• Overspending or misuse of church funds
• Inappropriate relationships
  
• Compromising staff/church policies
  

Let’s talk money
Want to avoid the common pitfall of mismanaging money? You need to know how to budget – for your church and yourself. Make sure you know your church’s culture for spending, get informed on spending expectations, what is or isn’t OK to purchase, and your church’s accounting policies and best practices. What is the real story behind the budget line you were given at the annual meeting. Save your receipts. Turn in reports on time. Be generous with scholarships and stingy with things that directly benefit you. Make handling money a top priority and honor the tithe money people sacrificed to give.

Let’s talk boundaries
I’ve seen several youth workers leave ministry recently because they didn’t stay faithful to their spouse, or flirted with danger as an unmarried youth worker. Don’t fall into this common trap! Don’t become another of the alarming youth ministry statistics. Allowing the possibility in your mind is the first step in a downward spiral that ends with compromises, secrets, lies and eventually your job. Make sure you have someone who is allowed full access to your online world and has the freedom to call you out if and when they see warning signs you might be in danger.

Let’s talk staff covenants
Many churches have a signature-required lifestyle covenant you agree to when you come on staff or take on a volunteer leadership role. Your integrity is on the line when you break that agreement. If you agree to it – no matter how absurd the rule may be – stick to it! Signing a covenant like this than publicly derailing it is a sign of immaturity and lacks integrity in your leadership.

Handle church financial stuff well. Keep clear boundaries with the opposite sex. Have integrity when it comes to the staff covenants you sign. What are other common youth ministry pitfalls and how do you avoid them?

JG

A follow-up to last week’s guys eHarmony video for the guys is this week’s over the top dating profile for the ladies. Died laughing!

JG

Weekend Teaching Series: Crazytown (week 2 of 3)
Sermon in a Sentence: 5 Things Guys Wish Girls Knew
Service Length: 71 minutes

Understandable Message: This week was another huge hit with students – we covered 5 things from guys that they wanted girls to know. I mashed up some very insightful conversations with guy students, my personal experiences and what the Bible says into a fun talk on relationships and sex. It was super fun to talk frankly with the students and push them into really thinking about the choices they are making and the consequences of a life outside of God’s path. Excited to make this into a resource for others to use in the future as well, too!

Element of Fun/Positive Environment: We had a great weekend planned – we played a hilarious new screen game called Taylor Swift Lyric or Lamentations that was one of the most clever games we’ve ever played. We also had a fun dating video spoof and lots of student involvement. Great energy on a tough weekend (prom at one of our key high schools) and met several students for the first time, too!

 Music Playlist: Heart Attack (Demi Lovato cover), Hosanna, Divine and Holy

Favorite Moment: I’m really proud of Travis, he is our new weekend guy and is doing a GREAT job planning the program and keeping things on track. What a great series this has been – 1 more week to go!

Up next: Crazytown (series finale, week 3 of 3)

Loving this simple series of promo videos for HSM Summer Camp. So fun! Ouch …

JG

Last week after my message Melanie made a ready-for-Instagram image to share in her social media. It stunned me how she captured that point of the talk perfectly:

Then after this week’s service, she nailed it again:

We’re hopefully going to continue it every week after our youth services – let people share the message virally.Would love to see maybe a youth group logo in the corner or even a verse on them in the future, or maybe that would be too forced andobvious. Either way … I love this so much!

Steal the idea if you want!

JG

Your summers are so important.  How you approach them will determine your readiness for the fall.  There is a tendency by many youth ministers to either overload their schedule or completely check out.  If you are going to do youth ministry for the long haul you need to treat the summer with the same focus, and attention that you do every other season.  If you take advantage you’ll find yourself:

• Building Margin:  By trimming back some of the bells and whistles of your program you’ll find yourself preparing less on a week to week basis.  Take that time to rest, pray and grow as a leader.  When fall comes you’ll be more conditioned and ready to take on it’s grueling pace.

• Keeping Momentum: While you want to build margin, you don’t want to completely stop what you are doing.  Make sure what you do over the summer is consistent and scheduled.  By maintaining a little bit of a pace you can ensure a smoother transition into fall.  

