Ysabel passed away on September 6, 2012, after retiring from Kaiser Permanente Health Sciences Library in Oakland, California on August 31, 2012. Ysabel gave over forty years of stellar contributions to medical librarianship and touched many lives during her career and membership in MLA. She held numerous leadership positions in NAHRS, CAPHIS, HLS, ICS, IFLA and the  Northern California and Nevada Medical Library Group. Ysabel co-chaired the 2003 MLA Annual Meeting in San Diego, was appointed MLA Allied Representative to ICIRN. Most recently she served as Chair of MLA Section Council and on the MLA Board of Directors. She received numerous awards from her Sections and her Chapter and was named the MLA’s 2003 Lois Ann Colaianni Award for Excellence and Achievement in Hospital Librarianship Ysabel was a Distinguished member of the Academy of Health Information Professionals.

As noted in her obituary to be published in the July issue of JMLA, “while her passion for her chosen profession (since childhood) influenced her life choices, Ysabel also knew how to enjoy life to its fullest. Her fashion sense (colorful glasses and shoes which matched her upbeat personality), wicked sense of humor, directness, and foodie expertise enriched all who knew and met her. Her extensive career in health sciences librarianship leaves a legacy of wit, dedication, irrepressibility, irreverence, charm, elegance, and love of her profession and of life. All who have known Ysabel from childhood friends, colleagues, and others lost an unswerving friend, remarkable mentor, and “outspoken” and outstanding colleague.” You can honor Ysabel and help fund this scholarship by contributing online or by making a donation at the Scholarship Booth and designating it for the Ysabel Bertolucci MLA Annual Meeting Grant. (Note, must be a monetary donation not a purchase. Funds from item purchase go to the MLA Scholarship Fund.)

Updated 5/1/13

Medical Library Association
Section Council Annual Meeting

Agenda

 Saturday, May 4, 2013
Sheraton Boston Hotel
Back Bay B

8:00 am   

• Meet and Mingle – Council Members
• Coffee, tea, breakfast items served

8:30 am

• Call to order – Jodi Philbrick
• Ysabel Bertolucci MLA Annual Meeting Grant - Judy Burnham
• Introductions - Council Members
• Ground Rules - Jodi Philbrick
• Recording Secretaries  - Helen-Ann Brown Epstein, Joan Stoddart
• Parliamentarian – Carole Gilbert
• Announcements – Jodi Philbrick, Melissa Rethlefsen
• Update Section Web Sites
• Section Council Web Site
• Section Council Manual
• Section Planning Grids and Reports
• New Leader’s Orientation
• Section Project of the Year Award
• Section Anniversaries

9:00 am 

• Approval of 2012 minutes - Jodi Philbrick

9:10 am

• Committee Chairs and Reports
• Elections - Carole Gilbert
• Section Project of the Year Award Jury – Carole Gilbert
• Section/SIG Review – Brian Bunnett (via report)
• 2013 Joint Program - Terry Jankowski (via report)
• Joint Shuffle with Chapter Council 2014- Michelle Kraft

9:45 am  

• Formal Verification of Online Vote for Section Chairs & MLA Nominating Committee Nominees – Carole Gilbert

10:00 am     

• Break

10:15 am

• Webmaster Report – Melissa Rethlefsen

10:30 am

• Section Fundraising Report - Jodi Philbrick

10:45 am

• Chiropractic Librarians Section Status – Jodi Philbrick

11:00 am

• Section Council 2013-14 Goals –  Jodi Philbrick

11:30 am 

• MLA Headquarters Report - Carla Funk

11:45 am 

• President-elect - Dixie Jones

noon-1:00 pm

• Lunch on your own

1:00 pm 

• Liaison Reports
• NPC13- Ramune Kubilius
• NPC14 - Doug Varner
• NPC15 - Stephanie Fulton
• MLA CE Committee Liaison - Ana Cleveland (via report)
• MLA Credentialing Liaison - Priscilla Stephenson (via Stephanie Fulton)
• MLA Membership Liaison – Montie Dobbins
• MLA PRRC Liaison- Mellanye Lackey
• MLA Tech Advisory Committee Liaison – Melissa Rethlefsen

2:30 pm

• President – Jane Blumenthal

3:00 pm

• Adjournment

 Medical Library Association

Section Council Meeting Minutes

May 19, 2012

Call to Order:

Chair Ysabel Bertolucci called the meeting to order at 8:45 am.

