The Grant Goddess Speaks. . .

Fridays Are Good

noreply@blogger.com (Grant Goddess) — Fri, 27 Jan 2012 22:29:00 +0000

It’s Friday and I find that this is the BEST day among the days of the week. Below are some reasons that I prefer Fridays to all other days.

Friday	Similarities & Differences
	Saturday is almost as good as Friday, but not quite. Friday is better because you get to anticipate Saturday, and you don’t have to mow the lawn or pick up dog poop. On Friday you can even stay out late and not worry about it. Saturday night just isn’t as free-wheeling as Friday night because you know you have to answer to God on Sunday morning.
	Sunday just can’t compete on an anticipation scale with Friday because nobody anticipates Monday with joy unless they’re retired and have renamed all the days Saturday (quite annoying), or they’re on vacation and leaving Monday for somewhere far from the office and the lawn mower like Honolulu or Tibet. On Sunday there’s church to attend so there’s a timeline to live within which makes it more like a work day, but it’s a soft deadline and after revisiting my sins of the week, Sunday is almost as free as Saturday but there’s a subtle sadness that Monday is lurking.
	Monday, ugh…feeling ill.
	Tuesday is almost invisible, sort of like a 49 year old movie starlet who thinks a surgical makeover will make her look young and appealing. Tuesday tries hard to get recognized by having elections on it so it gets star-spangled bunting, but the effect is like the collagen lip implants of the starlet that make her lips look less like lips and more like the rubber rafts that people use to float down the Grand Canyon. It takes a lot of lipstick and rouge to dress up Tuesday but there's no changing the fact that it's a long way from Friday. Only politicians and people named Morrie like Tuesdays.
	Wednesday is known as hump day, a word tossed about crudely by ruffians in places like Santa Monica to allude to procreation. Hump also describes physical protrusions like the one on the back of the Hunchback of Notre Dame, and to lumps of asphalt in parking lots that threaten to tear out the undercarriage of your car. There’s nothing fun about a hump.
	Thursday is almost as invisible as Tuesdays. The day does have the advantage of anticipating Friday which recommends it as perhaps the 4^th best day of the week. Aside from being “Friday Eve”, the only other thing that makes Thursday worth keeping on the calendar is Thanksgiving but that’s really trying to make a silk purse out of a sow’s ear. Perhaps it would be best if we moved Thanksgiving to Friday or Saturday, who are we kidding?

Hundreds of sample grants, sample grant sections, ebooks, and more are available at http://grantsample.com.

The Brain Science of Grant Clients

noreply@blogger.com (Grant Goddess) — Wed, 25 Jan 2012 21:26:00 +0000

Sometimes a grant writer is faced with an agency which has a Threshold Guardian beyond whom no man, woman, nor beast with an RFP shall pass. This can be explained by brain research about the left and right side of the brain.

The Threshold Guardians are usually Left Brainers. Left Brainers are hostile toward grants because they detest them more than an unbalanced checkbook. They may even experience a phobia about grant writers, because of their association with grants, causing them to dart furtively into maintenance closets.

I think of these grant-phobic-types as Left Brainers because the real reason they’re rankled by grants has nothing to do with the potential good a grant may do; they abhor grants because grants add uncertainty and complexity to their work lives in areas they need to control; that is, keeping the x’s and o’s in the right columns; and dotting all the I’s; crossing all of the T’s; and getting out the door promptly at quitting time. These functions give a Left Brainer pleasure and a reason to get out of bed; a way to maintain control; and the means to draw small boxes around their jobs or the missions of their organizations.

On the other side of the client brain types are grant champions, those charming and beautiful, grant loving people whom I lovingly refer to as Right Brainers. These are the big picture dreamer types who can accommodate the new ideas, change, and creativity that grants produce. Right Brainers express earnest intentions to willingly accept the extra drudge work that a grant entails; the accounting, the personnel functions, the labeling of equipment; and the cooperative planning. Right Brainers understand that extra work goes hand-in-hand with making things happen (as opposed to maintaining the status quo), which is what grant lovers are all about. The Right Brainers are entrepreneurial grant people.

To be fair, not all Left Brainers are entirely grant-phobic; but I believe a scientific study would reveal that grant phobia is in direct proportion to a person's level of activity on the right side of their brain. I’ve never met a Right Brainer that didn’t love a good grant (although a few shouldn't be running a carnival booth much less a grant program, but that’s another post entirely).

Left Brain grant misanthropes wear striped pajamas and block your path with crossed swords while Right Brainers welcome you in and offer you tea and shortbread (and contracts); so preferring Right Brainers is a No-Brainer for a working grant writer.

For further reference on the difference between Left and Right Brain functions, see below:

Description of the Left-Hemisphere Functions
• Constantly monitors our sequential, ongoing behavior
• Responsible for awareness of time, sequence, details, and order
• Responsible for auditory receptive and verbal expressive strengths
• Specializes in words, logic, analytical thinking, reading, and writing
• Responsible for boundaries and knowing right from wrong
• Knows and respects rules and deadlines

Description of the Right-Hemisphere Functions
• Alerts us to novelty; tells us when someone is lying or making a joke
• Specializes in understanding the whole picture
• Specializes in music, art, visual-spatial and/or visual-motor activities
• Helps us form mental images when we read and/or converse
• Responsible for intuitive and emotional responses.
• Helps us to form and maintain relationships

(Connell, Diane, Left Brain/Right Brain: Pathways To Reach Every Learner, accessed 1/24/12)

Other Posts You May Enjoy:

Grant Writing is No Mystery

The Can't Be Dones

Visit Grant Samples if you need a Sample Grant, Sample Budget, Sample Abstract, or Free eBooks about grant writing.

Photo Credit: Attilio Lombardo

Silent Fraud in Federal Grant Evaluations Costs Billions

noreply@blogger.com (Grant Goddess) — Fri, 20 Jan 2012 17:10:00 +0000

I'm stuck in a very difficult position with one of my evaluation clients right now. I have a report due very soon and there are some poor outcomes to report and some whistle blowing that needs to be done. This is the very reason why this particular program requires that all grantees hire independent external evaluators. Many federal programs have the same requirement. It's an effort to ensure that grantees don't fudge their evaluation results to make themselves look better and worthy of continued funding.

