tag:blogs.dlp.org,2008:/nationaloffice//3 2008-04-29T11:45:07Z The latest from the National Office Movable Type Publishing Platform 4.0 tag:blogs.dlp.org,2008:/nationaloffice//3.46 2008-04-29T11:43:11Z 2008-04-29T11:45:07Z

The National Office Policies and Procedures Manual is now available on the Brotherhood Intranet. It can be found under Downloads >> Governing Documents and Policies. The current edition is Version 1.0.1, released on April 27, 2008....

Josh Powell The National Office Policies and Procedures Manual is now available on the Brotherhood Intranet. It can be found under Downloads >> Governing Documents and Policies. The current edition is Version 1.0.1, released on April 27, 2008. tag:blogs.dlp.org,2008:/nationaloffice//3.44 2008-03-18T05:08:32Z 2008-03-18T05:16:40Z

Have you ever wondered why the National Office does things in a certain way? Has there been a policy that you weren't sure about, but were afraid to ask about? Have you wanted the fraternity's operating policies in one place?...

Josh Powell Have you ever wondered why the National Office does things in a certain way? Has there been a policy that you weren't sure about, but were afraid to ask about? Have you wanted the fraternity's operating policies in one place? Well, what you've been seeking will be available in the week or so! The National Office is in the final stages of compiling Delta Lambda Phi's first Policies and Procedures Manual, which will bring all the various policies of fraternity operations, expansion and information management together into one document. This document will be made available to all Brothers and Colonists of Delta Lambda Phi and will be the single source for better understanding of how to work with the National Office and why the National Fraternity does things in the way it does. The Policies and Procedures Manual will be a living document. It will change as the Fraternity changes and grows. The policies documented in this manual are derived from the National Bylaws and the policies established by the National Convention and the National Board of Directors. As those sources change, updates will be made to the P&P Manual. Should you have any questions, please feel free to contact either myself or Will Coucheron-Aamot, the National Executive Director. ITB, Josh Powell Director of National Operations tag:blogs.dlp.org,2008:/nationaloffice//3.39 2008-02-25T03:14:38Z 2008-02-25T03:15:32Z

This is a test. i am making a video for the BOD to show them how to log into the blogs....

Bryan Guffey This is a test. i am making a video for the BOD to show them how to log into the blogs. tag:blogs.dlp.org,2008:/nationaloffice//3.40 2008-02-25T02:34:32Z 2008-02-25T05:13:39Z

All, This month's announcements of the future changes and additional work in the Office of Information resulted in some new interest from Brothers of joining our team. We are pleased to announce the addition of 2 new members of our...

Adam J. Moore Matthew Donnelly, Beta Eta: Matt joins us in a new position, the Audio/Video Production Lead. We believe that media beyond that of simple hypertext will become a far more important and common form of communication between Delta Lambda Phi and its Brotherhood and the world. Matt presented a workshop on audio podcasting at the Western Regional Conference this past fall, and I look forward to working with him to develop Delta Lambda Phi's capabilities and expertise in advanced podcasting and high quality, high definition, video production and podcasting for information, historical, and public relations purposes. Nicholas Smith, Beta Zeta: Nick joins us in another new position, the Knowledge Specialist. He will be working with Bryan Guffey on developing and organizing content of our upcoming Confluence-powered fraternity wiki. He will also be working to develop documentation and training materials for the various technology tools we all use. Please welcome these two gentlemen as they go where no one in Delta Lambda Phi Technology has gone before! ITB, Adam J. Moore Director of Information Delta Lambda Phi National Social Fraternity]]> tag:blogs.dlp.org,2008:/nationaloffice//3.38 2008-02-07T04:09:07Z 2008-02-07T04:38:42Z

Brothers and Colonists, I am pleased to announce that I have appointed Bryan Guffey, who has served in the Office of Information (previously known as the Technology Committee) in a number of roles, including Chief of Information Security and Intranet...

