Hiring a virtual assistant should be a rewarding experience.  While many look at it as a luxury expense, in reality, a virtual assistant could be one of your biggest and most worth while expenses.

The benefits are plenty.  Besides the obvious benefits of helping take some of the work off your shoulders, there are financial and productivity benefits as well.  Small to medium size business owners clearly understand the importance of both when it comes to their bottom line.

Virtual Assistants Save You Money

Hiring a regular employee comes with a much higher cost.  Many not as obvious as others.  When you hire an employee you need to commit to a set number of working hours.  You need to pay someone to do the payroll to ensure all the proper deductions are taken off their cheques. You have to pay for workman’s compensation.  You have holiday pay and schedules to worry about.  You may even have to offer benefits. Then there’s the office space required to house this employee and the added supplies or equipment that may be required.

A virtual assistant not only saves you the expense and headache of hiring a full time employee, we end up saving you money…how?

1. You can choose the amount of time required for only a certain project or a specific task, rather than paying for a  full 8 hours whether there’s work or not.
2. When all is said and done, and if you eliminate all of the above mentioned, we save you money and cost less.
3. No need to worry about benefits.  We work as contractors, therefore; we are responsible for taxes and our own benefits.
4. We are a tax write off.  The hours we work can be included as expenses against your earnings. (Just like that fun business lunch you enjoyed last week!)

Virtual Assistants Save Time and Increase Productivity

Perhaps more valuable than money is your time.  We have worked with many small business owners who are completely overwhelmed trying to do every job required to keep the business running.  the dream of owning your own business soon becomes more of a burden.  Long days take time away from family and friends.  Suddenly business owners find themselves living to work instead of working to live.

Saving money and keeping costs low is essential for any business, but if the routine tasks of runing the business wear you down, how can you focus on the true nature of your business and the driving force behind the money?

You should be focusing on creating your products or building your customer base instead of stressing over the million other tasks.

Hiring a virtual assistant may seem like an added, unnecessary expense, but if you can eliminate some of the work and free up more time to focus on sales, your bottom line will increase as will your peace of mind.

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In case you were wondering what in the world a virtual assistant could do to help you out and save you money, we’ve devised a list!

This list by no means covers every base.  In fact, I bet together we could think up many more great ways that a virtual assistance could be of assistance to your business.

I think this is a good start though…wouldn’t you agree?

• Document Preparation, Desktop Publishing and Form Creation for all correspondence
• Maintain calendar and schedule appointments, reminders & ticklers
• Schedule and confirm meetings, events or personal dates
• Initiate and return client phone calls, faxes and e-mails and set up online collaboration meetings
• Prepare and send out offline or online Christmas Cards, Thank You Cards, etc
• Send flowers or gifts to family, friends or romantic interests
• Respond to email/ticket support requests
• Follow up on business leads
• Manage and interact on social media sites for your business or brand
• Managing, tagging, and updating photo or media sharing sites
• Update your websites
• Manage your facebook fan page and interact with your fanbase
• Respond and retweet interesting things on your Twitter account when you’re too busy
• Schedule medical, dental and personal appointments for you or your family
• Provide reminder services for birthdays, anniversaries, appointments etc.
• Plan and coordinate business and personal travel, book and confirm reservations
• Research top places to visit, eat and stay
• Create and maintain databases for event attendees and vendors
• Send out confirmations, reminders and collect registration fees
• Assist Event Planner and oversee implementation of details
• Research and coordinate with the best catering company in your area for special events
• Set up, Create and design your email campaigns
• Add content and follow up messages to your autoresponder
• Design, create and order offline materials such as business cards, flyers, brochures, car decals, etc.
• Create and design newsletters, manuals, other publications
• Internet research blog posts, press releases or newsletters
• Assist in organizing and sending out marketing materials
• Create and maintain blogs, newsletters and promotional materials
• Proofread your work, edit your website, documents or important emails for proper grammar
• Produce articles and submit online
• Comparative research to find you the best deal on any purchase large or small
• Turn a PDF into an amazing power point presentation
• Update your address and contact lists
• Transcribe voice memos you record on your phone, and then email them to you
• Keyword research for your website, blog posts or articles
• Organize your email & delete
• Data entry
• Create charts and graphs out of your spreadsheets
• Fulfill electronic product orders
• Organize your ideas and thoughts into actionable lists using current online software
• Organize your day and week using something like Google Calendars and then sending you an email/text
• Write and submit articles and press releases

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Looking for a Virtual Assistant?  If you’ve landed here on this page, you are most likely wondering how you can ease up on some of your work load without spending the massive amounts of money (not to mention the headaches) it costs to hire a full time employee.  The concept fueling this industry is not new at all , but I do think it’s a growing industry as more and more companies look for ways to save money, while more people are looking to work remotely.

A virtual assistant is someone who works remotely as a personal assistant.  Typically they work from home (which could be anywhere in the world) and work is transmitted back and forth via email, courier or some other means available.  With technology today, this type of arrangement is so simple and easy, yet the possibilities are almost without limits.

The purpose of a virtual assistant is to assist you with the overwhelming day-to-day tasks allowing you the freedom to do the things you love.  We work behind the scenes to make sure your deadlines are met, your Christmas cards are sent and your schedule is organized so you not only look great…you become the super hero!

We relieve the stress for small business owners who find themselves chained to their business causing them to miss out on those special family occasions.

A virtual assistant can work hand-in-hand with the busy executive,  taking on some of the burden and keeping him/her on track.

We do the things you don’t want to do (or simply hate to do) so you can focus on your passions.

Simply put, a virtual assistant can be your “girl friday”, your personal assistant, your secretary, your advisor, your helper and even your friend.

~Toresa

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