The problem is that most external evaluators are not independent. In fact, they are very dependent on the grantees for their livelihood. Sure, they aren't employees of the grantees; they are usually independent contractors, but bias is inherently built into the relationship by the very people who want to ensure an unbiased evaluation - the funders.

The problem: Grantees have the freedom to fire evaluators who say things that they don't want to hear and hire someone else who will be more amenable to telling the story the way the grantee wants it told. And in this time of economic hardship and massive budget cuts impacting almost every organization in the country, grantees have a powerful incentive to look good at all costs just to keep the dollars flowing.

Sure, you can say that an evaluator with integrity will tell the truth anyway, and I agree with you to some extent. Unfortunately, in today's economy jobs are hard to come by and independent contractors have to do everything they can to get and keep jobs, so many are faced with this ethical conundrum at a time when they will pay a very high price for their integrity. They are faced with biting the hand that feeds them, and hoping that the hand doesn't bite back.

And for every honest evaluator who stands her ground, there are 20 unscrupulous ones ready and willing to step in and say whatever the client wants to hear.

And it's not just about the integrity of the evaluator in that situation or keeping that job. The grant world is a fairly small one and word spreads. No one wants the reputation of being someone who isn't afraid to make their client look bad. It makes you a hero among evaluators and funders, but it also makes you untouchable to clients, and they are the folks who make the hiring decisions.

Here's another problem: Many external evaluators write the federal performance reports for their clients. In many ways this makes sense because they are the ones most familiar with the data and in the best position to describe and report the outcomes. However, performance reports technically are the responsibility of the grantee and they are submitted by the grantee as their statement of progress. In a performance report, the grantee has every right to change what the evaluator writes to align it with their own perspective. So, even if the evaluator has the integrity to tell the ugly truth, the funder won't see it, unless of course the grantee doesn't read their own report before it is submitted which is an unfortunate, but very common, practice..

Unlike performance reports, evaluation reports cannot be tampered with by the grantee, but the evaluator has to deal with the first problem I described - biting the hand that feeds them.

So here I sit, staring at some data that tell a very unflattering story. I'll write the performance report that tells the truth and the client will get very upset and change it before they submit it. Then we'll have some tension in our professional relationship, which I'll spend the next 5 months trying to repair before the decision about contracting with me next year has to be made.

Yes, my friends, these are your tax dollars at work. It's a corrupt system. Because performance reports are used by the federal government to make decisions about continuation funding, lying in performance reports constitutes fraud, but everyone looks away. Looking away is the only way the corrupt system can continue.

In a time when banks and big businesses are being vilified for their fiscal practices, this fraud - which amounts to billions of dollars a year - goes unexamined and continues to thrive in every corner of the country.

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The Link Between Creativity and Time

noreply@blogger.com (Grant Goddess) — Tue, 17 Jan 2012 15:37:00 +0000

You may think that you "work best under a deadline," but there is actually a negative correlation between time pressure and creativity.

This video illustrates it beautifully!

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Just a little more time makes a big difference when it comes to creativity.

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After the Deadline

noreply@blogger.com (Grant Goddess) — Mon, 16 Jan 2012 23:11:00 +0000

All you want to do after a deadline is collapse, think about nothing, and catch up on some of the sleep you lost over the previous week, but before you check out completely there are a few things you should do.

Take a few moments to reflect on what went well and what didn't go so well. Is there anything you need to change for next time? Evaluate your own work and the overall process. Take notes so you can review your thoughts as you start the next project. As tempting as it is to wait and do this another day, don't. You'll forget some of the detail of what happened and you may end up repeating your mistakes.
Prepare a copy of the final document, as submitted, for your client or others in the organization. Someone is eager to see a copy of the final product. It will be easier to pull it together and transmit it now than it will be later. Prepare both final PDF copies and hard copies.
Gather up your notes and research materials. Ideally, you'll organize and file them right away, but at least pull them all together in a pile that you can deal with later. Otherwise, you may lose some of the things you really want to save as they get shuffled aside randomly when you start the next project.
Prepare your next To Do list. Time is valuable. If you don't leave your desk or office until you have developed a list of what you'll be doing next, it will be easier for you to hit the ground running when you come back refreshed.

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Take a look at A Writer's Journey, a blog about life as a writer.

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How NOT To Do It

noreply@blogger.com (Grant Goddess) — Fri, 13 Jan 2012 20:12:00 +0000

I usually like to publish positive tips for improving your grant writing skills, but every now and then I come across such a great example of what not to do that I can't help but share it.

21st Century Community Learning Center grants were due earlier this week. A little over two months ago, I approached one of my longstanding clients about writing one. The reply was a cool, "No, we've got people who can handle this one." I replied as I always do to when a client declines my services. I wished them luck and reminded them that if they need any help or would just like me to do a quick read (free of charge, of course) and give some feedback before they submitted the grant, I would be glad to help. I was assured that they wouldn't need my help.

Then I let it go.

I moved on with that grant with contracts I acquired with two other clients. Everything progressed as expected.

Then, at 3:00 p.m. on deadline day (proposals had to be received by the funding agency by 5:00 p.m.) I got a call from someone representing that client who wanted their login and password for the online system so they could upload their proposal.

First of all, I didn't have their login and password for that particular system. If I'd had it, I would have provided it immediately. The other problem, though, is that this online system was a little strange. Applicants were required to complete a lot of forms online and submit them online. Then, they needed to print some of them for signatures, and then combine those forms with the grant narrative and attachments and submit the hard copy to the funding source. The whole package was not to be uploaded at all.

That meant that once these folks found a login and password, they would have to get those forms filled out, print some of them, gather more signatures, assemble their whole package, and hand deliver it to the funding source. It would take them 30-40 minutes to get there to deliver the package.

I don't know how it turned out, but it's pretty likely they missed the deadline.

What's the big takeaway lesson here?

If you are submitting a grant through any electronic system, acquiring a login and password and checking out the system and submittal procedures is one of the first things you should be doing, not the last.