Adam J. Moore The Deputy Director of Information shall be responsible for assisting the Director of Information in fulfilling his duties. Specific duties may include administration tasks, evaluation, development, or deployment of new technology tools, analysis of effectiveness and security of operational systems, development of training materials, overseeing development projects, and National Technology Policy enforcement. Direct and specific tasking will be given by the Director of Information. The Deputy Director holds no decision making authority as granted to the Director of Information. This position needs to be filled due to the ever-increasing demands on the Office of Information, which include policy & procedure manuals, audio podcasting (which we think will and should grow into video podcasting), as well as the current development efforts of mydlp2.0, the installation of Confluence, JIRA, and Crowd, and training for each of these areas. Thus, there is room and a need for additional leadership in the DLP's world of information, internal communication, and technology. I am thankful for Bryan's endless energy and enthusiasm for helping Delta Lambda Phi work faster and smarter via technology. Bryan's growing leadership in researching and discovering new technologies and tools for us makes this change a natural fit. He will continue to serve in his role as Intranet Systems Administrator. Please support Bryan as he begins this new role! We are seeking help in bringing the future to Delta Lambda Phi. Please consider joining us. Participating in this team can be a huge learning experience and resume builder, and we are seeking Brothers with the following interests or skills:

• Java Standard or Enterprise Development
• Java Servlets/Server Pages
• Ruby on Rails
• PHP
• Wiki/Knowledge Base organization
• Information Archiving
• Audio/Video or Podcast editing
• Account Administration
• General Web/Graphic design
• Technical Writing or Training

Note!!! Much of this does not require you to write one line of code! Further, our work touches all corners of the organization, so if in addition to technology, you have an interest in alumni relations, expansion, or PR, we can work to put you on a project that intersects with all of your interests. I look forward to hearing form you! ITB, Adam J. Moore Director of Information ]]> tag:blogs.dlp.org,2008:/nationaloffice//3.37 2008-02-07T03:27:58Z 2008-02-07T04:08:42Z

Greetings Brothers and Colonists! A number of exciting changes are headed our way which will dramatically improve how Delta Lambda Phi does business. These changes affect all levels of the organization, not just Presidents and higher as the Google Apps...

Adam J. Moore Atlassian. As we are a nonprofit, they gave us all the licenses we need - $21,000 worth. This new software will soon serve as the core of our internal information and communication systems. Specifically, we have 3 new products:

• Confluence - This is a wiki system, which will replace our current National Intranet and organize all of our documents and collective knowledge. Bryan Guffey provided a great description of this on the National Office Blog last month. Confluence will add a great amount of transparency by allowing Brothers to work and collaborate together in realtime, or search for specific information about Delta Lambda Phi, whether it be a document, an email archive, or an internal website created by a fellow Brother or suborganization of the fraternity. Check out www.atlassian.com/confluence to get a preview of the power this new tool will provide to us.
• JIRA - This is a helpdesk system on sterioids. Not only will it handle helpdesk ticket items as our current system does today, but it will manage all of our internal processes and chapter obligation tracking. We believe it will greatly improve the effectiveness of the National Office as it expands and allow us all to complete our business as quickly as possible so we can focus on the important challenges our fraternity and chapters face.
• Crowd - This is a user security management system. It will allow us to have single sign on across all of our systems, as well as globally track a user's role within the organization. If you are an active brother and become President, you will get Presidential accesses where they exists across all systems instantaneously.

