In order to encourage new members to participate in your sections, it’s important to contact them and welcome them into the section after they have joined. It’s also your first chance to explain the benefits of section membership and opportunities to participate in the work of the section. A welcome email will make new members feel valued and help get them off to a good start in your section!

One of the frequent comments we hear at Membership Committee and Section Council meetings is that it’s hard to figure out who section members are. In order to help, we are sending this email. Here’s a brief description of the process:

1. Section officers can request section membership lists using this online form: http://www.mlanet.org/sections/list_request.html

2. If you’d like to identify new members, ask MLA to sort the list by JOINDATE. MLA will send an Excel file with all section members listed, but the newest and lapsed renewing members will be at the top of the list. You can now contact your new members! It’s also not a bad idea to contact lapsed members and invite them back…

3. If you’d like to identify all section members, you can also ask MLA to sort the list alphabetically or by academy expiration.
Additional information about identifying new section members is available at: http://www.mlanet.org/sections/faq_hq.html. If you have specific questions, please contact Kate Corcoran at: corcoran@mlahq.org OR 312.419.9094 x12.

Thanks,

Heidi Schroeder, Chair, Membership Committee

David Nolfi, Section Council Liaison to the Membership Committee

As a reminder, the end of 2011 approaches which brings with it, planning Section elections. Please remember that election results are due by February 15.  The two officers needed for Council action are Section Chair Elect and Section Candidate to the MLA Nominating Committee.

Nominating Committee candidates are required to complete the consent to run for Nominating Committee form.

UPDATE 1/3/11: Please return the form to Elections Committee Chair Beth Whipple (ewhipple@iupui.edu) and Section Council Chair Ysabel Bertolucci (Ysabel.Bertolucci@kp.org).

Goal 1:  Recruitment, Membership and Leadership in the Profession

Objective:

Evaluate SIGs  using Section process developed last year:

• Develop guidelines and criteria for SIG self study and review (purpose, mission statements, meeting need, officer recruitment problems, membership trends etc.)
• Determine factors/symptoms indicating consideration to move from Section to SIG
• Develop process for moving from Section to SIG

Who, Expertise Needed:

Section Council Chair, Past Chairs serving on Section/SIG Review Task Force

Time Needed:

Completed by May 2012

Resources Required:

None

Product Outcome:

SIGs will be stronger as a result of self-study.

Evaluation:

Increased Section membership and stronger Sections

Objective:

• Formulate and implement plans for Section Shuffle at MLA 2012
• Confer with NPC 2012 co-chairs on the details of the room where the Section Shuffle will take place.
• Plan publicity to be placed in MLA News, on the 2012 web site and on the MEDLIB-l listserv both before and after MLA 2012.
• Work with Sections as they develop their plans
• Consider adding SIGs to the Shuffle.
• If a prize is to be awarded, work on criteria, judging, etc.

Who, Expertise Needed:

Past Section Chairs serving on Section Shuffle Task Force

Time Needed:

Preliminary plan will be submitted to the MLA Board at the November meeting.  Section Shuffle to be held at MLA 2012.

Resources Required:

The budget for 2010 was $3500 with the actual costs being $4500 to cover cost of refreshments.  Section Council Budget request of $1000 and Sections will be asked to contribute the remaining $3500. Section Council chair will work with program planners to determine cost for 2012 and adjust budget if necessary.

Product Outcome:

Sections will showcase the benefits of joining the Section in an enjoyable atmosphere.  Attendees will be allowed to sign up for free six months memberships in up to three new Sections.

Evaluation:

Number of trial memberships for 2012 will be compared to 2011 (no Section Shuffle) and 2010 (Section Shuffle held.)

Objective:

Communicate to the Association, through MLA News, MLA Focus, and Medlib-L, Sections and SIGs activities.

Who, Expertise Needed:

Section Council Chair, Section Council Vice Chair, Section Council members, SIG Conveners, Associate Editor of MLA News for Sections and SIGs, MLA HQ Staff.

Time Needed:

Ongoing.

Resources Required:

None.

Product Outcome:

Articles published in each issue of the MLA News about Sections and SIGs.

