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Does Automated Information Matter?

Tue, 18 Oct 2011 04:00:00 GMT

Shockingly, 80% of content is unstructured and 90% of unstructured content is unmanaged. All content—regardless of format—is subject to regulation. Efficient data classification and extraction is critical to the success of all organizations.

Organizations can transform their business documents into structured digital information with Kofax Transformation Modules (KTM), a Kofax Capture software module. Through advanced recognition technology, KTM automates document and form classification, page separation, and data extraction and validation capabilities to drive data-critical processes forward. KTM software processes hand-printed and handwritten forms, invoices, checks, correspondence and any other documents on a single integrated solution.

Users leverage our most comprehensive and versatile solution to transform paper into intelligent digital content. ROI is guaranteed and is typically achieved within 12 months.

Key Benefits

Improve information accuracy, speed & quality
Reduce operating costs
Enhance customer service
Achieve stronger compliance adherence
Strengthen data security & management
Streamline business processes

To learn how more about Kofax Transformation Modules powerful classification and extraction technology or to schedule a consultation, please contact us at 908-735-0393 X110 or info@dcainfo.com.

Extend Back Office Business Systems to the Front Office with KFS

Tue, 22 Feb 2011 05:00:00 GMT

Kofax Front Office Server (KFS) extends the functionality of Kofax Capture and KTM by enabling front office and remote users to capture documents at their points of origin for input into a business process or workflow. The system leverages existing infrastructure, such as MFPs and desktop scanners to extract data from documents in a quick, efficient and more cost effective manner. Users can initiate processing of emailed, faxed, or paper documents from a MFP panel with the same administrative control options as documents sent to a business process. This system allows organizations to maximize the efficiency of document driven operations, speed processing times, reduce costs and enhance customer service.

The centralized Kofax Administration Console is a thin client application included with Kofax Front Office Server that gives Kofax Capture administrators the ability to check the status of input devices, set up users, and control user privileges. Administrators can create personalized interfaces and workflows based on the specific activities of each user, as well as enable enhanced features such as database look-ups and drop-down lists to improve speed and accuracy.

The easy to use interface allows users to interact with documents with no training required. Users can scan and process documents via the scanner interface, or by using the Front Office Web Client. The web client is a browser-based application that supports scanning, image editing and document indexing right from your PC.

For advanced document processing options, Kofax Front Office Server is tightly integrated with Kofax Capture. Kofax Capture provides data extraction options like OCR, ICR, OMR and includes the ability to read barcodes and convert documents to PDF format. Kofax Capture offers release connectors for over one-hundred ECM platforms, workflow systems, and line of business applications.

For more information on KFS and Kofax Capture solutions, please call DCA at (908) 735-0393, or contact us online.

Automated Document Processing with ABBYY Recognition Server

Tue, 15 Feb 2011 05:00:00 GMT

ABBYY Recognition Server is a scalable solution for enterprises looking to convert large volumes of paper for archiving, e-discovery and enterprise search. Recognition Server is a server-based solution that automates document processing, OCR and PDF conversion to create fully searchable electronic text. The system can be deployed in multiple departments or locations and monitored from a central site, making it ideal for enterprise environments.

The three main components of Recognition Server are the server manager, processing station and administration console. First the server manager identifies all requests coming into the system and distributes the jobs to various processing stations for conversion. Processing stations then automatically perform OCR and conversion and deliver documents to file storage, e-mail addresses and ECM systems. The solution is highly scalable, as additional processing stations can be added as processing volumes increase. The entire system is monitored by a central administration point, where customization and integration with external applications can be configured. Tasks can be managed by creating workflows according to procedural rules set by business processes.

Recognition Server is a flexible solution that can serve a variety of functions. It can be used as a complete turnkey solution as well as an integral part of an external system, such as content management systems, document management systems, enterprise resource planning systems, document capture, and document sorting systems.

If you are considering a server-based OCR or PDF conversion solution, please contact DCA for more details. Solution experts can be reached by phone at (908) 735-0393, or online.

Scan to Archive versus Capture to Process

Tue, 08 Feb 2011 05:00:00 GMT

There are several components to consider when cost justifying a conversion project. Beyond traditional scanning to archive for disaster recovery planning, the greatest benefit of scanning is realized when capture technology is utilized to improve core business processes. Still, AIIM's latest research reveals that only 15% of users scan to drive a process. The vast majority continue to scan only to archive their information.

Today’s capture technologies provide a complete solution for scanning documents at the front end of a process. Critical data is extracted from documents, and transformed into useful information to drive the process. Information may also be routed to multiple departments and functions in various electronic formats.

Capturing information at the start of a business process allows organizations to manage critical information while reducing manual labor costs such as data entry, sorting, filing, storage and shipping. Capture technology also helps improve efficiencies of core business functions and enhances data quality throughout the organization.

Accounts Payable is a prime example of a process that can generate a quick ROI from imaging. For more on this topic, please read our blog: New Aberdeen Research Shows AP Automation Pays Off .

DCA can help your organization determine the best solution for your business. With over 20 years of experience, DCA has earned a reputation as an industry leader in developing end-to-end content management solutions across all industries. For more information, please contact DCA at (908) 735-0393 or contact us online.

Accelerate Your Business Processes with a Digital Mailroom

Tue, 01 Feb 2011 05:00:00 GMT

Despite the use of technology to streamline processes, paper mail volumes continue to grow exponentially in most corporations. The growth of businesses combined with an increasingly mobile workforce contributes to the rise in paper mail usage. Even relatively small companies often need to process tens of thousands of pieces of mail monthly. As a result, mailrooms require a high degree of automation in order to keep up to date. Organizations today demand accurate information to be delivered to the appropriate recipient in a timely manner and they will spend a high degree of time and energy converting the information they receive into useful data if using a manual process.

With a digital solution, all paper documents can be opened, scanned, and emailed to the proper recipient. This reduces the cost of moving paper around within the corporation, and allows for easy tracking and archiving of all received mail. With 90% of mail being automatically processed, even relatively small corporations can significantly reduce mailroom costs by automatically routing incoming mail.

Also, if more than one person at a corporation requires information coming in through the mailroom, automatic scanning and processing allows multiple recipients to receive what only entered the corporate headquarters as one single piece of paper. This automation saves time and money, while also mitigating the risk of critical documents being lost when they are still needed to serve business functions.

Since many business processes begin in the mailroom, delays or inefficiencies in the processing of mail create a bottleneck at the start of those business functions. Many operational areas can be negatively impacted by poor performance in the mailroom including accounts payable, customer service, sales, supplier relations and many other areas of the business.

For more information on digital mailroom solutions, please contact DCA at (908) 735-0393 or contact us online.

Creating a Successful Business Process Management Project

Wed, 26 Jan 2011 05:00:00 GMT

There are countless benefits to implementing a business process management project, including increased business flexibility, efficiency and profitability. But in order to achieve these goals, it is imperative that your ECM strategy is well developed before any technology is deployed. Here are some tips to creating a successful BPA project:

Create awareness and gain support for your ECM initiative. Be sure to engage all stakeholders in the process as early as possible, especially the end users. Those who are close to the process can give insight into what is working and what isn’t. Routine business processes often aren’t optimized due to the use of old methods that were never updated to evolve with the growing needs of the business.
Be prepared and be realistic. Before you invest in technology, allot the appropriate amount of time and resources to the project. You will need sufficient time for analysis, planning, testing and improvement. Be sure to identify goals that are attainable with your timeline, budget and other resources available and communicate these goals often. With realistic goals in mind, staff will stay motivated to gain the desired results.
“Think enterprise”. Even if you are focused on improving a single department or business area, consider the opportunities in all of the areas within your business where the data you collect has strategic value.
Continuously evaluate and improve the process. Your business is constantly evolving, and so are the technologies that support it. Evaluate your processes periodically and modify as necessary to stay in line with broader enterprise goals.

For more on ECM strategies, please contact a DCA representative at (908) 735-0393 or contact us online.

How E Forms Can Transform Your Business

Tue, 18 Jan 2011 05:00:00 GMT

Nearly all organizations rely on forms in some area of their business. Whether it is human resources managing payroll or a university processing student applications, forms allow organizations to collect specific information to serve key business functions. Nevertheless, paper forms have certain limitations; they are vulnerable to damage, being lost, misplaced, altered or forged. Moreover, paper forms are tedious and slow to process due to redundancy of information, version control, approval routing and the input of data into business systems. Advanced technology provides a better solution to managing forms with the creation of electronic forms, or e-forms.

