Martin Kelley.com

Using Google Analytics, Webmaster Tools and Optimizer to understand your site

2008-07-08T18:22:53Z

A video post about using free Google tools to understand your website and customers. Focuses on Google Webmaster Tools, Analytics and Website Optimizer.

Can social networking tools free us from email?

2008-07-03T14:46:38Z

The NYTimes has a piece by an IBM employee who has largely freed himself from email by consciously using whatever social networking tool would be better at moving the conversation forward, whether it's IM, wikis, or even (gasp!) the telephone. This line stood out for me:

I have had continuing support from my management in this effort, because I’ve been able to prove how much more I can accomplish by answering a question, and posting it on a blog, for example, than I can by answering the same question over and over. I still help people, but in a more open and collaborative fashion. Other people can join in the discussions — maybe they will have a better idea than mine.

This is exactly how I try to describe the blogging philosophy in the business world. Don't think of the blog as another chore that needs to be added to your already overwhelmed to-do list. Instead, think about it as another communication tool so it becomes a seamless part of your ongoing work. This will no only help work flow, but help give your blog an honesty and approachability it wouldn't have if you thought of it as simply another marketing piece.

Testing out Google Video

2008-07-02T03:17:00Z

And y'all are my guinea pigs!

Here's why I'm worried about building a site around this service:

Why did Google bother keeping Google Video, currently getting less than 4% of the current market share) after it bought the competition Youtube, now at over 75%?

Superstar? Aw shucks!

2008-07-01T17:37:02Z

And a shout-out back to HitTail folks who linked to my article on Adword shenanigans by naming me a superstar! Everyone Loves HitTail: HitTail Helps Superstar Blogger Martin Kelley Save Money. Is it getting hot in here?

I will say that these guys are really good trackers. I sometimes think if I said "hittail" in my sleep I'd awake to an email thanking me for the mention. I'm always surprised at how many companies don't follow their own public commentary on them across the internet, but Hittail certainly does.

What to look for in SEO consultants

2008-07-01T17:24:08Z

This is part of my Beyond SEO series where I look at the myths and realities behind search engine optimization, with practical tips about publicizing your site and building your personal brand. Read all of my Beyond SEO articles.

The Google blog asks for user input into what makes a good SEO and reports that they've just rewritten their page that warns against rouge SEO artists and gives recommendations about what to look out for. It starts with their definition

SEO is an acronym for "search engine optimization" or "search engine optimizer." Deciding to hire an SEO is a big decision. Make sure to research the potential advantages as well as the damage that an irresponsible SEO can do to your site. Many SEOs and other agencies and consultants provide useful services for website owners.

The blog asks "how would you define SEO? What questions would you ask a prospective SEO?" I've been doing a lot more optimization for clients lately. What's particularly fun is running across the work of the SEO scam artists their competition have brought in. I've seen many instances where the other SEO firm has stepped over the bounds of fair practice and been penalized by Google.

Google's job and our job

I've always taken the approach that it's Google's job to give people the most useful and relevant return for their search and our job to make sure we have useful and relevant material and arrange it in such a way that Google can access it.

SEO is important but only in the context of smart web design and a coherent and well thought out internet marketing strategy. Firms that claim to do SEO without checking the analytics data and consulting with the client about their business strategy will not help the site in the long run.

What your SEO expert should be doing

I would agree with most of Google's recommendations of what to look out against. But what to look for? A quick list would include:

A SEO consultant that looks at analytics data before making any changes. If the client doesn't already have Google Analytics running on the site I install it and wait a month before doing anything. I do that because you want:
Quantifiable results. You should be able to see shifting use patterns if the optimization is working. The internet gives us precise figures and it's often very easy to demonstrate the value of the work you've done. Clients should have full access to the analytics and be trained enough to be able to independently verify the results.
A consultant that frequently answers questions with "Hmmm..., I don't know." No one knows what Google is doing. You try something, then you try something else. Anyone who claims to know everything is scamming you.
Someone who looks at your entire business model and asks hard questions about your internet strategy. What do you hope to accomplish with your site. Are there specific goals that we can measure?
Think about your your Inbound and Outbound strategies. Google will send people your way if you have useful material so think about what compelling content you can offer the universe. And once people come to the site you have to make it compelling for them to stay a while, subscribe, etc.
The SEO consultant should make you sweat: anyone who says they can significantly boost your site without you having to lift a finger is fooling you. You will almost always have to add compelling content and it will take you committing staff time to the project (a good development team will look for ways to make this fit into your existing staff routines so that it's as painless as possible!).

Any others suggestions for what to look for in potential SEO consultants?

Watch those Google Adwords campaigns

2008-06-24T00:57:52Z

I was recently working with a client who has a large Google Adwords campaign, with an annual ad budget in the low six figures. He's been very careful about the keywords he's chosen and we've both poured over the Google Analytics figures to see how the campaign progressed.

