Rotaract Club of Victoria

Rotaract Meeting Minutes - January 30th, 2012

2012-01-31T16:17:00.000-08:00

Attendance: Sarah Germain, Louise Tyminsky, Samantha Lloyd, Natasha Harsch, Julia Phillips, Kelly George, Eric Young, Katie Sharpe, Bryce Maag, Melissa Koftinoff, Lance Shaver, Sarah Henry, Kerstin Burnett, Alisha Kapil, Dylan Bub, Lindsey Tabish, Jasmin Gabriel, Bobby Bissessar

Start: 8:04

Meet for Coffee

Recaps from Louise, Dylan, and Deirdre
This week Natasha, Julia, and Bobby will meet

Bake Sale - This Wednesday, February 1

make sure you show up for the time that you signed up for
if you are bringing baked goods, please bring them earlier in the day

Harbourside Rotary Garage Sale - February 17th, 18th

they would like volunteers to help out
location: Central Middle School
they are a really fun group to work with

By-law changes

all the proposed by-law changes were passed

Elections

Congratulations to next years executive committee

President: Sam
Vice-president: Dylan
Secretary: Lance
Treasurer: Michelle

Presentation from Jared Hendry

sending sporting goods to impoverished Countries (Philippines)
would like to send them around the beginning of March
$500-$1,000 needed to be raised, already has ~$500

Rotaract Meeting Minutes - January 9, 2012

2012-01-10T18:07:00.000-08:00

Location: MAC D111
Start: 7:00

Sock Drive and hampers recap:

we collected almost 11,000 pairs of socks as well as some other clothing items! It was a great success
the hampers were very successful and they were quite grateful for the effort that we put into them

Clubs day:

Wednesday and Thursday of this week
10:00 - 4:00 in the Michele Pujol in the SUB
Don't forget to show up for the time(s) that you indicated that you could sit at the booth

Touch fundraiser

Theme: Summer (more creative name to come)
Date: January 27th
additional information including ticket prices will come shortly

Bake sales for this semester

February 1, 8:00 - 4:00
March 1, 8:00 - 4:00

Rotaract AGM: January 30th

Make sure to show up for Rotaracts AGM. At this meeting we will be voting in the executive committee for next year. The voted positions are:

President (must be able to attend PETS conference on March 9th-11th
Vice-president
Secretary
Treasurer

If you are interested in running for one of these positions, you will be give a brief (~5min) speach on that day

Proposed by-law changes

the proposed changes will be given out at next weeks meeting
these amendments will be voted on at the AGM on Jan. 30th

Get-to-know-your-fellow-club-members

starting next week, 3 people will be chosen at random during the meeting and will schedule a time during the week for them to meet up and get to know each other. Full details will be given once the 3 people are chosen during next weeks meeting.

Rotary District Conference

Date: June 22 - 24
This year's Rotary District Conference is taking place in Victoria and our Rotaract club is creating an Rotaract aspect to coincide with the conference.
We will be inviting Rotaractors from our district and possibly Vancouver to attend.

Proposals for International project

As is stated in the Rotary handbook, we are expected to have one local initiative and one international initiative per year. Last semester we held our first annual sock drive- considered to be our local project. This semester we will be tackling our international fundraiser/project - and we decided to open up the drawing board to you!
Using the proposal outline I have provided you with, interested members have one week to complete a one page proposal on a project/organization of their choice. Next Monday (Jan 16) you will hold a short presentation of your proposal to the club - a projector will be made available if you wish to show photos, although this is not required. Voting on these proposals will also occur at this meeting.
*** In order to present on Monday I expect all proposals in our gmail inbox(rotaractvictoria@gmail.com) by midnight this coming Sunday.
I strongly encourage anyone planning to run for next year's executive positions to consider completing a proposal. This is a great chance to learn the art of proposal writing, gain public speaking experience, and have a say in our club's endeavors!
The individual whose proposal we vote for will also have the opportunity of being the Chair of the International Relations Committee.
*Please use myself or Louise as a resource if you are stuck with your proposals. I am happy to meet over coffee if you want to discuss an idea. You can get a hold of us through this email or on my cell (250) 661 0058
The outline for the proposals is as follows:

Proposal Outline - 1 pg max (single-spaced)

I. International Organization
     i) Name and location
     ii) Brief history
          - Date the organization was founded
          - Previous projects, and/or fundraising initiatives
          - Goals, purpose of the organization

II. Rotaract Involvement
     i) Explain why this organization is credible
     ii) Why should Rotaract get involved/support this organization/project

III. Project
     i) Who will be our audience
     ii) How can we contribute/ what can we contribute to this organization
     iii) How could we connect our contribution into an activity
          - provide a brief synopsis of either an event or project that our club could take on
          *(the amount of detail you provide is to your own discretion)

- I suggest you mention briefly:
     i) goals and objectives
     ii) target group
     iii) timing/duration of the event/or ongoing project
     iv) what resources we will require

*I suggest visiting rotary.org for help and ideas for your proposal if you are stuck, especially with regards to finding credible organizations to support and organizations that are already supported by Rotary International.

Christmas Hampers

2011-11-30T14:16:00.000-08:00

For those of you who missed Monday's meeting, we managed to start
delegating hamper items for our two adopted families.
One of these families is a single mother and her 6 month old child, and the
other is a single female.

While some of the items were designated to members who attended the last
meeting, *there remains several items still left on the hamper lists*.

Both lists are below.
****please read, and email me* (rotaractvictoria@gmail.com) with:
a) your preffered item(s),
b) phone number, and
c) how you wish to give the item to me (whether its during our last meeting
of the semester - Mon Dec 5th, or in person to me at a time that works
best for you).