Evaluation:

Increase in Section and SIG membership and visibility.

Objective:

Continue assisting  Sections to  complete their elections by the February 15 deadline;  provide a biographical form for Section Council nominees to MLA Nominating Committee; develop the slate for the Council’s potential six nominees for the MLA Nominating Committee.  Conduct the elections online, by posting relevant information on the Council’s web site.

Who, Expertise Needed:

Section Council Chair, Past Chairs serving on Section Council Elections Committee, Section Council Web Editor

Time Needed:

Completed by April 15, 2012.

Resources Required:

None

Product Outcome:

Elections completed on schedule.

Evaluation:

Successful elections with all offices filled; feedback from Section Council members and Section Chairs.

Objective:

Develop a template to assist Sections in compiling and updating their Section history.

Who, Expertise Needed:

Section Chair,  Past Chair of History of the Health Sciences section and members of the Section.

Time Needed:

Completed by May 2012

Resources Required:

None

Product Outcome:

Enhance general knowledge and importance of Sections.

Evaluation:

Increased Section membership and visibility

Goal 2:  Life Long Learning

Objective:

• Develop a timeline for 2013 federated international meeting including dates for paper submission and acceptance that fit the international deadlines.
• Assist Sections to select program planners outside the regular system in order to accomplish the earlier deadline for 2013.
• Work closely with NPC liaison to insure themes are completed by November 1, 2011..
• Continue to sponsor three general session programs at annual meetings.

Who, Expertise Needed:

Section Council Chair, Section Council Liaisons to NPC2012 and 2013.

Time Needed:

Any resulting motion will be presented at MLA Board meeting.

Resources Required:

$500 for audiovisual equipment for MLA 2012 sessions

Product Outcome:

Suggested changes will result in better Section programming.

Evaluation:

Compare meeting evaluations concerning Section programming.

Goal 3:  Advocacy

Objectives:

• Send suggestions for Jury for Section Project of the Year Award to MLA President
• Working with MLA Headquarters, recruit vendor sponsor for Section Project of the Year Award

Who, Expertise Needed:

Section Council Chair, MLA President, MLA Headquarters Staff

Time Needed:

Ongoing until vendor is identified

Resources Required:

Cash award will be from contributions from Sections for 2011.  Vendor support will be identified for future Awards.

Product Outcome:

Section Project of the Year Award is part of the MLA Awards process with vendor support

Evaluation:

Section Project of the Year Award awarded at the 2011 MLA meeting and vendor support identified for 2012 Award.

Objective:

Serve as a conduit for communication between the Sections and the MLA Board, and between the MLA Board and Sections; encourage Sections to invite Board members to their business meeting at the Annual Conference.

Who, Expertise Needed:

Section Council Chair

Time Needed:

Ongoing throughout the year.

Resources Required:

None

Product Outcome:

Channels of communication are open between Sections, Section Council Chair and the MLA Board; Board members attend Section meetings

Evaluation:

Section members are satisfied that their concerns are being heard and acted upon; the Board is satisfied that their tasks are being accomplished.

Goal 4:  Creating and Communicating our Knowledge

Objective:

Continue  process for Section Council/Chapter Council joint programming at MLA 2013.

Who, Expertise Needed:

Section Council Chair, Past Chairs serving on Section Council 2013 Joint Programming Task Force, Chapter Council Liaison, NPC 2013 Co-Chairs, MLA Headquarters,

Time Needed:

Final  plan developed by May 2012

Resources Required:

None

Product Outcome:

Planning progressing with completion for 2013..

Evaluation:

Final  plan document to be submitted.

Objective:

Continue to evaluate and change Section Council procedures and activities as appropriate to enable the Council to do its work more effectively.

Who, Expertise Needed:

Section Council Chair, Section Council Vice Chair, Section Council Elections Committee Chair, Section Council Sections/SIG Review Committee Chair, MLA Committee liaisons, Section Council Web Editor, Section Council Task Force Chairs

Time Needed:

ongoing

Resources Required:

$800 for breakfast at Section Council 2011 meeting

Product Outcome:

Updated web site; elections held on time; time of the Section Council at the annual meeting used effectively; breakfast provided for Section Council.