These folks fell into the trap of focusing on the preparation of the narrative, rather than seeing the entire process. It's a mistake that may have cost them half a million dollars.

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Try reading A Writer's Journey and Sexy Grant Writers for more tips, hints, and even laughs.

What to see some examples of successful grant proposals to help you improve your grant writing skills? Visit Grant Samples.

Setting Your Grant Writing Goals for 2012

noreply@blogger.com (Grant Goddess) — Mon, 02 Jan 2012 19:32:00 +0000

"You must know for which harbor you are headed

if you are to catch the right wind to take you there..."

~ Seneca

I'm not really a fan of New Year's resolutions (even though I have made a few), but I'm a big fan of goal setting. Why? Because setting a goal gives me a specific target to shoot for, rather than a general direction that is nebulous and probably impossible to achieve..

Here's an example:

Go west this year.

Get to San Francisco by January 30, 2012.

Which of those two is more helpful for my day to day planning and more likely to actually get me to San Francisco?

Right. The more specific one. The goal.

So, what are your grant writing goals for 2012?

Here are a few suggestions:

Develop a realistic writing timeline for each project, and stick to it. This week, develop a sample that you can use as a template.
Read at least 2 grant samples each week to improve your skill by taking in the successful grant writing of others.
Acquire at least 5 new clients between today and June 30, 2012.
Reach out and develop professional relationships with at least 3 other grant writers this year.
Read The Grant Goddess Speaks... every day (or at least once a week), either on line or on your Kindle (Ok, that might be a little self serving on my part, but it really will help you be a better grant writer).

Once you have selected a goal or goals (no more than three), write them down. Write them down where you can see them every day. Yes, every day.

Next, develop a brief action plan for achieving each goal. What are the actions you plan to take each day, week, or month to make that goal a reality? Having the goal is critical, but having a plan to achieve it is just as important.

Using the example I gave above, I can look at my goal of getting to San Francisco by January 30, 2012 as often as I want, but I also need to make sure the care is in good working order. I need to get gas, plan a route, schedule the trip, etc. If I don't do those things, I'll be sitting at home later wondering why I never got to San Francisco.

So, what are your grant writing goals for this year?

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3 Grant Writing Resolutions You Shouldn't Ignore

Top 10 Lessons I Learned from My Grant Writing Mentor

Grant Writing Commitments for the New Year

The Grant Goddess' Favorite Posts

noreply@blogger.com (Grant Goddess) — Mon, 19 Dec 2011 19:07:00 +0000

I always get reflective as we approach the end the calendar year. As part of that, I spent a little time looking back at some of the older posts on The Grant Goddess Speaks... and I found some pretty great tips and posts in the archives. Some of them are so good that they deserve another shot at the light of day. So I decided to pull some out for your enjoyment.

Some of these are on the list because they have great advice. Others are here because they are cute and funny. Regardless of why they made this list, they are among my favorites (in no particular order). Consider this list a special gift!

Enjoy!

If They Made a Movie About Grant Writing Consultants. . .

Are You the Bear or the Salmon?

14 Tips to Stay Off The Naughty List

Disadvantaged by Expectations

The 12 Days of Christmas for Grant Writers

Deadlines Are Like Burritos

The Detail Dilemma of Grant Writing

Grant Writer or Grant Valet?

The Difference Between a Gift and a Grant

noreply@blogger.com (Grant Goddess) — Fri, 16 Dec 2011 21:04:00 +0000

Gifts and grants are completely different animals, yet they are often treated the same. Unfortunately, those who treat them the same usually end up in trouble.

A gift is just what you would expect it to be - a sum of money or a resource that is given to your organization with nothing expected in return or very little expected in return. Most cash donations from private individuals fall into this category. Sometimes a donor may request that a gift be earmarked for a particular purpose (i.e., building fund, youth programs, etc.), and sometimes a donor may request a certain type of recognition or publicity (i.e., naming rights, public recognition, etc.), but that's about it.

A grant, on the other hand, comes with a contract and a set of expectations. A sum of money or a resource is given to you with the expectation that it will be used in a particular way, and appropriate performance is expected. If you don't perform, the grantor (if it is a governmental agency) can take the money back. There are usually rules you are expected to follow as you implement the proposal that was funded.

Also, in most cases, a grantor expects that something measurable will change as a result of the money or resource you are given. Gift givers often don't expect change, but they are support the organization as it currently is (operational support).

Of course, there are some exceptions to the distinction I've just made, but the general rule is pretty clear.

Many organizations write grant proposals without understanding the difference, and then they are shocked at all of the :"strings" that come with the grant, even when those expectations were clearly delineated in the instructions before they applied. Part of the decision about whether or not to apply for a grant requires that you look into the future when that grant is funded and determine if you are actually willing to perform as expected.

If not, the grant you're looking at may not be the one for you.

Related Posts:

The Worst Reasons for NOT Writing a Grant

5 Mistakes That Can Lose Millions of Dollars in Grant Applications

If you need some successful grant proposal samples to help you along, visit GrantSample.com

Writing is My Fascination

noreply@blogger.com (Grant Goddess) — Tue, 08 Nov 2011 00:00:00 +0000

Excellent writing fascinates me because it is so powerful. I believe that writers are born. But even born writers must be trained. I was a writer from a young age. I made comic books for my brother, and I told him stories at night about my stuffed animals to make him laugh.

My training has mostly been outside the classroom. I was educated in California where grammar wasn’t taught. It was considered an unnecessary encumbrance to the creative process. I drive my editors insane.

“Prose is architecture, not interior decoration.” Ernest Hemingway

I write a lot. I write almost all the time. I write on the bus. I write at the coffee shop. I write at home. I write for a living.

When I am not writing, I am usually reading. I read on a Kindle, a smart phone, and an HP Netbook. I also have shelves of books I haven’t time to read yet. But the collection grows because I can’t help collecting interesting titles.