In addition to these exciting new tools, work also continues on a new, more powerful version of our national database interface, mydlp. It is being completely rewritten to reduce complexity and allow for rapid changes so we can react to our data collection needs faster. New tools include improved mailing address handling, so you can have multiple addresses with custom delivery settings for each. You will also be able to activate and deactivate addresses as time goes by. By improving our address data, we will be able to send you REAL mailings (if you want them) and more often. We will also be rolling out a new Common Donor Recognition System, which will award you points when you donate to DLP, the NAA, Delphi, or the David L. West Scholarship Fund. These points can be converted into DLP goodies and merchandise, event registrations, or donated back to one of the funds. We are also closely watching new emerging social technologies, and hope to integrate them with our own systems. Specifically LinkedIn.com and Facebook capabilities and data are of great interest to us, as being able to share information about our professional and social lives can only strengthen our Brotherhood! If you are interested in joining the Office of Information, we would love to have you! We are currently seeking Brothers with any of the following skills or interests:

• Java Standard or Enterprise Development
• Java Servlets/Server Pages
• Ruby on Rails
• PHP
• Wiki/Knowledge Base organization
• Information Archiving
• Audio/Video or Podcast editing
• Account Administration
• General Web/Graphic design
• Technical Writing or Training

Please contact me if you are interested in joining our team, as we have an immense amount of exciting work to do!! ITB, Adam J. Moore Director of Information adam dot more at dlp dot org (email)]]> tag:blogs.dlp.org,2008:/nationaloffice//3.36 2008-01-20T19:12:29Z 2008-01-20T19:15:44Z

Happy New Year, brothers! My resolution this year is to make the workings of the fraternity easier for every brother to understand. Want to know why we collect information at a certain time? Want to know what the Board talked...

Bryan Guffey

Where do I go to find out the contact info for the chairman of the Rush Committee?

How much does my chapter owe this year for National Dues and LIP?

Where are the reporting documents so that my chapter doesn't get suspended?

and these...

• I need rush ideas, and I don't have anything!
• My chapter wants to hold a retreat, but we need some models to choose from. Help!
• I want to apply for a scholarship for my chapter brother for books for school!

There are all questions we have had, and it has always been pretty hard to get a good answer on where to find all of this without having to contact several different people, wait for them to get back to us, and then go where they asked us to go, log in with a password that may or may not work, wait to get it reset, and then finally download the thing we were looking for. THE END IS NEAR! A BETTER SYSTEM IS COMING! and it is called..... A WIKI! ...... .... Okay, okay, so the name isn't that great. I swear though, that you will be shouting the name "wiki" when you understand what a wiki can do for you! Imagine all the information and questions I just listed being answered by one single place with one single password by ALL of YOU! Never having to wait on someone to get a piece of crucial information, and being able to know what the people you elect are actually doing! That's a wiki. In short, a wiki allows the entire knowledge of the fraternity to be aggregated into a single platform that is not only complete, media-centric, and easy to use; it is also interactive and editable by everyone! That's right, you can now directly tell the rush committee what you think about their ideas and see their responses to it and watch the projects come to life. Want a specific service from the VPCS or Regional Governors? Put it on the wiki, and everyone can vote, add their ideas, and you can read the whole conversation on one page. I could go on and on and on, but I think you guys get the point. This wiki will truly represent a paradigm shift in the way we access information. For further reading and a demo, please head to www.atlassian.com/software/confluence/. If you are interested in this project and might want to lend your support or help, also email me at bryan.guffey@dlp.org! ]]> tag:blogs.dlp.org,2007:/nationaloffice//3.32 2007-12-08T19:42:53Z 2007-12-08T19:47:22Z

A new National Technology Policy has been approved by the Board of Directors, and it affects all colonies, chapters, and national officers. Due to the sensitive nature of the document, it is not being posted here. There are, however, two...

Adam J. Moore http://docs.google.com/a/dlp.org/Doc?id=dcpwgg9n_7c263x3 If you do not have a Google Apps account, then you can find the document in the download area of the National Intranet under the Governing Documents category. Please let me know if you have any questions, and stay tuned for future revisions of this document, as it will likely continue to be adapted throughout this year as our information technology environment changes. ITB, Adam J. Moore Director of Information]]> tag:blogs.dlp.org,2007:/nationaloffice//3.31 2007-11-13T01:18:05Z 2007-11-13T01:43:47Z

Gentlemen, The following items show where you can obtain the forms and materials required to complete your Annual Reporting Obligations. Please remember that these are due November 15. (NOTE: All links provided below require login to the Brotherhood Intranet.) 1....

