Health and Safety Under Attack

Over the past few years, health and safety has had something of a rough ride. It seems to have become the excuse of choice for justifying poor decision making or simply not wanting to do something.

All kinds of myths pop up repeatedly in the media, even when there is clear evidence that they are groundless.

Health and Safety has become virtually synonymous with bureaucratic red tape and some politicians seem to take delight in attacking it. It has been blamed for ’stifling business and holding back economic growth’.

EDP Consultants have been working hard to combat this negative attitudes and to promote the positive benefits that good health and safety management brings to the workforce and to the prosperity of the organisations they work for.

The current government has ordered two major reviews of health and safety, the first produced by Lord Young was published in October 2010. The second was conducted by Professor Löfstedt and his report was published in November 2011. The government has also published its own responses to these two reviews.

A More Sensible Approach

The British Safety Council is trying to introduce some sense into this turmoil with the launch of its Manifesto entitled “Working Well – Five Steps for Healthier and Safer Work Activities”.

The launch of the Manifesto, which took place in the House of Commons, was attended by both Peers and Members of Parliament, amongst others. One of the main aims is to positively influence attitudes amongst politicians and other opinion formers in the UK and beyond.

The Manifesto is a straightforward document, consisting of five steps to bringing order to the health and safety debate:

Five Step Road Map

Step 1 – To Promote the Importance of Health and Safety

This means shedding the caricature of health and safety that is based on myths and the perceived compensation culture.

This view has been fostered by some who have made silly decisions based on a poor understanding of health and safety. On other occasions, the fault has been within the profession, by those who over interpret the rules and regulations.

In practice, the sole purpose of health and safety is to keep people safe and healthy as they go about their everyday working lives. There are few who would argue with that aim.

To achieve a more balanced attitude to health and safety, we need people from all walks of life to promote its benefits and to decry those who portray it as a joke.

Step 2 – To Build Understanding and Capability

Ignorance can be dangerous when it discourages people from doing what is right and sometimes encourages them to adopt harmful strategies.

Good training is key to right understanding, but a positive attitude towards health and safety is also important – hence the significance of Step 1.

Employees too often adopt the attitude that health and safety is someone else’s responsibility, such as the Health and Safety Department. In practice, everyone, without exception, is responsible.

Getting this message across requires guidance to be crystal clear and everyone to be exposed to the health and safety message, starting early, even with children in our schools.

Step 3 – Commit to Leadership and Worker Engagement

Along with understanding must come responsibility.

Employers must accept their overall responsibility for what happens in their workplaces. They should lead by example and provide the resources to enable others to carry out their duties.

Employees must also contribute their first-hand knowledge and experiences to help refine health and safety arrangements. They are aware of the hazards they face in their jobs, but too often adopt a cavalier attitude towards the risks.

When everyone works together the outcome should be beneficial for efficiency, morale and profitability as well as eliminating hazards and the harm they cause.

Step 4 – Share Knowledge and Experience

We can all learn from the experiences of others and pass on what we have learned.

The British Safety Council wants to foster this exchange of information to aid continuous improvement in health and safety management, to the benefit of workers in the UK and worldwide.

Shared knowledge can also be used by governments to target their efforts where they can most benefit their citizens.

Step 5 – Campaign for Sensible Legislation, Regulation and Application

A criticism that has been levelled at UK health and safety is that it is too bureaucratic, so the Government is currently undertaking its second exercise to remove unnecessary legislation from the statute book.

The aim of the British Safety Council is to improve remaining legislation and that which will be enacted in future. The intention is not to undermine the effectiveness of the legislation but to make it easier for everyone to comprehend and implement.

What Next?

The British Safety Council is looking for people to give positive support to its initiative.

EDP Health and Safety Consultants support all initiatives to introduce common sense into legislation and improve the lives of working men and women. We work with our clients to ensure their systems for managing health and safety are proportionate to their requirements, understandable and effectively improve the welfare of their employees.

You can download a copy of the Manifesto at:
https://www.britsafe.org/opinion-events/policy-research/manifesto

and you can register your support by visiting the British Safety Council website at
https://www.britsafe.org/opinion-events/policy-research/manifesto-form

Whilst many will have heard the Chancellor’s Budget Speech this past week, or at least caught the highlights in the news, something that will have escaped the notice of most people is the Government’s commitment to “scrap or improve 84 percent of Health and Safety Regulation”

That sounds quite fearsome, particularly the quoted figure of 84%, which begs the question of how such a figure could have been calculated.