An e-form is a computer program version of a paper form. Aside from eliminating the cost of printing, storing, and distributing pre-printed forms, e-forms accelerate processes because they can automatically format, calculate, look up, and validate information for the user against existing databases. Compared to paper forms, e-forms allow more focus on the business process or underlying problem for which they are designed by streamlining workflow. Digital signatures and routing via e-mail can significantly reduce approval cycle times. With electronic submission of completed forms, you can also eliminate the cost of rekeying data and the associated errors.

DCA is a leader in implementing secure e-forms solutions for both public and internal forms processing. DCA provides solutions to quickly capture, verify, approve and integrate data with existing enterprise systems, while ensuring that the data collected is secured, validated, protected, and archived against possible loss or damage. To learn more about streamlining critical business processes with electronic forms, please call DCA at (908) 735-0393 or contact us online.

For more on our e-forms solutions, please click here.

Streamline Medical Claims Processing with Capture Technology

Tue, 11 Jan 2011 05:00:00 GMT

The Healthcare Billing and Management Association reports that the frequency of overpayments, rejections, and denials on medical claims often reaches 50%, primarily due to manual data entry errors and the high complexity of claims. The main challenge of claims form processing is manual data entry, which creates a bottleneck at the front end of the process, delaying payments and increasing per-claim processing costs. This issue can be addressed by the introduction of a front-end capture system, which minimizes manual keying of data, resulting in improved productivity, data accuracy, customer service, and profits, all while cutting costs.

Due to the high volume of data fields found in medical claims forms, the per-claim processing cost can reach up to four dollars per claim with manual methods. With robust OCR technology, capture systems are able to achieve high automatic extraction rates to ensure that data is always found correctly on the form and verified for accuracy. Capturing information from CMS-1500 and UB-04 paper forms allows health insurers to accelerate the processing of claim forms and supporting documents, and the delivery of that information to business systems and content repositories.

Once information is extracted from a claim form, customized business rules are automatically applied to validate the information according to data format and field content requirements outlined by the American Medical Association (AMA). Information relating to medical treatments is also verified against AMA Current Procedural Terminology (CPT) code databases, and patient data is verified against the insurer’s existing customer database. Because the information contained in these database records may frequently change or need to be updated, it can be difficult for operators to know if they are using the most current information. An automated lookup ensures that data is current and accurate. Verified data is then delivered to a back-end content management system, and workflow can be applied for use in analysis, reporting, and retrieval.

Automated processing of CMS-1500 and UB-04 paper claim forms can significantly reduce operational costs and eliminate 80% of payment errors during data entry. For more information on how to lower labor expenses, improve data accuracy and increase turnaround times in claims processing, please call (908) 735-0393 or contact us online.

Creating Winning Strategies for Gaining Information Advantage

Tue, 14 Dec 2010 05:00:00 GMT

Information today is flowing into organizations at an unprecedented rate, and with greater variety and complexity than ever before. For many organizations, this rapid influx of information presents a challenge, yet others see it as an opportunity to shift the competitive landscape and revolutionize the way they do business. EMC recently formed the Council for Information Advantage, where top IT experts discuss successful strategies for leveraging their company’s information as a business asset.

The ten executives in the Council recently unveiled three strategies for gaining information advantage; shifting from manual input of data to intelligent recognition software, reducing the “silo problem” faced by most companies, and providing comprehensive training to end users. The first strategy is discussed by Andy Brown of Bank of America, who encourages utilizing well defined processes to manage corporate information and employing them consistently throughout the enterprise. This can be achieved by automating data classification and automation in core business processes whenever possible, thus achieving efficient information governance.

A second strategy recommended by the Council involves collapsing information silos to unlock the value of data across multiple facets of the business. Most companies today are simultaneously supporting multiple systems and networks, each dedicated to a single department or line of business. By streamlining information systems, data can be shared over an enterprise wide framework and used for business critical decisions.

Looking beyond the investment of time and resources, the largest hurdle to implementing new technology infrastructure is often internal resistance to change. The final strategy suggested by the Council works to counter this issue. Before implementing a solution, IT should engage the end user in defining the requirements and desired results of the project. By collaborating with end users throughout the process, organizations are more likely to realize their IT goals. In addition, it is crucial that the solution is user friendly and business units are adequately trained to unleash the maximum potential of the technology.

As information continues to multiply, the need to develop strategies and supporting infrastructure to competitively leverage information becomes paramount to success. For more information on how to use these and other strategies to improve your business processes, please call DCA at (908) 735-0393 or contact us online.

Outsourced, Distributed or Centralized Scanning?

Tue, 07 Dec 2010 05:00:00 GMT

Improving technology has made recognition software more user-friendly, efficient and cost effective. As scanning and capture technologies become more widely utilized across organizations, it is important to evaluate the various strategies of capture. Outsourced scanning, centralized in-house scanning and distributed scanning each have proven benefits as well as drawbacks.

A 2010 independent study by AIIM evaluates the decision criteria of a selection of 65,000 respondents when deciding which capture strategy to implement. They found a significant increase in the preference for both centralized and distributed capture, and only a small increase in outsourced scanning.

The study shows that larger organizations were more likely to outsource scanning, with 55% of large companies outsourcing as compared to 32% of midsized and 22% of smaller organizations. The primary driver for outsourced scanning is reduced cost, followed by the desire to keep the workforce focused on core tasks. An impressive 88% of respondents were satisfied with the service provided by their outsourcer.

Centralized in-house scanning was preferred when security and physical transportation of documents was a concern. Issues with this model can be limited storage space and logistical requirements. Centralized scanning may yield better quality entry and indexing due to the greater process knowledge of in-house staff.

When working across multiple locations or departments, distributed scanning often delivers the greatest benefit. Rather than shipping documents to a central location for imaging, departmental scanners and MFP’s may be utilized by remote staff to capture documents. This sometimes presents a quality control issue, as training is often limited due to the larger number of scanner operators.

DCA is a provider of both on-site and off-site scanning services and has a proven track record of maintaining the highest level of security, confidentiality, and professionalism. Our years of conversion experience in some of the most heavily regulated environments have yielded an offering to conversion services that should address virtually any client concerns. Our scanning associates are made up of dedicated professionals who can quickly set-up a high-speed, client specific scanning environment to meet the specified goals and budgets to just about any project. For more information, please call DCA at (908) 735-0393 or contact us online.

For the complete AIIM study, please click here.

Increase Scanning Productivity and Capture Efficiency with VRS Elite

Tue, 30 Nov 2010 05:00:00 GMT

There is no question that document scanning can greatly benefit an organization, but those who have experience with the technology know that image quality issues can impede the results of your scanning operation.

Kofax Virtual ReScan (VRS) helps take the pain out of scanning by reducing the time spent manually preparing documents and by automatically enhancing the quality of scanned images. VRS eliminates the need to customize scanner settings for specific document types and produces a perfect image the first time, every time. Features such as automatic page orientation, blank page detection, color detection and smoothing help reduce the time spent manually preparing documents, allowing for more efficient scanning and processing. By delivering cleaner images, VRS increases the accuracy of optical character recognition (OCR) and handwriting recognition (ICR) software. This works particularly well in a distributed capture system, where scanner operators may not be trained on settings and special features. With VRS, piles of documents can be fed into the scanner and the software will automatically clean the images for optimum readability and data extraction.

VRS Elite takes this a step further by adding controls to manage your entire scanner fleet from a central location. Kofax VRS Elite software can be distributed and installed from a central server using Windows Installer and easy-to-apply patches. Profiles can be created and managed by an administrator and applied to each scan station, ensuring consistency throughout various locations. VRS software will intelligently identify and apply the correct profile based on document characteristics. The Device Health Monitor proactively alerts administrators to issues that may affect image quality, such as multi-feeds, failing lamps, or roller wear.

VRS has been successfully deployed in numerous applications, from claims processing for insurance companies to admission forms processing for educational institutions. If you would like to learn more about VRS Elite, please contact DCA at (908) 735-0393 or contact us online.

The Legality of Digital Images Explained

Tue, 23 Nov 2010 05:00:00 GMT

In an increasingly demanding regulatory environment, an Electronic Document Management System (EDMS) can help organizations ensure compliance with record retention and destruction schedules by managing digital image copies scanned from the original paper documents.

In making the decision to convert paper documents to digital images, the legality of scanned copies is often a concern. A third party study conducted by Cohasset Associates addresses this issue and outlines best practices for implementing successful content management solutions.