It took a third party keyword tracking system to discover that many of the ads were being served up to wrong keywords in the Google searches. I want to keep the client's identity private, so let me use an analogy: say you're a boomerang maker and you've bought a campaign intending ads to show up for those who search "boomerang" in Google. What we discovered is that Google was serving up a large percentage of these ads for searchers of "frisbees" -- close, but not close enough for searchers to care. Few people clicked on the misplaced ad. We're talking serious money wasted on ads served up to the wrong target audience.

How did a carefully constructed ad campaign get on so many poorly-targeted searches? Google allows fuzzy matching under their broad match guidelines:

For example, if you're currently running ads on the broad-matched keyword web hosting, your ads may show for the search queries web hosting company or webhost. The keyword variations that are allowed to trigger your ads will change over time, as the AdWords system continually monitors your keyword quality and performance factors. Your ads will only continue showing on the highest-performing and most relevant keyword variations.

You can disable these broad searches using negative keywords (i.e., "-frisbee") and with specific keywords ("boomerang").

But Google does not make it easy to see just where your ads are going. You have to set up a special Search query performance report. It's really essential that anyone doing a large Google Ad campaign set up one of these searches and have it automatically emailed to them every month. Google clearly wasn't tracking the "performance" of its broad search on this client's ad. I'm particularly disturbed that we didn't see these misdirected keywords listed in the Google Analytics tracking reports. It is dangerous to use the same company to both sell you a service and to report how well it's been doing.

Credit where it's due: it was the excellent long-tail blog content service Hittail that gave us the information that Google was misdirecting its ads. See my previous Hittail coverage.

New School/Old School in Web Design

2008-06-20T18:12:05Z

Web 2.0 tools have changed the boundary lines between techies and program staff in many nonprofits over the past few years. At least, they should have, though I know of various organizations that haven't made the conceptual leap to the new roles.

OLD SCHOOL: Webmaster

Let me explain by talking about my own changing work role. Even a few years ago, I was a paid staff webmaster. You could divide my work into two large categories. The first was techie: I managed server accounts, set up required databases, designed sites. I got into the HTML code, the PHP, the Javascript, CSS, etc.

The other was content: when program-oriented staff had new material they wanted on the website they would email it to me or walk it over. I would put in my work queue, where it might sit for weeks if it wasn't an organizational priority. When it came time to add the material I would boot up Dreamweaver, a relatively expensive progam that was only accessible from my laptop and I would put the material onto the website. Needless to say, with a process like this some parts of the website never got very much attention.

At some point I start sneaking in a content management system for frequently-changed pages. This seemed very hackish and not good at first but over time I realized it greatly speeded up my turn-around time for basic text content. But the organizations I worked for still relied on the old model, where staff give the webmaster content to put up.

NEW SCHOOL: Web Developer

Nowadays I'm a web developer, a freelancer with an ever changing list of clients. I typically spend about a month putting together a site based on a content management (like this) or automatic feed system (like I did for Penn Charter). I do a certain amount of training and while I might add a little content for testing purposes, I step back at the end of the process to let the client put the material up themselves. I'm available for questions but I'm surprised about how rarely I'm called.

Here's two examples. Steadyfootsteps is a blog by an American physical therapist in Vietnam. When we started, she didn't even have a digital camera! I gave her advice on cameras, started her on a Flickr account, set up a fairly generic Movable Type blog with some custom design elements and answered all the questions she had along the way. She went to town. She's put tons of pictures and embedded Youtube videos right in posts. Here's a non-techie who has contributed a lot to the web's content!

Penn Charter is a school that was already on Flickr and Youtube but wanted to display the content on their website in an attractive way. I pulled together all the magic of feeds and javascripts to have a media page that showcases the newest material.

They're very different sites, but in neither instance does the client contact me to add content. They rely on easy-to-use Web 2.0 services: no specialized HTML knowledge required.

NEW TOOLS, OLD MODEL

I got an email not so long ago from an old boss who manages a monthly magazine. Her site has been radically rebuilt over the years. Dreamweaver is out and content management is in. They use Drupal, which my friend Thomas T. tells me won the recent popularity contest among nonprofit techies. This is great, a definite step forward, but what confused me is that my old boss was asking me whether I would be interested in returning to my old job (the successor who oversaw the Drupal upgrade is leaving).

They still have a webmaster? They still want to funnel website material through a single person? Every staffperson there is adept at computers. If a physical therapist can figure out Flickr and Movable Type and Youtube, why can't professional print designers and editors?

My hourly rate ranges from two to five times what she'd be likely to pay, so I turned her down. But I did ask why she wanted a webmaster. Now that they're on Drupal it seems to me that they'd be better off switching from the webmaster to the web developer staffing model: hire me as a freelance consultant to do troubleshooting, staff training and the occassional special project but have the regular fulltime staff do the bulk of the content management. I'd think you'd end up with a site that's more lively and updated and that the cost would about the same, despite my higher hourly rates.