In practice, when we read the proposed changes in more detail, the impression that comes across is the Government’s commitment to:

• Target areas of greatest risk
• Revise guidance, particularly aimed at SMEs, to provide greater clarity
• Draw clearer distinction between Regulations and Administrative Requirements
• Provide more guidance on how to comply with the law in a proportionate way
• To start prosecutions within a reasonable timescale
• Initiatives aimed at tackling vexatious civil claims

Changes to Specific Regulations

The figure of 84% of Health and Safety Regulations, which is quoted at the start of this section of the Budget Report, may suggest amendments to the majority of current regulations. In practice there are only two regulations that receive specific mention, namely:

• Health and Safety (First Aid) Regulations
• Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR)

Specifically, the intention for the First Aid Regulations is to remove the requirement for the HSE to approve the training and qualifications of appointed first aid personnel. In the case of RIDDOR, the aim is to amend the regulation and associated guidance to achieve greater clarity.

This may indicate that few regulations are likely to be amended to any substantial degree, but the aim will be to help organisations to better understand their duties and carry out their responsibilities in a proportionate way.

Potential Implications of the Changes

The ultimate aim of Health and Safety legislation must remain the safety and welfare of people at work and those who are affected by work activities. Anything that brings clarity and transparency can only benefit this aim.

At the same time, our concern has to be that in their zeal to introduce greater clarity, the Government doesn’t undermine the tremendous improvements that UK workplaces have seen in the past few decades.

The Government aims to introduce many of these changes during 2012, with a few being scheduled for April or October 2013, so we can expect a spate of announcements during the coming months.

Effect of the Changes in Practice

Whilst these changes are aimed at “easing the burden of Health and Safety”, particularly for SMEs, they do not detract from the responsibility of all UK organisations to ensure the safety of their workers. If your policies and procedures are not currently fit for purpose, there has never been a better time to review your arrangements to ensure they comply with the regulations and are effective in practice. See EDP Solutions

Facing the current economic challenges, it is more important than ever to engage your workforce in your health and safety, we are learning, more and more that, when an organisation truly has a culture of care at its heart, it builds trust, strengthens relationships and releases true potential and will inevitably be a highly productive and good place to work.

Evolving a culture of care and trust will build an environment in which each individual will be empowered to realise their full potential – increased efficiency and productivity must become natural outputs.

More Help and Information

EDP desires to encourage the right approach by working within organisations – bringing our team to the very heart of the business.

You can read the government’s Health and Safety commitments in the 2012 Budget Report at: http://cdn.hm-treasury.gov.uk/budget2012_complete.pdf

Scan down to page 80 and look for the heading: “Supply-Side Reform of the Economy”

Changes come into force in April 2012 that affect your responsibilities to formally report Injuries, Diseases and Dangerous Occurrences.

We reported in February 2011 on the government’s intention to introduce these changes.

Existing Requirements

Briefly, employers have a duty to report to the Health and Safety Executive any of the following work related occurrences:

• Fatalities
• Serious Injuries
• Diagnosed Industrial Diseases
• Certain Near Misses (Dangerous Occurrences)

In the case of fatalities, serious injuries and reportable work-related diseases that have been diagnosed by a doctor, they must be reported without delay.

In the case of other occurrences that result in an employee being incapacited for more than three days (including weekends), an employer must make a report to the HSE within ten days of the incident happening.

In this context, ‘incapacity’ means that the employee is absent from work or is unable to perform their normal work duties.

Since September 2011, all reports can be made on-line by completing the appropriate form on the HSE website. Reporting by telephone is still an option but only for fatal and major injuries (on 0845 300 9923 – available Monday through Friday from 8:30 am to 5:00 pm).

Changes and Their Effect

As of 6 April 2012, changes to the regulations come into force whereby over three-day reporting requirements will no longer apply.

Instead, an employer will only be required to report an injury that has resulted in a person being incapacited for more than seven consecutive days. This seven day period does not include the day of the actual injury but does include weekends, whether or not they are counted as normal working days.

The time period in which the report must be submitted has also been extended from ten to fifteen days following the date of the accident.

This does not mean that you can ignore incidents that result in less than seven days incapacity. You must still maintain comprehensive records of all incidents that result in more than three-days incapacity. The changes only affect formal reporting to the HSE.