Generally, for an imaged document to qualify as a legal record, the following must be true:

Documents must be stored on unalterable media
The system must have controls to ensure integrity, accuracy, and reliability
The system must include an audit trail to track creation, alteration and deletion of records
A complete and accurate transfer of records must be possible
The system must have controls to prevent and detect deterioration of records
There must be an indexing system to assist with record retrieval
The system must have the ability to print records
The system must be able to cross-reference other record-keeping systems and software
The system must include documentation on how the software works and how it is set up

It is also important to note that technology alone cannot guarantee compliance. It is crucial to establish clear and consistent policies and procedures for the capture, storage and access of documents. With these guidelines in place, digital image copies can be considered equally acceptable to both federal and state governments as the original physical records.

DCA has 19 years of experience developing and deploying EDMS solutions across a variety of industries including government, education, healthcare, finance and pharmaceutical. For more information on document imaging and scanning solutions, please call DCA at (908) 735-0393 or contact us online.

New Aberdeen Research Shows AP Automation Pays Off

Tue, 16 Nov 2010 05:00:00 GMT

Accounts Payable is gaining more and more momentum as a strategic function within enterprises. With pressures to increase visibility, compliance and efficiency while cutting costs, many have taken advantage of technology to streamline AP processes.

The Aberdeen Group recently conducted a study of over 150 companies to uncover best practices in Accounts Payable among the top performers. They discovered that the cost to process an invoice for the average enterprise was almost four times the cost of those classified as best-in-class enterprises. Additionally, it took almost four times longer. So what are the best-in-class doing to set themselves apart?

As a starting point, the participants identified a need to evaluate current AP operations to eliminate bottlenecks and standardize a set of best practices for the receipt and workflow of invoices. It is important to quantify the associated time and cost to manually process paper invoices and to reallocate these resources to areas of more strategic value. This upfront effort will lay the groundwork for smoother automation implementation down the line.

Document capture and workflow technologies with automated approval routing have proven a significant ROI by reducing cycle times, lowering transaction processing costs and eliminating manual data entry. This enables AP staff to better manage supplier relationships by eliminating potential errors and providing real time tracking of invoices in the procure-to-pay cycle. Choosing the right technology not only addresses performance goals, it also enables finance managers to monitor organizational performance for financial reporting and budgeting. To complete the solution, it is important to tightly integrate AP processes with existing ERP systems.

For more information on how AP automation solutions can add strategic value to your organization, please contact DCA.

Distributed capture increases efficiency for decentralized offices

Tue, 09 Nov 2010 05:00:00 GMT

More and more businesses are moving towards a remote workforce to decrease costs, increase productivity and offer employees more flexibility to meet and engage with clients. As this trend continues, it becomes increasingly important to improve the inefficiencies surrounding a decentralized workforce.

Although a distributed workforce offers huge benefits to the business and employees, it can also present a number of challenges. One of the biggest issues with remote offices and employees in the field is shipping documents back and forth. Not only is this a costly proposition, but it also adds time to the business process and creates added challenges surrounding the security, storage and disposal of the physical documents.

A distributed capture solution can drastically decrease costs and improve business processes. An employee can simply scan the document and the distributed capture solution automatically sends the document to a secure, central server where the data is then extracted and delivered to the appropriate databases.

There are a number of businesses that could benefit from this approach. Here are a few examples:

Insurance companies. With distributed capture, insurance agents can scan documents and attach necessary photos to a claim and send it immediately to the central office for processing. This speeds up the claims process for the client and saves the company the time and cost associated with shipping and processing physical documents.
Financial institutions. Loan processing typically includes filling out a number of physical documents that have to be processed, filed and stored for up to seven years. Eliminating the physical paper speeds up the processing and retrieval of documents. It also cuts down on the space needed to house documents.
Healthcare companies. Every new patient must fill out a number of intake forms, which include personal information, medical history and insurance information. The information is needed for a number of processes – billing, claims processing and records retention. Distributed capture allows the information to be readily available to the appropriate groups and makes for the easy transfer of information to other medical offices if needed. This solution also offers increased security as documents can have restricted access to authorized personnel.

DCA offers a number of solutions to help get your remote workforce on the same page. If you’re ready to learn more about how distributed capture can make a difference for your business, call us (908) 735-0393 or contact us online.

Instant Document Management with EMC Documentum ApplicationXtender

Wed, 03 Nov 2010 04:00:00 GMT

Check out DCA and EMC's new Microsite for the latest innovations in capture technology, and see how others are taking advantage of this opportunity to boost their operational efficiency.

EMC ApplicationXtender is the leading document management solution for departments and midsize organizations. AX allows organizations to capture paper documents and forms as digital data, manage them in secure electronic storage, then search and share them easily from your desktop – saving you time and money.

DCA, Inc. has been providing EMC ApplicationXtender solutions since 1995. Our expertise in system analysis, system configuration and deployment, business process automation and on-going support is second to none. We serve all industries and can address any document management need that our clients may have.

Please feel free to contact us for a consultation today.

Capture documents, capture criminals?

Tue, 02 Nov 2010 04:00:00 GMT

Miami, Boston, Chicago, Los Angeles, New York and Dallas are all major cities dealing with similar issues. One of those issues is crime. Recently DCA was involved in a massive project to help a major metropolitan police department handle the issue of crime in a more efficient and productive manner.

To begin, Michael Coombs, DCA’s project manager of Kofax Capture applications, met with the police department for an evaluation of their current system. It was evident that the system for creating and tracking criminal cases was a mess of faxes, emails, and messenger services moving paper documents from one place to another. In a department of over 200 precincts, this process was cumbersome and would not allow for the transfer of knowledge easily.

Upon first meeting, the client had major reservations about DCA’s ability to develop a successful document management solution, as other top providers had tried and failed. In fact, after presenting DCA with the security policies, politics, and the infrastructure challenges, the attitude of the client was "Good luck, it won’t work." "This was definitely one of our more challenging projects." Michael Coombs noted.

DCA developed a document capture system that utilizes Fujitsu fi6000NS network scanners feeding a Kofax Capture system. These scanners allowed each unit to scan all relevant documents pertaining to new and existing cases without the need of any additional hardware. The documents are received and processed through a central Kofax server which extracts data then releases the documents, making case files available for use anywhere on the network within minutes.

Scott Bonadonna, lead tech from DCA added, "This is an enormous upgrade for the officers. Think about what they had to do before this system was put in place. It was impossible for supervisors and co-workers to view or have access to everything needed to work on these cases."

Not only did DCA make it work, but their rapid success with Kofax capture and Fujitsu has paved the way for even more projects from the metropolitan police department. There are additional opportunities to extend the Kofax document capture system to new areas and new forms, as well as other ways to automate information from the 200 to 300 new cases coming in each day.

This system has transformed a process that would have typically taken days or even weeks and reduced it to a matter of minutes. It has eliminated the need to manually move paper documents and evidence from one site to another, and enabled this metropolitan police department to link crimes, detect patterns, and capture criminals more effectively. DCA, along with our partners Kofax and Fujitsu, is working to make the world a safer place, one case load at a time.

Going Green to Save Green

Thu, 28 Oct 2010 04:00:00 GMT

Did you know that according to national averages, approximately 130 pounds (or 37 reams) of paper are used annually by each employee in your organization?

Depending on the size of your business, that volume could have a significant impact on both the environment - and your bottom line. In addition to the hard cost savings of reducing paper usage in your organization, consider the indirect cost savings that could be achieved by streamlining paper intensive processes.

Electronic Content Management (ECM) is a way to reduce your environmental footprint and save money at the same time. One way this is achieved is by automating core processes, such as Accounts Payable. ECM technologies can cut the cost of processing an invoice by a factor of 10, resulting in increased productivity and greater client satisfaction, not to mention enhanced document security and visibility in your operations.

DCA would like to share with you our best practices in ECM and tips on how to minimize the environmental footprint of your organization. Contact us today for a complimentary consultation.

How do you plan to participate in Paper Free Day? Share your comments below!

Kofax Capture and Automating your Business Processes

Wed, 27 Oct 2010 04:00:00 GMT

Many times we hear management asking us to find ways to "work smarter." But that can be difficult to do without having the right technology to back it up. Without some investment in automation technology, the whole idea of "working smarter" will only result in frustrated employees.

Automated, intelligent scanning software, like Kofax capture, can dramatically reduce employee workload while cutting costs in the process. Two companies – a hospital and an insurance company – used Kofax capture solutions to achieve just that:

Hospital

A hospital had recently implemented an Enterprise Resource Planning (ERP) solution to improve operational processes. However, the processing of supplier invoices remained a manual procedure. This labor-intensive process included registering the invoice in the ERP system and then obtaining a number of approvals before the invoice could be paid.