Evaluation:

Feedback from Section Council members.

Objective:

Improve communication between Section Council’s Web Editor, Section Web Editors and SIG Web Editors

Who, Expertise Needed:

Section Council Chair, Section Council Web Editor, Section Web Editors, SIG Web Editors

Time Needed:

ongoing

Resources Required:

None

Product Outcome:

Accurate, up-to-date Section and SIG web pages.

Evaluation:

Section and SIG web sites are up-to-date, link to President’s page and MLA ‘11 web site.

Objective:

Continue to improve communication with SIG conveners to insure receipt of annual reports, updated information for the SIG Directory, and contact with inactive SIGs.  Review any new Section or SIG proposals; determine if SIGs are in compliance with guidelines in Section Council Manual; determine if Sections are in compliance with guidelines in Section Council Manual.

Who, Expertise Needed:

Section Council Chair, Past Chairs serving on Section/SIG Review Committee

Time Needed:

ongoing

Resources Required:

None

Product Outcome:

Annual report from each SIG; updated SIG Directory; SIGs and Sections will be in compliance with guidelines in Section Council Manual; new Sections and SIGs will be added that meet guidelines and are approved by Section Council.

Evaluation:

Positive feedback from SIG conveners; MLA members are able to find information about SIGs.  Sections and SIGs are in compliance.

Objective:

Continue to maintain and develop the content of the Section Council web page;  incorporate tools and utilities from the new association management software into the Section Council and Section web sites as available; respond to suggestions for improving the ease of use and appearance of the Section Council web page; develop help aids to support Sections and SIG Web Editors to help them identify and implement utilities to enhance their web sites.

Who, Expertise Needed:

Section Council Chair, Section Council Web Editor, MLA HQ staff

Time Needed:

Ongoing

Resources Required:

None

Product Outcome:

Web site that is easy to navigate, print from, and content meets user’s needs.

Evaluation:

Usability of the Section Council web site. Reports and Agendas are in printable format.

Medical Library Association

Section Council Meeting Minutes

May 14, 2011

Call to Order: 8:35

Rikke Ogawa reported that there were three general topic sessions for papers for the conference: Education, Next Steps, and Technology. All have papers and these broad topics allowed for the acceptance of papers that were not going to be picked up by the other section programming. The Rising Star Program partnered with the Section Council to sponsor these sessions. Judy Burnham reminded everyone to remember not to be too specific when program planning.

Introductions. Each section spoke about one project they were proud of from the last year.

Judy Burnham reported that Recruitment and Retention Wiki was not being utilized very much and we may want to discontinue it.

Judy Burnham also reported that Section Council bookmarks will be at the Section Council Table and will be distributed at the New Members Breakfast.

Rikke Ogawa reported that the Books Panel is currently recruiting book and DocKIT authors. They are always looking and taking suggestions for topics. Ms. Ogawa noted that the Book Panel watches the programming for topic ideas. The Book Panel also is interested in partnering with sections to author works that may appeal to the broader membership of MLA.

Section Anniversaries were announced.

Update Web pages: Judy Burnham reminded everyone to make sure and link their Section Web page to the new president’s priority list and make sure the officers are correct.

Listserv guidelines: Judy Burnham asked the group for feedback; specifically was the amount of traffic too high. People indicated that tagging the emails with Chair-elect, Chair, Past Chair, etc was very helpful. One suggestion was to send people an introduction and welcome message when they are subscribed. [Note to Judy & Ysabel- you can set up a welcome message in mailman that auto sends a welcome message when someone new is subscribed].

Award Deadlines: There were no nominations for Section Project of the Year and Judy Burnham encouraged people to consider applying. Sections only need to contribute to the Award funding if the Section Project is awarded. Section Council Chair and MLA Headquarters will continue to try and get sponsorship for the award. Judy Burnham will also check to make sure there is a link to the Section Project of the Year from the Section Council Web page.

Section Shuffle 2012: Will be May 20^th at 6pm. SIGs also want to be involved. Please email Ysabel Bertolucci if you are interested in helping with Section Shuffle in 2012.

Grids & Reports: Watch for the announcement of deadlines. There is a calendar in Google Docs with tentative deadlines linked off the Section Council Web site.

