As a sales manager, you are tasked with contacting prospects on a daily basis in an attempt to educate them on the value proposition that your hotel has to offer but did you know that studies reveal that only two percent of sales occur when two parties meet in person or over the phone for the first time?

The two percent that are in a position to book your hotel have already conducted some prior research and already know what they are looking for. One would assume that research included your hotel’s location, your brand, amenities and other identifiers that were made available through your hotel’s website.

That means that 98 percent of the prospects you meet or contact for the first time are not in a position to say “Yes” and will only book once a certain level of trust has been established by you.

“Anyone who believes they can go into a sales situation armed with “101 sure fire sales closes” and make sales is seriously misinformed … and about 20 years behind the times. Professional sales people get to know their prospects; understand their issues; solve their prospect’s problems; and provide irrefutable proof. They build relationships and trust by engaging in on-going dialogue (otherwise known as follow-up). They don’t just peddle their products and services with an armoury of closing tricks.”

There are a variety of reasons why a prospect isn’t in a position to pull the trigger at your hotel and that’s OK because there are just psychological and transactional realities you must become aware of and recognize. For these reasons, your follow up is key to your success in eventually winning over the prospect.

According to Clay, “Research shows, amazingly, that only 20 percent of sales leads are ever followed up … in other words 80% of potential opportunities are lost without trace simply due to lack of follow up.”

If you want to change that, read on.

Here are some stats that should open your eyes as to the importance of follow up.

44 percent of sales people give up after one “No”
22 percent give up after two “No’s”
14 percent give up after three “No’s”
12 percent give up after four “No’s”
Simply put, 92 percent of sales people throw in the towel after being rejected four times and only eight percent of sales people put themselves in a position to ask for the order a fifth time.

That means that eight percent of the sales people are getting 80 percent of the sales.

Consider developing a “No” strategy

Think of it this way. If you contact a prospect on five different occasions, he will most likely say “No” four out of five times so if you design a strategy that includes a fifth contact at some point in time you will have a better chance in either solidifying your relationship and/or potentially booking business in the future.

Where are your “No’s” and how can you begin to transition them into a “Yes”?

How many leads come to your hotel direct, via an eRFP channel or through another source? When you can’t place the business in your hotel for whatever reason, what happens with that lead?

The first place you need to look is in your hotel’s Customer Relationship Management (CRM) system.

Once you have identified those who said “No”, you will need to develop what Clay calls a ‘Five No’s’ strategy that will help to put you in a better position to convert that prospect over a period between nine and twelve months.

If you struck out once, the idea is that you will have to contact that prospect over the suggested timeframe four more times.

Your contact strategy should include a compilation of telephone, email, handwritten note, and an invitation to visit your hotel for breakfast/lunch/dinner/site inspection/FAM trip (whatever the budget will allow).

First, send a compelling email that contains a personal message from you and a call to action that is designed to produce a response. Before you construct your email, read about these 4 Email Fails That Hotel Sales Managers Must Avoid.

Example:

Hi Bill,

This is Mary Jones from the ABC Hotel.

We were unsuccessful in placing your annual business meeting at our hotel and would welcome the opportunity to work with you again in the future.

The ABC Hotel has (insert your value proposition here).

I will follow up with you again in the near future but in the meantime, please feel free to contact me at your convenience.

Thank you in advance for your time and consideration.

PS (insert a call to action here)

Mary Jones

Follow up the email with a personal call and make sure that you have something of value to discuss with the prospect other than just calling to check in. If you follow the prospect, on say LinkedIn, you can glean something from his profile or his company’s page that can spark an intelligent conversation.

Feel free to leave a voicemail message that refers back to your previous email along with a call to action at the end of your message.

Follow up your call within 30 days with a handwritten note and another call to action.

Follow up your call with an email or other form of communication and invite the prospect to personally visit your hotel using any of the suggestions referred to above.

Your turn. What other strategies would you include in this campaign?

American entrepreneur Ian Schrager, the man behind five star properties Sanderson and St Martins Lane, is returning to London for the first time in 15 years to launch The London Edition – a brand he conceived in partnership with Marriott International.

Yorkshire-based bakers and pâtissiers Just Desserts has created a range of individual tarts for foodservice buyers which will be launched later this month.

Nick Lawson, a former general manager at Hotel du Vin Harrogate, has created a new boutique hotel company called Bonne Nuit, a brand he is aiming to roll out across the UK after establishing it at The Balmoral hotel in Harrogate. 

Hoteliers are being advised to make their services more female friendly after figures from Small Luxury Hotels of the World (SLH) found that the number of women staying alone at hotels has risen more than 53 per cent in the last year. 

Restaurateur Jill Stein and Adnams chief executive and chairman Andy Wood have been awarded OBEs in this year’s Queen’s Birthday Honours list while chefs Geoffrey Acott and Clare Smyth and Drake & Morgan founder Jillian Maclean were made MBEs. 

Hand Picked Hotels, the country house hotel firm founded in 2001, has acquired the 131-bedroom St Pierre Park Hotel & Golf Resort in Guernsey.

London is one of the world’s fastest-growing destinations for consumers seeking out a stay in a luxury hotel, according to a report released at the first Luxury Hospitality summit held in Switzerland.

Classic Cuisine has extended its range of savoury pastry products with the addition of four new pies which all feature flavoured pastries. 

Almost a third of UK hotels and catering firms are looking to cut costs due to the rising prices of raw materials, according to new research.

The Oxford Thames Four Pillars Hotel has completed a £2m refurbishment which has created a new conservatory and added 22 double bedrooms to the Henley Road venue.