My three step process starts with a default Windows 7 Home Networking setup and several new Windows 7 Home Premium or Pro computers with Microsoft Security Essentials or other Internet security software installed. I use the Windows 7 Home Networking wizard to create the primary Windows 7 Home Networking computer. Then, I attach each subsequent computer to the primary computer with a gigabit network switch and by configuring Windows 7 Home Networking using the wizard and Windows 7 Home Networking password.

Once I have several Windows 7 Home Networking computers setup and working with each other and printing to a network printer, I begin my second step. I install a default multi user QuickBooks setup on the primary Windows 7 Home Networking computer, paying close attention to the firewall questions that open up appropriate ports for QuickBooks to function correctly. I use the “I’ll be using QuickBooks on this computer, AND I’ll be storing our company file here so it can be shared over our network” option to install QuickBooks. I open QuickBooks to register, create users and host the company files. Then I copy or add a new company file to the default shared company files folder. I also take note of the QuickBooks default shared company files folder and name of the primary computer.

Finally, I install QuickBooks 2012 on each networked computer and map the shared company files folder using the name of the primary computer. If any computer has difficulty opening a shared company file, I use Intuit’s QuickBooks Connection Diagnostic Tool to locate and repair any network issues. I log on to QuickBooks and test several simultaneous users on different computers.

Intuit provides the QuickBooks Connection Diagnostic Tool at http://support.quickbooks.intuit.com/support/networking/nettool.aspx

The QuickBooks Install Center at http://support.quickbooks.intuit.com/support/InstallCenter/default.aspx can answer additional questions you might have about your Multi User QuickBooks installation.

No other QuickBooks hosting provider allows you to have a complete Windows server environment with off site, out of region QuickBooks company files backup or seven days of QuickBooks company files backups for review and transaction recovery.

You own and control both your Windows and QuickBooks licensing. You can easily scale up your business to meet new challenges.

Access QuickBooks and other desktop productivity software from consumer grade computers from any high speed Internet connection. If you need a complex QuickBooks Cloud environment, consider Painless QuickBooks Cloud Computing.

The scenario below outlines typical costs for a five user QuickBooks office environment.

1 – Windows Server 2008 R2 Standard Dynamic Cloud Server – $120 per month

2 – QuickBooks V12 Enterprise license 5 user $2100 plus Intuit support contract
(QuickBooks Premier and Pro available without Intuit support at substantial savings)

3 – Microsoft Windows Server 2008 Remote Desktop Services – 5 User CALs $400 for perpetual license

4 – VPN Software for secure behind firewall access $199 per year

5 – Offsite QuickBooks company files backup $6.95 per month + $0.50/GB per month

6 – Standard laser printing setup for estimates, invoicing, receipts and reporting (label printing and custom estimates, invoicing, receipts and reporting extra)

7 – Microsoft Office licensing if needed, up to $359 per user depending on version

Setup $850 1 to 5 users (7 day onboarding)

Setup requires fully licensed software and server dedicated to QuickBooks, QuickBooks add on applications and Microsoft Office if needed.

Support, monitoring and disaster recovery testing optional at $39 per user per month based on licensed users

Please contact us for more information.

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