New Leaders Tea is scheduled for 3-5 pm this afternoon.

Approval of the 2010 Mintes: Julie Esparza made a motion to accept the minutes. The motions was seconded by Sylvia McAphee and were approved unanimously.

Committee Reports:

• Elections Committee (Penny Coppernoll-Blach)

?         The elections were done using SurveyMonkey. There were not candidates for Nominating Committee Nominee from all Sections. Penny Coppernoll-Blach reported there was some internal confusion. Some never reported back and some voted twice, etc. One suggestion was to send the link to the ballot only to the people that are actually supposed to cast a vote. Also, some candidates never sent in biographical information. There was a suggestion that perhaps having candidates submit information such as biographical information via a Wiki may be helpful.

• Section / SIG Review Committee  - Holly Hubenschmidt

?         Two new SIGs were formed during the year: Informationist SIG and the Translational Science SIG.

• Rethink Your Section - Holly Hubenschmidt

?         Holly Hubenschmidt asked for feedback on the survey that was sent out. The survey did generate discussion in some Sections already. Others are waiting to discuss at their business meetings. The results will be published in some form. Preliminary finding show that sections do feel they have unique identities and most show some declining membership but that could be due to the timing of the survey.

?         Holly  Hubenschmidt also reported that some Sections say a quorum is the number that attend the meeting and that many do use surveys to gather information.

?         Questions they wished they had asked included alternatives to physically attending the conference and innovative retention techniques.

?         Recommendations include rerunning the survey every three years and doing a similar survey for SIGs. Surveying past chairs as they are leaving may also provide helpful information.

• History of the Sections - David Nolfi

?         This is a worthwhile goal but was not finished this year.

• Communities of Practice - Julie Esparza

?         The group had a good discussion centering on a definition of Community of Practice and developing processes for Sections to collaborate beyond programming. The process is simplified into about six steps. Collaboration can be formal or informal.

• 2013 Joint Program - Terry Ann Jankowski

?         The meeting will be in Boston and will involve international organizations. Please let Terry Ann Jankowski know if you have ideas for topics for the joint Section Council/Chapter Council program.

• Web Page - Melissa Rethlefsen

?         Sections should be careful to make sure they are following the archive guidelines on the Section Council Web site. For instance, if you have moved your Section newsletter to a blog format you still need to print entries to archive them.

?         Be sure to note that MLA does not backup your Web site.

?         Make sure to you let Kate Corcoran know who your Section Webmaster is so they can be added to the Web master list.

Formal verification of online vote for the MLA Nominating Committee and vote for Section Council Vice-chair: Penny Coppernoll-Blach reported that there were fourteen candidates and six were selected:

1. Keith Cogdill
2. Amy L Frey
3. Patricia E Gallagher
4. Joy Kennedy
5. Mindy Robinson-Paquette
6. Lisa K Traditi

The Section Council vice chair is Jo Dorsch

Twenty of the twenty-three sections voted.

Incoming President- Elect - Jane Blumenthal

• Jane Blumenthal shared her preliminary thoughts with the group. She stated the greatest asset of MLA is the people and that we need to work hard to value and nurture that asset.
• She indicated that Ruth focused on the changing environment and Jerry Perry is looking at the implementation so what is next in the progression? She is thinking of positive themes like excitement, identifying strengths, and balancing all the things we do. Should we do more? Should we do better? She wants the theme to apply to MLA and to our everyday work. What could MLA be doing better? What are we doing that we could stop doing?
• She also asked what are the role, interests, and concerns of the Sections? What are the differences from mainstream MLA and the Sections?
• Think about what you do as Sections as it relates to MLA in a broader sense and how can the Sections and MLA help each other?

Liaison Reports:

• MLA Social Networking Committee / Technology Advisory Committee (Jeanne Burke/Melissa Rethlefsen

?         The group is looking into access to software and is intending to do an RFP.

?         A Twitter tutorial has been developed and they developed a survey.

?         The committee is looking into CORE as a way to publish the posters online.

?         The group suggested that the deadline for getting posters online was too far out from MLA.