Introductions:

Council members introduced themselves and spoke about their Sections’ successful achievements from the past year.

Announcements:

Rules of Order:

Chair Ysabel Bertolucci reminded participants at today’s meeting that only past chairs are the official representatives for each section, so for any voting issue, there can be only 23 votes possible.

Section Web Pages:

Ysabel reminded Representatives to see that their Sections’ web sites are updated with current officers’ names. It is critical that this update be complete and accurate as soon as possible, because this is where MLA obtains names for the association’s mailing lists, such as the mailings to Section treasurers. Sections need to have this current officer information on their web sites updated at least by August 31.

Section Council Listserv Guidelines and Web Site:

Ysabel Bertolucci reviewed guidelines for the Section Council listserv. Members are asked to add information in the subject lines indicating if messages are intended for Section Chair or Chair-elect, etc. so that recipients can be sure to share information with the appropriate officers. New members’ names will be added to the listserv within the month. Watch for a welcome message.

The Section Council Manual on the web site, was not updated this year, and Ysabel is requesting volunteers to assist with this. She noted that this is a good project for incoming chairs because it will provide the Council with continuity.

Melissa Rethlefsen, Section Council Web Chair, reported that 21 people attended the webinar she ran for section webmasters. If Section web chairs need assistance, they can call on her for help.

Calendar:

Ysabel reviewed the schedule for submitting Section reports:   Section planning grids are due in August, the Mid-Year Report is due in November, and the Annual Report is due in April. Section elections for incoming chairs and MLA Nominating Committee candidates must be completed February 15.

New Leaders’ Tea

The New Leaders’ Tea will be 3-5 pm today. The event is planned for current section Chairs and Program Chairs .

New Members Breakfast:

The Membership Chair of each Section is invited to the New Members Breakfast. If the Section lacks a Membership Chair, the Section Chair is invited.

Mary Fran Prottsman requested that in the future MLA announce set meeting dates for these standard must-attend events (New Members, Treasurers, etc.) well in advance of the meeting, so that Sections can plan for needed representation.

Rising Star:

Ysabel Bertolucci suggested that the Council could use the Rising Star to help with various Section Council issues. Amy Blevins, Debbie, Mary, Rhonda – Rising Star.

Section Shuffle:

The purpose of the Shuffle is to promote Section membership and will again allow members to select up to 3 free section memberships for 6 months, if they have not been a past member of that section for the past 5 years. The Section Shuffle this year will include a raffle for a paid registration to the 2013 Boston meeting. The winner of the best Shuffle exhibit will be recognized at the Business Meeting. Anticipated attendance for the event is 350-400 people. Each section contributed to the Shuffle, raising a total of $6,250. The next Section Shuffle is planned for 2014, and will again be funded by Section donations.

The Shuffle at this meeting is scheduled at the same time as the Hospital Libraries Section’s meeting, the Medical Library School reception, and the International Cooperation Section’s reception. Discussion was raised about scheduling this event for Boston to be at a non-conflicting time, such as a lunch-time event on Tuesday.

Section Anniversaries were announced

Bookmarks -

Ysabel announced there are new Section Council bookmarks

Section Project of the Year Award:

The winner of the Section Project of the Year was Cancer Libraries Section, with their innovative project to have members submit videotaped elevator speeches at the 2011 MLA Annual Meeting.

MINUTES, 2011 Meeting:

Minutes from the May 2011 meeting in Minneapolis were approved, pending the corrected spelling of Chamya Kincy’s name.  Pat Hammond moved to approve the corrected Minutes; Carole Gilbert seconded the motion. The motion was passed unanimously.