• Taking Ministry To A New Level:  With the margin your are building you can also experiment with a few activities and projects that would be too difficult to pull off in the fall.  Think big and don’t fear failure.  Summer is a time to cut loose.

• Investing In Leaders: During the grind of the year it’s hard to find time to get to know your leaders.  Use the margin that most people have to hang out and get to know one another.  Take them out for coffee, catch a ball game or invite them over for a barbecue.  Make the summer relational.

Don’t waste your summer by overplanning or completely check it out.  Develop a strategy and take advantage of it’s laid back feeling.  By capitalizing on the summer you’ll be more ready for the fall.

What do you do with your summers?

Chris Wesley (@chrisrwesley)

It is crazy to believe that the school year is almost over! For student leadership, we like to give our graduating seniors a big going away party, complete with a farewell/thank-you present from our ministry. Along with a few hand written notes and some other goodies, we are giving our seniors Doug Franklin’s “Moving On.”

This is the second year that we have given “Moving On” to our students. We love it because it is more than just a book, it is a resource. It helps students start to answer some of the big questions they have as they graduate high school and move on to the next chapter of their life. Questions like, “what should I do?” and “what does God want me to do?”

“Moving On” helps them answer those questions by walking them through the formula:

Burden + Passion + Vision= Mission

The students we gave the book to last year loved it so we are bringing it back for another run.  If you want to pick the book up for your students, you can buy it here.

What are you giving your students for graduation?

Colton [Email||Twitter]

Last week’s poll was interesting and made me want to do a follow-up on the same subject. Spending time with Jesus every day is certainly a discipline, one that apparently many of us are faking or failing at. Vote today and help share some insight into why!

JG

Here’s the thing about my ideas.  While 90% of them are terrible and following them they could lead to immediate dismissal, the loss of thousands of dollars and probable hospitalization, 10% of them are genius.  10% of my ideas could potentially change the world.  The trouble is that I can’t predict which ideas are in the 90% and which ideas are in the 10%.  You really don’t want to guess wrong because great ideas invent the Internet and bad ideas take you to a Nickleback concert.

My guess is that whether you realize it or not, you also have more bad than good ideas.  The thing is, if we could better discern the quality of our ideas we’d save ourselves and our teams a lot of grief.  Nothing is more demoralizing than when the team is chasing down an idea that everyone knows is a dead end.

The good news is that somewhere along the line I stopped implementing all of my bad ideas.  When?  What was the big moment?  It wasn’t a big moment but it was when my ideas were forced into community.  When my ideas are stuck spinning within my own head almost all of them sound fabulous.  However, when having to verbally explain and defend my ideas, 90% of them are revealed for what they are.  Dumb.  I know you’ve been there, when you realize that the words coming out of your mouth are exceeding illogical and you wish you never started talking in the first place—humbling.

Within the context of community (that is well intentioned debate over the validity of ideas) my 90% was revealed to be what they were and my life and ministry was protected from stupidity.  The unforeseen byproduct of submitting my ideas to community is that my good ideas were refined and became significantly more awesome.  “I like this idea that you call the Internets.  But what if we could connect our gaming systems and play each other?  And what if you took the “s” off it and just called it the Internet?”  GENUIS!  You might say that in the context of community my 10% became 90% better.  If you’re not strong at math I probably lost you right there.  I think I lost myself.

The point is, when you have the humility to submit your ideas to your community before implementing them you will uncover the fact that most of your ideas are terrible but a few of them are genius.  Failure is not the best way to learn.  Realizing that an idea is a failure before failing is a cleaner and less destructive way to learn.  The moral of the story is this:  if you don’t have an ideas community, get one!  Honest community will save you from your terrible ideas and help reveal and refine your great ones.

Aaron Buer has been a student pastor for 10 years and currently serve as a high school pastor at Ada Bible Church in Grand Rapids, MI. Read his blog here.

You have just finished your running around to buy all the food and supplies you needed for tonights big event. You ran through your check-list and have the exact amount of stuff you need to make it all work. You put it all down, organized it then the students start showing up. Quickly you realize all the students your students who are suppose to show are there, but you have another 5 to 10 students (change the values for your church size).