?         The group wanted to be sure every one knew about the Connection Blog and MegaMeeting.

?         The committee is also working on developing guidelines on how to archives pictures and newsletters.

• NPC  ‘11 - Rikke Ogawa

?         Thirty section programs; three general sessions, one Ignite session, and 26 Section sponsored programs.

?         Things went rather smoothly this year. The main difference this year was the three general topic sessions.

?         A manual on programming planning has been updated based on feedback. Most indicated they felt the manual was helpful.

?         The acceptance rate of papers this year was up a percentage point from last year and up 13 percentage points from the Hawaii conference. Overall, the acceptance rate was 47.5%.

• NPC ‘12 - Linne Girouard

?         The only trend so far is taking the Tech Trends out of the Section programming time so to avoid it competing with other programs.

• NPC ‘13 - Ramune Kubilius

?         The conference will in Boston and will be combined with several other international medical organizations. Seventy-five percent of the programming will be MLA programming while the rest will be focused on the other groups.

?         The theme is One Health: Information in an Interdependent World.

• MLA Benchmarking Liaison - Christine Chastain-Warheit

?         No report

• MLA Membership Liaison - David Nolfi

?         David Nolfi encouraged everyone to consider being a New Member Mentor as well as to consider being a part of the lapsed member phone-a-thon.

?         Only about 1/3 of the MLA members belong to Sections. The group discussed the benefits and pitfalls of offering new members a free year of membership to a particular Section.

?         The group also discussed the importance of personal contact with new members welcoming them to the Section, etc and were reminded that they can get a list of new members easily and quickly from MLA HQ.

?         A committee has also been created to expand membership beyond libraries especially with organizations where there are natural affiliations.

• MLA PRRC - Mellanye Lackey

?         No report

• MLA Credentialing Liaison - Priscilla Stephenson

?         This year 179 portfolios were reviewed. There is a decrease of 41 from last year. Thirty-two percent of MLA members are AHIP members.

?         Official bloggers that blog more than 500 words are awarded an AHIP point.

?         An AHIP Q&A will be held Monday.

?         The group is also working on a survey to gauge what specializations people are interested in having.

?          Hopefully on online portfolio submission system will be online by the end of year 2011.

?         A survey investigating why people pursue AHIP is also being planned.

• MLA CE Committee Liaison - Ana Cleveland

?         There needs to be more awareness that the CE position exists as well a codified expectation of the what the person in this role is expected to do.

?         The group is working with MLA and the NLM on creating a specialization in disaster information and outreach. They received an overwhelming response to their March workshop which included presenters from government agencies as well as librarians.

?         A working group has been formed to look into what the competencies need to be for this new specialization.

MLA HQ Report - Carla Funk

• Carla Funk reported on staff changes due to the reduction in positions. Lisa Fried is no longer with MLA and Kathleen Coombs has taken over the credentialing duties.
• MLA is working on enhancing the management system.
• They are working on an electronic portfolio system which will be demonstrated at the MLA booth. This system is expected to provide a way to upload documents like certificates.
• They are also working on the availability of a portal system for Section documents.
• A link between the membership and mentor databases is being established. You should be able to self-select you areas of expertise.
• The grant and scholarship programs have been moved to the Executive Director’s office. There is an endowment of one million dollars that gives MLA the ability to give away fifty thousand dollars a year.
• Ms Funk also mentioned the new Disaster Informationist specialization being developed.
• The National Training Center Clearinghouse database is now under the auspices of MLA.
• MLA cut the position of paid lobbyist in DC and because of MLA’s strong relationship with other library groups on legislative issue they had a very good first meeting without a lobbyist.
• MLA is maintaining their strong relationship with Librarians without Borders.

MLA President - Ruth Holst

• Ruth Holst visited the meeting to say hello and remark on how pleased she was with the number of papers and posters that were able to incorporate the Rethink theme and to thank Sections for their contributions to MLA

Section Council Chair Report - Judy Burnham

• Sections are encouraged to consider/continue giving a travel award.
• A ‘job description’ for Section Council Chair was created
• Based on Section Annual Reports, there was common activity in several Sections:

?         a number of Sections remarked looking closely at budgets

?         moving newsletters to a blog format

?         Web site revisions

?         revisions of Section brochures

Judy Burnham recognized the contributions of all the outgoing members and noted that a contribution will be made to the MLA Scholarship Fund in honor of outgoing members. Ysabel Bertolucci presented Ms Burnham with a resolution recognizing her outstanding contribution over the last three years.

