We have a quorum
November minutes approved as submitted

Treasurer’s report: Bill caught a double bill from the U of R and has correspondance to resolve this

Captain’s tournament: The board approves funds for tournament refreshments and clinic

Pro/Am: The date is scheduled, future meetings will kick off tournament tasks

Next meeting: 9 Jan. ’12 at 6:30, at GVC

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See also:
Recap: 9th Annual George Armstrong Classic.
Recap: 8th Annual George Armstrong Classic.
Recap: 7th Annual George Armstrong Classic.
Recap: 6th Annual George Armstrong Classic.
Recap: 5th Annual George Armstrong Classic

Treasurer’s report: We have yet to receive an invoice from the U of R food services for the ’11 Pro/Am

Amendments to bylaws:
It is proposed that the current requirement of eight board members for a quorum at monthly meetings be changed to four. The Annual General Meeting quorum will remain at eight.
After discussion, the proposal is changed to require the establishment of a quorum based on a percentage of current board membership. The percentage proposed is 33%. There are currently 14 members, so 5 will be required.
This proposal is moved by Jack, seconded by Chris, and passed by vote.
A second proposal will allow real time participation by electronic means for purposes of voting, establishment of quorum requires physical presence at the meeting.
This was moved by Jack, seconded by Tracy, passed by vote.

Juniors: John updated us on work to develop squash programs in local schools.

Captains tournament: A city league captain’s tournament will take place in December. The goal is to work toward refereeing our city league matches.

Next meeting: 5 December at 6:30.

City League: A rule interpretation allowing a player to substitute up to a higher level, for a different club if his own club does not have a team playing at the higher level, was passed by vote.

Treasurer’s report:
Bill will cut checks for a total of $600 for travel to the Nationals according to a previous decision, approved by vote.

Youth squash: John reported on developing team prospects for McQuaid, Mercy and others.

Next meeting topic: We will vote to alter the requirements for a quorum at GVC 6:30, 7 Nov. ’11.

Next quorum: We will vote to reduce the quorum threshold. Chip Nimick offered the following comments on the bylaws:
I’m sorry to say I think the vote taken at the last meeting does not properly amend the bylaws.

I have re-read the bylaws version of 2/9/09. My interpretation is that a bylaws change, in this case to reduce the number of Board members that constitutes a quorum of the Board, must be voted on at a meeting of the Association membership that has been announced to all members at least 10 days before the meeting. The announcement of the meeting must include a description of the proposed amendment to the bylaws. For a vote to be taken at such a meeting of the membership, there must be present a quorum of the Board members, i.e., non-Board members may vote on the bylaws proposal but don’t count towards the then current Board quorum requirement. Note that non-present members (incl. Board members) may vote on the proposal by email, but Board member presence at the meeting is required to have a quorum.

In addition to reducing the quorum requirement, I think we should consider amending the bylaws to permit the participation in any meeting of the Association by real-time audio (e.g. telephone conference call, Skype, etc.) to count towards the quorum required for that type of meeting.

Treasurer’s report:
Bill plans to send checks to the captains of the teams that travelled to Nationals according to our agreement. The captains are Chris Fenlon and Peter Brizee.

City League:
Herb Barbehenn, Doug Bennett, Ron Cavellier, Allen Lesser, and John Walsh met to discuss the upcomming City League season they decided:
- The league will be similar to previous seasons
- There will be an attempt to have players placed in appropriate leagues by ranking
- The league will start the second week of October
- There will be a winter break
- It will end earlier than last year
- There will be fewer bys
- The ball and scoring will be as follows
= Div. 1: two dot, PAR 11
= Div. 2: two dot, PAR 15
= Div. 3: one dot, PAR 15
The evening match will begin with a new ball.
Ball alternatives are acceptable by mutual agreement

Junior squash:
GVC plans to have two levels of club team.
John is working with Mercy and McQuaid and possibly Allendale Columbia to form club teams. Other schools have expressed interest.
With four teams, a nationally sanctioned league can be formed.

Mission statement: John wants to develop an appropriate statement.

Allen Handleman was ranked #1 nationally at 3.5
Chris Fenlon was ranked #3 nationally at 3.5

Next meeting: Monday 3 Oct. ’11 at 7:30

Slate of new officers:
President: John Walsh
Vice President: Jack Fitzpatrick
Secretary: Morgan Smith
Treasurer: Bill Lampeter
Juniors: John Walsh
Women: Tracy Ali
Membership: Doug Bennett
Tournaments: Mithun Mukherjee
Historian: Reade Nimick
Webmaster: Mithun Mukherjee
League Coordinator: Doug Bennett
Club Reps:
GVC: Jack Fitzpatrick
Harrow: Bridget Borsa
Kodak: Morgan Smith
Midtown: Doug Bennett
URMC: Ron Cavellier
At large: Paul Schwartz
The slate was approved by vote.

A discussion of future Pro tournament categories listed the pros and cons of different funding levels.

City League:
- potentially two teams travelling to Nationals
- financial support discussed

Website:
US Squash vs local Box League software:
- Email and phone numbers are not available from the national site
- further testing will be done over the summer

Juniors:
- John reports 25 interested Mercy students
- Jack reports on GVC juniors team
- There is a potential for High School team development at Mid Town if scheduling can be resolved
- US Squash seeks 4 teams to start league play in an area

Business for next meeting: succession planning

Next meeting: 6 June ’11 at 6:30 GVC.

Treasurer’s report:
Bill presented donation information for the Pro/Am.
Paypal bills 3% for handling
Signing authority for Paypal needs to be updated.

City League:
Doug discussed the National Playoffs and the mismatch from our ratings.
The National tournament cost and the possibility of Rochester Squash reimbursement for teams was discussed. Local interest is being gaged.
Plaques for season winners are being ordered but may be delivered after the Pro/Am awards.

Pro/Am: Mithun updates needs for housing.
Candidates for the Lyman and Wymuller awards are presented.

Other business:
John will send a note about Summer round robin leagues.
He is discussing high school club teams with three schools.

Next meeting: Monday 2 May, 6:30.

City Leagues:
-end early April
-captains need to check on membership/eligibility for playoffs
-we will discuss the value proposition for US membership in future

JCC is discussing the value of squash court(s)
John has discussed “Kids Squash” with Harrow,
he has a meeting with Mercy H.S. re a club team

Next meeting: 4 April, 6:00 (changed to 6:30)

Treasurer’s report: No changes, automatic check payment will be set up for P.O. box fee.

City League: Next year consider round robin format for Div. 1
Inform captains of need for,status of, membership
Discussion: Basis for promotion of National membership

Pro Am: topics to be covered by separate meeting
Discussion of youth promotion
Next meeting: 7 Mar. ’11 5:30 GVC.