OPAL

Mill Tip: Search before you export

SusanF — Mon, 06 Feb 2012 19:38:15 +0000

Since cataloging in OPAL is shared, all members use and view the same bibliographic record for an item. When cataloging your materials within OPAL, the
most important factor influencing the cataloging process is whether or not an appropriate bibliographic record already exists in the OPAL database.

It is important to remember when exporting a record from OCLC, the system does NOT check the OPAL database for an existing copy of the record. If the record exists in the OPAL database (i.e. a record with the same OCLC number), the system will automatically ADD a new record to the database, creating a duplicate record. These duplicate records in the database can be prevented by simply checking Millennium for the OCLC number before exporting.

To do this, copy the OCLC control number (BIB UTIL # 001) of the record you want to export > go to Millennium Cataloging > change the search index to o OCLC NO and paste the copied number > click search. If your search returns no results you are safe to export. If a record already exists you may attach your item to the record. Futher examination might require an overlay of the existing OPAL record.

You can review the cataloging policy here:
http://staff.opal-libraries.org/index.php/groups/cataloging/cat-manual/cataloging-in-opal/

So remember – search before you export!

2012 ACRL Survey of Academic Libraries Learning Day

SusanF — Wed, 25 Jan 2012 17:16:48 +0000

OPAL members are invited to: 2012 ACRL Survey of Academic Libraries Learning Day, Thursday, March 1, 2012 from 9:30 – 3 pm

Attendance can be in person or online with GoToMeeting.

During the morning session, Martha Kryillidou and Chip Stewart will be online with us to explain the intent of each question in the 2012 ACRL Survey of Academic Libraries.

During the afternoon session, OPAL staff will explain how to use Millennium to generate reports or create lists to provide the information needed to answer the ACRL survey questions.

Registration for both in person and online attendance is required : http://staff.opal-libraries.org/index.php/events/2012-learning-day-acrl/

For additional information, contact Julie McDaniel, OPAL Training and Mentoring Coordinator, jmcdaniel@urbana.edu

OHIONET Closed – Martin Luther King Day

JamiK — Fri, 13 Jan 2012 16:43:07 +0000

The OHIONET office will be closed Monday, January 16th, in observance of Martin Luther King Day. We will resume regular business hours on Tuesday, January 17th. In the event of a system emergency, please contact the emergency telephone number of (614)352-9411.

OHIONET Closed – New Year

JamiK — Fri, 30 Dec 2011 18:16:08 +0000

The OHIONET office will be closed beginning today, at 3:00 p.m. in observance of the New Year. We will resume regular business hours on Tuesday, January 3rd, 2012. In the event of a system emergency, please contact the emergency telephone number of (614)352-9411. Cheers to the New Year!!

OHIONET Closed – Christmas

JamiK — Thu, 22 Dec 2011 13:30:25 +0000

The OHIONET office will be closed December 23rd and 26th, in observance of the Christmas holiday. We will resume regular business hours on Tuesday, December 27th. In the event of a system emergency, please contact the emergency telephone number of (614)352-9411. Have a nice holiday!!

Order records – using multiple funds for a single copy order

SusanF — Mon, 05 Dec 2011 16:01:59 +0000

To split the cost between two or more funds on one order record, please follow these steps:

– Create or edit an exsisting order record.
– When you are prompted to enter the location, fund, and copies in the multi-field editor, enter the location for the copy.
– Enter the first fund in the Fund column.
In the Copy# column, enter a percent sign (%) followed by the percentage of the order that should be attributed to the fund indicated for the row. (Note that you can enter up to three decimal places, e.g., E.250.) When you enter a percentage, Millennium Acquisitions automatically creates a new line for the remaining fund allocation. In the new line, the location is already filled in and cannot be edited.
– In the second line in the Fund column, enter the next fund to which the single copy should be allocated.
– In the second line in the #Copies column, Millennium Acquisitions automatically fills in the percent that would make the copy 100% paid.
– To accept the allocation entered, press Enter.

To continue splitting the single copy amount among funds, enter the percentage of the total cost which should be allocated to the second fund. If the percentage you enter, combined with the other percentages for the copy does not add up to 100%, Millennium Acquisitions adds another row. Continue adding funds and rows until you have allocated 100%.

Only after you have allocated 100% does the focus jump to the buttons below. (Millennium Acquisitions does not automatically create a new row.)

When you are finished, choose OK to return to the record. The funds and percentages you entered will be listed in a variable-length FUNDS field below the fixed field data.

OHIONET Closed – Thanksgiving

JamiK — Wed, 23 Nov 2011 15:43:15 +0000

The OHIONET office will be closed beginning November 24th, in observance of the Thanksgiving holiday. We will resume regular business hours on Monday, November 28th. In the event of a system emergency, please contact the emergency telephone number of (614)352-9411. Have a nice holiday!!

OHIONET Closes Early Today – 2 p.m.

JamiK — Wed, 23 Nov 2011 15:38:15 +0000

In observance of the Thanksgiving weekend, the OHIONET offices will be closing at 2 pm today. We wish everyone a safe and happy holiday!!

Mill Tip: Items Due When Library is Closed

JamiK — Tue, 22 Nov 2011 15:29:10 +0000

It’s that time of the year again when many libraries have to adjust their schedule to accommodate holiday hours. You may wonder why, sometimes, an item comes due even though you swear you’ve updated your “Days Closed” and “Hours Open” with OPALHelp. This is due to the fact that these settings apply to the owning institution’s item, rather than to the patron record. As a result, you may find some OhioLINK items coming due when your doors are closed. When this happens, you will want to override, as needed, to eliminate unintended fines.

To check on your library hours in the system:

Open Millennium Circulation and navigate to Admin > Parameters > Circulation
Choose either “Days Closed” or ” Hours Open”
Scroll to your institution’s code and verify hours/dates
If necessary, open a ticket with OPALHelp and send us an updated calendar using this form.

Mill Tip: Statements of Charges and Checked Out Items – all locations

SusanF — Mon, 17 Oct 2011 14:12:21 +0000

If you need to produce a statement of charges or checked out items for your patrons that includes both OhioLINK items and your own items you can do that by following these steps:

Using Create Lists, generate a review file of your patrons using the following criteria:

Patron home library equal to “xx” (your home library code)

Next, go to Millennium Circulation Notices mode.

From the Notice Type dropdown menu, choose ‘Statement of Checkout Out Items’ or ‘Statement of Charges’

Under ‘Location’ choose ALL LOCATIONS – LOCATIONS NOT SERVED

In the notices job parameters screen, choose Review from the Range drop-down list in the Options pane.

In the Review file drop-down list, select the review file you created.

Select any other parameters desired and run the notices.