Josh Powell > Manuals and Guides >> RMP Manual. Direct Link: http://dlp.org/brotherhood/intranet/index.php?option=com_remository&I... 2. Chapter/Colony Articles of Association This document, which must be discussed and ratified at a convened business meeting of the Chapter/Colony and then signed by the President AND Secretary of the Chapter/Colony, is also available on the Brotherhood Intranet under Downloads >> Governing Documents and Policies >> Chapter Articles of Association Direct Link: http://dlp.org/brotherhood/intranet/index.php?option=com_remository&I... 3. Financial Audit A form is available on the Brotherhood Intranet to guide you through this activity. It is located under Downloads >> Governing Documents and Policies >> Statement of Income and Expenditures. (Please note that this was just posted on November 12, if you happen to have been looking for it in the past.) Direct Link: http://dlp.org/brotherhood/intranet/index.php?option=com_remository&I... 4. Chapter/Colony Governing Documents These are simply copies (electronic or paper) of your Chapter's (or Colony's) Constitution and Bylaws, as appropriate for the documents in existence for your location. 5. Business Meeting Minutes PLEASE DO NOT SUBMIT THESE AT THIS TIME. This requirement is currently under review, and, if confirmed, meeting minutes will be requested for the first half of the fraternity year sometime in early 2008. This requirement is being reviewed by the National Board and the National Office for Sarbanes-Oxley compliance needs. If you have submitted your business meeting minutes already, thank you. The submission will be noted if the requirement is confirmed. So where do you submit all this stuff? Easy! If you're submitting it electronically, send it to josh.pow...@dlp.org via e-mail. If you're submitting it via paper, send it to the National Office address in Washington, DC (widely available on Bulletin and the Brotherhood Intranet). Electronic Submission Deadline: November 15, 2007 at 11:59:59 PM PST Paper (Mail) Submission Deadline: Postmarked by November 15, 2007 As always, please let me know if you have any questions! This quick guide will be posted to the National Office Blog shortly for future/ additional reference. In the Bond, Josh Powell Director of National Operations ]]> tag:blogs.dlp.org,2007:/nationaloffice//3.28 2007-10-30T00:46:53Z 2007-10-30T01:01:26Z

This is a reminder that National Obligations are due from Chapters and Colonies on November 15th. Below I provide a brief set of frequently asked questions about this process and how to successfully submit all required obligations. This posting covers...

Josh Powell 1. What is due by no later than November 15? All annual dues and annual liability insurance assessments are due. 2. Were invoices sent out? Invoices were sent in early September to all Chapters and those Colonies for whom MyDLP had been correctly updated. 3. What if we did not receive an invoice? Most importantly, not receiving an invoice does not relieve the Chapter or Colony of their financial obligation. If you did not receive an invoice and need one for accounting purposes, please contact Josh Powell, Director of National Operations, through the National Help Desk and an invoice will be sent to your chapter/colony e-mail account. If you want to pay your financial obligation without an invoice, simply multiply the number of active Brothers or colony neophytes (as of 01 October 2007) by $275. 4. What do we need to send with our payment? If you have an invoice, send a copy of that statement with your payment, which must be drawn on a chapter/colony checking account or via money order. If you do not have an invoice, send a roster listing the members your payment is covering. The roster will be verified against MyDLP records. 5. What if our payment is late? If your payment is postmarked after November 15, your chapter/colony will be suspended until your payment is received. This is per the National Bylaws, and you will not be able to conduct any activities other than business meetings until your suspension is lifted. Additionally, annual obligation payments postmarked between November 16 and November 30 will be assessed a $25-per-person late fee. Payments postmarked December 1 or later will be assessed a $35-per-person late fee. 6. Where do we send our payment? ALL obligation payments are to be sent to the National Office address at: DELTA LAMBDA PHI NATIONAL SOCIAL FRATERNITY 2020 PENNSYLVANIA AVE NW #355 WASHINGTON, DC 20006-1811 No other address is valid for sending financial obligation payments. If you have any additional questions, please contact Josh Powell through the National Help Desk or via e-mail. ITB, Josh Powell Director of National Operations Delta Lambda Phi]]> tag:blogs.dlp.org,2007:/nationaloffice//3.26 2007-10-25T02:08:16Z 2007-10-25T02:16:56Z