“Read everything--trash, classics, good and bad, and see how they do it. Just like a carpenter who works as an apprentice and studies the master. Read! You'll absorb it. Then write. If it is good, you'll find out.” William Faulkner

The written word is no less magic for me within a grant proposal than it is within a fictional book about goblins and faeries. Description and beautiful arrangement of words, phrases, and sentences stands out when you read it no matter what it’s about. There is a flow to excellent writing that is simply wonderful. Achieving that flow is mastery. Every once in a while I’ll write something that comes close to achieving the flow. But it’s hard work and I don’t do achieve that level as often as I aspire to do.

“Quantity produces quality. If you only write a few things, you're doomed.” Ray Bradbury

Writing a fine narrative is hard work that requires hours of revising, polishing, and editing. There’s no way around the work, there are no shortcuts.

“God sells us all things at the price of the labor.” Leonardo da Vinci

Related Posts:

The Accidental Grant Writer

Grant Writing Training at Taco Bell?

Bless His Cotton Socks

Ten Tips for Grant Writing Success

noreply@blogger.com (Grant Goddess) — Fri, 14 Oct 2011 19:52:00 +0000

Learning about grant writing in one blog post is a little like learning about an iceberg from seeing what's above the water line. This article just shows you part of what’s above the surface, the rest is deeper and there's a whole lot more to it. I encourage you to search our blog articles and look at our web site resources to learn more. I write whatever feels right at the moment, and this Friday afternoon, writing a simple post about ten tips feels perfect. Here goes:

Learn to write short, declarative sentences;
Correctly target your proposal to the right source;
Follow guidelines and restrictions scrupulously;
Create a writing outline;
Collaborate with your client on program design;
Write objectives that measurably impact the needs identified;
Keep formatting simple and uncluttered;
Use the services of an editor;
Budget line items should never surprise the reader;
Check the proposal for completeness against a checklist.

Veronica put 101 tips into her book and some of these are probably repeats because they’re each so fundamental to grant development.

Success in grant writing does not happen by accident. Grants are successful because someone can write well, follow directions, and translate a lot of discussion and data into an actionable plan.

If you want to learn more about grant writing, polish and perfect your skills, we can help you do that with our online courses. We also give grant writing seminars on site for groups and we’d love to work with your agency when you need to train staff to write proposals.

The Golden Age of Grant Writing

noreply@blogger.com (Grant Goddess) — Fri, 30 Sep 2011 21:56:00 +0000

I started writing grants back in the mid 90’s and it was a time I fondly think of as the “Golden Age” of grant writing. The government was using grants to experiment with new programs and do social and educational research. There was a lot of money out there. And there were a lot of clients.

A headline came to me via email this morning about proposed budget cuts to educational programs (STEM Ed. Among Cuts Sought in Draft House Budget Plan). The article made me nostalgic for the Golden Age. I see bad news in that headline on several levels but on a business level, it's another cut to the business I love, grant writing.

During the Golden Age, money was flowing and the streets were paved with gold. I grabbed the proverbial brass ring and launched into a full time grant writing job at a private company leaving the cushy, secure and boring existence of public employment.

I was suddenly working 60 hours a day. I was crushed with work. I was drinking from a fire hose. This went on for about a decade. I had no trouble getting contracts. I never marketed my services beyond handing out a business card (which I often forgot to carry).

Today, I spend part of my time writing copy for marketing. I’m pretty sure I stink at it. Oh, I have good ideas (I think) and I make cool graphics (I think), but the truth is that I am not an advertising Madman. Nonetheless, marketing is now an ongoing conversation here in the office. But I would much rather write grants full time. I know there's supposed to be an ROI to Marketing, however, it never feels like it's worth it. What happened to the fire hose?

The Golden Age of grant writing ended for social and educational programs for several reasons:

• After two decades of research (80’s and 90’s), the government “owns” the answers to all the important questions, it now knows “what works”. Grants encouraging innovation are no longer necessary. The focus of grants now is to implement everything they “discovered” during the Golden Age. Applicants these days are expected to implement “research-based” programs and “proven models" regardless of the lack of wisdom in forcing square pegs into round holes;

• The economy collapsed. Money shrank back from “the street” on all levels. The faucets got turned off in the private sector, the nonprofit sector, and the government sector. Everyone suffered and is still, grants are no different. The Golden Age ended in 2008;

• The market became flooded with “grant writers”. When I started, it was hard to find a grant writer so there was a gap in the market. I filled it. Today there’s a grant writer under every rock and some of them slithered in there and are none too ethical. You’ll read about these in the newspapers from time-to-time. It is also harder today to ferret out who is a good grant writer and who should be writing marketing copy. That’s because everyone’s success rate post-Golden Age has taken a hit. Fewer grants and more applicants means fewer applications are successful, it’s not calculus. Even a stellar writer can find his/her success rates falling. Success today is more dependent than ever before on having clients with the right need and the right demographic, geographic, and organizational profile.

I am still young (ish) and hoping to be around for the next Golden Age. It’s coming because the people are not too certain that the government really has the answers. That realization, I hope, encourages a new round of research to spur innovation and new ideas. Even if the “old” ideas worked back in the 80’s and 90’s, conditions continue to change, demographics shift, knowledge evolves, proclivities of the younger generation are not what they were in the 80’s. Learning styles, resources, technology and social needs evolve over time.

I hope that the melt-down of “No Child Left Behind” and the ever-diversifying demographics of the country are evidence that the next generation of researchers, teachers, social workers, and the like need grant funding to seek new answers. Bring on that next Golden Age, I need some relief from marketing.

Script Writing vs. Grant Writing

noreply@blogger.com (Grant Goddess) — Thu, 08 Sep 2011 16:43:00 +0000

I attended a script writing seminar recently in Los Angeles. I went because I wanted to see what writers from another genre talk about and I glad I attended. It was fascinating and thrilling to be with a group of authors. Grant writers tend to be reclusive folks and don’t tend to flock together. One of the authors presenting on one of the three panels quipped, “You probably became writers to get away from people, but I hate to tell you, being a script writer means you’ll have to work with people all the time.”

Two things occurred to me when I heard her say that. First, that I love writing because it is solitary. I enjoy being alone and it’s probably why I enjoy the solitude of the mountains so much. I do my best writing when I am not bothered by people making demands on me. I write best when my mind is uncluttered, with the TV off, the phone silenced, and no event to prepare myself to attend.