The hospital installed a Kofax solution to automate the process. Now, invoices are scanned at a central location, the Kofax software extracts the relevant data and cross-checks it with the ERP accounting system and the approver receives notification via e-mail to start the approval process.

The hospital estimates a 30 percent cost savings per invoice.

Insurance company

Kofax technology helped a Japanese insurance company improve its tedious workflow involving the manual review of forms at numerous levels, manual data entry and lengthy company distribution process. A new process was implemented using Kofax Intelligent Capture & Exchange to scan, recognize, validate, verify and release the documents throughout the company. And, because the solution included Kofax Virtual ReScan, the quality of the documents was ensured throughout the process.

Thanks to this solution, the insurance company decreased the amount of time it takes from document origination to accessibility on the system from five days to two or three days. This solution has also freed up worker tasks, allowing them to focus on other duties.

DCA’s Kofax capture software can help you make an incredible impact on your company’s business processes and pocketbook without sacrificing quality in the process. DCA’s team is skilled in developing a Kofax solution that will help you achieve the results you’re after. To get the conversation started, call us (908) 735-0393 or contact us online.

Automated document sorting cuts costs and improves accuracy

Tue, 19 Oct 2010 04:00:00 GMT

Let's face it; every customer is expecting you to cut costs without sacrificing quality or services. That is NOT EASY! If this sounds familiar, you might want to consider automating your document sorting and classification.

Kofax Transformation Modules (KTM) is an add-on application that integrates seamlessly with Kofax Capture software to transform documents into useful electronic data. KTM eliminates the need for the expensive and error-prone task of document sorting. It can take handwritten notes, invoices, checks and forms and convert them into data that can be used in a variety of ways throughout your organization.

Automating this process can actually improve the accuracy of your document classification. KTM uses high-powered OCR technology that recognizes more than 140 languages with incredible accuracy. On average, users achieve 95 percent accuracy when manually classifying or extracting documents. KTM technology reduces the error rate to less than 5 percent and it does it automatically, saving your staff time to work on more mission-critical tasks.

Companies can reap the benefits of KTM in a variety of a ways. Some examples include:

Invoice processing – Reduce data entry costs by automatically extracting and validating line item data from invoices.

Digital mailroom – Eliminate manual document sorting by classifying all incoming mail and automatically routing it to the right department.

Sales order processing – Shrink the order-to-cash cycle by extracting orders from scanned and faxed POs and validating them against catalog databases.

Document separation – Cut back on document preparation and let KTM identify and sort document types within large packets or folders.

Kofax Transformation Modules handles all documents, regardless of type, on one easy-to-use platform. And, no software is necessary. KTM gives employees the ability to edit and correct documents online.

If you think Kofax Transformation Modules can help your organization reduce costs and improve the quality of your document management, please contact us online or at (908) 735-0393.

Voice Attachment Feature Enhances Scanning Capabilities

Tue, 12 Oct 2010 04:00:00 GMT

The Kodak Scan Station 500 proves that scanners don’t have to be large, cumbersome devices. The Scan Station offers robust functionality with an easy-to-use interface. And, it doesn’t take up a ton of desk space!

The Scan Station 500 offers a number features that set it apart from the competition.

Innovative. The Kodak Scan Station is the first and only scanner on the market that allows users to record messages to be sent with the document being scanned. This cutting-edge technology helps businesses send essential directions for scanned documents to make sure everyone in the organization is on the same page.

Fast. Thanks to the Scan Station’s double-sided scanning capability, the machine can handle up to 3,000 scanned pages a day. And, because the load tray can accommodate up to 75 pages at a time, employees spend less time feeding documents into the machine. It also automatically removes blank pages and corrects page orientation to reduce document prep time.

Smart. With the touch of a button, one document can be scanned and sent to your entire organization through e-mail, printer, fax, USB drive, the network or FTP all at the same time. The Scan Station allows companies to remotely access, configure and manage the device.

Simple. The Scan Station’s large, intuitive touch screen makes it incredibly simple to use. Frequent job settings can be programmed into the scanner for added convenience.

Secure. The Scan Station’s private key encryption and secure login via LDAP helps prevent malicious access to your data. It also offers user authentication based on the standard Windows OS authentication.

To learn more about how the Kodak Scan Station 500 can simply your electronic document management, give one of our representatives a call at (908) 735-0393 or contact us online.

Dramatically Improve Productivity with Smart Scanning Technology

Tue, 05 Oct 2010 04:00:00 GMT

Manual document scanning and preparation is a time consuming activity. Before you even begin manually feeding the documents into the scanner, a lot of work goes into sorting the documents to make sure they are scanned properly. Even then, it often takes multiple attempts to get the documents looking their best.

Now, there is technology that can do all of the work for you. Thanks to cutting edge Kofax software, you no longer have to worry about uneven images, varied page orientation or poor image quality. Kofax VirtualReScan (VRS) works with document scanners to automatically enhance the quality of scanned images, eliminating the need for manual document preparation or costly rescans of the original documents. Simply remove the staples and paper clips, place the documents in the feeder and press the scan button. It’s that easy.

Kofax technology takes all guesswork out of scanning by:

Detecting the proper page orientation and automatically correcting it on the fly;
Cleaning images to ensure the accuracy of optical character recognition (OCR) and handwriting recognition (ICR) software;
Determining which pages need to be scanned in color versus black and white, eliminating the need to change scanner settings or insert separator sheets;
Capturing documents with textured backgrounds, such as graph paper, blueprints or security paper, with incredible clarity;
Correcting images automatically and providing quick tools for further repair without ever touching the original document;
Distinguishing between blank pages and pages with even the faintest text, reducing the costly storage of blank pages; and
Storing images in a smaller file size.

Don’t waste another hour of your organization’s precious time by manually scanning documents.

Get the high-quality documents you deserve in less time with DCA’s Kofax software. To learn more, call us (908) 735-0393 or contact us online.

Automating accounts payable can lift cost saving efforts

Tue, 28 Sep 2010 04:00:00 GMT

With this extended economic recession, you've probably already tackled the regular cast of cost-saving characters -- labor, inventory, travel, selling expenses, etc.

As you start to dig deeper for ways to conserve cash, don't overlook the process automation opportunities in accounts payable.

Invoicing, accounts payable and receivable transactions are highly resource-intensive activities in almost any business. This becomes even more difficult under the circumstances of reduced staffing levels. When these scarce resources are tied up in mundane work, there is less time available for those activities that contribute to improving the performance and growth of the business.

If you are still using manual methods of extracting and validating accounts payable data, you're probably exposing your business to unnecessary cost, cash flow delays and human error.

DCA can help you find ways to eliminate these costly manual processes through document automation technologies. For example, many of our customers have turned to some form of accounts payable automation as a way to reduce costs. And still more benefits can be gained by extending and leveraging the level of automation.

Full automation of accounts payable creates a solid foundation for centralized finance organizations, shared service centers and global enterprises. Similarly, uniting both paper and electronic information sources with an invoice automation solution can help companies better integrate information as it enters the organization, as well as provide knowledge workers with useful tools that work seamlessly with existing corporate applications.

Document management system saves NJ government more than $2 million

Tue, 21 Sep 2010 04:00:00 GMT

A recent success with Bergen County (NJ) municipalities demonstrates how government efficiency and connectivity can improve through flexible document management solutions.

DCA implemented an electronic election document filing system with 62 of Bergen County’s 70 municipalities.

This multi-year project was envisioned to demonstrate the benefits of inter-governmental connectivity and has already saved the county more than $2 million by creating shared document management processes.

The old paper-based system was cumbersome, inefficient and prone to human error. The new electronic DCA filing system permits instant and easy filing, saves time, reduces waste and mitigates human error. The project included

Kodak high speed scanner and workstation
EMC ApplicationXtender software
System Setup
Training

This project permitted the 62 municipalities to expand their participation in the County’s state-certified Electronic Document Management Systems (EDMS), and provided them access to permanent record image repository, microfilm creation, and backup for disaster recovery purposes. The system is also expandable to other records types.

The success of the program was recognized by the New Jersey Secretary of State through a Public Archives and Records Infrastructure Support (PARIS) Grants Program Award of Excellence.

The state report said, "Bergen County has proved that shared services can work, even when dealing with 70 municipalities -- the largest number of any county in New Jersey. The project was successful because of each municipality’s willingness to participate, as well as the county’s excellent project management, especially ensuring cooperation between each participating government and the vendor.