Oh what a problem to have, we always would love to see more numbers but when this moment happens its an “uh-oh” kind of moment. How are you going to deal with it?

So you have too many students show up and you are suddenly confronted with their eager faces; or their “my mom made me come” faces. You have to snap into action to make things happen.

A few steps I think are very important to take are:

Be Welcoming
Its not the students fault you aren’t prepared, and they matter just as much as the kids who RSVP’d to the event. If you can take the student do your best to make them feel welcome and bring them into the event.

Have a chain of command
I believe that if you have the volunteers it is important to have roles defined. Make sure  you have a person you can rely on to run and grab more supplies or free up a seat in a car to be able to drive (if possible)

Be ready to say ‘no’
If for some reason you can’t accept the student for that event, you just have to be able to say no. Stick to deadlines for RSVP’ing if it is a major event that requires pre booking or lots of transportation. But don’t leave it there, be ready to be able to answer that student or parent why they cannot attend

Plan ahead
In my ministry there have been times when too many students have shown up and I get frustrated. I think to myself ‘why can’t they just RSVP?’, but I knew there was a good chance extra students might have come. So I have had to think hard about certain events. Well extra people might attend this one, so I make sure each vehicle going has an extra seat so we can fill those up if need be.

Maybe this isn’t an issue for your ministry, for others this can be a huge issue because of budget, number of volunteers or venue space. But one thing we can all learn from too many students is how we deal with people. Could this even be too many ministry volunteers? (In my dreams).

Kyle Corbin has been serving youth as a volunteer or pastor for over 10 years. He is currently the youth pastor at the Bridge Church in North Vancouver B.C. You can follow his blog at: kylecorbin.blogspot.com or Twitter: @CorbinKyle

Almost daily I get an email from a ministry leader who is tired and on the verge of burn out. There is so much about “ministry-world” that is exhausting. I understand this reality… firsthand. It’s real and ugly!

Too many leaders don’t even slow down enough to be faithful to God’s call for a Sabbath rest.

When I was a young leader I received great advice from a mentor who urged me to faithfully guard and protect a weekly day of rest. I’m so grateful for that advice and encouragement! Without intentional action, it’s simply too easy for a leader to slip into justifying non-Sabbath actions like, “I’m just going to pop into the office,” or “I’m so far behind, I just need to catch up” or “They need to spend time with me and I don’t think I can say ‘no’.”

Sound familiar? Me too! Want to see how he approaches his day of rest? Head there for more!

JG

Today we hope to provide you with a few keys to make the transitions smooth in your church. As we learned yesterday, the youth ministry “handoff” can be a time when students fail to make the move up in one of their life’s most challenging times. Here are some thoughts to make them go well.

Work in harmony with the other areas of ministry.
If you work in junior high ministry, you should be in relationship with the children’s ministry leaders. If you’re the new college pastor, one of your first steps should be to develop a relationship with the youth workers who care for your high school students. Know their programs, their wins and losses, and reach down to grab students to pull them up.

Prepare your students for what is ahead.
As recently as this past year we had a few graduating seniors that LOVED our youth ministry but had never been to “big church” before. We love that they loved us, but it was sad that they only really knew youth group and had not become part of the whole church. Some of those conversations became the genesis of the Worship Together Weekends we’ve talked about so much in the past. (If you don’t know what WTW is, click here for more details.)

Create spaces for questions.
Another simple win is to invite the leaders of the ministry ahead of yours for an informal “Q/A” with your current students about the ministry they are about to join. This will ease the nerves and help them feel relieved and loved before they move up. Or consider creating a “preview” night where students can sit in on a full service and get an idea of what it is like when promotion weekend finally does come along.

Celebrate every step of the way.
One of the things I’m (Josh) most excited about next week is our senior Life Group dinners. We’re going to host our small group leaders and their seniors for a special hour-long program to cheer them on beyond high school. Our leaders are incredible so there are going to be some tears, but most of all lots of rejoicing that students have made it and are prepared for what is next.

How do you help ease the transition between grades and programs in your ministry?

