Click ‘Create’
2. Enter Posting Key
3. Define Key Name
4. Define Debit/Credit
5. Define A/c type
6. SAVE the settings

Line Item

Definition:

The part of a document containing information on a single item.

This information includes the:
o Amount
o Account number
o Whether the item is a debit or credit
o Additional information depending on the transaction to be posted.

Define Credit Controlling Area SAP FiCO

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Definition:

The credit control area is an organizational entity which grants and monitors a credit limit for customers. A credit control area can include one or more company codes.

You can also enter the credit control area separately for each posting, if this was marked in the appropriate company code.

It follows that company codes and credit control areas are not linked. The only thing that you define in the company code table is the default credit control area. This is used either for payments on account to credit these payments, or where you did not enter a credit control area or the system could not determine one.

Define Credit Controlling Area
Menu Path: IMG – Enterprise Structure – Definition – Financial Accounting – Define Credit Controlling Area
T Code : OB45

Steps:
Click ‘New Entries’
1. Enter 4 Digit Code
2. Enter Currency
3. Enter Credit Limit
4. SAVE the settings

Assign Company Code to Credit Controlling Area
Menu Path: IMG – Enterprise Structure – Assignment – Financial Accounting – Assign Company code to Credit Control Area
T Code : SPRO

Steps:
1. Click ‘Position’
2. Enter Co. Code
3. Enter Cr Ctrl Area
4. SAVE the settings

Define Functional Area in SAP FiCo

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Definition:
Structure criteria for an enterprise or government with functional
aspects.
The functional area is required to create a profit and loss account in
Financial Accounting using cost-of-sales accounting. The following
are examples of structure criteria:
o Manufacture
o Administration
o Sales
o Research and development

Define Functional Area
Menu Path: IMG – Enterprise Structure – Definition – Financial Accounting – Define Functional Area
T Code : SPRO

Steps:
Click ‘New Entries’
1. Enter 4 Digit Code
2. Enter Name of the
Functional Area
3. SAVE the settings

Define Business Area in SAP FiCo

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Definition:
An organizational unit of financial accounting that represents a separate area of operations or responsibilities within an organization and to which value changes recorded in Financial Accounting can be allocated.

You can create financial statements for business areas, and you can use these statements for various internal reporting purposes.

Define Business Area
Menu Path: IMG – Enterprise Structure – Definition – Financial Accounting – Define Business Area.
T Code : OX03

Steps:
Click ‘New Entries’
1. Enter 4 Digit Code
2. Enter Name of the
Business Area
3. SAVE the settings

Define company in SAP FICO

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Definition of Company:

The smallest organizational unit for which individual financial statements can be drawn up according to the relevant commercial law.

A company can consist of one or more company codes.

All company codes within a company must use the same transaction chart of accounts and the same fiscal year breakdown. The company code currencies can be different.

A company has one local currency in which its transaction figures are recorded.

Define company

Menu Path: IMG – Enterprise Structure – Definition – Financial Accounting – Define Company

T Code : OX15

Steps:
Click ‘New Entries’
1. Enter 4 Digit Code
2. Enter name of the
Company
3. Fill the Address
4. Enter Country Code
5. Enter language
6. Enter Currency
7. SAVE the settings

Definition of Company Code:

The smallest organizational unit of Financial Accounting for which a complete self-contained set of accounts can be drawn up for purposes of external reporting.

This includes recording of all relevant transactions and generating all supporting documents required for financial statements.

The process of external reporting involves recording all relevant transactions and generating all supporting documents for financial statements such as balance sheets and profit and loss statements.

Define Company Code

Menu Path: IMG – Enterprise Structure – Definition – Financial Accounting – Edit, Copy, Delete Company Code

T Code : OX02

Steps:
Click ‘New Entries’
1. Enter 4 Digit Code
2. Enter Name of the
Company Code
3. Enter the located City
4. Enter Country Code
5. Enter Currency
6. Enter Language
7. SAVE the settings
8. Enter the Details
9. Press ‘Enter’
10.SAVE

Assign Company Code to Company
Menu Path: IMG – Enterprise Structure – Assignment – Financial Accounting – Assign Company code to Company
T Code : OX16

Steps:
1. Click ‘Position’
2. Enter Company Code
3. Enter Company
4. SAVE

Enterprise Structure Settings in Fico

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Enterprise Structure Settings

Define Company
Define Company Code
Define Business Area
Define Functional Area
Define Credit Controlling Area

Assigning all above settings to Company Code

ASAP Methodology

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1. Project Preparation, in which the project team is identified and mobilized, the project standards are defined, and the project work environment is set up;

2. Blueprint, in which the business processes are defined and the business blueprint document is designed;

3. Realization, in which the system is configured, knowledge transfer occurs, extensive unit testing is completed, and data mappings and data requirements for migration are defined;

4. Final Preparation, in which final integration testing, stress testing and conversion testing are conducted, and all end users are trained; and

5. Go-Live and Support, in which the data is migrated from the legacy systems, the new system is activated, and post implementation support is provided.

SAP History

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The 1970s: A Real-Time Vision
In 1972, five former IBM employees launch a company called Systems, Applications, and
Products in Data Processing in Mannheim, Germany. One year later, the first financial
accounting software is complete, forming the basis for the continuous development of other
software components in what later came to be known as the "R/1 system.

The 1980s: Rapid Growth
The SAP R/2 system attains the high level of stability of the previous generation of
programs.

The 1990s: A New Approach to Software and Solutions
SAP R/3 is unleashed on the market. By 1996, the company has earned 1,089 new SAP R/3
customers. At the end of the year, SAP R/3 has been installed in more than 9,000 systems
worldwide.

The 2000s: Innovation for the New Millennium
With the Internet, the user becomes the focus of software applications. Currently, more than
12 million users work each day with SAP solutions. There are now 121,000 installations
worldwide, more than 1,500 SAP partners, over 25 industry-specific business solutions, and
more than 41,200 customers in 120 countries. SAP is the world's third-largest independent
software vendor.

What is SAP

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S – Systems A – Applications P – Products

SAP, started in 1972 by five former IBM employees in Mannheim, Germany, states that it is the world's largest inter-enterprise software company and the world's fourth-largest independent software supplier, overall.

SAP have a very high level of integration among its individual applications which guarantee consistency of data throughout the system and the company itself.

What is ERP and Definition

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E – Enterprise R – Resource P - Planning

Definition:

An integrated information system that serves all departments within an enterprise ERP is a way to integrate the data and processes of an organization into one single system Software solution that addresses the enterprise needs taking the process view of an organizational goals tightly integrating all functions of an enterprise.

ERP Implementation methods

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The Big Bang

The installation of ERP systems of all modules happens across the
entire organization at once. The big bang approach promised to reduce
the integration cost in the condition of thorough and careful execution

Modular Implementation

The method of modular implementation goes after one ERP module at
a time. This limits the scope of implementation usually to one functional
department. This approach suits companies that do not share many
common processes across departments or business units.

Process oriented Implementation

The process-oriented implementation focuses on the support of one or
a few critical business processes which involves a few business units.