Hamper #1 ( Mom + 6 month old child )

Mom (Kyla) - 36 yrs

Item	Name	Drop-off next meeting? (Y/N)	Drop-off to Sarah? (Y/N)	Phone number
Razor + shaving cream	Sarah G	Y
White bath towels	Laura Tebb	Y
Cereal bowls	Samantha	Y
Ice cube trays	Kelly George		Y
Parenting books/magazines	Sarah G	Y
Cookbook for young children	Katie Sharpe	Y
Chopping knife	Olivia		Y
** $$ towards Walmart GC	Eric Young	Y
** $$ towards Walmart GC	Sarah G	Y
** $$ towards Walmart GC	Sarah Henry	Y
** $$ towards Walmart GC

Son (NJ) - 6 mths

Item	Name	Drop-off next meeting? (Y/N)	Drop-off to Sarah? (Y/N)	Phone number
Bath toys	Sarah G	Y
Robeez shoes (size 3 or 4).. 18mths-2 yrs	Louise T	Y		250-217-5682
Age-appropriate developmental toys	Louise T	Y		250-217-5682
Baby bath set	Breanne B	Y
Feeding items (spoons, bowls)	Breanne B	Y
Childrens books	Emily Maclean		Y
Baby sleeping sack – 12mths

Hamper #2 ( Single female )

Sylvia – 29 yrs

Item	Name	Drop-off next meeting? (Y/N)	Drop-off to Sarah? (Y/N)	Phone number
Purple/ pink pajamas (small/medium)	Jasmin	Y
Purple/pink slippers	Natasha		Y
Chocolates	Emily Maclean		Y
Teas	Kelly George		Y
Toiletries – shampoo/conditioner	Breanne Brown	Y
Toiletries – feminine hygiene products	Louise Tyminski	Y		250-217-5682
Toiletries – soap / lotion	Julia Phillips	Y
** $$ towards Mall GC	Eric Young	Y
** $$ towards Mall GC	Lance	Y
** $$ towards Mall GC

Rotaract Meeting Minutes - November 28, 2011

2011-11-29T15:04:00.000-08:00

Sock drive recap

the event worked out really well
this could be a good project for our club to do annually
places that were given a bag as well as a flyer were more likely to donate socks
Thanks to the Interact club of Esquimalt for collecting as well

Speaker: Rachael Paul - Investors Group

gave a great presentation on:

student loans
savings
investing
1st time home buyers

If you are interested in learning more about these topics or speaking with her in person, here is her contact information:

Rachael Paul, BA
Consultant
101-440 Chatterton Way, Victoria, BC V8X 5J2
Ph.: (250) 727-3222; Toll Free: (888) 475-3499
Email: rachael.paul@investorsgroup.com

Speaker: Donna Miller - Royal Oak Central Rotary

spoke about the Literacy Project that she is helping out with
this promotes literacy amongst aboriginals and is working to increase the graduation rate amongst aboriginals by developing a cultural connection

Random Act of Kindness

Wednesday, November 30 from 10:00 - 12:00 by the fountain at UVic
If you signed up to be there, please show up
If you did not sign up and are able to make it during that time, just show up. It is better to have more people than less.
Bring umbrellas in case it rains

Holiday Party

Saturday, December 3rd starting at 7:00 pm
Location: Laura's place

Apt. 404 - 2710 Grosvenor Rd.
Buzzer #26
This is at the corner of Grosvenor and Hillside, between Cook and Cedar Hill on Hillside

It is a potluck so please bring snacks!
It is holiday themed so dress "festively"

Meeting next Monday, last one of the year

come with any ideas of things that you would like to do/take part in next semester
it will not be a long meeting

Rotaract Meeting Minutes - November 14, 2011

2011-11-14T21:23:00.000-08:00

7:00pm in MacLaurin D111.

INTRODUCTIONS:

Kalen and Kate - Canadian Women for Women in Afghanistan (CW4W)
Christina and David - Esquimalt Interact

SOCK DRIVE - November 26,27:

bring plastic bags to next meeting
3 routes, groups assigned

BAKE SALE - This Wednesday, November 16th, ECS Lobby, 8:00am-4:00pm

INFORMATION TABLE/RANDOM ACT OF KINDNESS - November 30th, 8:15am-12:15pm

coffee donation from Starbucks confirmed
Sock drop off

SPEAKER: Kalen - CW4W

13 chapters across Canada - federally recognized charity
Aims to advance educational opportunities for Afghan women
Speaker series planned for next semester
Looking for support and participation

ROTARACT MINUTES - Steven Wong, Bobby Bissessar

SPEAKER: Kristina, President Esquimalt Interact

October - Benefit for Street Soccer to purchase additional field time
Spread the Net Campaign - Photos with Santa and Spring Talent Show fundraisers

GAME - Newspaper Fashion Show, see photos on Facebook :)

HAPPY SAD CHANGE

Meeting Adjourned

Next Meeting, November 21st at 7:00pm in MacLaurin D111

Rotaract Meeting Minutes - November 7, 2011

2011-11-09T13:53:00.000-08:00

Rotary meetings update

2 meetings coming up:

Harbourside Rotary: Wednesday, November 9 @ 7:00 am at the Union Club

Laura and Jasmin will attend

Victoria Rotary: Thursday, Nobember 17 @ 12:00 pm at the Union Club

If anyone is interested in attending this meeting, speak with Bryce or Jasmin at Monday's meeting. It should be an interesting meeting to attend as the District Governer, David Stocks, will be in attendance.

Trick or Eat recap

It was a success, thanks again to everyone who participated

REMINDER:

The next bake sale is taking place Wednesday, November 16th in the lobby of ECS.

Random Act of Kindness will be taking place on Wednesday, November 30th

We will be distributing free coffee at UVic
It will be a great opportunity to promote Rotaract and inform people about what we have done in the past, what we are planning on doing, and to hopefully get people interested in joining next semester
We will also be collecting socks for Our Place at the table

Sock Drive

November 26: Canvasing (handing out flyers, bags, etc. in select neighbourhoods)
November 27: Pick-up of bags of socks.
If anyone has a vehicle, or access to one, it would be huge help for this event. You will be reimbursed for gas.
A sign up sheet went around for volunteers for this event. Thanks to everyone who has signed up. If you did not sign up and would like to help out for this event you can sign up at the next meeting or send an email (RotaractVictoria@gmail.com)

Rotaract Minute

Jack

First Social Event of the Year

Our first social event will take place on November 18 at 7:00 pm
It will be a lot of fun!
More info to come

Rotaract Meeting Minutes - October 24, 2011

2011-10-25T13:52:00.000-07:00

Location: University of Victoria, MAC D111

Attendance: Kelly George, Bobby Bissessar, Julia Phillips, Jasmin Gaubriel, Steven Wong, Bianca Desilva, Olivia Gerra, Leanne Herrndorf, Lance Shaven, Kevin Young, Yasemin Yumurtou, Breanne Brown, Dylan B., Alisha Kapil, Eric Young, Bryce Maag, Sam Lloyd

Start: 7:05

Corn Maze Social

Lots of fun
Look for pics on Facebook
Details on next social event are coming soon

Clothing Drive

A sock drive would be the most benificial for "Our Place"
Collecting toiletries is another option
Where do we want to hold the event? Options include:

On campus
At a mall
Collect in individual classes
Collect from Rotary clubs

Could have coffee by-donation as well
Date is still to-be-determined. Deciding if it wold be better to have it during the Christmas season or next semester.