COMMITTEE REPORTS

Elections Committee – Beth Whipple

Members of the Elections Committee are Robin Sewell and Lisa Ennis. Elections were completed using SurveyMonkey. Of the 23 sections, only 13 voted for candidates for the Nominating Committee.  The Council formally verified the online vote for the MLA Nominating Committee and the vote for Section Council Vice-Chair.

Jodi Philbrick was selected as Section Council Vice-Chair

The following were selected as candidates for MLA Nominating Committee:

• Roberta Fitzpatrick
• Terry Ann Jankowski
• Wayne Loftus
• Liz Lorbeer
• Dale Prince
• Beth Whipple

Section / SIG Review Committee – Christine Marton

2013 Joint Program – Terry Ann Jankowski

• The meeting will be in Boston and will involve international organizations. Please let Terry Ann Jankowski know if you have ideas for topics for the joint Section Council/Chapter Council program.

Web Page – Melissa Rethlefsen

• Sections should be careful to make sure they are following the archive guidelines on the Section Council Web site. For instance, if you have moved your Section newsletter to a blog format, you still need to print entries to archive them.

• It’s important to remember that MLA does not backup your Web site.

• Let Kate Corcoran know the name of your Section Webmaster, so that he or she can be added to the Webmaster list.

MLA President 2011-12– Jerry Perry

President Jerry Perry began by saying that it has been a pleasure to work with Ysabel this past year and praised her for being an articulate and forthright spokesperson of the Sections’ diverse interests.

He noted that Section Council is essential to programming at the Annual Meeting. He spoke of the role of the MLA President as an advocate for the association and its members. MLA communications regarding legislative issues are sent to federal task forces, the Senate, and the House. MLA no longer has its own professional lobbyist, but it works with AAHSL, AAMC, ASLL, ALA, and SLA, to present a stronger collective voice on issues of interest to us.

He addressed his list of priorities for the past year and how he has focused on the development of the concepts for an MLA Academy of Teaching Excellence (MATE). MATE is not designed to interfere w/AHIP, but will be modeled on the concept of a salon for instructors.

MLA President 2012-13 – Jane Blumenthal

Her theme is change.  We need to be a positive force within MLA as we are in our personal and library lives. MLA has to respond to changes in the world around us.

She plans to bring together a group for a think tank or task force, to plan the association’s future, and will incorporate the results of the LMS survey to visualize future for the profession and MLA. She wants to recruit diverse populations into the profession.

She opened the floor for questions and comments. Margo Coletti suggested looking at AHIMA and what it has done for the profession. One member suggested giving 1 free section to renewing members. Another noted that SIGs are growing – perhaps because there is no cost to joining SIGs.  SIGs may have more appeal to some members; they are simple organizations, don’t require as much time commitment, and they have a narrow focus.

MLA Report from HQ – Carla Funk

Carla reported on the development of MLA’s Management Content System. This has provided members with the ability to share documents, which has been helpful for committees and other groups.

Academy documents are now online for AHIP review purposes. Virtual CE programs have been presented in the past year. Incoming President Jane Blumenthal recently conducted a Virtual leaders’ orientation.  A Leaders’ Orientation site is being developed and will appear soon after this meeting.

This is the second year of MLA’s contract with NLM to develop the new disaster preparation and preservation specialization. There will be 6 courses available by the end of 2012.  MLA is actively involved in helping members become proficient in new roles for librarians and helping with professional development for those roles to keep the members relevant in today’s society.

Carla noted that the Neal Schuman Publishing was sold to the American Library Association. MLA’s new co-publisher is ALA Editions. The 100^th volume of JMLA is to be published this year; Scott Plutchak has organized a poster display to feature the 100 best articles.

Carla noted that 2012 was a better year for MLA financially. The NPC raised more money than ever before, and more exhibit space was sold for this meeting. The association lost 65 members, but it has more new members this year than in the last two years. She noted that many are new younger members.