I've heard enough stories of places where secretaries have come out of the shadows to embrace content management and have helped transform websites. I'm the son of a former secretary so I know that they're often the smartest employees at any firm (if you walk into an office looking for the expert on advanced Excel features you'll surely find them sitting right there behind the receptionist desk).

FINALLY: WHAT'S UP WITH DRUPAL?

I'm trying to join the bandwagon and use Drupal for a upcoming site that will have about a dozen editors. But there's no built-in WYSIWYG editor, no little formatting icons. Sure, I myself could easily hand-code the HTML and make it look nice. But I don't want to do that. And it's unrealistic to think I'm going to teach a dozen overworked secretaries how to write in HTML. The interface needs to work more or less like Microsoft Word (as it does in Movable Type, CushyCMS, Google Docs, etc.)

Most Drupal sites I see seems from the outside like they're still old school: staff webmaster through whom most content funnels. Is this right? Because if so, this is really just an institutionalization of the content hack I did six years ago. Can anyone point me to lively, active Drupal sites whose content is being directly added by non-techie office staff? If so, how is it set up?

Penncharter.com Media Pages

2008-05-18T19:43:27Z

One element of a general social media consultancy project I've undertaken with Philadelphia's William Penn Charter school is a dynamic media page. They had collected a large number of photos, movies and podcast interviews, but the media page on their site was static and without pictures. I worked with them to come up with media policies and then built a media site that automatically displays the latest Flickr sets and Youtube videos, all laid out attractively with CSS. The Flickr part was complicated by the fact that Flickr doesn't produce feeds of sets and this required access to it's API and fairly extensive Yahoo Pipes manipulation. The original podcasts were just uploaded MP3 files and I worked to collect them together via Odeo (hosting) and Feedburner (feed publishing), which then provides RSS and iTunes support. The actual content for the page is collected together on the Martinkelley.com server and embedded into the Penn Charter media pages via javascript. Other work with Penn Charter includes Google Analytics and Dreamweaver support. Visit Media page.

Healtheretailers.com

2008-05-18T19:35:44Z

A site put together by two consultants to the natural food industry. All pages were editable by a Movable-Type powered content management system. A notable feature was a e-commerce subscription function with private user log-in pages. This consultancy business was closed in May 2008 and the site was taken down.

SaveStMarys.net

2008-05-06T21:50:06Z

On a Friday my wife Julie and older son attended a rally to save a favorite church threatened with closure and by Sunday we launched Savestmarys.net. It was a weekend where I was already swamped with deadlines, so it's standard Movable Type but with all the tricks of mashed-up Web 2.0 sites to let Julie pour content in: Flickr, Slidoo, Slideshow Generator -- and soon Youtube. Visit site.

AmyOutlaw.com

2008-05-06T21:35:41Z

This is a fairly standard Movable Type blog except that the client wanted two separate blogs: one meant for daily posts and the other for more weekly posts (it's all set up in MT via categories). This also shows the use of Slidoo for a photo banner head. The pictures are all pulled from a particular set of her Flickr account. Visit site.

Using VMWare Fusion to run Windows on a Mac

2008-05-03T17:13:45Z

I just purchased a MacBook and have the joy of learning a new set of routines and programs, all while reconfiguring my services again. I've used Macs in various work settings but the bulk of my development time has been on Windows, most recently XP.

I will recommend VMWare's Fusion for other Windows users making the switch. Fusion is an $80 program that lets you run Windows through Mac (you have to pay for a fresh version of Windows, a copy of XP put me back $200 at Staples). Apple has an alternative called Boot Camp which lets you install Windows so you can start up in it when you start your computer. This presumably runs faster (there's no Mac OS overhead while in Windows) but Fusion is much more practical since I'm using simultaneously with my Mac programs. The speed is fine, even with lots of Mac programs running. Fusion is also more flexible about disk space allocations.

I'm quite amazed about what it can do. Netflix's Watch Now service is unavailable for Macs but runs fine through my Fusion-powered Windows XP. The Rhapsody music client also works and I'm listening to music as I'm running my Mac programs. In an amazing feat, I was able to use Rhapsody to sync songs on my Palm T/X via USB cable. This is Windows XP running atop Mac OS X syncing digital rights managed-protected data with Palm OS over USB. Really amazing that it all worked!

I'm sticking with Windows XP because of all the nightmare stories I've heard about Vista, but also because it uses less memory and so will run faster. Also, I know XP very well and don't really relish the thought of learning a whole new system in addition to Mac OS. I'm presuming that over time I'll use Windows less and less and will just have it for browser cross-checking purposes and to run the occasional Windows-only software like Rhapsody and Netflix.