GO PAPERLESS WITH ELECTRONIC FORMS OR “EFORMS”

Tue, 14 Sep 2010 04:00:00 GMT

Electronic Forms or “Eforms” as they are often referred to enhance an organization’s ability to deploy data capture solutions via the internet and extend enterprise applications outside existing infrastructure. In today’s’ economic environment, reducing operational costs, delivering on straight through processing and deploying more environmentally friendly (green) programs are high priority. Deploying DCA’s Eforms solution by Formatta can address all these initiatives while at the same time enabling collaborative, standards-based data sharing.

With the Formatta Eforms solution organizations have the ability to:

Design Eforms quickly and easily without having to program

Electronically collect, validate, and approve data

Route forms through a workflow process for approval while at the same time storing digital signatures

Move data into your core business systems and content management repositories automatically

Some typical applications where Electronic Forms can be deployed to help speed up business processes while at the same time reducing costs include:

PO Requisitions
Expense Reports
New Account Forms
Retirement and Benefit Forms
Online Service Forms
Insurance Forms
Account Maintenance Forms
Financial Aid Forms
Admissions Forms
Internal Human Resource Forms
Admitting and Clinical Forms
Consent Forms
Assessment and Diagnostic Forms
Billing Forms
Patient History Forms

The amounts of forms where Eforms applications can be deployed are endless. To learn more about DCA and our Formatta Electronic Forms and Workflow system visit us at www.dcainfo.com or call (908) 735-0393 to speak with a representative.

DCA completes largest document conversion project in its history

Tue, 07 Sep 2010 04:00:00 GMT

The DCA team took customer service to new heights by converting 8 million secure documents to searchable electronic files in less than six months -- and under budget, too!

The project was under the direction of one of DCA's long-time customers, Pfizer, Inc. The project was mission-critical to the drug-maker, who had just completed the acquisition of Wyeth Corporation and was seeking a rapid transition of that company's patent, trademark and litigation documents.

"The scope and speed of this operation was simply amazing," said Carmen Lantigua, Pfizer Director - IP Global Services. "We went from bidding the project to start-up in just four weeks. DCA completed the initiative on-time and under budget despite several roadblocks we threw at them along the way!"

The project was also significant because the entire document conversion took place on-site at the customer location.

Our goal with every project is to address the business needs of our customers using a creative balance of technology and our experienced team of imaging professionals" stated Thomas Tripodi, DCA's VP of Business Development. "With this project, Michael Coombs, the DCA Account Manager for the Pfizer Account, developed an end to end solution that leveraged similar technology to the existing Pfizer production environments that DCA implemented in 2004. Leveraging DCA staff and equipment, we were able to create a high volume onsite production conversion platform. This solution eliminated the need for any of Pfizer’s documents to be moved from their existing file room. In addition, Pfizer’s data never left their network during the entire conversion, assuring the highest level of data security”.

“A key requirement of this initiative was having indexed document images available for use by the Intellectual Property organization within a couple of days of scanning. Additionally, any documents that were not scanned and required priority handling, were routed to an express queue to expedite the release of them through their Content Management Software” adds Thomas Tripodi

Technology used to manage the 8 million documents included multiple high-speed Kodak I-700 series scanners and both Kofax and EMC Documentum document management software.

New York-based Pfizer is a diversified, global health care company dedicated to the discovery, development and manufacturing of medicines, vaccines and nutritional products for people and animals. Pfizer works across developed and emerging markets to advance wellness, prevention, treatments and cures that challenge the most feared diseases of our time.

Document Conversion Associates, Inc. (DCA) has been an international leader in mission-critical content management solutions since 1991. Featuring world-class document imaging hardware and software and proven information management processes, DCA serves the world's largest companies, governments, and educational institutions with integrated document imaging, forms processing, and digital content management solutions.

Creating business value by automating paper based processes

Tue, 31 Aug 2010 04:00:00 GMT

We recently read an excellent white paper by Sean Baird of EMC and thought we would present to you some of the highlights of this exceptional report.

Although document capture is being used in many organizations to improve business processes, the ability to maximize this value is impeded by two significant challenges:

Too many document types. While many document capture applications focus exclusively on capturing just a few document types, the challenges faced by most organizations require that they capture dozens — if not hundreds — of document types.

Distributed organizations. Documents received at distributed locations are frequently delivered to central mailrooms before they are processed, adding shipping costs and slowing down business processes.

Paper still consumes unnecessary handling time, drives up operational costs, and creates issues for compliance and regulatory obligations.

An example of how document capture can significantly improve a business process is invoice approval and payment. Many accounts payable departments rely upon clerks to enter invoice data into the accounting system. However, organizations are increasingly using advanced capture systems to eliminate nearly all manual data entry, improve data accuracy, free valuable accounting resources, and dramatically speed up invoice processing. AP departments often find that they can reduce the time to process invoices from several weeks down to a few days or less.

Intelligent Enterprise capture extends the value even further:

By providing the ability to capture from remote offices using desktop scanners or MFPs, organizations can immediately capture invoices wherever they are received, eliminating shipping time and costs.
Through its ability to automatically identify invoices from different vendors and to intelligently extract invoice data — even invoices from new vendors — AP clerks are able to focus on higher value tasks.
By providing a consistent method for capturing invoices, organizations make more predictable decisions, understand why decisions were made, and are able to quickly respond to audits.
Leveraging intelligent document recognition to efficiently extract data not only from high‐volume structured forms but also from a wide range of less‐structured or completely unstructured documents.

A recent AIIM study shows that organizations are increasingly capturing documents in‐house, at least in part because automated data extraction outperforms outsourced data entry.

Organizations that can effectively automate data extraction are able to offer faster, more competitive services, while lowering the costs that limit profits and business agility.

DCA + Kofax + SharePoint = Secure document collaboration

Mon, 23 Aug 2010 04:00:00 GMT

Microsoft SharePoint has become an integral part of company life in our "always-on world" of global collaboration.

The broad capabilities of SharePoint 2010 helps your company and business stakeholders quickly respond to changing market needs by sharing ideas and expertise, creating collaborative solutions, and finding the right business information to make better decisions. This powerful technology is helping businesses across the globe cut training and maintenance costs, slash time to market and leverage a global network of knowledge workers.

The popularity of this application is creating a growing demand for solutions that can automatically capture, transform and deliver documents and data into SharePoint.

Through its partnership with DCA, Kofax offers the broadest suite of SharePoint-enabled capture products on the market, supporting business processes and archives from the enterprise level to the individual desktop. The Kofax offering ,in conjunction with DCA’s ability to provide a wide range of hardware and services to convert either backfile or dayforward documents into electronic content, provides clients with a complete end to end solution.

Important features of the solutions include:

Create a complete environment for document-based business processes and archives at the enterprise, departmental and desktop level.
Automatically capture content in any format, from any device or location, and deliver it to a variety of Microsoft applications.
Extract the appropriate information from varied content sources and deliver it to ERP, CRM and line of business systems
Automate the straight-through processing of data and business decisions based on new information as it is received and captured

Kofax is a Microsoft Gold Certified Partner, authorized to enable document driven business process automation, transactional content management and archiving for a variety of Microsoft solutions. A wide variety of end customers have successfully used the Kofax system for business benefits:

Star Cruises, a worldwide cruise operator, uses Kofax Capture to capture, extract and classify about 450,000 employment forms, contracts and related employee records annually, delivering the documents into its SharePoint repository.
Mercy Housing, a national not-for-profit housing organization, uses Kofax Transformation Modules to capture, extract and validate data from invoices, utility bills and various financial documents, and release the documents into its ERP system and SharePoint.
Private Client Resources, a financial information services company, uses Kofax Capture and Kofax Transformation Modules to capture and extract data received from multiple sources, including investment firms, and then transmit the data into its proprietary application as well as a SharePoint archive, resulting in a 75% increase in data throughput.
Raymond James Financial, a worldwide financial services company, uses Kofax Capture to capture client records, new account information, agreements and related documentation from a network of more than 900 independent planners/agents, and then delivers it all into several ECM systems, including Microsoft SharePoint.
The Colorado Housing & Finance Authority, a government financing agency, uses Kofax Transformation Modules to classify and separate loan documents before releasing them into its proprietary ERP system and Microsoft SharePoint

If using Kofax with collaboration software like SharePoint makes sense for your business, why not give us a call and let us assess the opportunities with you? As a Kofax Platinum Provider, DCA is well-positioned to provide the precise document management solutions to meet your needs!

Platinum — our favorite color!