Other options for Christmas season events:

Sell poinsettias to Rotar clubs
Other ideas for volunteering activities/events are always welcome!

Rotaract Minute

Lance

Spoke about his physics teacher

Alisha

Spoke about Justin Beiber and famous people her family has met

Bake Sale

REMINDER: It is this Wednesday!
In Clearihue main entrace way
Fundraising for Disaster Aid Box
The next bake sale will be in ECS, date still TBA

Key Points for Disaster Aid International

It is a Rotary Sponsored Charity
Non-food aid and shelter
Emergency aid and shelter
Recently deployed in:

South Sudan, to help refugees
Haiti, school and water purification
North Kenya, Shelter for on-going drought crisis
Pakistan

Meets SPHERE standards

Able to fit a large family
Can stand up in 90% of tent
Vented
Culturally accepted

Trick or Eat

Sign up for the Rotaract team online, there is a link on the Rotaract Facebook page
The event is next Monday, October 31st (Halloween)

Club Services update

Looking for a new electrice kettle

End: 8:00

Rotaract Meeting Minutes - October 17, 2011

2011-10-20T14:29:00.000-07:00

Minutes for October 17, 2011 Rotaract meeting

Location: University of Victoria, MacLaurin D111

Guest: Alan Neal, Victoria Rotary

Start: 7:00 p.m.

Recap of Rwanda presentations

Trick or Eat

The event will be from 6:00-8:00 p.m. on October 31, 2011
Dress up and go door to door collecting food items for the Mustard Seed Food Bank
Rotaract will have its own team, more info on how to sign up to come
If anyone has a car or has access to one, it would be a HUGE help. You will be reimbursed for gas $

Bake Sale

October 26, 2011 In Clearihue from 9:00 – 3:30
Please remember when you signed up to sit at the table and there is always room for more people to bring items for sale and to help sell them
Currently planning to have the next bake sale in November
Decided to put proceeds of the year’s bake sales towards a Disaster Box

Guest Speaker: Alan Neale from Victoria Rotary

It was great to have Alan attend the meeting
He spoke about a couple of events that are coming up over the next year

PETS seminar: would like to send someone from Rotaract to that seminar again
Next year (June 22, 2012) Victoria Rotary is hosting the district conference and they would like to have many Rotaractors involved with thatVictoria Ro

Rotary’s main events coming up are the Valentines Dance and their car raffle in the summer

Harbourside Rotary’s Roses

Friday, October 28, 2011 for preparing roses; Saturday, October 29, 2011 for delivery
You can sign up for either day to help out
Preparation is taking place near Brentwood Bay

Restoration work

This Saturday, October 22, 2011, there are four restoration projects going on around the Victoria area
The restoration work includes ivy and week pulling. All tools (gloves, etc.) will be provided for you
The four locations are:

Playfair Park (10:00 – 12:00)
Boulderwood Park (10:00 – 12:00)
Mt. Doug Summit (10:00 – 12:00)
Bechwith Park (1:00 – 3:00)

Rotaract Minute: Sarah, from Lytton, BC

Has been involved with Rotary for a number of years through an exchange to Belgium and RYLA
Currently working as a legislative assistant
Involved in youth parliament
Has 2 cats
Thanks for volunteering for the first Rotaract Minute Sarah!

2011-10-06T14:43:00.003-07:00

Rotaract Club of Victoria Minutes – October 3, 2011

1. Run for the Cure

a. We entered the post secondary challenge where the top 15 individuals within a post-secondary team nationwide get a $10,000 bursary

b. We won for the city with $880 in Sam’s account ($805 from our Breast Fest fundraiser)

c. It sounds like we did not win the $10,000 bursary

d. We will try to win it next year and put this money towards a Rotaract Scholarship

2. Disaster Aid Canada – Presentation by Jared Marley (former Rotaracter)

a. Rotary initiative mostly run by Rotarians, our box from 2 years ago went to Haiti, registered Canadian charity

b. They provide shelter and non-food aid meeting UN standards

c. Have been or plan to go to Kenya, South Sudan, Pakistan

d. The tent provides 2.5m covered shelter per person, 90% of it can be stood up in, 3 doors for a cross breeze, separate compartments to reduce gender based violence

e. Box also contains water purifier, mosquito nets, stove (if fuel is available in the destination country), waterproof ground mats (to list a few things...), the box itself can be used as a table, workbench, or locker for valuables

f. Each box is tailored to the destination’s culture, boxes go first to highest risk people (ie. Elderly, kids, mentally ill, malnourished)

g. Provide lifesaving aid (not developmental aid)

h. Each box costs $750, costs have been cut by making and assembling the boxes in China and sending them directly to their destination, cut administrative costs down to about 3%

i. In deployments, they try to respond in all capacities (eg. can also set up tents for first aid staition), try to be culturally sensitive

j. Getting involved: always looking for volunteers to go on deployments, fundraising

3. Bakesale October 26, 9-3 Clerihue Lobby

a. We will set a recommended donation

b. Everyone bakes something to sell, leftovers could potentially be sold at a Rotary meeting to raise more funds!

c. We could also potentially have Rotarians or Rotary Anne’s bake for us

4. Weed Picking – Saanich Pulling Together Party

a. Same organization that we volunteered for this summer, they are keen on having us out again on a Saturday morning or afternoon

5. Volunteer hours

a. Exec would like members to start counting volunteer hours and email them to the gmail so they can be properly recognized and accurate reference letters can be written

6. Fundraiser this semester!

a. Touch or Social Club for an easy fundraiser in the next few months, exec will book date (TBA)

7. Rotaract Minute

a. We would like to start doing a Rotaract Minute which is a public speaking activity in which members talk to the group about anything for 1 minute

b. Thank you Bianca for starting us out

8. Reminder – Rwanda event on October 14 from 7-9pm at the Monterrey Centre

a. If you were given a ticket and are unable to use it, please email us and drop it off in the mailbox in the basement of the SUB labelled “Rotaract Club of Victoria” (in an envelope if possible)

9. Room Change

a. Our current room is too full…Yay Rotaract!

b. Exec will be scoping out new rooms and an email will be sent around for the next meeting

c. NO Meeting next week for Thanksgiving. Happy Thanksgiving Team!