Practical Implications of the Changes

Organisations that adopt a responsible attitude toward Health and Safety may not need to make reports to the HSE very often, if at all. However, even the best Health and Safety can never eliminate all possibility of accidents. For this reason, your employees need to know what to do should the worst happen.

• You need to ensure your policies and procedures are up to date with the latest reporting instructions.
• It might be a good idea if your responsible persons familiarise themselves with the latest online reporting procedure and forms
• Everyone in your organisation who may be involved with maintaining accident records and/or reporting of accidents needs to be brought up to date with the latest requirements.

For more complete information about the new arrangements for reporting work-related accidents and incidents, view the HSE Booklet – Reporting Accidents and Incidents at Work.

We have known for some time that the HSE has been planning to recoup some of the costs associated with visits to organisations by its inspectors. A consultation on proposed charges was opened in July 2011 and the outcome was presented for approval by the HSE Board in December 2011.

Charges are to be introduced from April 2012 and will be applied whenever an inspector identifies something wrong during a visit. As such, the cost is referred to as a Fee for Intervention and will be charged at a rate of £124 per hour of the inspector’s time.

In addition to being a straightforward cost saving measure, the reasons for introducing a charging system include:

• it will provide an incentive for businesses to meet their obligations
• it is reasonable that duty holders who operate in material breach of the law should bear the costs rather than the taxpayer.
• it will provide a level playing field for those who do comply with the law

So when do the charges apply? According to the HSE, it is when:

“In the inspector’s opinion, there is a material breach of law requiring a formal regulatory intervention through a letter, e-mail, instant visit report, notice or prosecution.”

However, it would be a mistake to think that charges only apply for producing a letter or e-mail or report or whatever else the inspector deems as being required. If a problem is identified, then the hourly charge applies from the start of the visit during which the problem is identified and continues to accrue for the inspector’s time until the breach has been rectified.

It doesn’t require much imagination to appreciate that substantial costs can mount up very quickly.

The good news is that only high-risk organisations are likely to be visited by an HSE inspector and if the inspector finds nothing wrong, then the charges don’t kick in at all. Furthermore, inspection visits are only likely in cases where the HSE has good reason to believe there has been a breach of the law.

‘The cheapest option is to monitor health and safety in your organisation to ensure you are fully compliant with the law and that there is no reason for employees or anyone else to lodge a complaint with the HSE

You can view the full response to the consultation at:

http://www.hse.gov.uk/consult/condocs/outcome-on-consultation-235.pdf

View our earlier newsletter on this topic, which was published last August, at

This was published before the consultation was completed so there have been a few changes but essential features of the scheme remain the same.

Contact one of our sales team to discuss how we can help you to comply with the law and save yourself money at the same time.

Non-compliance with Health and Safety Legislation is set to become more expensive from April 2012.

From that date, ‘fee for intervention’ arrangements are due to come into force whereby the HSE will be legally obliged to recover costs from duty holders who are found to be in breach of health and safety laws to the point where formal intervention is required.

Intervention in these circumstances includes such actions as:

• Issue of an Improvement or Prohibition Notice
• Other communication by letter or e-mail

Intervention fees are estimated to come in around £133 per hour, which has been calculated as an average rate for all levels of HSE staff except those who work at the Health and Safety Laboratory. In addition, if non-HSE specialist services are required or work by the Health and safety Laboratory, the actual costs of these services will be passed on directly to the duty holder.

These costs don’t only apply to the initial intervention but continue to accrue for any follow up activities that the HSE considers necessary such as writing letters, drafting reports, additional telephone calls or site visits.

It is easy to see that organisations that fall foul of an HSE inspection could be facing significant costs and if they don’t act quickly to correct any breach that has been found, the costs will continue to mount up. Furthermore, this is a legal requirement on the HSE so that their inspectors will have no room to exercise discretion, whatever mitigating circumstances there might be.

Exceptions to Intervention Fees

At the present time, this legal requirement applies only to inspections undertaken by the HSE. It does not apply to inspections undertaken by local authority officers, although this could change and the government is actively seeking the views of local authorities on this matter.

There are also a number of industry sectors where the fees would not apply, in particular where costs are already recovered under existing legislation, such as top tier COMAH sites, offshore gas and oil installations, licensed nuclear installations and some pipeline activities.

There are a few other exceptions, for example work with high-hazard biological agents, due to the fact that separate legislation is in the pipeline for these sectors that will include cost recovery.