Tue, 10 Aug 2010 04:00:00 GMT

We have just learned that DCA was once again awarded the important Platinum partner designation from one of our valued software partners, Kofax. This award is presented annually to the upper tier of more than 1,000 Kofax global partners who have been audited and met or exceeded the strictest criteria for operations, sales, continuing product education, and excellence in customer support.

For our customers, this designation means that DCA will continue to have access to dedicated Kofax resources and support, exclusive industry briefings, and customer support alternatives unavailable to most distributors.

“We’ve worked hard — and will continue to work hard — to attain this designation so we can offer the premier products, support and services to our customers,” said Cindy Knowles, DCA President and CEO.

For more than 20 years, Kofax products have been used in finance, government, insurance, healthcare, and a broad range of companies and agencies that must capture critical business information from paper and electronic documents.

Kofax delivers these solutions through its own sales and service organizations, and a global network authorized partners like DCA in more than 60 countries. DCA has had a long, successful partnership with Kofax. In addition to maintaining Platinum status, DCA has been previously awarded the Kofax “Top Number of Quality Client Transactions” award.

If you need help assessing the best Kofax solution for your business, the time has never been better to contact DCA for a free on-site assessment.

After all, we’re sitting pretty in platinum!

High Speed Scanning You Can Count On From ibml

Fri, 30 Apr 2010 04:00:00 GMT

Ibml listened to their customers and heard what they want in high-speed scanning and made some enhancements.

Imaging Business Machines, LLC (ibml) is a leading provider of document capture solutions designed to help organizations benefit from intelligent high speed scanning and demanding imaging. DCA, Inc. is a certified reseller of ibml’s high-performance ImageTrac line of scanners and software.

Want to Know More?

Want Speed? Take a look at Fujitsu’s 6800 Production Scanner

Mon, 19 Apr 2010 04:00:00 GMT

The Fujitsu fi-6800 incorporates many features and functions that will improve your document scanning efficiency. From high speed scanning, to ease of use for user operation, or a full suite of software productivity tools, the fi-6800 is the ideal solution for a wide range of Production Scanning applications.

Features include:

Fast, 130 ppm (simplex) / 260 ipm (duplex) scanning in monochrome or color(letter, landscape @ 300 dpi)
Space-saving design with quiet operation and many environmental friendly qualities
Easy to use operator panel with multi-language support
Triple Ultrasonic Double Feed Detection with Intelligent MultiFeed Function andretain image feature
500-page automatic document feeder with adjustable height hopper
Reduce document preparation and produce outstanding image quality with VRS® 4.5 Professional
Full suite of bundled software and industry-leading third party interoperability

Download Datasheet

For more on other Fujitsu Scanners please visit our Fujitsu Page or contact us at 908-236-6505 x110 or via email at Info@dcainfo.com

Save Time and Money With ABBYY® FlexiCapture

Thu, 15 Apr 2010 04:00:00 GMT

ABBYY® FlexiCapture is a dynamic data capture solution that can automatically process manifold document types in a Single Stream

ABBYY® FlexiCapture is a significant step forward in the development of data capture and document processing systems. The Professional version is ideal for departments of small-to-medium sized businesses, allowing them the ability to automate all their paper-based processes while significantly reducing costs and improving efficiencies.

FLASH DEMO - CLICK HERE Please be patience this takes a moment to load. Click Back button in your browser when done to return.

For more information contact DCA at 908-236-6505 or via email at Info@dcainfo.com

For more on the benefits of ABBYY® FlexiCapture please CLICK HERE

New Kodak i4000 Series Scanners Improve Efficiency, Cut Costs

Mon, 12 Apr 2010 04:00:00 GMT

The new Kodak i4000 Series Scanners are designed to help end users—especially those in small-to-medium sized businesses (SMBs)—cost-effectively automate document capture and management. The new capture platform of the i4000 Series Scanners combines the below for a complete information management solutions.

Features:

Walk-up ease of use
One touch scanning
Comprehensive software capabilities
Simplified integration within new or existing document management processes for a complete information management solution.

The i4000 Series Scanners’ compact, ergonomic design makes it easier for average end users to effectively integrate document capture into new and existing information-driven business processes. Kodak’s Smart Touch functionality allows end users to send digital documents to common destinations including email, desktop applications, shared file locations and Microsoft Sharepoint Server. The i4000 Series Scanners also provide flexible, dual-support for Kodak’s Perfect Page Image Processing Technology or KOFAX VRS Software

Download Datasheet

Kofax Monitor Provides Realtime Monitoring

Fri, 09 Apr 2010 04:00:00 GMT

Kofax Monitor is an application monitoring software that provides real-time monitoring and metrics on the operational “health” of your Kofax Capture system. The product is ideal for managing and assessing Kofax Capture operations including service level metrics, historical performance data and real-time capture processing status. Download the Data Sheet below for more on Kofax Monitor features. Download Data Sheet

For more on this and other KOFAX Products, please click here to visit our KOFAX PAGE Or contact DCA at 908-236-6505 x110 or via email at info@dcainfo.com

Fujitsu ScanSnap S1500 and S1500M Compact Color Duplex Scanners

Thu, 01 Apr 2010 04:00:00 GMT

The ScanSnap S1500 for Windows and S1500M for Mac Users provide users an effective way to greatly reduce paper clutter, storage space, and security risk associated with unmanaged paperwork at home or office. Even better, documents scanned by ScanSnap take on a higher level of accessibility and usefulness once liberated into the digital realm.

One button searchable PDF creation
Intelligent paper feed detection
Blazing 20ppm color scanning
50-page Automatic Document Feeder (ADF)
Comes with Adobe® Acrobat® 8 Professional

Download Datasheet for ScanSnap S1500M (Macintosh)
Download Datasheet for ScanSnap S1500 (Windows)

For more info on other Fujitsu Scanners visit our Fujitsu Page

Contact DCA at 908-236-6505 x110 or via email at info@dcainfo.com

Take a Look at Kofax Express!

Wed, 31 Mar 2010 04:00:00 GMT

Kofax Express is a state of the art, all in one, scan to archive application that makes it easy for anyone to quickly scan, organize and store documents. It’s easy enough for beginners, but powerful enough for professionals. Download the Data Sheet below for more on Kofax Express features.

Download Data Sheet

For more on this and other KOFAX Products, please click here to visit our KOFAX PAGE

Or contact DCA at 908-236-6505 x110 or via email at info@dcainfo.com

Kofax Scanning to Sharepoint

Thu, 18 Mar 2010 04:00:00 GMT

Kofax manages the Scanning and Capture Stage of your Sharepoint Implementation. It can manage the capture stage of the Sharepoint content lifecycle, from indexing and validation to the release of the scanned images and metadata to your Sharepoint libraries.

Kofax is the leading provider of Intelligent Capture & Exchange solutions, providing application software and OEM/POS software worldwide. For more than 20 years, Kofax has provided award-winning solutions that automate document-driven business processes by managing the capture, transformation and exchange of business-critical information arising in paper, fax and electronic formats in a more accurate, timely and cost-effective manner.

For more on Kofax Products please Click Here to visit our KOFAX page

For more information Contact DCA at 908-236-6505 x110 or via email Info@dcainfo.com

Check out Kodak’s i700 Series Scanners

Fri, 12 Mar 2010 05:00:00 GMT

The KODAK i700 Series Scanners ideally match the speed and volume requirements of your enterprise. For example let’s take a look at the tried and true KODAK i780 scanner, a Better Buys for Business Editor’s Choice Award winner. This scanner delivers all the advantages: the speed you need, automatic features like auto orientation for exceptional images every time, and rugged, reliable performance. Compare specs, and you’ll see these scanners outrun the competition with speeds up to 130 ppm. Their actual throughput advantage is much greater than raw numbers—because, unlike competing products, the Kodak i700 Series Scanners deliver maximum scanning while meeting real needs under real-world conditions. Please contact us with any questions at 908-236-6505 x110 or via email at info@dcainfo.com

Download Data Sheet

EMC Documentum ApplicationXtender

Thu, 11 Mar 2010 05:00:00 GMT

EMC Documentum ApplicationXtender electronically stores, organizes, and manages virtually any kind of business content. ApplicationXtender is easy to implement, integrate, and manage, providing instant, role-based access to content from either a desktop interface or web browser.As a result, you gain better decision-making, improved services levels, and increased productivity. Based on an easy-to-use Microsoft® Windows/.NET-optimized system, ApplicationXtender integrates document imaging, report management, workflow, and document management services. DCA is a EMC Velocity Partner. For more information on this or other EMC products please CLICK HERE or contact us at 908-236-6505 x110 or via email at info@dcainfo.com

The New Kodak i1860 Scanner

Wed, 10 Mar 2010 05:00:00 GMT

The KODAK i1860 Scanner gives you optimal productivity, starting with 200 pages per minute of real throughput—not just raw speed. Its features and benefits lead to productivity gains all the way through your scanning process. The i1860 is easy to use and durable enough to work through multiple shifts, day after day. And it adds ergonomic correctness to your scanning operation. Add in great value, and the KODAK i1860 is everything you want in a high-speed, high-volume scanner.