The second thing that occurred to me is that I used to have a naive solitary vision of what a grant writer does, sits blissfully writing brilliant narratives in a cedar-paneled alcove perched overlooking the ocean. Ahhh… well, we’re allowed our little fantasies, right?

Alas, reality intruded on my vision, just like script writers, there is a lot of interaction with people during the grant process. You must talk to people to obtain a contract. You must engage with people to plan, sometimes a lot of people. You must engage with people to review and revise the proposal. The end of the process leaves you alone again, grinding out the final proposal; but it’s a brief interlude, and actually only a prelude to starting the process all over again. Before the glow of submittal leaves your rosy cheeks, you are right back into meeting with people again!

Don’t get me wrong, I am not misanthropic. I enjoy people’s company and seek it out when I want it. But there is something magical for me in the solitary writing process that is necessary and wonderful at the same time. Passing time within the written word, within the conceptualization and the phrasing brings joy to me that non-writers can’t understand, especially people who thrive on conversation the way I thrive on composition.

A comical statement by another author at the seminar stuck in my mind, “If you want to be a script writer and you didn’t come from a dysfunctional family, I feel sorry for you.” By this she meant that a dysfunctional background gives a writer knowledge that is useful for producing fictional narratives, because they’re always written around solving a problem. Dysfunctional families have lots of problems to solve.

I think the benefits of dysfunctional experience applies to grant writing. Grants are often written to solve a problem too; but instead of coming from a dysfunctional family, a grant writer benefits if they have worked in a dysfunctional organization. I have that in spades (one public organization I worked for went bankrupt [for the record, I was not the cause]). I’ve seen every aspect of organizational management done wrong, so it’s easier for me to envision a better way and describe it in my narratives.

I was pleased to learn at the seminar that my background blesses me in both genres (don’t worry, I am not telling tales out of school, my family won’t argue the point). Perhaps I am destined to write a script one day: who knows where a writer’s path will lead?

If You Liked This Post, You Will Enjoy:
Grant Writing is No Mystery
Grant Writing: Fact or Fiction?

(For the Record - Consultant Derek Link authored this post, so the Grant Goddess' family should neither remove her from their Christmas shopping list nor "unfriend" her on Facebook.)

Photo Credit - Craig Purdum

How Does a Grant Writer Build Client Trust?

noreply@blogger.com (Grant Goddess) — Fri, 26 Aug 2011 18:38:00 +0000

I’ve worked as a consultant for many years now and one thing I know is that establishing trust with clients is important. I’ve watched many consultants over the years fail to build trust with their clients and the result has always been that they fail. Critical ways for a grant writer to lose trust with a client are low approval rates and lack of confidentiality.

The problem with grant writing business failure, beyond the obvious trouble for the consultant, is that the client suffers because they’ve worked to get approval for a consulting agreement. The client has demonstrated their trust in an individual who let them down; it damages the client’s reputation within their organization.

Hiring a grant writer is a big decision because it costs money. While a good grant writer can earn an organization large awards, if the consultant is average or poor, their grants will be funded at a low percentage and contracting with them will cost the organization a lot of money with little or no return on investment.

A poor approval rate erodes trust quickly and another key way to lose the trust of a client is to be less than strictly confidential. I’ve witnessed many consultants lose trust with clients because they are unprofessional and share information they shouldn’t. It may be information about themselves, their co-workers, competitors, or their other clients. A grant writer who is inclined toward gossip will never make a good consultant; these people are a liability to an organization, not a benefit. There is no positive return on investment for gossip.

An easy way to identify a consultant that will not be trustworthy is that they share derogatory information about their competitors to make themselves look good. If a grant writer is willing to gossip about competitors, the client has evidence to question the consultant’s confidentiality with regard to their own organization. It is certain the client’s personal and organizational faults and foibles will be gossiped to anyone who gives an ear. As the old saying goes, where there’s smoke, there’s fire.

A grant writer must have a history of writing successful proposals and be capable of maintaining professional confidentiality in order to achieve a successful career. Organizations are wise to hire consultants cautiously and pay attention to the level of professionalism they display.

Whoever gossips to you will gossip about you. ~Spanish Proverb~

Other posts you may enjoy:

Be a Professional

Is Grant Writing Success Really Just About Luck?

Photo Credits: Israel Papillon & Julia Freeman-Woolpert

Grant Writer Taking a Break

noreply@blogger.com (Grant Goddess) — Fri, 19 Aug 2011 22:02:00 +0000

Refreshing your brain is important for anyone who, a) has one, b) must use it to make a living.

Keep close to Nature's heart... and break clear away, once in awhile, and climb a mountain or spend a week in the woods. Wash your spirit clean. John Muir

So once a year I go to the mountains to camp and to wash my spirit clean. California’s mountains are beautiful in summer and there are yet places to go where few people do, even though these are becoming harder to find.

Writing is always a part of these trips, but not grant writing of course. I take a Moleskine® with me and make a point of writing each morning while greeting the sun. I sit high on a boulder where I can hear the Marsh Hawk screech and the peeping ground squirrels and where I can watch the coyotes trot home to their burrows after a night of hunting.

I look forward to these times in the mountains from the moment I leave there each year until the moment that I step back into that glorious valley.

Grant Writing is Part Fiction

noreply@blogger.com (Grant Goddess) — Tue, 19 Jul 2011 17:31:00 +0000

In the broadest terms, grant writing is like fiction writing because the grant writer describes a future state that results from delivery of grant services. The details of how the grant will unfold are fictional, based on the best facts at hand, sound planning and demonstrated competence of the organization. In this post, I compare the key parts of a fiction story to key features of a grant narrative.