We should emphasise that intervention fees apply where there is a material breach of health and safety legislation that requires intervention on the part of the HSE. If there is an HSE inspection that does not identify any non-compliance or something that is a mere technicality, then no fees are payable under this legislation.

Consultation Exercise

The imposition of Intervention fees across England, Scotland and Wales is already agreed by the government so it is definitely coming. However, the exact systems whereby such fees will be imposed and collected are still a matter for consultation.

The consultation period runs from 22nd July to the 14th October 2011 and if you want to contribute your views you can find full details of the consultation and how to respond on the HSE Website at – http://consultations.hse.gov.uk/consult.ti/cd235/consultationHome.

The primary message is that non-compliance is becoming a more costly option. The HSE’s Programme Director is quoted as stating:

“The Government has agreed that it is right that those who break the law should pay their fair share of the costs to put things right – and not the public purse. These proposals provide a further incentive for people to operate within the law.”

The clear aim of the government is to encourage all organisations to be pro-active in ensuring they comply with health and safety legislation rather than waiting for an HSE inspector to call and identify problems before acting to correct them.

This is the realm of Health and Safety Audits that examine all aspects of your health and safety. One objective of an audit is to identify areas of non-compliance. Another is to recommend changes that can save costs in other areas of your organisation such as sickness absence, recruitment, training or insurance costs.

Just like your financial systems, your health and safety systems can benefit from being audited and there has never been a greater incentive for doing so than now.

Contact one of our sales team to discuss how we can help you to comply with the law and save yourself money at the same time.

It seems incredible that when we are looking forward to an event that is of world-wide interest – we’re referring to the Royal Wedding of course – that a government department finds it necessary to warn officials not to use Health and Safety as an excuse for suppressing celebrations.

Not everybody, of course, is in favour of royalty but even the most ardent anti-royalist would prefer to make their case on the basis of facts, and reasoned argument rather than seek to disrupt the event by calling on regulations that are designed to save lives in the workplace rather than constrain national celebrations.

Nevertheless, the Health and Safety Executive felt it necessary to issue a press release advising how to respond to officials who attempt to cite Health and Safety as a reason for constraining celebrations of the royal wedding.

This is another attempt by the HSE and the government to re-focus attention on the true reason for, and the genuine benefits from Health and Safety legislation. It is another step in the government’s campaign, which began with the publication of Lord Young’s report in October 2010, to free health and safety from the unhealthy and unhelpful reputation that has developed in recent years.

Chris Grayling – Minister for Health and Safety – is quoted as saying:

“The Royal Wedding will be a great national occasion, and I want to reassure everyone that they can have street parties with friends and family and bring out the bunting to celebrate in time-honoured British tradition. There is no reason whatsoever for anyone to ban these celebrations on the grounds of health and safety.”

The overall message, therefore is to use common sense, take care and thoroughly enjoy the occasion,

Read the HSE Press Release

Last year we ran an article announcing a review of Health and Safety headed up by Lord Young and asking for your opinions about the current state of Health and Safety legislation.

Recommendations accepted

Lord Young has now moved on, but the report was published and we have seen some developments on the back of what he had to say, including, for example, the establishment of a register of Health and Safety professionals who are sufficiently well qualified to offer advice to businesses.

In fact, the government accepted all the recommendations in Lord Young’s report and is busy implementing them. They have published a report in which they document their progress against each of the proposals.

Launch of a new review

This month, the government has announced the launch of a further review, entitled “Good Health and Safety, Good for Everyone” that is focusing on Health and Safety regulation.

In this review, the government is aiming to strike “the right balance” between, on the one hand, protecting people’s safety and health in the workplace and, on the other hand, avoiding excessive and unnecessary red tape and bureaucracy.

As the government sees it, there are three primary areas that need to be addressed:

• The first area concerns the poor advice to businesses from rogue health and safety advisers. It is to address this aspect that the register of Occupational Safety and Health Consultants has been introduced.
• The second area is concerned with putting more effort into policing high risk industries, along with those businesses who are responsible for serious breaches of the regulations. At the same time the aim is to reduce the burden on low risk organisations that comply with the rules – and then make those who flout the law pay for the harm they cause.
• The third area is concerned with legislation and regulation of Health and Safety with the aim of reducing complexity and easing the burden on businesses.