Incoming MLA President - Jerry Perry

• Jerry Perry visited the Council to touch on his goals for the next year. He expressed a commitment to keeping continuity and momentum from the last MLA presidents’ goals while incorporating his own goals which include: the virtualization of the annual meeting by involving the most people possible while maintain the integrity of the physical meeting, how to best establish metrics to measure what we do, rethinking how benchmarking works and partnering with AASHL to establish a core set of metrics, developing best practices for working with translational sciences, how to interface with a changing health environment based on public health and populations, the impact of the recession on retirements and the changing workforce, and developing an MLA Academy of Teaching Excellence.
• The theme for the Seattle 2012 meeting is Growing Opportunities: Changing out Game.

Discussion of Goals for 2011-2012

• Ysabel  Bertolucci led a discussion of possible Section Council goals for next year. The group suggested the following:

?         A task force for developing a procedure for Section Council elections.

?         Developing a list of liaisons each Section should consider having.

?         Continuing the goals of documenting the Sections’ history.

?         Formalizing the role of Section archivist.

?         Redoing the “Rethink Your Section” survey for SIGs and look for more possible collaboration opportunities between Sections and SIGs.

?         Creating a program task force for NPC 2013.

?         Creating an exit survey for outgoing past chairs.

?         Work on the schedule so there are fewer conflicts between Section meetings.

?         Work on knowing and documenting where your institutional memory is.

?         The group had a general discussion of the program planning process including the use of technology for people that cannot attend the meeting in person, proxies, and perhaps rethinking the process as a whole.

?         Julie Esparza asked that if people have developed any forms or guideline that they think would be useful for others to please send to her for inclusion on the Section Council Web site.

Adjournment: 2:37

Minutes recorded by:  Lisa Ennis

Present:

Section Council Mid Year Report 2011

Committee: Section Council

Below is a summary of Section Council activities since the 2010 annual meeting listed under the relevant goals.

Goal 1:  Recruitment, Membership and Leadership in the Profession

Objective:

Evaluate SIGs using Section process developed last year:

• Develop guidelines and criteria for SIG self study and review (purpose, mission statements, meeting need, officer recruitment problems, membership trends etc.)
• Determine factors/symptoms indicating consideration to move from Section to SIG
• Develop process for moving from Section to SIG

A chair and subcommittee has been formed to complete this task. The subcommittee will also

Monitor section compliance activities.

Objective:

• Formulate and implement plans for Section Shuffle at MLA 2012
• Confer with NPC 2012 co-chairs on the details of the room where the Section Shuffle will take place.
• Plan publicity to be placed in MLA News, on the 2012 web site and on the MEDLIB-l listserv both before and after MLA 2012.
• Work with Sections as they develop their plans
• Consider adding SIGs to the Shuffle.
• If a prize is to be awarded, work on criteria, judging, etc.

A chair and subcommittee has been formed and has begun planning for the shuffle. Sections will be solicited for committee members and donations.

Resources Required:

The budget for 2010 was $3500 with the actual costs being $4500 to cover cost of refreshments.  Section Council Budget request of $1000 and Sections will be asked to contribute the remaining $3500. Section Council chair will work with program planners to determine cost for 2012 and adjust budget if necessary.

Objective:

Communicate to the Association, through MLA News, MLA Focus, and Medlib-L, Sections and SIGs activities.

Who, Expertise Needed:

Section Council Chair, Section Council vice Chair, Section Council members, SIG Conveners, Associate Editor of MLA News for Sections and SIGs, MLA HQ Staff.

Resources Required:

Thanks to the hard work of Christine Marton, section council news has been included in MLA News. Plans are to have more comprehensive information in future issues.