Meeting ended 8:00

2011-09-30T17:38:00.000-07:00

Rotaract Club of Victoria Minutes
September 26, 2011

1. Breast Fest at Felicita’s raised $800 for the Run for the Cure

Double Platinum played
Final band auctioned off a CD for $20 and donated those funds

2. Run for the Cure is this Sunday, October 2

3. Jim Force, Oak Bay Rotary spoke to us

There is a lack for individuals willing to provide service in their communities from 30-40ish
This month’s RI theme is “New Generations”
This Thursday (and every other last Thursday of the month) is the Oak Bay fellowship gathering “Club in a Pub” from 5-6 at the Penny Farthing Pub
Upcoming event: “Rwanda Today” put on by John Jordan and the Oak Bay Rotary Club Friday October 14, 7-9 at the Monterrey Centre
John goes to Rwanda to help create sustainable communities and households for grandmas and kids
they repair roofs with a way to catch the rainwater
rabbit breeding for protein and trade/sale
build raised gardens because the soil is poor
build better stoves, they look like a clay boot, people have to collect their own firewood from the forest so this saves time as it is more efficient and greatly reduces the smoke that comes into the house
they can get perscriptions for the cookstoves if they have respiratory problems
they are working on getting a factory built locally for cookstove, provide a much needed product as well as develop industry
3 speakers will be at the even, one a UVic Rwandan student who survived the genocide

4. UVic Undie Run, this Firday at noon

Desi could use help with set up and take down, email us if you are available

5. Evening to Inspire, October 7

fundraiser for the BC Children’s Hospital Foundation
sign up sheet was sent around for volunteers

6. Three potential future opportunities

Garry Oak Restoration (Saanich): Weed pulling, talks about native species, work party opportunities likely Saturday mornings
Habitat for Humanity: building sites around town that we can help out at as a group, Habitat finishes a home every 21 minutes around the world
VIHA mental health and addictions: direct or group support, a bit harder to get into as everyone needs to have a police check, maybe Cool Aid Society would be better.

7. Positions to fill:

Secretary
The secretary will sit on the Executive Council alongside the Co-Presidents, Committee Chairs, Treasurer and so on. The secretary should be detailed oriented, organized and have good communication skills. Some of the duties are as follows:
·         Taking meeting minutes to be posted on our blog
·         Taking attendance. A sheet will go around every meeting with everyone’s name and email. This will be added to the database each week. Also taking attendance of each of the events so we can start recording everyone’s volunteer hours.
·         Sending out emails, such as welcome emails to the membership after clubs day, as well as about specific events.

Club Service Committee Chair
The chair of this committee will be a leader in this committee that:
·         Develops strategies for membership development and retention
·         Plans fellowship activities for the membership. This could include planning team building and ice-breaker activities during the meetings.
·         Organizes fellowship activities outside our regular meeting times. This could include Christmas parties, potlucks, and other super fun events!
·         Organizes and arranges pre-meeting dainties, tea and hot chocolate.

Professional Development Committee Chair
The chair of this committee will focus on facilitating the committee that:
·         Arranges speakers for our meetings. This could include Rotarians or interesting people of the community.
·         Regularly reviews suggestions for potential speakers that are sent to our website
·         Develops activities that promote leadership and personal professional development

Rotary Liaison
This position is responsible for the relationship between our Rotaract Club and our
Fellow Sponsor Rotary Clubs. Rotaractors regularly attend Rotary meetings so it is the Liaison’s responsibility to:
·         Always be communicating with our Fellow Rotary Clubs.
·         Organize who will be attending Rotary meetings and provide our members the information of when and where these meetings are
·         Being the Liaison to our Fellow Interact Clubs

Sergeant at Arms
The function of the Sergeant-at-Arms is to help maintain an orderly, dignified, and effective Rotaract club meeting, one that will make a right kind of impression on club visitors and guests. This position is great for someone who is confident and who can command the attention of everyone in the room. Duties include:
·         Maintaining order during the meeting…dun dun dunn. This just means that someone is making sure the meeting starts on time and is carried out seamlessly
·         Welcoming members and making sure they have their name badges.
·         Welcoming visitors and making sure they have nametags
·         Giving a 5 minute warning before the meeting starts
·         Doing Happy/Sad change at the end of each meeting

Meeting adjourned 8:00

2011-09-20T21:16:00.000-07:00

Rotaract Meeting September 19, 2011

1. Rotaract – What is it?

a. Rotary for pre-professionals

b. In 150 countries

c. Good for young adult personal and professional growth

d. Volunteer work and speakers

e. Good for the resume and leadership skill development

2. What is Rotary?

a. Motto: service above self

b. 4 directions: club services, vocational services, international services, community services

c. New subsection is “young generations” which Rotaract falls within

3. Our committees

a. Professional development

i. Brings in speakers

ii. Runs group development activities

b. Club services

i. Plan and run socials

ii. Food and tea before meetings

c. We will be developing these committees within the next few weeks

4. Last Year Recap

a. Touch lounge fundraisers

b. Bake sales

c. Dance for Vanuatu (Salsa dancing and tapas fundraiser to donate medical supplies to a hospital in Vanuatu)

5. Projects we want to do

a. Different goals can lead to different projects

b. Brainstorming ideas: literacy, autism, disaster aid (everything you need if you lose your home to disaster), invasive weed picking, Youth Music Works (teach music at elementary schools), nutrition and exercise in elementary schools, litter clean up, animal protection, tree planting, mentorship of developmentally delayed or FASD affected children, Cool Aid Society (working with people with addictions), degree specific opportunities