Wide differences of opinion

As you might imagine there’s much disagreement as to where exactly the “right balance” should be struck. For example:

• Chris Grayling, who took over responsibility for reviewing Health and Safety from Lord Young, is quoted as saying,“Of course it is right to protect employees in the workplace, but Britain’s health and safety culture is also stifling business and holding back economic growth. The purpose of health and safety regulation is to protect people at work and rightly so. But we need common sense at the heart of the system”.” By reducing unnecessary red tape we can encourage businesses to come and invest in the UK, creating jobs and opportunities when we need them most”.
• On the other hand, TUC General Secretary, Brendan Barber stated:“Removing proactive inspections from a large number of workplaces means that employers can get away with ignoring the law until they kill or seriously injure someone. This is in no-one’s interests and will mean an increase in deaths and injuries, leading to a rush to the bottom as cowboy companies undercut responsible employers by cutting back on safety.’‘The proposals are not only bad for workers’ health and safety, they will also be bad for the economy as the health service and benefits system have to deal with the aftermath of more injuries and illnesses caused through unsafe work.

What is your view?

The last time we asked for your opinions, we received an interesting mix of responses, some of which we published (with permission) in a subsequent newsletter.

If you have views about this latest initiative we would really appreciate receiving them if you have a few minutes to drop us a line at feedback@edp-uk.com.

As on the previous occasion, unless you ask us to withhold your views, we will look at publishing them in the next few weeks. It will be particularly interesting to see if there is any discernable shift in attitudes over the intervening months.

Work at height has always been hazardous and in spite of everything that has been done over recent decades to improve this record, it is still a major cause of death and serious injury in the workplace.

With the introduction of new Work at Height Regulations in 2005, the definition of the term “at height” was changed to mean any place from which a worker could injure themselves from falling – even if the workplace is at or below ground level.

A couple of recent cases in the media highlight the issues around working at height:

• In one incident, a worker was standing on the roof of a house without any form of scaffolding, edge protection or other safety equipment. The person was using a power washer to clean the roof, creating a particularly hazardous surface. The man’s employer was prosecuted and had to pay more than £17,000 in fines and costs.More information about this case is available at
  http://www.hse.gov.uk/press/2011/coi-nw-84mdroofcoatings.htm
• In another case, a member of the public was seriously injured by scaffolding that collapsed on top of her because it was not properly secured to the building where it was being used. Part way through the work, the scaffolding had been lowered in height but no inspection carried out to ensure it was still secure. This was in contravention of the Work at Height Regulations. Both the scaffolding company and the construction company were found guilty and between them paid £19,000 in costs and fines.More information about this case is available at
  http://www.hse.gov.uk/press/2011/coi-ne-04211.htm

Who is Responsible?

The Work at Height Regulations define duties that apply to employers and to anyone else who controls the work of people who are working at height including, for example, the owners of buildings where work is being carried out.

Employees are also responsible for their own health and safety and, under the Work at Height Regulations, they have a specific duty to use safety equipment correctly and to report any safety issues that they notice.

How are You Required to Discharge these Duties?

Work at height needs to be properly managed. The risks are far too high and the history of accidents is too grim for a careless attitude.

The overriding priority is to do everything that is reasonably practicable to avoid someone falling and injuring themselves. Consequently, if possible, the job should be planned to avoid the need for working at height. If this is not practicable then everything should be done to minimise the risks, including:

Training

First of all everyone who is required to work at height must be trained and competent to do so in a safe manner. If not yet fully competent then they must be supervised by someone who is. Training must cover the risks, the safety precautions and how to avoid or minimise injury.

Planning

Risk assessments should be carried out and the work planned so that it can be undertaken safely. Planning includes an appropriate level of supervision and the procedures to follow should an emergency arise.

If the work is outdoors, planning must also take account of the weather, including the possibility of interrupting work should weather conditions be such as to endanger health and safety.

Safe Place of Work

Use work equipment and safety procedures that are designed to prevent anyone falling. When selecting equipment, take account of the nature of the work and the working conditions. All safety equipment must be inspected by a competent person before work begins and at regular intervals during the project to ensure there is no deterioration.

It is also important to manage the risk of people being injured from items of equipment falling from above. Safety precautions must take account of everyone who may be present on site as well as those who are actually working at height.

Individual Safety

If it is not practicable by general safety precautions to eliminate the risk of a fall, other measures should be put in place to minimise the consequences should there be a fall. There’s a wide range of equipment that can be used for this purpose including, for example, nets, airbags and fall arrest systems.