Objective:

Continue assisting Sections to complete their elections by the February 15 deadline; provide a biographical form for Section Council nominees to MLA Nominating Committee; develop the slate for the Council’s potential six nominees for the MLA Nominating Committee.  Conduct the elections online, by posting relevant information on the Council’s web site.

Plans are in place to start this process by January 1, 2012.  The experience with 2013 program planners demonstrated an effect way to accomplish this task.

Objective:

Develop a template to assist Sections in compiling and updating their Section history.

The History of the Health Sciences Section has volunteered to lead this effort.

Anniversaries being celebrated in 2012 include:

• Health Associations 60 years

• NAHRS 50 years

• Relevant Issues 30 years

• Research 30 years

• Technical Services 30 years

Goal 2:  Life Long Learning

Objective:

• Develop a timeline for 2013 federated international meeting including dates for paper submission and acceptance that fit the international deadlines.
• Assist Sections to select program planners outside the regular system in order to accomplish the earlier deadline for 2013.
• Work closely with NPC liaison to insure themes are completed by November 1, 2011.
• Continue to sponsor three general session programs at annual meetings.

The 2013 timeline for paper and poster submissions was developed by the 2013 liaison with assistance of the 2012 liaison. The theme development process is on track to be completed by the October deadline.

Resources Required:

$500 for audiovisual equipment for MLA 2012 sessions

Goal 3:  Advocacy

Objectives:

• Send suggestions for Jury for Section Project of the Year Award to MLA President
• Working with MLA Headquarters, recruit vendor sponsor for Section Project of the Year Award

Section Project of the Year committee has been formed. Two announcements have been sent to Section council with another planned within two weeks. Two sections have contacted the Chair that their sections have projects to submit.

Objective:

Serve as a conduit for communication between the Sections and the MLA Board, and between the MLA Board and Sections; encourage Sections to invite Board members to their business meeting at the Annual Conference.

Chair and MLA headquarters have worked together to get required reports from Sections in a timely manner.

Goal 4:  Creating and Communicating our Knowledge

Objective:

Continue process for Section Council/Chapter Council joint programming at MLA 2013.

The committee has topic content and is awaiting confirmation of a time slot to flesh out the concept.

Resources Required:

$800 for breakfast at Section Council 2011 meeting

Objective:

Improve communication between Section Council’s Web Editor, Section Web Editors and SIG Web Editors

:

Section Web Editor has been in contact with Section web editors. Section Council web editor also selected and designed a website for 2013 program planning.

Objective:

Continue to improve communication with SIG conveners to insure receipt of annual reports, updated information for the SIG Directory, and contact with inactive SIGs.  Review any new Section or SIG proposals; determine if SIGs are in compliance with guidelines in Section Council Manual; determine if Sections are in compliance with guidelines in Section Council Manual.

Two potential new SIGs have contacted Section Council Chair. Both have received information concerning the process of SIG formation. No formal applications have been received.

Objective:

Continue to maintain and develop the content of the Section Council web page; incorporate tools and utilities from the new association management software into the Section Council and Section web sites as available; respond to suggestions for improving the ease of use and appearance of the Section Council web page; develop help aids to support Sections and SIG Web Editors to help them identify and implement utilities to enhance their web sites.
A complete review is planned later this year.

MOTION

This report is informational and requires no action by the Board of Directors.

Section Council Officers

Chair - Ysabel Bertolucci

Vice Chair - Jo Dorsch

Webmaster/MLA Editorial Board - Melissa Rethlefsen

Elections Committee Chair  - Beth Whipple

Elections Committee Member -  Lisa Ennis

MLA News Submission - Ysabel Bertolucci, Pat Hammond

Section/Sig Review Committee Chair - Christine Marton

Section/Sig Review Committee Members - Janet Horn, Michael Wood, Ryan Harris

Section Shuffle Chair - Amy Blevins

Section Shuffle Members - Debra Berlanstein, Rhonda Allard, Mary Markland

2013 Joint Program Chair - Terry Jankowski

2013 Joint Program Members - Jeanne Burke, Heather Moberly, Linne Girouard, Colleen Cuddy, Daniel Dollar

2012 NPC Liaison - Linne Girouard

2013 NPC Liaison - Ramune Kubilius

MLA Social Networking Committee/Technology Advisory Committee - Melissa Rethlefsen

MLA Editorial Search  Committee - Diane Cooper

MLA Benchmarking Liaison - Christine Chastain-Warheif

MLA Membership Liaison - David Nolfi

MLA PRRC Liaison - Mellanye Lackey

MLA CE Committee Liaison - Ana Cleveland

MLA Credentialing Liaison  - Priscilla Stephenson

Section Council Representatives

A review of content is planned.