Fiction Writing	Grant Writing
The Main Character The main character is the one who has to solve the conflict of the story. A main character has a history that gives depth and makes the characters present actions logical. The main character needs to experience some form change that causes them to grow. It is not necessary to describe as much history about the supporting characters as the main character. A supporting character may support the resolution of the conflict while others may be the cause of the problem.	The Applicant The applicant is the main character and must be described. The writer must detail the history, strengths, accomplishments, plans, etc. The conflict in a grant narrative is the need that has caused the submission of the grant in the first place. The grant is designed to resolve the needs(conflict) presented. The supporting characters in a grant application are the partners, major donors, etc. The amount of description to include for each partner depends on their involvement in the grant design. Another type of supporting character in a grant application is the recipients of services who may also grow, change or benefit from the services that the grant provides. It could be people, the environment, or an organization that benefits from the grant services. A grant typically produces changes and/or growth in the application organization that relates to its history and mission in a logical way.
Character Building A fictional character must be defined for the reader. A character must be described thoroughly so it produces a clear picture in the reader’s mind. Many times in fiction a more unique each character makes the story a lot more interesting.	Building the Program Design Character development is similar to development of the project design in grant writing. The project design needs to be defined, shaped, and described so clearly that the grant reader can “see” the end product with absolute clarity and conviction. Uniqueness can be helpful in grant writing too, but only if it builds the funder’s commitment to giving you the grant. If the uniqueness of your project just makes it unbelievable, you’re in trouble.
Dialogue	Grants do not have dialogue. This is a key point of departure between the two writing genres.
Detail Details greatly enhance fiction but using too much detail can ruin a story by bogging down the flow of the action.	Detail While too much detail may ruin a fictional story, detail can only help a grant narrative; in fact, getting enough detail into a grant narrative is the most difficult challenge a grant writer faces. Detail is crucial to the credibility of your narrative.

Grant Writing is No Mystery

Grant Writing, Fact or Fiction?

Photo Credit - Julia Freeman-Woolpert

A Grant Writer’s Review of “Do the Work” by Steven Pressfield

noreply@blogger.com (Grant Goddess) — Thu, 14 Jul 2011 20:30:00 +0000

This post is related to grant writing in that it is related to the work of writing in general. It is also related to the act of getting to work as a writer which is the topic of the book, "Do the Work" by writer Steven Pressfield. The book was published through The Domino Project and is available at Amazon (that I am really ticked off at because they fired me as an Affiliate since I am in California, but that's another story).

I like all of the Domino project books I’ve read so far including: “Poke the Box” by Seth Godin; “Anything You Want” By Derek Sivers; and, “Do the Work” by Steven Pressfield.

Each of these books caused me to think about my work, my work habits, my creative self and why I don't work more diligently to express it.

In “Do the Work,” Pressfield presents his concepts about what prevents us from creating. He labels things that interfere with our work as “Resistance.” I won’t go into detail about resistance, or you won’t need to get his book, and I recommend you do. It is enough to say that resistance is a universal force that keeps you from working and manifests itself in a variety of forms.

The first time I read the book was on Saturday, April 30. I was inspired by the book and decided to try out Pressfield’s basic writing outline for a book project I’d been contemplating for almost a year. So after church on Sunday, May 1, I went to a discount store and I bought 3 spiral notebooks to use for writing. I was challenging resistance, then it kicked me in the tail end, literally.

On Monday, May 2, I was rear-ended in a violent car accident. I wasn’t hurt badly, but my car was fatally crushed and had to be put down. I decided to ride the bus until the insurance paid out.

I'd owned a car or motorcycle continuously since I was sixteen so living within the limitations of the transit system is a big change. I discovered the bus adds two hours a day to my commute, not to mention about 2.5 miles of walking. This reinforced that the accident was an experience in resistance. I felt like I was “losing” two hours a day to work. I was frustrated and I wanted to find a way to regain the time.

One day I put one of the notebooks into my backpack and carried it on the bus. I used the time that day to outline my book and begin writing. I soon discovered that the bus rides were too short! In a month, I filled three notebooks and now I am completing the third revision of my book.

The accident that I’d taken for resistance turned into what Steven Pressfield calls “Assistance.” Assistance happens, Pressfield asserts, when you overcome resistance and press into your work.

I am still riding the “bus of assistance.” I enjoy not owning a car and I value my time on the bus because it's so "soupy" (read the book or ride the bus, you'll get it).

Oddly, I found my muse and she’s an angry, middle-aged, union bus driver with no customer relation skills whatsoever.

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Grant Writing is No Mystery

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New Federal Grant Opportunities

noreply@blogger.com (Grant Goddess) — Tue, 05 Jul 2011 23:03:00 +0000

The federal government, under the auspices of The Department of Health and Human Services, Administration for Children and Families, Office of Family Assistance, has announced three new grant opportunities. These new grants are announced in the form of a "Funding Opportunity Announcement" for the Pathways to Responsible Fatherhood Grants program.

The programs are well-funded with $52,000,000 available for a Fatherhood program, $57,000,000 for a Marriage program, and $6,000,000 for an ex-prisoner Father's program.

Links to each of the programs are provided below:
Pathways to Responsible Fatherhood Grants Program
Community-Centered Healthy Marriage and Relationship (CCHMR) Grants Program
Community-Centered Responsible Fatherhood Ex-Prisoner Reentry Pilot Project

Call us if you need help writing a grant for one of these opportunities. (530) 669-3600.

Do I Have Your Full Attention? Ten Grant Writing Tips

noreply@blogger.com (Grant Goddess) — Tue, 05 Jul 2011 18:31:00 +0000

I’ve been writing grants for a living since before the turn of the century; that makes me rather old. Before I became a professional grant writer, I moonlighted as a grant writer for years; that makes me even older.

But guess what? Older is better. Today I type faster, am more efficient at research, more inquisitive in questioning a client, more effective at editing, revising and narrating. I tend to get grants funded more often than I used to with a lot less outside assistance.

Here are some long-in-the-tooth tips for you young grant writing whipper-snappers out there.