6. Last weekend’s fundraisers

a. Harbourside Cakes

i. Cooked fruitcakes and dipped in brandy for sale before Christmas

b. Saanich Rotary Concert

i. African drumming and silent auction

7. Upcoming events

a. Breast Fest: live music by Double Platinum, dress up like your favourite fem rocker, $5 tickets, see facebook event

b. Run for the Cure: 5 km run or walk to raise money for the Canadian Breast Cancer Foundation

c. UVic Undie Run: details will be emailed out

d. Trick or Eat: canvas for non-perishable food items on Halloween

2011-09-12T21:58:00.000-07:00

Rotaract Club of Victoria – Meeting Sept 12, 2011
Attendees: Sarah Germain, Louise Tyminski, Jack Calder, Katie Sharpe, Bryce Maag, Samantha Lloyd, Laura Tebb, Julia Phillips, Kelly George, Emily MacLean, Eric Young

1. Summer meeting catch-up:

a. Went invasive weed picking at Mount Tolmie from 7-9 pm, used big shears to cut down scotch broom, thinking of going back sometime this semester.

b. Did several meetings at Felicitas

c. Rotaract Roundtrip – hosted 5 international Rotaracters and one Canadian for the day in Victoria, toured the legislature, picnicked on the leg grounds, went to the museum, took some photos at the top of Mt Tolmie, and went to Allan and Jan Neale house for a BBQ.

2. Clubs day this Wed and Thurs (Sept 14 & 15) from 10-4

a. Email the gmail account to sign up!!

b. Sam will drop off the posters Wed morning

3. Rotary Club of Saanich Concert and Silent Auction Fundraiser (Sat., Sept 17) requested volunteers

a. Volunteers: Lindsey, Louise, Sarena, Jack, Bryce

4. Harbouride Cakes – Sat., Sept 17 (9-12, 12-3) and Sun., Sept 18 (9-12)

a. The sign up list will be sent off tonight to Harbourside

5. Run for the Cure and Breast Cancer Awareness Fundraiser

a. Sign up for the Run for the Cure team “Victoria Rotaract & Felicita’s” at http://www.runforthecure.com/site/TR?fr_id=1268&pg=entry

b. If we have 10 people signed up by Friday (and paid for or fundraised $150) we can get shirts with our team name on them

c. We’re planning a breast cancer awareness event on Sept 24 with Felicitas, we’re responsible for advertising (with posters they’ve made) and selling tickets at $5 each, they are bringing in a band

6. Next week we will work on getting a Rotary Liason, UVSS Liason, Secretary, Sergeant at Arms, and Rotary Roundtable Representative

7. “New Generations” theme in Rotary has just been started so we will be corresponding with local clubs to tell them more about us.

8. Literacy Roundtable Storytelling and Silent Auction fundraiser in October or November that we can help organize/run – more to come after their meeting tomorrow.

July 4, 2011

2011-07-04T21:07:00.000-07:00

Attendees: Laura Tebb, Steven Wong, Samantha Lloyd, Katie Sharpe

7:00pm - Meeting Called to Order

THANK YOU CARDS - Vanuatu fundraiser thank you cards and tax receipts ready to be mailed.

BUDGET DRAFT - $300 budget to be sumbitted to UVSS for partial funding. Contact Samantha for budget details

FELICITA'S FUNDRAISER - Felicita's is looking for a group to help organize a Breast Cancer Fundraiser at the pub in the fall. Those in attendance were supportive; the incoming executive will be consulted before contacting Felicita's.

CO-PRESIDENT CHANGE - Lousie Tyminski has agreed to replace Breanne Morris as co-president of the club for the 2011/2012 Rotary year.

COOL AID SOCIETY - Hours at the resource centre downtown have doubled from 25 to 50/week. Way to go!!

MT TOLMIE INVASIVE WEED PICKING - July 18th, 7:00-9:00pm. Meet at the top of the hill if you can, if not, Sam/Steven will shuttle people from the base at Cedar Hill X. A collaborative effort with Saanich Parks!! Please come out to help us show Saanich Parks how awesome we are!!

NEXT MEETING - July 18th, 7:00-9:00pm, Mt Tolmie Park

8:00pm - Meeting Adjourned

June 20th, 2011

2011-06-23T19:40:00.000-07:00

Attendees: Bryce Maag, Samantha Lloyd

7:00pm - Meeting Called to Order

INVASIVE WEED PICKING - July 18th at Mt Tolmie Park, 7:00-9:00pm. Guests are welcome, equipment and refreshments will be provided by Saanich Parks.

MOTION to hold next meeting, June 27th at Felicitas - Samantha

MOTION SECONDED - Bryce

VOTES FOR - unanimous

MOTION PASSED

Next meeting: Monday, June 27th at 7:00pm in Felicitas

7:15 - Meeting Adjourned

May 30th, 2011

2011-05-30T21:14:00.000-07:00

Attendees: Laura Tebb, Steven Wong, Samantha Lloyd, Katie Sharpe, Bryce Maag

7:05pm Meeting Called to Order

AMBASSADORIAL EXCHANGE SCHOLARSHIP:

Inbound exchange student from India staying in Whitehorse- visiting Victoria on Wednesday, June 1st
Katie Sharpe to represent Rotaract at host sponsored dinner

ROTARACT ROUNDTRIP:

Date set: Sunday, August 28th, 2011
Will email Victoria, Harbourside and Oak Bay Rotary to canvass interest in hosting an early evening BBQ -- Sam
Mid-day tea in Beacon Hill park
Will send Burnaby our tentative schedule -- Laura

ROTARY VICTORIA PRESENTATION - JUNE 16TH:

Sam, maybe Bryce and Laura
Will start presentation this week

INVASIVE WEED PICKING: try to schedule for sometime in July

HABITAT FOR HUMANITY: waiting to hear back

CAMPING EVITE: send to Katie and Bryce

BRAEFOOT COMMUNITY EVENT VOLUNTEERING: Steven and Sarena attended - positive overall impression

EVENING TO INSPIRE: (THANKSGIVING WEEKEND 2011)

Looking for volunteers for set up and day-of (Steven coordinating)
Estimated 5 or 6 Rotaractors will be available

UVSS REIMBURSEMENT: pushed through at clubs’ council meeting - to be reimbursed ~$200

BADGE PURCHASE: Last 4 should be in the mail

BC CHILDRENS’ DONATION: To be mailed in.