Pat Hammond asked that MLA Board consider raising Sections’ $2000 limit on fundraising for the Annual Meeting.

Incoming President- Elect – Dixie Jones

Dixie Jones shared her preliminary thoughts with the group. She said that she welcomes feedback and suggestions for how MLA can help members.

She’s concerned to work toward cost-effective and affordable CE. She also hopes to revitalize Vital Pathways Initiatives to support hospital libraries. She wants MLA to build its next generation of leaders.

She noted that the Leadership and Management Section’s member survey will be useful in defining MLA’s goals, what members need.  She urged Council members to encourage other members to participate in MLA committees, Sections, and Chapters.

GOALS FOR SECTION COUNCIL 2012 – Ysabel Bertolucci

Ysabel suggested Sections investigate new ways to engage members in leadership roles within the sections and to encourage retention of members. She suggested Sections look for ways to involve members that does not require travel.

She reviewed the innovative activities sections are doing to encourage membership growth and retention. Some sections’ meetings provide food at their business meetings, others have invited speakers as a draw to their meetings. Consider using Facebook, tweets, and having a new committee monitor the section’s web page. Some have used personal email messages effectively in keeping members involved, especially with the new memberships resulting from the Section Shuffle. If there’s a strong issue of interest to all members, bring it up for discussion on the chapter listserv and pose questions at regular intervals. A growing number of sections are giving travel awards to support members who want to attend the Annual Meeting.

New Business –

Pat Hammond, representing the Hospital Libraries Section, moved that MLA increase the authorized Section fundraising limit to $4000. Lisa Ennis, representing the Nursing and Allied Health Resources Section, seconded the motion. After much discussion, the motion was approved, with 21 votes for the motion and 1 opposed.

Michelle Kraft spoke from her experience on NPC and said it is hard to deal with vendors’ informal pre-commitments long before NPC receives funding. NPC raised more this year due to new vendor products ready for national marketing campaigns, and the fact that MLA raised donor limit fees. Priscilla Stephenson suggested letting NPC raise funds to distribute to sections, which would avoid having sections competing against each other for the same limited group of vendors.

Mary Fran Prottsman moved that the Section Council recommend that the MLA Board study fundraising to include centralized fundraising. Rae Jaesano seconded the motion. Again, there was much discussion and the motion passed with 18 votes for the motion with 1 opposed, and 1 abstention.

LIAISON REPORTS:

MLA Social Networking Committee / Technology Advisory Committee – Jeanne Burke/Melissa Rethlefsen

• The Social Networking Committee is looking into access to software and is intending to do an RFP.
• A Twitter tutorial has been developed, and they developed a survey on members’ Twitter use.
• The committee is looking into CORE as a way to publish the posters online.
• The group suggested that the deadline for getting posters online was too far out from MLA.
• The group wanted to be sure everyone knew about the Connection Blog and MegaMeeting.
• The committee is also working on developing guidelines on how to archive pictures and newsletters.

NPC ’12 – Linne Girouard

• This year’s meeting has 30 program sessions: 3 general sessions, 1 (one) Ignite session, and 26 Section-sponsored programs.

NPC ’13 – Ramune Kubilius

• The 2013 conference will be in Boston and will be combined with meetings of several international medical library organizations. The theme is “One Health: Information in an Interdependent World.”
• The timeline for planning this meeting has been revised to ensure that international visitors will have ample time to obtain travel documents.
• Program planners from each section will be meeting this afternoon to learn about the timeline for speakers and other events.

MLA Membership Committee Liaison – David Nolfi

• Each section (and chapter) should have a representative at the annual Membership Committee meeting. This year the meeting is being held on Tuesday morning.
• As Section Council Liaison to the Membership Committee, David has served on the Core Membership Committee. This group organizes the New Members’ Breakfast and conducts the annual lapsed member phone-a-thon. It also examines MLA membership issues and works with other MLA committees on issues related to membership.
• After this year’s Annual Meeting the Section Council Chair will appoint a new Liaison to this position.

