“2. Paperless Overview
Get an idea for the big picture before divinug into the nitty-gritty.”

http://www.theapplepress.com/2010/05/04/the-mobile-mac-office-part-i-going-paperless/

Here are a few of compelling features:

1. EF imports many file types in their native format. It does not convert them. You can maintain nested folders in EF. Once they are created in EF, they are regular folder viewable in Finder. You can use Finder to add more folders if you wish. EF will re-scan all folders in its tree and update its index of all files added using Finder.

2. One can use EF to add more files –or– just save files to the folders that EF is watching/managing. Once the EF library is created, its folders are like any others.

3. This is cool: if you put an EF library in dropbox, then EF will manage all the files and they are accessible from any device with dropbox. For example, if I scan a receipt into a “receipts” folder in EF stored in dropbox, then if I am away from office and need to see that receipt, I take out my iPhone, open dropbox, navigate to the EF folder and drill down to the receipts folder and look at the pdf.

I don’t work for Eagle Filer. This app does a lot of cool stuff. It’s developed by the same guy as Spam Sieve.

Thanks,
Jim

I know that most of the time it works with dates like “abc-2012.05.16.pdf”. But I do not want to risk any server hickup. So it is “abc-20120516.pdf” for me (I admit that the hyphen could be called a special char. – but I am only human ).

And, of course, David’s book was bought the very moment he mentioned it.

1) I use evernote and the biggest reason is that it includes Chinese OCR. I live in Taiwan so having chinese OCR in my workflow is a must and I have not found a good solution outside of evernote (or at least one that does not cause me several hundred dollars).

2) When it comes to encryption does anybody have thoughts on GPGTools (http://www.gpgtools.org/)? I like it because it creates a service so I can simply right click on any file, go to the services menue and click encrypt and the file is encrypted.

Once again thanks for the great show!

On another note to you touched on in the podcast have either of you ever found a really good app for tracking business expenses including mileage?

I love the podcast..keep up the good work

It is interesting to see your workflows. For me Devonthink is essential. Using a scansnap I can scan in documents that automatically are OCR’d and automatically go into Devonthink. There are multiple ways of capturing email,web items, print items etc.

Devonthink has awesome search capabilities. It indexes the OCR’d text and you can search using that. I now have 2 databases one for work, one for home each of which is 10G in size. However searching for any document is simple, and easy and really quick. There is a bit of learning curve to the software but one you get it it becomes absolutely essential.

Katie and Dave..you need to do a show on Devonthink.

I purchased the Neat Receipts for Mac scanner awhile back, but didn’t like it. Software wasn’t super great. So I sold it on ebay.

Photos or other things smaller than 8.5×11 would pull through crooked.

I’ll have to try a ScanSnap next.

I recently found Social Folder, a web service that help to easily get images and pdfs from Evernote, Facebook, Twitter, etc.

http://socialfolders.me/

I’m not an Omnifocus user yet, but thinking about using it in a school I’m involved with as a student portfolio tool.

http://blog.evernote.com/2012/05/08/evernote-for-mac-update-card-view-word-count-new-save-features-and-more/

I love the mouse and trackpad idea. Tried it out at work today and it’s definitely a best of both worlds idea. I hate scrolling and swiping with the MagicMouse and I hate clicking with the trackpad, so this setup solves both issues and makes me look like a complete nerd. I love it.

As for keyboards, my favorite one of all time is the current aluminum wired keyboard. I doubted I would like it at first, but the first time I used it I noticed I could type much faster than with the previous extended keyboard model. I’ve never looked back.

Question for Katie: When you were talking about 1Password, you mentioned that you “sent” login info to a coworker. How do you safely send password information to other people?

Please clarify as I doubt you just copy and paste the info from 1Password and email it to them. I’ve needed to do this quite a bit lately and would love to know a secure way to doing it with others who don’t use 1Password and may not even use a Mac.

I’m fully inspired by IIKKA. I just got a trackpad and am willing to go lefty! I’ll be sure to report later.

I just have to say it’s really great being part of a community like this. The Mac Power Users podcast has taught me how to LOVE being a nerd. Also, I’m glad you guys did this set up show. It’s nice having a laid back/non-technical episode for newer subscribers such as myself. Having just got into Launch Bar I now have another podcast in the cue before I can earn my Black Belt! Any one who drills into the archives can see how long ago that Launch Bar episode was and as MPU nears a triple digit episode count…well, let’s just say the archive of information is growing faster and the information stays relevant longer than some might think. Think about e-mail. I’m sure some can’t wait until the day that isn’t relevant but I digress.

Another great podcast guys. Keep putting them out and we’ll keep coming back! I’ve rated in iTunes and recently supported Pixelmator! < awesome move …so I'm doing my part. Thank again.

Before finishing this post I almost sat my dinner plate on the trackpad. Hahaha! I'll close with that!

Jeff Goldberg
Twitter: jpgoldberg

ps

I’ve been an ambidextrous trackpad / magic mouse user since the MT came out, and before that used a pair of logitech mice (one left handed). Its not for everyone, but suits me just fine. I was born a lefty, but in my school they made me write with my right hand (used to happen a lot back in the 60s). So now I have a pretty good facility with both hands. I can draw with both, but only tend to write with the right. I can play tennis with either hand. I love to spook my students by swapping a marker pen from one hand to the other as I draw diagrams in class.

Thanks!

However, with my right hand out of play I had to make some adjustments, so I swapped the Magic Trackpad to the left of the keyboard as a trackpad is (at least for me) much more accurate than a mouse when used with the weak hand and I wouldn’t have to worry about swapping mouse buttons or anything like that. Things worked out so well that when I got my right hand out of the sling, I didn’t want to return the Magic Trackpad to its original position. During the couple of weeks I had got so used to executing some of the gestures with my left hand that the trackpad became much more useful even when I had my right hand on the trackball. I’m not currently using a huge set of gestures, but switching the trackpad to the left has made bouncing between desktops and fullscreen apps so much faster that it alone was worth the conversion for me. I can keep my hand on my trackball while I switch windows using the trackpad, still keeping my left hand within a very short distance from the most needed keyboard shortcuts. Especially with a short keyboard my current setup is super efficient as my hands don’t have to travel all that much when switching between mousing and typing and having had my share of RSI issues as well, I really appreciate the possibility of giving my right hand a break every now and then and e.g. scrolling the web page I’m reading with my left hand instead.