Timeline

Project Initiation Document - COMINDWORK

Arturas Kvederis — Mon, 07 Jul 2008 12:55:37 GMT

Version #1 created by godzhesas on 7/7/2008 7:55:37 AM TAG TAG

How_To_Prepare_Project_Initiation_Document - COMINDWORK

Arturas Kvederis — Mon, 07 Jul 2008 12:55:31 GMT

Version #1 created by godzhesas on 7/7/2008 7:55:31 AM

Among the issues that need to be addressed in the project initiation document, some are required and some are optional. Here are some common things that should be taken into consideration when putting up such documents:

Problem/opportunity statement (required): What is the problem or opportunity of the project? This section should provide background on the factors that led to the project and, where appropriate, some history of what has been attempted in the past.
Scope definition (required): What are the quantifiable characteristics or end results to be achieved? The scope definition should respond to the problem or to the opportunity. The end product might be a specified product, process, or service.
Completion criteria (required): What needs to be done? How will it be measured in the most objective terms? How will we know when we're finished? The completion criteria should indicate whether it is the design, the prototype, or a complete working product, system, or process that is the goal of the project. Consequently, this completion criterion or standard of performance needs to be quantifiable. The objective is to sate the goal clearly so that there wouldn't be any questions upon project completion
Assumptions (optional): What has been assumed? Is everyone aware of these assumptions? Remember that what you, the project manager, assume will form the basis upon which to build the project plans. If the other stakeholders, particularly the client, have not made the same assumptions, there will be a major difference in expectations.
Risk (required): What are the risks of doing or not doing this project? It can be a detailed mathematical presentation with which to project the financial and other benefits. Or you can provide a business analysis of the major risks and rewards that provide the basis for deciding whether it is worth to proceed with the project.
Resource requirements (optional): What resources will be required? This section should alert particular areas of the organization that their staff members will be required to support this project. You may also want to announce whether you will need any special or unusual resources for the project. Do not make definitive specifications at this point since you do not have enough information to plan. Rather, include a generic statement of skill mixes that will be eventually requested.
Constraints (optional): Are there any special constraints imposed upon the project? These could be environmental factors such as terrain, weather conditions, or Environmental Protection Agency requirements. There may be constraints imposed by equipment, technology, or chronological limitations to be considered. Get them out on the table at the beginning of the project so that you will have the opportunity to re-evaluate and pursue alternative solutions.

Remember that Comindwork integratred wiki system is ideal for creating and managing all kinds of project documents as wiki pages weather it is PID (Project Initiations Documents), project charter, risk analysis or any other.

Comindwork_as_GTD_Software_part_2 - COMINDWORK

Arturas Kvederis — Thu, 03 Jul 2008 07:45:26 GMT

Version #1 created by godzhesas on 7/3/2008 2:45:26 AM

In my previous post I gave you the idea what the getting things done software is all about and how you could use Comindwork as a GTD software. There are two more things that I'd like to point out and share some tips how to use Comindwork for your advantage.

Workflow process. Collect - use Comindwork wiki to store all the information, even if you'll forget where you have written something - the powerful Comindwork search feature will help you find it; Process - on personal or project dashboards you can easily sort tasks/cases by priority, you can easily assign (to yourself and to the team) and resolve tasks, set due dates and reminders; Organize, Review and Do techniques just needs simple and effective way to move between a lot of tasks and info, dashboards and tagging does a great job when you are just getting things done.
Natural planning method. This planning things connects five methods: defining the purpose and principles (wiki documents, like requirements, vision etc.), envisioning the outcome (project goals), brainstorming, organizing (tagging), defining next actions.

The GTD is all about to save, organize, control and get all the related information related to things that needs to get done. Sign up for a free Comindwork account and start getting things done!

Universal_Edit_Button - COMINDWORK

George Thorn — Tue, 01 Jul 2008 11:35:35 GMT

Version #2 created by th on 7/1/2008 6:35:35 AM

The Universal 'Wiki' Edit Button leads to a page where you can collaborate, not just comment, commit or comply. -- Ward Cunningham, Inventor of Wiki

Comindwork joins wiki providers initiative and introduces support for the Universal Edit Button (UEB). This button is a 'don't forget about me' type of things. If you can edit the current page, a green pencil icon appears in the URL bar of your browser (similar to the RSS icon) and reminds you about this. It invites to contribute. Clicking on it will take you to the editor.