MLA Professional Recruitment & Retention Committee – Mellanye Lackey – No report

MLA Credentialing Committee Liaison – Priscilla Stephenson

• This year 227 portfolios were reviewed, 92 portfolios were for renewals for the same level; 65 were for new or higher level credentials; 35 portfolios were for new provisional credentials, and 35 were renewals for provisional membership.
• A total of 1,080 MLA members are AHIP members, representing no change from 2011.
• The big news is the release of the online AHIP application, which we hope will greatly improve the process for both applicants and reviewers. The first application has already been received with the new online system, so members are looking forward to working more efficiently and anticipating more applications this year.
• An AHIP Q&A will be held Monday at this meeting.

MLA CE Committee Liaison – Ana Cleveland

Section CE chairs meet Monday morning. There will be an Open Forum at Tuesday afternoon regarding the new Disaster CE Specialization.

Section Council Chair Report – Ysabel Bertolucci

Webmaster – Melissa Rethlefsen –

Melissa asked that each section notify her of the names of new webmasters.

Sections need to add the 2013 MLA meeting logo on their web sites after this meeting. Ask her for help if needed. She Hosted Webmaster meeting for Section and Council

Wants ideas for MLANET – send notes and ideas to Melissa, Tech Advisory Comm

Adjournment: 2:37

Minutes recorded by:  Priscilla Stephenson

Present:

Absent                                       

Cancer Librarians

You may also download the roster to Excel and sort according to your needs.

To access:

1. Visit <http://www.mlanet.org/> and select the member login button to the far left under the MLA logo.
2. Log in using your MLANET user name and password.
3. Select “Go to My Member Area” from the main member’s area menu.
4. Once in your account menu, you should now see a menu item on the bottom right that reads “Section On-Demand Rosters” (only section leaders in the MLA directory see this menu item).
5. Click on the link to see the instructions for getting your section roster(s).

If you want to look at lapsed members, pay attention to the “paidto” date. If members did not renew their section membership for 2012, their paidto date will reflect 12/31/2011; If members did not renew their section membership for 2013, their paidto date will reflect 12/31/2012.

• Dental – 80^th
• Educational Media and Technologies – 40^th
• Hospital Libraries – 65^th
• Leadership and Management – 65^th
• Medical Informatics – 25^th
• Medical Library Education – 40^th
• Pharmacy and Drug Information – 65^th

Please see below for information regarding upcoming meetings at MLA 2013 in Boston.

FOR CURRENT PAST CHAIRS & CHAIRS

Section Council Meeting
Saturday, May 4th, 2013: 8:00 AM – 3:00 PM
Sheraton Boston Hotel
Room Name: Back Bay B

Please note that Past Chairs are the voting members of Section Council.  If your Past Chair is unable to attend, your Chair will be the voting member.  If neither can attend, then another section officer should be appointed to serve as a proxy.

FOR CURRENT CHAIR-ELECTS/INCOMING CHAIRS

New Leaders Orientation
Saturday, May 4th, 2013: 3:00 PM – 5:00 PM
Sheraton Boston Hotel
Room Name: Independence Ballroom

Virtual Leaders Orientation 

Wednesday, April 3rd, 2013: 3:00 pm EDT/2:00 pm CDT.   To join the meeting:
http://mla.adobeconnect.com/mla_leaders/  (Audio for meeting: You may use your speakers on your computer/headphones or you may call into the conference number: +1 888-858-6021, code: 1083263922)

FOR INCOMING CHAIR-ELECTS/PROGRAM PLANNERS

2014 Section Program Planners – Meeting 1
Saturday, May 4th, 2013: 3:15 PM – 4:15 PM
Hynes Convention Center
Room Name (Number): 200

2014 Section Program Planners – Meeting 2
Wednesday, May 8th, 2013: 7:00 AM – 9:00 AM
Hynes Convention Center
Room Name (Number): 203

For questions regarding the Program Planning meetings, please contact the 2014 NPC Section Council Liaison, Doug Varner at dlv2@georgetown.edu

Looking forward to seeing you in Boston!