I want to remind you all of the Section Project of the Year Award.  Last year I failed to find a project to award so I want you all to think about the unique contributions your section has made during the past three years and submit a nomination.  The form with criteria and instructions is linked below.

Application Form

I am looking for jury members, the only criteria is that your Section may not submit a nomination for the award. If you are interested, let me know at Ysabel.Bertolucci [at] kp.org.

The Clinical Librarians and Evidence-Based Health Care Special Interest Group serves the professional development needs of members by providing opportunities to communicate best practice and to share ideas amongst those interested in supporting patient care decision-making with the best available information.

Medical Library Association
Section Council Annual Meeting
Agenda

Saturday, May 14, 2011, 8:00am - 2:30pm
Duluth Room, 3rd Floor
Hilton Minneapolis, MN

8:00 AM

• Meet, greet and eat Council Members (Coffee & assorted breakfast pastries will be served)

8:30

• Call to order - Judy Burnham
• Introductions - Council members
• Business Meeting protocol - Judy Burnham
• Announcements
  • Parliamentarian (Priscilla Stephenson)
  • Recording Secretary (Lisa Ennis)
• Recruitment/Retention wiki
• Bookmark
• Books Panel (Rikke Ogawa)
• Anniversaries
  • History of the Health Sciences – 45^th
  • Federal Libraries – 35^th
  • Cancer Libraries – 30^th
  • Collection Development – 25th
• Update Web pages
• Listserv Guidelines
• Award deadlines
• Section Project of the Year
• Section Shuffle 2012
• Section Planning Grid and Reports
• New Leader’s Tea

8:45

• Approval of 2010 Minutes - Judy Burnham

8:55

• Committee Chairs Reports and Discussion
  • Elections Committee - Penny Coppernoll-Blach
  • Section/ SIG Review Committee - Holly Hubenschmidt
  • Rethink Your Section - Holly Hubenschmidt
  • History of Sections - David Nolfi
  • Communities of Practice - Julie Esparza
  • 2013 Joint Program - Terry Ann Jankowski
  • Web Page - Melissa Rethlefsen

9:45

• Formal verification of online vote for Potential Candidates to the MLA Nominating Committee and Vote for Section Council Vice-Chair - Penny Coppernoll-Blach

10:00

• Break

10:15-10:45

• Incoming MLA President –Elect - Jane Blumenthal

10:45

• Liaison Reports and Discussion
  • MLA Social Networking Committee/Techology Advisory Committee - Jeanne Burke/Melissa Rethlefsen
  • NPC ’11 - Rikke Ogawa
  • NPC ’12 - Linne Girouard
  • NPC ’13 - Ramune Kubilius
  • MLA Benchmarking Liaison - Christine Chastain-Warheit
  • MLA Membership Liaison - David Nolfi
  • MLA PRRC Liaison - Mellanye Lackey
  • MLA Credentialing Liaison - Priscilla Stephenson
  • MLA CE Committee Liaison - Ana Cleveland

11:15-11:45

• MLA Headquarters Report Carla Funk

11:45-12:00

• MLA President Ruth Holst

12:00 -1:00

• Lunch Break (On your own for lunch)

1:00-1:15

• Section Council Chair Report - Judy Burnham

1:15 – 1:30

• Recognition of outgoing Council Reps - Judy Burnham

1:30-2:00pm

• Incoming MLA President - Jerry Perry

2:00 – 2:30

• Discussion of Goals for 2011-2012 - Ysabel Bertolucci
• Section Chair Manual – Election procedure needs to be added

2:30- 3:00

• Orientation for Incoming Section Reps - Judy Burnham/Ysabel Bertolucci

3:00

• Adjourn Council meeting and move to the Leaders Tea.