Perfect Page image processing gives you clear, sharp images automatically and at full speed
SurePath paper handling lets you easily scan a wide range of document types and sizes
Height-adjustable transport provides a customized scanning position for every operator
Color touch screen is easy to use and adjustable for your convenience
Patch reading, indexing, image addressing and imprinting make managing documents easy
Five output formats for imaging flexibility to meet all your needs
Solid construction for durability and reliability through your second—and even third—shift
Environmentally friendly: lead-free, Energy Star qualified, mercury-free illumination lamps
Three ultrasonic multi-feed detection sensors quickly sense any misfeeds
Flexible, 500-sheet feeder capacity optimizes paper handling

The KODAK i1860 Scanner comes with many built-in features to make your work go faster and smoother, shift after shift.

To watch video demo click here http://download.kodak.com/docimaging/global/en/i1860.mpg

Download Data Sheet

Additional free Formatta webinar dates

Thu, 04 Mar 2010 05:00:00 GMT

Partnering with Formatta, and due to customer demand we will continue to make these webinars available. If you would like to register to attend please CLICK HERE.

Version 9.0 of Kofax Capture is now available

Mon, 01 Mar 2010 05:00:00 GMT

This new release offers features that extend administrative and deployment capabilities for enterprise environments in a scalable, single unified platform that is easy to use and deploy.

What’s New in Kofax Capture 9

Remote Site High Availability
Additional Language Support
Automatic Customization Deployment
MSI Based Installer
Multiple Administration Module Users
PDF Versioning
Report Viewer on Servers
Batch Class Update
.NET Versions of Database and Text Export Connectors
Document Routing
Windows 7 Support
Kofax Monitor Support

For more info please contact us today at 908-236-6505 x110 or via email at info@dcainfo.com

Kodak Announces Agreement to Acquire Scanner Division of BÖWE BELL+HOWELL

Tue, 09 Feb 2010 05:00:00 GMT

Taken in part from a January 13, 2010 Kodak Press Release

ROCHESTER, N.Y. and Wheeling, Ill, Jan. 13-Eastman Kodak Company and BÖWE BELL + HOWELL announced Kodak’s agreement to acquire the scanner division of BÖWE BELL + HOWELL. The scanner division is a leading supplier of document scanners to value added resellers, systems integrators, and end users. Based in the greater Chicago area, the scanner division is a worldwide business with locations in North America, Europe and Asia.

BÖWE BELL + HOWELL’s portfolio of document scanners consists of complementary products in respect to Kodak Business Solutions & Services’ document imaging product range.

“Kodak is a leader in document imaging and we are committed to investing in and growing our capabilities to better serve customers,” said Philip J. Faraci, President and Chief Operating Officer, Eastman Kodak Company. “We expect this acquisition, when completed, will enable us to expand customer value by providing a wider choice of production scanners, greater technological innovation to help us bring new, exciting products to market faster, and will enhance global access to service and support for channel partners and end user customers worldwide.”

For more information contact DCA today at 908-236-6505 x110 or via email at info@dcainfo.com

Take advantage of significant savings now!

Tue, 17 Nov 2009 05:00:00 GMT

Step up to greater productivity and performance with a new Kodak Scanner.

For a limited time, you can save thousands and gain impressive new productivity and performance advantages for high-volume workloads with a new Kodak Scanner. We’ve teamed with Kodak to bring you discounts, free consumables kits, Care Kits from Kodak Service & Support and big trade-in dollars that add up to thousands in savings! Talk about an economic incentive package, this is it! But don’t wait these offers are only in effect through December 31, 2009.

Copntact us for complete details today at 908-236-6505 x110 or via email at Info@dcainfo.com

You pick your way to save―scanner rebates or trade-in offers―whichever is higher.

Canon Launches New Production Scanner

Wed, 01 Jul 2009 04:00:00 GMT

The image FORMULA DR-9050C production scanner delivers true high speed scanning, capable of providing enterprises with reliable, high quality images, and flexible scanning solutions to enhance their document management systems. Physical handling, off-site storage and retrieval, and labor costs can be drastically reduced with efficient document management systems. This scanner’s winning combination of leading value, increased scanning speed, reliability, and efficiencies can help companies reduce their overhead costs associated with document management and retention.

Download Datasheet

Kofax Launches Kofax Monitor

Mon, 01 Jun 2009 04:00:00 GMT

Module Provides Real-Time, Enterprise-Level Monitoring and Metrics to Better Optimize the Performanceof Kofax Software Products & Solutions

To download Full Press Release

WHAT’S NEW IN EMC DOCUMENTUM ApplicationXtender 6.0

Wed, 13 May 2009 04:00:00 GMT

New Workflow: AX Workflow Manager
Software Retention Manager Module
Secure Path (Global single user network path access)
Image Rotation Save featureØ Image Relocation feature
Contact Sheet (Thumbnail Viewer)
Support for SQL 2008, Adobe 9.0, Windows 2008
Simplified Chinese Localization
New Contact Sheet Thumbnail Viewer- able to view large number of thumbnails on in a single view. Great for locating pages in a large document quickly for viewing
Image Relocation Feature: Ability to move/copy images within the same document
Image Relocation Feature: Ability to move/copy documents from one application to another. Will go through batch indexing mode into new application.
Software Retention - Same as Centera Retention without the hardware, Secure path., Retention, Retention Hold, Disposition, Search on Retained and Hold documents
Supported languages are French, Italian, German, Spanish, Brazilian Portuguese and Simplified Chinese
AX recognizes any European, Asian and Latin languages and uses English AX interfaces

For more information, a demo, or a free onsite needs assessment:
Please contact DCA at 908-236-6505 x110 or via email at info@dcainfo.com

Powered by NSi Autostore

Fri, 27 Mar 2009 04:00:00 GMT

Save time and money using MFPs you may already own to capture and manage documents.

Find out what it means to be “POWERED by Autostore”

Free ON Line Demo April 21 10am EDT

DCA is presenting at CARMA March 26th

Wed, 25 Feb 2009 05:00:00 GMT

Document Conversion Associates, Inc. is presenting at the
1st CARMA Meeting of 2009
Thursday, March 26th
Hosted by,
The Bergen County Clerk’s Office
Hackensack, NJ

For more Details Click Here

AnyDoc INVOICE Named Top 10 Product for 2008 by ECM Connection

Tue, 27 Jan 2009 05:00:00 GMT

Tampa, FL — January 16, 2009 — AnyDoc Software, Inc., an industry-leading developer of automated document, data capture, and classification solutions, has been named among the Top 10 products of 2008 by ECM Connection for its accounts payable solution, AnyDoc®INVOICE™.A VertMarkets, Inc. subsidiary, ECM Connection is an online information portal for Enterprise Content Management (ECM) news and information. ECM Connection publishes a twice weekly newsletter with subject matter ranging from ECM industry news, product information, editorial articles, upcoming ECM events, and more. Nearly 21,000 opt-in subscribers receive their electronic publications.

Click here for full press release

For more on AnyDoc go to http://www.dcainfo.com/company/partner/anydoc-software

Ariba Supplier Network

Thu, 18 Dec 2008 05:00:00 GMT

The Ariba® Supplier Network™ gives companies a comprehensive, shared eBusiness solution that automates and streamlines business processes, from trading partner discovery to transaction management to financial settlement..

By connecting buyers, suppliers, and service providers across multiple systems and processes, the Ariba Supplier Network helps organizations eliminate the complexity and expense of interacting through manual or point-to-point solutions and drives effective business collaboration for both buyers and suppliers.

For more infomation contact us today at 908-236-65-5 x110 or via email at info@dcainfo.com

Join the Network

ApplicationXtender for Microsoft Office 2007

Mon, 20 Oct 2008 04:00:00 GMT

Now Released—EMC Documentum ApplicationXtender for Microsoft Office 2007!