Floating on Clouds

2008-04-27T00:25:58Z

Last weekend I found myself with the scenario no solo web designer wants to be faced with: a dead laptop. It was eighteen months old and while it was from Hewlett Packard, a reputable company, it's always had problems over overheating. Like a lot of modern laptop makers, HP tried to pack as much processor power as they could into a sleek design that would turn eyes on the store shelf. They actually do offer some free repairs for a list of half a dozen maladies caused by overheating but not for my particular symptoms. When I have a free afternoon, a big pot of coffee and lots of music queued up I'll give them a call and see if I can talk them into fixing it.

Once upon a time having a suddenly dead computer in the middle of a bunch of big projects would have been disaster. But over the last few years I've been putting more and more of my data "in the cloud," that is: with software services that store it for me.

Email in the Cloud

I used to be a die-hard Thunderbird fan. This is Firefox's cousin, a great email client. I would take such great care transfering years of emails every time I switched machines and I spent hours building huge nested list of folders to organize archived messages. About a year ago Thunderbird ate about three months of recent messages, some quite crucial. At that time I started using Google's Gmail as backup. I set Gmail to pick up mail on my POP server and leave it there without deleting it. I set Thunderbird to leave it there for week. The result was that both messages would be picked up by both services.

After becoming familiar with Gmail I started using it more and more. I love that it doesn't have folders: you simple put all emails into a single "Archive" and let Google's search function find them when you need them.You can set up filters, which act as saved searches, and I have these set up for active clients.

Why I'm happy now: I can log into Gmail from any machine anywhere. No recent emails are lost on my old machine.

Project Management in the Cloud

I use the fabulous Remember the Milk (RTM) to keep track of projects and critical to-do items. Like Gmail I can access it from any computer. While messing around setting up backup computers has set me back about ten days, I still know what I need to do and when I need to do it. I can review it and give clients renewed timelines.

An additional advantage to using Remember the Milk and Gmail together is the ability to link to emails. Every email in Gmail gets its own URL and every saved "filter" search gets its own URL. If there's an email I want to act on in two weeks, I set up a Remember the Mail task. Each task has a optional field for URLs so I put the the email's Gmail URL in there and archive the email so I don't have to think about it (part of the Getting Things Done strategy). Two weeks later RTM tells me it's time to act on that email and I follow the link directly there, do whatever action I need to do and mark it complete in RTM.

Project Notes in the Cloud

I long ago started keeping notes for individual projects in the most excellent Backpack service. You can store notes, emails, pictures and just about anything in Backpack and have it available from any computer. You can easily share notes with others, a feature I frequently use to create client cheatsheets for using the sites I've built. Now that I use Gmail and it's URL feature, I put a link to the client's Gmail history right on top of each page. Very cool!

Another life saver is that I splurge for the upgraded account that gives me secure server access and I keep my password lists in Backpack. There's a slight security risk but it's probably smaller than keeping it on a laptop that could be swiped out of my bag. And right now I can log into all of my services from a new machine.

Keeping the Money Flowing from Clouds

The latest Web 2.0 love of my life is Freshbooks, a service that keeps track of your clients, your hours and puts together great invoices you can mail to them. I'm so much more professional because of them (no more hand written invoices in Word!) and when it's billing time I can quickly see how many unbilled hours I've worked on each project and bang!-bang!-band! send the invoices right out. Because the data is online, I was able to bill a client despite the dead computer, providing my exact hours, a detailed list of what I had done, etc.

Others

Calendar: I always go back and forth between loving Google Calendar and the calendar built into Backpack. Because I can never make up my mind I've used ICal feeds to cross-link them so they're both synced to one another. I can now use whichever is most convenient (or whichever I'm more in the mood to use!) to add and review entries.

Photos: Most of the photos I've taken over the past four years are still sitting on my dead laptop waiting for me to find a way to get them off of the harddrive. As tragic as it would be to loose them, 903 of my favorite photos are stored on my Flickr account. And because I emailed most of them to Flickr via Gmail most of those are also stored on Gmail. I will do everything I can to get those lost photos but the worst case scenario is that I will be stuck with "only" those 900.

Your Examples?

I'd love to hear how others are using "the cloud" as real-time backup.

NemosAquarium.com

2008-03-25T15:16:07Z

A multimedia website displaying the very colorful aquarium out near Norristown Pennsylvania. The Flickr photos are cached and display with a Slimbox clone when clicked. Movies are included both as optimized-for-download WMV files and on a independent Youtube account. View Site.

Nickwattspiano.com

2008-01-10T08:03:55Z

South Jersey piano instructor Nick Watts advertises his services online. Be sure to check out the Entertainment page for music samples. I used Box.net to allow Nick to upload his own songs any times he wants! Visit Site.