Google Apps has enabled an IMAP downloading option for all accounts, including our dlp.org email. This means that you can now have your DLP email go to Outlook or your iPhone without these messages being separate copies. Now, when you...

Adam J. Moore Google Apps has enabled an IMAP downloading option for all accounts, including our dlp.org email. This means that you can now have your DLP email go to Outlook or your iPhone without these messages being separate copies. Now, when you move a message to a folder, or delete one, the change is reflected everywhere. This is far superior way to managing your email, and allows you to have access to it everywhere while keeping it manageable. I highly recommend that anyone using Outlook or an iPhone (or both!) to switch from a POP account to an IMAP account. You can switch by logging into GMail and clicking Settings, then the Forwarding POP/IMAP tab. The last section will allow you to enable IMAP and will also give you configuration instructions. Remember to disable POP as a last step! If you have any questions on this process, please contact Bryan or myself. ITB, Adam tag:blogs.dlp.org,2007:/nationaloffice//3.24 2007-10-21T20:44:54Z 2007-10-25T02:17:25Z

Good news for users of Delta Lambda Phi's internal business email system! Our storage space per account has risen from 2GB to 4GB of space! Enjoy!...

Adam J. Moore Good news for users of Delta Lambda Phi's internal business email system! Our storage space per account has risen from 2GB to 4GB of space! Enjoy! tag:blogs.dlp.org,2007:/nationaloffice//3.23 2007-10-10T04:37:00Z 2007-10-10T04:40:40Z

The following obligations are due 15 November 2007 from all active Chapters and Colonies: 1. Annual Dues Assessment 2. Annual Liability Insurance Assessment* 3. Chapter Governing Documents 4. Annual RMP Certification 5. Annual Financial Audit *: Failure to submit this...

Josh Powell The following obligations are due 15 November 2007 from all active Chapters and Colonies: 1. Annual Dues Assessment 2. Annual Liability Insurance Assessment* 3. Chapter Governing Documents 4. Annual RMP Certification 5. Annual Financial Audit *: Failure to submit this obligation by the date due results in an immediate suspension of Chapter/Colony. Please let me know if you have any questions on these obligations. ITB, Josh Powell Director of National Operations tag:blogs.dlp.org,2007:/nationaloffice//3.22 2007-10-10T04:28:23Z 2007-10-10T04:36:43Z

If your chapter or colony had status changes during the month of September (the allowed change period) and they were properly reported through MyDLP prior to October 1, 2007, then please follow the procedure below for updating the invoice copy...

Josh Powell National Help Desk. ITB, Josh Powell Director of National Operations]]> tag:blogs.dlp.org,2007:/nationaloffice//3.21 2007-09-21T22:36:21Z 2007-09-21T22:38:39Z

This is a reminder that all chapters and colonies must make any changes to their current rosters before October 1, 2007, to have those changes reflected on the 2007-08 annual dues and LIP invoices that were issued earlier this month....

Josh Powell This is a reminder that all chapters and colonies must make any changes to their current rosters before October 1, 2007, to have those changes reflected on the 2007-08 annual dues and LIP invoices that were issued earlier this month. Any changes made 10/01/2007 or later will not alter the amount due on the invoice. Please let me know if you have any questions. ITB, Josh Powell Director of National Operations