EMC® ApplicationXtender® for Microsoft® Office® 2007 (AXO) is a software add-on module to ApplicationXtender 5.4 SP1 that allows Business Application Architects, Designers, and Developers to integrate ApplicationXtender content management functionality into Microsoft Office Business Applications (OBAs) based on a 2007 Microsoft Office system. Microsoft OBAs are a new breed of applications that connect line of business systems such as accounting with the people that use them through the familiar user interface of Microsoft Office. AXO is designed to support and extend the concept of OBAs.

Highlight of New Features:

Provides ApplicationXtender functionality integration into Microsoft Office 2007 Applications—Microsoft Outlook, Word, Excel and PowerPoint
Provide a new ApplicationXtender User Interface through Microsoft Office 2007 Applications
Provide the ability to customize ApplicationXtender functionality within a MS OBA
Use Microsoft’s ClickOnce deployment technology for seamless deployment

Download Datasheet

KODAK i780 Scanner Outruns the Competition

Thu, 10 Jul 2008 04:00:00 GMT

Because mission-critical workloads demand real-world speed On paper, the KODAK i780 Scanner really does outrun the competition with speeds up to 130 ppm. But unlike competing products, it delivers that maximum scanning while meeting real needs under real world conditions. You get true 130 ppm performance, even when scanning:

at up to 300 dpi resolution
in color, grayscale or black-and-white
in dual stream mode (outputting up to four images per scan)
with all advanced features enabled

Real-world performance makes the KODAK i780 Scanner the one to choose for mission-critical, high-volume forms processing across a broad range of applications.Reliable, extra-versatile paper handling The KODAK i780 model easily scans mixed batches of business documents, photos, tear sheets and graphics. A flexible input design enables it to handle a wide range of document sizes and shapes. And an included short-document exit tray allows for efficient stacking of smaller documents.SurePath technology delivers the paper-feeding reliability you need for uninterrupted workflow—while ultrasonic multi-feed detection helps prevent misfeeds by recognizing labels, stick-on notes, and stuck-together documents.And for added peace of mind, no matter where in the world you do business, all the support you need is nearby. Our global team of service experts is there for you around the clock.

Download Datasheet

Introducing the Fujitsu fi 6130 Document Scanner

Wed, 21 May 2008 04:00:00 GMT

The Fujitsu fi-6130 document scanner provides your customers the tools needed to streamline their businesses. With the Fujitsu fi-6130 document scanner, paperwork can be easily converted to storable, manageable digital files. From ultra-thin carbon receipts to embossed credit cards, from multi-page bank statements to ultra-thick business cards, the fi-6130 can handle just about anything. Now, instead of accumulating paper clutter, your customers can organize and share information electronically, or digitally secure important documents with unprecedented ease.Intelligent image enhancement and automatic correction features further ensure perfectly scanned documents without the need for specialized training. What’s more, the fi-6130 scanner is compactly designed to fit just about anywhere and carries the legacy of Fujitsu’s industry-leading reliability.Whether for business professionals or daily management of the home, the Fujitsu fi-6130 is the answer to your customers’ needs.

For More Information Contact DCA today at info@dcainfo.com

DCA Named Again to the AnyDoc Software, Inc. “2007 President’s Club”

Thu, 17 Apr 2008 04:00:00 GMT

Document Conversion Associates, Inc. (DCA) once again has been awarded membership in the AnyDoc Software, Inc. “2007 President’s Club”. AnyDoc recently recognized its top resellers at the 2008 AnyDoc Connection User & Reseller Conference March 25, in Tampa, FL. Only 10 President Club Memberships were awarded. Membership in the President’s Club is awarded to those resellers with top sales in a single year who also demonstrate outstanding service and customer support of AnyDoc Software products and services.

Jeff Welan’s quote below is taken from Anydoc’s April 15, 2008 Press Release:
“Our resellers are an integral part of the AnyDoc team and our successes as a company. Their expertise in AnyDoc products and solutions, and their ability to solve users’ issues makes them all worthy of recognition.” Welan continued, “It is a great honor to thank our resellers for their ongoing hard work and dedication to this partnership.”

We at DCA look forward to many more successful years partnering with AnyDoc to bring businesses of all sizes unbeatable solutions to their document management needs.

Attention NY State Government Agencies

Thu, 03 Apr 2008 04:00:00 GMT

NY State Government Agencies can now purchase Kodak scanners directly from DCA.

Why Purchase a Service Agreement?

Wed, 20 Feb 2008 05:00:00 GMT

Here are the Top 10 Reasons to Purchase a Comprehensive Service Agreement for Your Imaging Equipment

Reduce Scanner Downtime
Extend life of hardware
$$$ savings § Budget flexibility
Reduce unnecessary overhead
Ease of use § Increased productivity
Utilize cost savings toward other areas projects
Customized service to fit needs
Peace of mind

At Document Conversion Associates, Inc. (DCA) we use the most experienced service providers in the industry, putting our imaging customers in the most capable hands for equipment support, repair and maintenance.

Let us help you find what best fits your business needs today!

FUJITSU HAS DONE IT AGAIN !

Fri, 30 Nov 2007 05:00:00 GMT

Fujitsu Introduces High-Performance Scanners with
Advanced Paper Handling Capabilities and Fast Scanning Speeds

Fujitsu Computer Products of America, Inc., a market leader in document imaging scanners and services, recently introduced the Fujitsu fi-6140 and fi-6240 color, duplex scanners into its award-winning line of document imaging products. The new high-performance scanners continue the Fujitsu tradition of providing the workgroup scanning market with unmatched scanning performance and ease of use at a highly competitive price.

The new Fujitsu fi-6140 and fi-6240 (flatbed model) scanners integrate the latest innovative scanning features and applications, including an advanced document feeding system for superior paper handling, automatic ultrasonic intelligent multi-feed detection technology, long document scanning support (up to 10 feet), improved embossed card scanning capability (such as credit cards and insurance cards) and continuous feeding of up to three hard cards through its 50-page automatic document feeder (ADF). They also deliver fast scanning speeds of 60 pages per minute (ppm) / 120 images per minute (ipm) at 200dpi monochrome and grayscale, and best-in-class speed of 40 ppm / 80 ipm at 300dpi full color, providing uncompromised speed and performance with the advantage of higher image quality for increased OCR accuracy.

Fi-6140 & Fi-6240 — One Box Solution.
The Fujitsu fi-6140 and fi-6240 scanners both conveniently come fully loaded with everything in one box needed to get organizations up and scanning quickly; a full version of Kofax VRS® Professional, Adobe® Acrobat® Standard, and ScandAll Pro software (users get image enhancement functionality as well as the option of scanning directly to PDF, file, print or batch). Included is a one-year Limited Warranty, along with eligibility for the Fujitsu Advance Exchange Program

Download FULL Datasheet

Document Conversion Associates, Inc. (DCA) is a “Fujitsu One Capture Alliance Partner”. Together we are unmatched in creating scanning solutions for businesses of all sizes.

For more info either post your question or contact us at 908-236-6505 x110

The New Infinity WF Wide Format Scanner

Tue, 06 Nov 2007 05:00:00 GMT

BÖWE BELL + HOWELL recently expanded its product line to include a wide format scanner. The Infinity WF is now available. There are three models designed to accommodate document sizes of 36 in., 42 in. and 48 in. wide.Infinity WF is easy to use and can easily fit into an existing scanning application. No drivers or special software is required - Infinity WF works right out of the box. Simply assign a valid IP address to the scanner, open up a browser, and begin scanning.Converting over sized documents such as maps, engineering schematics, and architectural drawings into high resolution TIFFs, JPEGs or PDFs has never been easier!

For more information please contact us directly at 908-236-6505 x110

Fast Flexible Fujitsu

Tue, 25 Sep 2007 04:00:00 GMT

This scanner is a crowd pleaser and workhorse! The Fujitsu 5990C sets a new standard for production level scanners with its superb image quality, triple ultrasonic multi-feed detectors, and optional interface options to match your requirements for performance and budget.

Rated at 120 sheets per minute (240 Images per minute in duplex mode) for letter-sized, 300 dpi landscape documents, this speedy scanner gives you the options of connecting via standard USB 2.0,
Ultra Wide SCSI, Kofax VRS Ultra Wide SCSI (Adrenaline card) or Kofax VRS USB 2.0 and can use TWAIN, ISIS or VRS. I ran this powerhouse off a laptop, no need for an Adrenaline card.

It has an adjustable 500 Page Automatic feeder, VRS auto-color detect, hardware patch code detect, 600 DPI true optical CCD, sophisticated feeder system to prevent paper jams and multifeeds, and optional imprinter.

If you have seen this scanner in action and want to share your experiences with it and/or have any questions, please join this discussion.