ROTARY DATABASE: needs to be updated before end of June

BANK MEETING: 10:00am Saturday, June 4th

SOCIAL EVENING IN LIEU OF NEXT MEETING - POTLUCK AT SAM’S

Next Meeting: SUNDAY, June 5th, 2011 at 6:00pm at Sam’s House - Pot Luck! (Invitation mid-week)

8:00pm Meeting Adjourned

May 16th, 2011

2011-05-18T08:37:00.000-07:00

Attendees: Sarena Narsing, Katie Sharpe, Breanne Morris, Laura Tebb, Bryce Maag, Samantha Lloyd

7:20pm Drink order arrives, meeting called to order

BRAEFOOT COMMUNITY EVENT:

Sarena helped an organizer with flyering; they still need help with set up, take down and manning tables
Event is Thursday 5:30-7:30pm, set up at 3:30pm
Free BBQ for everyone
Contact Carla, 250-514-5868 if you can help (Sarena will be going and painting faces)

VICTORIA ROTARY:

Presenting a summary for this year, June 16th, Union Club, starts at 12:00pm
Sam and Bryce are available to go, lunch tickets to be provided

BC CHILDRENS’ HOSPITAL:

Cheque to be presented or mailed

VIVA VANUATU:

Waiting on tax receipts to complete thank-you cards
Cheque for credit card sales en route care of Sam

BANK MEETING:

Laura, Sam, Breanne to meet, switch Breanne for Dylan (and Alisha?)
Send Cresh money
Sam will email Pam for meeting availability

VANCOUVER PACIFIC ROUNDTRIP:

8 attendees
Should we inquire about hosting them overnight? (Unresolved)
Potential activities: Rotarian hosted BBQ, Beacon Hill Park BBQ or park sports, Legislative Buildings, Craigdarroch

INVASIVE WEED PICKING:

Sam to contact Saanich Parks
Gulf Island National Parks will take groups out on a boat to an island which would be rad

Next Meeting: May 23th, 2011 at 7:00pm at CLE131D (pending membership availability)

8:00pm Bills paid and Meeting Adjourned

May 9th, 2011

2011-05-12T09:55:00.000-07:00

Attendees: Laura Tebb, Katie Sharpe, Duncan Milne, Bryce Maag, Steven Wong, Breanne Morris, Samantha Lloyd

Guests: Geordon Lloyd - President, Yellowhead Rotary, Prince George

7:02pm Meeting Called to Order

HABITAT FOR HUMANITY:

Duplex project for two families starting in July
Multiple group options; aiming for a group day in July or August
Laura will be following up with Habitat contact

OAK BAY TUSCAN DINNER - SATURDAY, MAY 14TH, 6:00PM:

$40 for tickets, proceeds go to Victoria water park
Volunteer servers and general help needed starting at 5:30pm - contact Steven Wong

Breanne, Steven, Katie, Laura available to help

DANCE FOR VANUATU:

Viva Vanuatu purchased 2 oximeters
Resident, Nicole, will be delivering them within the week
Plaques on each that say “Donated by the Rotaract Club of Victoria, 2010/2011”
Tax receipts and thank you cards still pending

BURNABY INTERNATIONAL DEVELOPMENT PROJECT:

Rotaract Victoria has offered to be hosts for a day in Victoria
Plan a dinner/drinks with Rotarians

IDEAS FOR THE SUMMER:

Breanne: Rotaract Bursaries - part donations, part fundraisers; Vic Rotary has scholarships, talk to them about a scholarship template
Sam: Invasive weed picking - Sam will email Volunteer Victoria
Bryce: Grocery store BBQ, will contact stores in Tuscany Village
Laura: Car wash!
September Rwanda Fundraiser: Sam will get back on this project after thesis is complete

INTERACT CLUBS: Start planning a mentoring activity; could be a summer BBQ; will invite Rotarians

GALLIANO ISLAND - JULY 9-10

MEMORY CAFE: Oak Bay Lodge, Thursday at 6:30pm - Contact Steven Wong for details

BRAEFOOT COMMUNITY EVENT - MAY 18-19TH (WED-THURS):

Family event organized by the community association
Volunteers needed to canvas door to door
Contact Steven Wong for information

GEORDON LLOYD - GUEST CLUB REPORT: YELLOWHEAD ROTARY, PRINCE GEORGE

Just completed big yearly fundraiser - Taste of India - brought in $25,000 for Polio Plus, $25,000 for Prince George Cancer Lodge, $6,000 for inner city school meal program
Really excited to see such great involvement from young folks like us - Keep it up!

Next Meeting: May 16th, 2011 at 7:00pm at Felicitas in the SUB

8:00pm Meeting Adjourned

May 2, 2011 Meeting Minutes

2011-05-07T12:14:00.000-07:00

In attendance: Samantha Lloyd, Naomi Roome, Katie Sharpe, Laura Tebb, Eric Young

7:05 meeting called to order – Note room changed to Cle D131

1. Fashion Fights Cancer put on by the Young Entrepreneurs Society – Thursday, May 5^th at Club 9One9 from 6:30-10

· $20 before hand

· Naomi, Breanne, and Sam going

· Looking for volunteers to help dress models for the fashion show

2. Vanuatu Projects got two pulse oxymeters with the funds we donated

· They will be putting plaques on them with our name and date

· They will send photos of them in the Lenekel Hospital once they arrive

· They will go down to Tanna with Dr. Clinton-Baker’s resident, Nicole, next week

3. Burnaby Rotaract International Event – want a day in Victoria for us to host around Labour day weekend

Hello,
I'm from the Burnaby Rotaract Club in District 5040 hoping to inquire with your Rotaract Club regarding the possibility of assistance on our new District International Project.