This post was written by Josh Griffin and Kurt Johnston and originally appeared as part of Simply Youth Ministry Today free newsletter. Subscribe to SYM Today right here.

Weekend Teaching Series: Crazytown (1-off)
Sermon in a Sentence: 5 Things Girls Wish Guys Knew
Service Length: 70 minutes

Understandable Message: This weekend I went after the guys! Had so much fun talking to girls and some college-age women to get some of their perspective and then mash it up with my personal experiences and use God’s Word for the authority of truth. It was SUCH a fun weekend, I was so happy with the student’s response and I was extremely direct, too! We talked through all sorts of practical stuff and hit on some big topics too like objectifying women, boundaries, and more. One of my favorite HSMs of all time!

Element of Fun/Positive Environment: We had a hilarious summer camp promo video and a near-perfect game show about celebrity couples. It was incredible and Travis did a great job hosting it. I love it when a game plays out like a skit/standup as well as something the contestants and crowd could participate in. Really strong program.

 Music Playlist: When I Was Your Man (Bruno Mars cover), Christ in Me, Take It All

Favorite Moment: I loved this weekend in HSM! Excited to turn it into a resource in the future that other youth workers can use in their ministry, too. We tried something new with the stage design, too – notice in the picture above is half physical and half digital? The guys spray-painted gator board so we could light it from behind and then Parker made a digital “extension” of the buildings on the screen with a starry night that moved, complete with shooting stars. Simple, but striking. Perfect atmosphere for the talk!

Up next: Crazytown (week 2 of 3)

Here’s a funny eHarmony dating video our team made for the Crazytown series. Been a great week already – students sure do love to talk about love/sex/marriage/guys/girls!

JG

It’s 9pm, you are sitting at home having a great night and hanging out with friends or your Mrs and you hear your phone vibrate. Curiously you lean over and pick it up not missing a beat in your conversation and noticing it’s an email you open it up to see what it is and then you read it…..

All of a sudden it’s like no one else is in the room, all you can do it pour over the words, the critical comments, accusations and your heart begins to sink. Your friends call your name but you can’t hear them as you are focussed solely on the words on your screen.You read it once and then again to check if they are really saying what you think they are. Finally you snap out of the trance and they ask you if everything is okay and you say it is, but you know it isn’t.

You are rattled, frustrated, mad and annoyed not only at the email but that you opened it and now it is ruining the evening for you. What do you do next?

About a year ago, this exact situation played itself out for me, the email was harsh, it was critical, it had many false or exaggerated points and made me feel nothing short of sick inside. I like many others took to my computer to lay out my response to the email and set the record straight.

I articulated a rebuttal / explanation to every point they had made, did my best to explain why they were incorrect in their understanding of the issues. My argument was a case closed victory for the good guys! Well at least I thought so then, and by the grace of God I did not hit the send button on that message. Instead I waited and the next morning I called my mentor and shared with him the content of the message and how it made me feel and he quickly asked me, “Please tell me you did’t you reply yet?” 

“Not yet” I replied and he said “good, DON’T REPLY TO THAT EMAIL!”

He continued and explained to me that sending an email in frustration is never a good idea but replying to an accusatory email is like putting ammunition in their gun. You relinquish all control once you hit send, you have no control over perceived tone or where the content goes from there and all of those words are can be used against you in the court of public opinion or the court of your Lead Pastor. Your case closed argument might lead to the case being closed on your job.

When I looked back at the email I drafted that night, I am so thankful I didn’t send it, I was writing from a place of being hurt, feeling wounded and the tone of my message was like someone backed into a corner and swinging. I was hurtful, rude, arrogant and self righteous and I am thanful I follow the advice of my mentor who said quite simply:

 “Pick up the phone”

Call the person, hear them out, help them feel heard, help them understand where you are coming from on the issues. Write down what you talked about, and clarify at the end of the conversation about what they heard and understood from your chat. If you have the opportunity to meet in person even better. Tone is not assumed on the phone like it is on an email, and your words don’t get forwarded around from a phone call either.

If you receive a harsh or critical email from a parent, pick up the phone, don’t reply to that email, you won’t regret it.

-Geoff @geoffcstewart