Jodi L. Philbrick, Ph.D.

Chair, Section Council

jodi.philbrick@unt.edu

It’s time to start planning (if you haven’t already) your Section’s elections for new officer(s).  Past chairs are the primary individuals responsible for Section nominations and elections.  Specifically, Jodi will need to know the results of your elections for Section Chair Elects (and other officers as appropriate for your Section) by February 15^th.

Additionally, each Section needs to have a candidate for the MLA Nominating Committee, which will then be voted on by Section Council to determine the individuals that will move forward.  Each candidate needs to fill out the form and sign and date it.  The forms should be returned to Kim Pullen, Chair of the Section Council Elections Committee (kpulle@lsuhsc.edu) with copy to Jodi (Jodi.Philbrick@unt.edu) by February 15^th.

Goal 1: Recruitment, Membership and Leadership in the Profession

Objective:

1.  To increase interest and membership in MLA Sections.
2. To plan activities to enhance Section visibility in conjuction with Chapter Council at annual meetings and via new technologies.
3. To determine viability of each SIG
4.  To continue publisizing Section and SIG activities in MLA communications including the News, Focus and Medlib-l.

Who, Expertise Needed:

Section Council representatives

Time Needed:

This is a multiyear development process.

Resources Required:

Council sponsored.

Product Outcome:

Active SIGs and enhanced membership in Sections.

Evaluation:

SIG involvement in MLA activities. Section memberships stable.

Goal 2: Life Long Learning

Objective:

1. To continue providing innovative useful programming for annual meetings using the expertise of Sections and SIGs.
2. To enhance electronic content at annual meetings.
3. To evaluate the accelerated timeline used for the 2013 meeting to discover key learnings that could be used in future annual meeting session planning.
4. To encourage Sections to offer scholarships and grants for members to attend annual meetings or e-offerings of MLA.

Who, Expertise Needed:

Section Council chair, representatives, liaisons

Time Needed:

Ongoing project

Resources Required:

None

Product Outcome:

Session programs that meet the needs of members.

Increased ability of attendance at meetings and e offerings.

Evaluation:

Review annually

Goal 3: Advocacy

Objective:

1. To serve as the communication conduit between Sections and the MLA Board of Directors and vice versa encouraging Sections to be involved in association decision making and direction.

 Who, Expertise Needed:

 Section Council chair

 Time Needed:

 Ongoing

 Resources Required:

 none

 Product Outcome:

 Improve communication and relations between Sections and the Board of Directors

 Evaluation:

 Section issues are aired in the appropriate forum for action.

Goal 4: Creating and Communicating our Knowledge

Objective:

1. To continually review and update the Section Council procedure manual and documents.
2. To improve communication between Section Council’s web editor, Section web editors and SIG web editors.
3. To improve communication with SIG conveners to insure receipt of updated information and reports and contact inactive SIGs. Review new Section or SIG proposals. Ensure Section and SIG compliance with requirements.

 Who, Expertise Needed:

 Section Council Chair, Vice Chair Section Council officers and representative volunteers.

 Time Needed:

 Continuous process

 Resources Required:

Breakfast/refreshments for Section Council meeting. 2012 estimated cost $800.00

If meeting starts later, only drinks (coffee,tea) will be ordered

Product Outcome:

Section elections completed on time and reported promptly. Web pages updated and MLA nominating committee candidates selected prior to annual meeting.

Evaluation:

feedback

Goal 5: Building a Network of Partners

Objective:

1. To forge new partnership with Chapter Council to enhance recruitment of members for Sections and Chapters.

Who, Expertise Needed:

Council Chairs will appoint Co-chairs from Section and Chapter Councils who will begin to map out new strategies to Increase membership and involvement.

Time Needed:

ongoing

Resources Required:

none

Product Outcome:

Increased membership

Evaluation:

Annual review