For now, this button is available only in Firefox 2 or 3 as a little extension. Over the time, it is expected that browsers will support this neat button directly, as they have done for RSS feeds. UEB is already supported by nearly 50 wiki providers. And the number keeps growing!

Install Firefox extension to see UEB in your browser

Widgets - COMINDWORK

Andrew Uminski — Tue, 01 Jul 2008 07:36:16 GMT

Version #1 created by andrew on 7/1/2008 2:36:16 AM TAG TAG

Widgets_control - COMINDWORK

Andrew Uminski — Tue, 01 Jul 2008 07:36:08 GMT

Version #1 created by andrew on 7/1/2008 2:36:08 AM

Per numerous requests we are now making user interface more customizable.

On this screenshot you can see that any widget in the system can be collapsed or its heading-color can be changed. Just mouse over widget's heading and choose desired action. This option is available on global dashboard, project-dashboards and right-side panel with widgets.

The upcoming features include dragging widgets around dashboards, add new or own widgets, create separate dashboards.

Your comments and suggestions are highly appreciated!

Search - COMINDWORK

Andrew Uminski — Tue, 01 Jul 2008 07:15:22 GMT

Version #1 created by andrew on 7/1/2008 2:15:22 AM TAG TAG

New_advanced_search - COMINDWORK

Andrew Uminski — Tue, 01 Jul 2008 07:15:16 GMT

Version #1 created by andrew on 7/1/2008 2:15:16 AM

Finally! We got brand-new super fast advanced search. You can now search for specific entities and only in selected project workspaces. The screenshots below represent typical search by keyword with further possibility to decide what to search and where. Try it out and let us know what you think!

1. Ordinary Search

2. Expand to see Advanced Search options

Open_authentication - COMINDWORK

Alex Postnikov — Mon, 30 Jun 2008 19:29:12 GMT

Version #1 created by pas on 6/30/2008 2:29:12 PM

Noone's happy with trying to remember one more password. And we're really eager to make things easier!

Let me introduce Open authentication feature.

Right now you may choose to log in using your

GMail account
Yahoo account
OpenId

You can see the 'sign in' form changed:

But before signing in, we need to identify you. It's only you who may tell that your GMail account really belongs to you.
So first of all, please log in with your Comindwork account, go to Preferences area and set up your credentials:

We hope this makes your work more convinient. Let us know what you think of this feature and other Comindwork features. Drop a note, and stay cool. :)

Alex

GTD - COMINDWORK

Arturas Kvederis — Tue, 24 Jun 2008 10:58:16 GMT

Version #1 created by godzhesas on 6/24/2008 5:58:16 AM TAG TAG

Comindwork as Getting Things Done Software - COMINDWORK

Arturas Kvederis — Tue, 24 Jun 2008 10:58:13 GMT

Version #1 created by godzhesas on 6/24/2008 5:58:13 AM

I doubt that there are a lot of people interested in project management who haven't read David Allen's "Getting Things Done" or as it is often abbreviated as GTD. Well in case if you haven't read it, I'll explain the basic principles that were provided in the book. The main idea of the whole things comes to that you need to get the stuff out from your head, write things you need to do somewhere. According to Allen, when you have freed yourself from the job of remembering a lot of important stuff (remember you need to write it down), you can actually concentrate and get things done you've written down on your list.

So now we know what the GTD is all about, lets take a look at the core getting things done methodology and how you can use Comindwork for your needs as an online getting things done software. Allen believes in two main things when it comes down to time management - control and perspective. He recommends three main methods on gaining control and perspective:

Workflow process
Framework with 6 levels of focus
Natural planning method

I would like to note that I think that one of the best tools for GTD is wiki. This is one of my favourite Comindwork features, you can easily use Comindwork wiki and other features for controlling your 6 levels of focus:

Current actions - Comindwork dashboard helps you quickly find who is doing what, what task you've been assigned
Current projects - project activity feature comes in very handy here, it helps to see what is going on across all of your projects without a need to go into details (only in few seconds you can see the wiki, tasks, blogs, file activity)
Areas of responsibility - the easiest way is to create a wiki document like responsibility matrix, set visibility options and update it any time when needed
Yearly goals - you can set project goals with just one click from the project dashboard, fast and easy
5 year vision - you need to use wiki for this one, in five years a lot of things will change, you might want to update your vision, but that is what's great about wiki - you can compare with the older versions and see the changes.
Life goals - one word: wiki :)

I will share some tips on workflow process and natural planning method on my next post, meanwhile you can sign up for a free account and tell what you think and keep tuned.