Spend more time reading the Request For Proposals (RFP) before you start writing than you think you need to. Reading an RFP once is never enough for me.
Spend more time talking to your client about the proposal than they want to. If getting their attention means you have to buy them lunch, do it.
Write a detailed outline for the proposal. Follow the RFP outline carefully.
Collect all the research you think you need first and understand it before you begin to write. Everything you collect should be the most current literature in support of your design.
Cross out blocks of time on your calendar and hold those times sacred. Turn off the TV, the radio, and send the kids out to play.
Stop writing when you become unclear about any element of the project design and call your client to ask questions. If you are unclear, your narrative will be too.
Employ a trusted editor to review your writing.
Communicate with your client early and often about what they are required to provide and do during the process.
Overestimate the time that ancillary pieces of the grant with take you to complete, they always take longer than you expect.
Always obtain and keep some form of verification that your grant was submitted.

We have many distractions these days from cell phones to messages that pop right up on your computer as you write. You won’t be a successful grant writer if your writing does not receive your full attention. It may sound kind of like I am an old fuddy-duddy about those dang electronic deeee-vices, but I am not at all actually. I love my electronic devices and I am a better grant writer because I use them. Electronics can get in the way if you aren’t careful so be sure you are giving your client 100% of yourself when it’s time to write.

Grant Writing Starts with an Abundance Mentality

Grant Writing Secret - The Power of Language Mimicry

Photo Credit - Leroy Skalstad

What To Write Next?

noreply@blogger.com (Grant Goddess) — Tue, 28 Jun 2011 23:28:00 +0000

Even a grant writer who also blogs can run dry sometimes. It's tough to write-write-write and then get up tomorrow and write again while trying to keep it fresh and interesting. The good folks at nonprofitmarketingguide.com wrote a nice concise little post about this very topic that hits all the right notes for me (well, 7 of them anyway). If you're a blogger who also writes grants, or a grant writer who also blogs (or if you can't decide which category you fall into), you'll appreciate this nifty post.

All people who produce content for a living, whether they are writers, musicians, artists, or nonprofit communicators repurpose their content. No one produces completely original content all the time.

If you're out of material, that is the time to sort through those old, tired out blog posts that turned out to be less "green" that you thought and freshen them up, take a new perspective, or rewrite them for a new audience.

I'm going to start reviewing our old posts and see what I can reduce, re-use, and recycle; of course, always rewriting with relevance in mind.

Has the Golden Age of Education Grant Writing Passed?

noreply@blogger.com (Grant Goddess) — Mon, 27 Jun 2011 17:34:00 +0000

I started writing grants in about 1995 during what I have come to think of as the Golden Age of education grant writing. Government grants were used as a positive way to spark and spread new ideas and solutions. I became, and remain, a huge proponent of grants as an effective vehicle to fund educational change.

A prime example of how education grants were used in the Golden Age was bilingual education. Bilingual grants spurred innovation as practitioners were given funding to experiment and seek the best ways to implement bilingual programs. The government looked to the field to discover the best way to ensure immigrant children succeeded, and concomitantly, to teach a second language to both English and non-English speakers. Bilingual education got plowed under by the politics of language and immigration; in the end, success was irrelevant and all the funds were redistributed.

Slowly but surely over the past 16 years, the number of grants from the federal and state level for all educational programs dwindled as government leaders consolidated centralized control, in the form of standards which remain the organizing dictum for budgeting in education. In the absence of innovation, standards have gone largely unchallenged as the preeminent organizing philosophy (a topic for another post).

The Golden Age of grants passed into the Lead Age of entitlements in which money is redistributed at pennies per student to be consumed by the ravenous starving dogs that are general fund budgets (woof). In this new age, grants to fund innovation are superfluous and replaced by entitlements and a few grants to pay for implementation of “approved", "research-based” solutions.

I’m eager for an educational grant renaissance that will revive an entrepreneurial style of leadership; one that sparks innovation and change. The answers to educational issues can be discovered but it requires that we trust practitioners to plan and take risks based on their experience on the front line.

Ten Summer Grant Writing Chores

noreply@blogger.com (Grant Goddess) — Thu, 16 Jun 2011 22:03:00 +0000

Here are just ten of the scores of things you might want to use your summer months to accomplish. Since summer tends to be a bit of a lull in the grant writing year, here are a few things I try to accomplish to make the best possible use of the time:

Now is the time to clean off that desk – Yes, get the shredder and the recycle bin and plow through those stacks of grant narrative revisions you don’t need, those research documents you need to file away for next year, and those bazillion dog-eared post its stuck to everything.
Clean out your email In-Box – You may be pushing the memory limits on your mail provider anyway and let’s face it, you only need so many forwarded emails in there with PowerPoint presentations of waterfalls, kittens, and guys falling off stuff.
Clean out your e-files like your documents file which I can imagine has tons (digital tons) of loose documents that you made up in a hurry and then didn’t have time to file away in their proper location, or maybe there wasn’t even a file folder created!
Send out thank you/wish you a great summer cards and/or email to all your clients, previous clients, and anyone who might be a future client. Give them a heads up of any upcoming grant opportunities you’re aware of.
Write some blog posts and queue them up to post automatically for the rest of the summer, one less thing to think about for the summer months if you take a little time to do it.
Review your client list and note their priorities for the coming year then use the list to match their needs to potential grant opportunities. There may be some prep that can be done with them or you may be able to lock in a contract for writing in advance.
Visit local agencies and organizations you don’t have relationships to meet people face to face. Just call and if you can get an appointment, you’re in. Do a little research on them and bring them a few examples of grants they might be interested in. Bring your marketing material and don’t forget your business card and your smile!
Participate in training opportunities and networking events to expand your network.
Fine tune your online presence. Are you using social media to your advantage? Are you positioned as an expert in grant writing online? It might be time to freshen up your web site.
Review the results of the past year. Review readers’ comments and if you don’t have copies, contact your clients to see if they have them and just forgot to send them along. If you had some unsuccessful proposals, see if the grants that were funded have been posted by the funding agency and read them.

Now’s the time to refresh, reorganize, recharge, and renew, there’s a long winter of grant writing ahead of us all so a smart grant writer will use the slower summer months wisely!

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The Ten Best Things About Being a Grant Writer

Top Ten Fiscal Considerations for Grant Writing Consultants

Photo Credit - Henry S.

The Importance of Being Earnest

noreply@blogger.com (Grant Goddess) — Tue, 07 Jun 2011 22:43:00 +0000

Public people take public falls for being dishonest. Congressman Weiner’s fall from grace this week is the latest in a long string of prominent people who’ve been caught acting in a destructive way that has damaged their reputations, careers, and families.