Fragile Surfaces

Fragile surfaces, such as glass roofs, skylights or old brittle roofing materials are a particular hazard for the unwary. Whenever practicable, avoid anyone going onto or even near a fragile surface and ensure everyone is aware of the dangers by posting prominent notices, for example.

If work on a fragile surface is unavoidable, then additional precautions should be put in place to minimise the specific risks associated with the work.

Additional Help

Whilst the general advice in this article applies to all situations where people are required to work at height, the variety of circumstances is such that there are always risks that are specific to each workplace.

If you are responsible for people working at height but you are not confident that you have all necessary precautions in place, then give us a call to discuss your situation with one of our consultants.

When most people think about lifting equipment, the first things that typically come to mind are the huge tower cranes that swing through the air over construction sites or perhaps the large transportable cranes that we often pass when driving down the motorway.

However, lifting equipment is far more pervasive, being used in a wide range of circumstances such as delivery and storage of goods in retail outlets, working beneath vehicles in a local garage or using a sling to lift a disabled person in a care home. In practice, there are probably few workplaces where lifting equipment is not used at one time or another.

The problem is that when things go wrong with lifting equipment, the consequences can be anything from mild inconvenience to catastrophic.

This is where the Lifting Operations and Lifting Equipment Regulations (LOLER) come into play. When these regulations became law, they superseded a number of earlier legal requirements and brought clarity to reducing risks associated with lifting equipment in the workplace.

The reason for LOLER is that there is a temptation to take lifting equipment for granted with the potential that gradual deterioration can go unnoticed until it fails with potentially tragic consequences. In fact incidents are regularly reported in the media where employers have been prosecuted for failing to properly maintain or use lifting equipment.

For example, there was a recent incident in a Newcastle warehouse where a 4 tonne girder that was being moved from one end of the warehouse to the other narrowly missed workers when the slings used to attach the girder to the crane failed. Because of inadequate planning, the wrong equipment was used for this operation and although nobody was actually injured it cost the company more than £15K in fines and costs, not to mention loss of time and damaging publicity.

Another case earlier this year involved a public house in West Bromwich in which the publican was prosecuted for failing to carry out routine checks on cellar lifting gear. Under the regulations routine examinations must be carried out by an independent and competent person. The results must be documented and retained by the employer as evidence that the checks have been carried out.

So what are the legal requirements in regard to lifting equipment?

In general, the regulations require that:

• Lifting equipment, which may be powered or manual, is sufficiently strong and stable for the work it is required to do. That means, of course, that it must be able to handle the heaviest load rather than the most typical load for which it is to be used.
• The equipment must be clearly marked to indicate what is the safe working load for which it can be used.
• Installation of the equipment or, if it is moveable, the positioning must be such as to minimise any risks associated with its use.
• All lifting operations must be properly planned and supervised by competent persons and the persons operating the equipment must be trained in how to use it safely.
• Thorough examinations of the lifting equipment must be carried out on a regular basis, along with accessories (such as slings, hooks or chains) and any devices use to secure it in position. Such examination must be carried out by a person who can demonstrate competency in such work.

Who is responsible for these legal requirements?

Employers have primary responsibility under LOLER for ensuring compliance with the regulations, whether they supply lifting equipment for use in the workplace or control the use of such equipment.

There is no mention in LOLER about responsibilities for employees but these responsibilities are adequately defined in the Health and Safety at Work Act, which requires employees to take reasonable care for their own safety and that of others who may be affected by their actions. This requirement applies when using lifting equipment every bit as much as in any other aspect of safety.

Those workplaces that make wide use of lifting equipment are likely to be most familiar with the regulations. They are likely to be less well understood by organisations and businesses that only use lifting equipment on an occasional basis.

It would be wise, therefore, to spend a little time identifying lifting equipment and operations in your workplace to ensure you are fully compliant with the Lifting Equipment and Lifting Operations Regulations. Failure to do so could prove expensive if an inspector calls and finds that you have not been carrying out routine checks or, even worse, you are using equipment that proves to be unsafe.

At EDP we include the requirements of LOLER whenever we undertake risk assessments in workplaces where lifting operations occur. If you are unsure about your own compliance or how to discharge your duties, then please get in touch with us for advice.

The winter is largely behind us and we are either in spring or soon will be, depending on which authority you listen to.