Our project is called the Vancouver-Pacific Rotaract Roundtrip, running Friday, August 26 - Sunday, September 4 (Labour Day weekend.)
The Rotaract District of 5040 will be inviting 8 active international Rotaractors to Vancouver, showing them our city, Canadian culture, food, and most importantly, our multiple ongoing service projects under the theme of International Understanding and Rotaract Promotion.

In these 10 days (arrival and departure inclusive,) the tentative schedule will have them visiting Burnaby, Richmond, Vancouver (City, Downtown, West, and North), and Whistler.

As coordinator of this new start up project, I would like to invite Victoria Rotaract to partake and help us bring alive Canadian West Coast culture with our invited Rotaractors.
I'm emailing to inquire if your club is active during our Roundtrip Program period and might be interested in welcoming and hosting a day in Victoria during the program for the selected international Rotaractors participants?

· We think this is a great opportunity and have replied to see where to start planning

4. Sooke Spring Auction and Fair (May 7^th)

Looking for volunteers to help Friday night and Saturday early morning

· Eric is going and will email them

5. Literacy Round Table – recommendations can be brought forward to Sam regarding literacy initiatives we’re interested in getting involved with

· They are planning to make a video for aboriginal parents with pre-school age children to encourage reading at home (one has already been made and shown to be successful I believe)

· Multi-club literacy fundraiser being planned, we are planning to be involved

6. Allan requested at our member appreciation dinner that we present at Victoria Rotary what we’ve achieved this year

· I’ve emailed Allan to get a date to present and hopefully we’ll be able to get a few members out

7. Transfer money to Durban Kresh – Sam and Laura will set up a date to go wire money we raised at our bakesale to daycare in South Africa

8. UVSS – Club Verification form will be submitted soon, this will give us funding for the summer

· Signing authorities will be changed to Sam, Laura, and Breanne

9. New mailing list – Sam sent out email for people to reply to if they want to stay on emailing list for the summer

· If you did not get this and want to receive emails, let us know (rotaractvictoria@gmail.com)

April 18th, 2011 - Regular Meeting Minutes

2011-04-25T17:57:00.000-07:00

Attendees: Laura Tebb, Samantha Lloyd, Sarah Germain

7:03pm Meeting Called to Order

ROOM BOOKING: waiting to here back Updated: Summer Room Booking Clearihue D-131

LOCKER:

Evicted by the 22nd (Friday)
Need to rebook locker with campus security - Sam & Laura will rebook on Wednesday 12:30pm

DANCE FOR VANUATU:

Sam will complete spreadsheets and get them to Pat
Bring Thank You cards next meeting for writing bee

SUMMER GOALS:

Long term projects/commitments, not necessarily tangible
Speakers - BC Children’s Foundation
Volunteer Meetings
Get on board with Rotary events

Sooke Spring Fair - May 7th 10am-10pm

TIMES COLONIST BOOK DRIVE:

email membership
email Linda Boulter about a volunteer meeting

CABIN TRIP:

7 confirmed, 4 maybes
looking into boat rental

JENEECE PLACE ENGRAVING: “From our family to yours - Rotaract Club of Victoria.”

COOL AID SOCIETY - DONOR & VOLUNTEER APPRECIATION

April 27th, 6-8pm
Rock Bay Landing Shelter, 535 Ellice Street
Live jazz, refreshments, meet Cool Aid staff

Next Meeting: May 2nd, 2011 at 7:00pm in CLE D131

8:00pm Meeting Adjourned

April 4th, 2011 - Regular Meeting Minutes

2011-04-04T21:30:00.000-07:00

Attendees: Laura Tebb, Samantha Lloyd, Duncan Milne, Sarah Germain

7:05pm Meeting Called to Order

DANCE FOR VANUATU:

Recap postponed until next week (or a meeting with more representation); intending to create how-to manuals for the things we did to make it happen as resource for future initiatives
How to Organize a Silent Auction created by Sam - open for input

RWANDA BBQ:

BBQ, smoke-free cook stove demo and African drumming on campus in September
Hardest part will be arranging for it to take place on campus
Try to have food donated or sponsored
Create a timeline for planning milestones

VOLUNTEERING:

Emailed Habitat for Humanity to find out if we can participate in any ongoing projects
Look into picking invasive species instead of a meeting some evening in the summer

LITERACY ROUNDTABLE MEETING:

Tomorrow - Tuesday, April 5th: Sam will be representing Rotaract

HARBOURSIDE ROTARY GARAGE SALE:

Saturday, April 16th, 9:00am - 1:00pm at University Canada West (Kings at Quadra)
Find out if membership is interested in helping out, will liaison with organizers

END OF TERM PARTY:

Need to set date - weekend after Easter?

SUMMER CAMPING TRIP:

Duncan has family cabin on Galliano Island - emailed to book July 9th/10th, waiting for response
Rotaract Members and significant others only

Next Meeting: April 11th, 2011 at 7:00pm in HSD A270

8:00pm Meeting Adjourned

March 21st Minutes

2011-03-24T09:16:00.000-07:00

1. Intro

2. Dance for Vanuatu

a. Committee Progress, Sales

i. Food

1. Lots of sauces

2. Coordinate by email – shopping trip – Wednesday or Thursday?

ii. Decorations

1. Still need balloons,

2. Table cloths for the two big tables (food), and for round tables – still need table cloths

3. Send out an email Thursday night - timeline –

4. Something to project – little blurb – Naomi ?

iii. Silent auction

b. Tickets

i. Sell tickets in biblio

3. Cook st. village

a. Do it next year

4. Speaker, Philip Bisset- Covaneiro

- May 5^th – Megan McNeil – fundraiser

o Fashion for Cancer

o 919

o $20, 2 free drinks

o golf tournament, Evening to Inspire

o victoriayesgroup.com

March 14th Minutes

2011-03-19T10:25:00.003-07:00

To Do:

- Committee review

- awards

Agenda

- Welcome

- Viva Vanuatu

o Advertising Committee Follow-up

§ Time to go put up posters downtown (same time as silent auctioning)

o Food committee

§ Get food from Costco, go shopping wed/thurs before event

o Decoration/ set up committee

§ Artistic, not like Taco Bell

o Silent auction committee

§ Debit/credit machines –

§ Figure out how to pay by credit card

o Ticket sales

§ Tell your friends

§ Next week, make poster facebook profile photo

- Rotary meetings

o Steven and eric going to Harborside morning meeting

o Last week – Bianca and Kenyon went to Victoria Rotary

o Oak Bay Club in a Pub – last Thursday of every month

- Cook St. Village Center

o Send Interacters e-mails – interested

- End of Year Dinner

o 20 person limit, Japanese Village

o alternatives: - Sarah to call in the morning

§ the Mint

§ 5^th Street

o Sarena, Duncan, Craig

- Denise Savoie

Guests: Allan, Denise Savoi, 2 Interacters

March 7th Minutes

2011-03-19T10:25:00.001-07:00

- Viva Vanuatu

o Close silent auction at 10

o Small 10 minute presentation from Dr. Clinton-Baker or colleague

o 7pm-1am

o Sam – put name of the hospital on the facebook page

o How to get the word out

§ Posters around campus

§ Ad in the Martlet

§ Dave Hepburn – The Wise Quacks – contact him - Dylan

o Can do tax receipts

o Sponsors – look into it

§ Island Farms

§ Times Colonist

o Viva Physicians Project

- Intro

- Recap

o Volunteer Internationally

§ Mexico - Manzania

· Desi, Bianca – Breanne also interested

· Safety?

· Price? – might just be a plane ticket

· Building a community center

· Open ended – go anytime

· Let her know its not going to happen

§ Interest: Breanne, Louise, Naomi, Kenyon, Steven, Bianca, Laura, Dylan, Alisha – discuss future international opportunities

o Microcredit

o Social

- $ to BC Children’s Hospital Fin/ Jeneece’s Place

o sarah cant get in touch with Carole

o Queen Alexandria Foundation/Jeneece Place – sent us a letter

§ Engraved brick

· Contest – inspirational quote

· Sent out an email

- Dance for Vanuatu

o Silent Auction – Laura, Breanne, Sarena

§ Talked to many stores about donations

§ Basket of lotion/soap – organic store

§ Left many letters out

§ Follow up?

· Sitka

§ Hotels

§ Put list on website – of stores that we have already solicited

§ Set up a time to go this week

· Discussion on Facebook to plan

§ Ask art people to paint and stuff

o Make countdown on website

o Band

§ SAM

· While people are entering?

§ Need an hour of live entertainment

o Payment of silent auction items

§ Credit card forms

o Raffle for the computer

§ Large item – can make more money

o Ticket sales

§ Personal goals – 10 tickets each

§ Overall goal

§ Silent auction goals

- Rotary Meeting

o Bianca and Kenyon – Thursday – Victoria Rotary

o Next week – Harborside – Steven and Eric

- TedX schedule

o Send out an email to those volunteering

- Cook St. Village

o March 18^th

§ All week – having a silent auction

§ St. Patricks Day lunch

§ 10-3 – flexible schedule

- End of Year Social

o Japanese village

o March 28^th

o Answer the e-vite

- Summer meetings

o Plan a tofino trip

o Keeping things going

Minutes for February 28th, 3011

2011-03-03T17:52:00.001-08:00

· Intros/reading break stories

· Dance for Vanuatu

o Make advertising committee and possibly set up/decorating committee

§ 2-4 people

§ posters, follow people up on the facebook page, community advertising opportunities

§ budget for printing

§ Ads in craigslist, Martlet,

§ Naomi, Sarena and her bros

§ Date for putting posters around campus

§ Active Living – or Victoria tourism

o Talk about band progress

o Tickets to Rotarians – Oak bay meeting Tuesday 12:00-1:30

§ Nobody

§ Lets go next week

§ Dylan – email them and tell them

o Set up group silent auction outing this weekend

§ Saturday or Sunday

§ Breanne, Craig, Sam, Sarah, Lindsey, Duncan, Bianca, Naomi, Sarena

· Ted Talk sign up

· Social next Saturday at Sam’s place

o Appies

o 7:00

· Valentine’s day dance money to LOCAL charity

o Jeneece place (5)

o BC Childrens Hospital Foundation (13)

o BC Cancer society

o Mustard Seed (1)

o Big Brothers and Sisters of Victoria

o Cool Aid Society

· Speaker from Volunteer Victoria

o Senior independence

o Helping community

o Sustainability

o Child poverty

o Children- youth, with disabilities

o Mental health

o Health care

o Gleaning

o HIV/AIDS

o Environment

o Education

o Offering opportunities

o Authentic involvement

o Lasting legacy-building

o Learning and testing

§ Have enthusiasm, want to donate time

o Active in community – want more

o Financial planning for children

o leanna@volunteervictoria.bc.ca

o 250-386-2269

Feb 7th Minutes

2011-03-03T17:51:00.001-08:00

Agenda for February 7^th, 2011

1. Money collection for Touch

a. Duncan will bring his money next week

b. $500.00

2. Team Building 101 – Steven and Leadership and Development Committee

a. Tower of Power

b. Powerpoint on the website

3. Organization for Tapas and Dance

a. Rotoplast

i. Rotarians would come to the event

b. The mustard seed

c. Viva Vanuatu

i. Local in the sense that its coming from Victoria

ii. International – we know contribution is going to make a big effect, know where its going

d. Cresh

e. Girls and boys club, big brothers and big sisters

i. Organize dance lessons for kids who cant afford it

ii. Since we are doing a dance – nice tie in

iii. Concern – meant to do a large international and a large local project

1. Everything we have done so far has been local

2. Try to keep it international

f. Vote

i. Tapas and Dance –

1. Viva Vanuatu

ii. Money from Rotary Fundraiser

1. Rotoplast

iii. Bake Sale

1. Cresh

4. Bands for Tapas and Dance

a. Arya – has a band, DYLAN - email

5. Cook St. Volunteering

a. Friday – 10:00-2:00

b. No commitment – bow out and do the next one

6. Wednesday – Vertigo Room for Salsa

a. 7:00-8:00

b. free

c. DYLAN – email

7. Harbourside Rotary meeting/table

a. Sarah and Louise – Wednesdays meeting

b. Table – upper lounge of the sub

i. 2 hours

ii. 2:30-4:30

iii. Wednesday, February 9^th

iv. Sam – 2:30 – 3:30

v. Dylan – 2:30- 4:30