Grant Writers may not be public people per say, but often a grant writer is contracted by a public (government) or a public benefit agency (non-profit). A grant writer charged with writing a narrative is usually given facts and figures to write the narrative by the client. Sometimes those facts won’t present the organization in the best light to the funder. Even so, it is vital to the writer’s reputation to write honestly, even if the grant narrative suffers from the truth. There’s nothing wrong with “planting the flowers on the client’s side of the street” but a professional grant writer always does so in a way that keeps their integrity intact.

Here’s the plain truth. Telling lies in a narrative will be exposed. There are times when the client does not read the narrative carefully before the grant is submitted. But, the client and usually one or more of the client’s board members and stakeholders read the grant carefully as notice of funding is received.

It does not matter that a grant is funded or not, the client and constituency will want to know how to begin implementing, or why it wasn’t funded. If the writer wrote a narrative that is inaccurate, exaggerated, or fraudulent, the grant writer might as well have Tweeted pictures of himself or herself in their skivvies; the lies are about to be discovered and everyone is going to be upset.

Honesty is the best policy in grant writing as in everything else. A grant writer who writes dishonestly will ruin their reputation. Their fall from grace may not be quite as public as Congressman Weiner’s humiliation this week, but their career will be equally damaged.

Other Posts You May Enjoy:

Writing is Regal

Grant Writing, Fact or Fiction?

Relevant News Item:

A grant writer hired by the Indio Youth Task Force to land a $35 million grant was convicted Tuesday of mail fraud, document forgery and making false statements.

By Xochitl Peña of Mydesert.com

Photo Credit - Lorenzo González

Should You Write Grants in Exchange for Evaluations?

noreply@blogger.com (Grant Goddess) — Fri, 03 Jun 2011 17:10:00 +0000

I get asked on a regular basis by potential grant writing clients, “Will you write the grant for the evaluation?”

“No,” is the answer I give.

I have a good reason for saying no and not negotiating the point. In the Middle Eastern bazaar that is grant consulting negotiations, a grant writer must be clear on what they’re selling.

I write about this today because I’ve spent the last two days slaving over a hot copy machine scanning thousands upon thousands of surveys. Stacks of surveys that are crumpled, mis-marked, unmarked, sticky; surveys printed on multicolored paper that threw the scanner into photo-static conniptions, surveys that are un-scannable because some staffer decided a significant portion didn’t need to be completed by respondents because there was a sticker affixed with the same information - a sticker that can’t be read by the scanning software (genius) so that data for a thousand surveys now must be hand-entered.

And don’t get me started on the scanning software which can’t always read a clearly marked dot due to some mystery of arcane software programming.

It’s all well and good if one is paid to do this evaluation work, which we are; it is entirely another thing to do this work in exchange for writing the original grant application - which we are not.

“What does any of this scanning work or the analysis and interpretation of this data, have to do with grant writing?”

“Nothing.”

That’s right.

“Nothing.”
That's why I always say no.

A grant writer who takes a grant in compensation for the evaluation is doing two jobs for the price of one. That grant writer may also be guilty of one or all of these things:

Being a foolish business person;
Undervaluing their services;
Being complicit in breaking some laws depending on the funding source;
Undermining the general value of grant writers in the marketplace.

As the Grant Goddess would tell you, “Grant writing and program evaluation are different disciplines.” A client who asks a grant writer to write for free in exchange for the evaluation contract is comparable to a homeowner telling a landscape architect that she should design and install the landscaping free of charge in exchange for a contract to maintain it. That’s the kind of suggestion that could merit a leaf blower up the nose.

Good Grant Writing Blurs the Lines between Fact and Fiction

noreply@blogger.com (Grant Goddess) — Tue, 31 May 2011 16:41:00 +0000

On Sunday I attended an elegant house-warming and BBQ in the wine country with a friend. During the party, I had an interesting conversation with a patent attorney.

We started our conversation with the customary pleasantries and the standard introductory question between guys, “So what do you do?” Rightly or wrongly, it’s how guys break the ice until we retire when we ask things like, “What’s your handicap? Or who did your hip replacement?” But I digress.

We – the lawyer and I – talked about styles of writing in both of our professions. I drew from our discussion that writing a patent application is not unlike applying for a grant. This man’s assessment of grant writing is that the two kinds of writing are quite similar.

I explained that grant writing is a mixture of writing about factual information and fictional writing (kind of Orwell-style futuristic fiction). Grant writing describes a future state to be created with grant funds.

He explained to me that this is similar to what he must produce when writing a patent application. In addition to the technical aspects of the patent, he must describe the future benefits and functions of this yet-to-be produced widget, a future state based on the present facts.

Grant writers must be skillful in describing the future state. My advice to aspiring grant writers about how to achieve this unique style of writing, which would, perhaps, similarly edify aspiring patent attorneys, is this;

1) Spend time with your client to adequately understand the future state desired,

Your imagination may produce sparkling fictional narrative, but if your client seeks a rocket to Mars and you write a grant sending him to Venus, you’ll have written an unachievable or undesired program.

2) Write about this future state in a positive, can-do manner, with sufficient detail to make it a believable narrative,

Good fiction delivers the reader into a created world where they willingly suspend disbelief and buy in to the feasibility of the program design. Your grant narrative must deliver the program design in a way that the reader never stops nodding in agreement.

3) Ground your optimistic description of the future state on the facts at hand.

The best fiction is grounded in facts that blur the lines between what’s real and what’s possible. The moment you force your reader to stop and ask themselves whether you’re proposing something plausible, you’re sunk.

My conversation with the attorney made me curious about how similar the writing styles actually are, or whether he was being over-generous in his assessment. I’ll conduct a search with Google this week to see if I can find a patent application to read. I suspect that if the style and level of difficulty are similar that, based the extravagance of his new vacation home, the main difference is to be found in our invoice for services.

Other Posts You May Enjoy:

3 Things I Love about Grant Writing

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Photo Credit: Rosa Ballada