For many organisations this is the time of year to start thinking about corporate events. You know, the kind of activities we indulge in because we want to boost the morale of our workforce, perhaps team building events or maybe we want to organise something as part of our programme for Corporate Social Responsibility (CSR). Of course, whilst the warmer weather tends to be more conducive for such events, we may also organise them at other times of the year such as a firework display and bonfire around the 5th November or a staff party around Christmas time.

In recent years, many organisations have cut back on such activities – in part for financial reasons but also out of a fear that something might go wrong, which could damage the organisation in a variety of ways. The fear of litigation and all the negative consequences that could bring has become a real restraining influence.

Adopting a safety approach

There are, however, well defined procedures that can be put in place to minimise safety risks. There is no way to ensure risk is eradicated entirely but then neither is it possible to completely eliminate risk from the workplace but that fact doesn’t prevent entrepreneurs from continuing to establish and run businesses.

It would be unwise to embark on any event that involves substantial numbers of people without careful thought and planning beforehand. The problem for most of us is that while we may be experts in our field, most of us are relative novices when it comes to planning events beyond domestic celebrations for birthdays, Christmas and the like.

Advice is available from the Health and Safety Executive and from some local authorities. However it is often helpful to retain the services of a consultant who has more extensive real world experience in this area and who is able to apply and adapt that experience to the specific circumstances of what you have in mind.

At EDP we like to become as familiar as possible with the prevailing culture of our clients and very importantly, what the ultimate aim is for each event so that our advice is as specific and pertinent as possible.

The broad approach

In general terms, the procedure we follow is straightforward and follows the general principles of health and safety management in most other scenarios:

• It cannot be emphasised enough that comprehensive planning before the event is crucial and adequate time must be allowed for this activity. You need to do some background work, taking into consideration such aspects as:
  • the people who will be invited to attend, who will be running the event and who will have overall responsibility for monitoring what is happening and, if necessary, reacting correctly to an adverse incident. If you are hiring another organisation to run the event for you, then you need to check them out to ensure they have the expertise and the knowledge to handle all the health, safety and welfare aspects.
  • the location may be anything from your own premises, a dedicated location for the type of event you want to run or maybe even the open countryside. Accessibility may also be a factor if you need to organise transportation, for example, or special protective clothing.
  • the time can also be important since this might determine the nature or extent of any hazards that may be present. Risks can vary according to the time of day and may be affected in very different ways, for example according to the time of year.
  • what you are planning to do is an obvious concern. If your event involves a number of different activities, they may each have risks associated with them that differ in nature and extent.
  • clearly identify the objective or reason for the event and to ensure everyone involved has a clear understanding of what it is. This will affect all the general considerations listed above and may introduce other, more specific, issues that you need to take into account.
• Having done your research, you need to assess the risks, following the well-proven methods that apply to most every health and safety situation. Very simply, you need to identify the hazards, the degree of risk associated with each one, who may be affected and the precautions that are in place to manage the risks.It’s worth bearing in mind that your risk assessment may need to take into account how and when people get to the venue and how they get home afterwards as well as the actual event itself.

  Depending on the nature of what you have in mind, you many also need to consider the provision and setting up of equipment beforehand along with safe dismantling and removal after the event.

• Having identified the risks and precautions that may be already in place, you need to consider what other precautions are needed to reduce risks to acceptable levels, how these are to be implemented and who will be responsible for them.
• Even when all risks have been reduced as far as is practicable, there may well be residual risks for which you need to have emergency procedures in place. It should be stressed, however, that emergency procedures are not intended as a substitute for proper risk management. They are intended to kick in if something goes wrong in spite of our best efforts.
• To gain maximum profit from all this work, it is worth scheduling an opportunity after the event to discuss what went well, what went wrong and what could be done better. De-briefing sessions are invariably more profitable if held soon after the event rather than waiting until you plan to repeat the activities the following year, by which time many of the valuable lessons will have been largely forgotten.

Don’t be put off

This might all seem to be too much effort and in some cases, that may be so. However, if an activity appears to be too fraught with danger, the answer may be to find an alternative that has less attendant risk but which will achieve the same objectives.

Putting in a bit of effort beforehand means that the event is likely to be more successful than might otherwise be the case, less likely to end in tragedy and much more enjoyable for everyone, including those with responsibility for organising it.

It should also be emphasised that previous experience in assessing the risks associated with corporate events can be invaluable and a good consultant can often suggest cost-effective solutions that will more than compensate for their consultation fee.